2026-09-01 SPDC Packet
M E M O R A N D U M
August 26, 2026
TO: Southlake Parks Development Corporation
FROM: David Miller, Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Parks Development
Corporation – Tuesday, September 01, 2026
________________________________________________________________
Please note: The meeting will begin at 4:30 p.m. in the Southlake City Council
Chambers.
1. Agenda Item 1A. Call to Order
2. Agenda Item 2A. Consent: Approve the minutes from the Southlake Parks
Development Corporation meeting held on August4th, 2026 – Please make
any corrections to the minutes part of the motion for consideration.
3. Agenda Item 3A. Public Forum: Public Forum is the public's opportunity to
address the SPDC about non-agenda items. During this proceeding, the SPDC
will not discuss, consider, or act on any item presented.
4. Agenda Item 4A. Consider: Recommendation to award the construction
contract for the North Park Turf & Parking Improvements Project to North Rock
Construction, LLC in an amount not to exceed $6.355M—The purpose of this
item is to request SPDC recommendation to award the construction contract
for the North Park Turf & Parking Improvements Project to North Rock
Construction & Associates, LLC (North Rock) in an amount not to exceed
$6.35M. This amount includes a $394,133 (6.7%) contingency to address
potential unforeseen conditions during construction. A memo is included in
your packet.
5. Agenda Item 5A. Discussion- Sales Tax Report —The Sales Tax report is
included in your packet. Chief Financial Officer Sharen Jackson is available if
you have any questions.
6. Agenda Item 6. Adjournment
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Southlake Parks Development Corporation
Meeting Date – September 01, 2026
Page 2of 2
As always, we appreciate your commitment and service to the City. If you have any
questions regarding the agenda or materials, please feel free to contact me at (817)
748-8018.
DJM
STAFF CONTACT INFORMATION:
David Miller, Director of Community Services (817) 748-8018
Fince Espinoza, Deputy Director of Community Services (817) 748- 8925
Sharen Jackson, Chief Financial Officer, (817) 748-8042
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
September 01, 2026
4:30 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street, Southlake, Texas
TIME: 4:30 P.M.
REGULAR AGENDA:
1. Call to order
2. Consent
A. Approve the minutes from the joint Southlake Parks Development Corporation and
Park and Recreation Board meeting held on August 4th, 2026.
3. Public Forum
-agenda items. During this
proceeding, the SPDC will not discuss, consider, or act on any item presented. We respectfully
ask that anyone stepping forward to speak during Public Forum to please limit remarks to 3
minutes.)
4. Consider
A. Recommendation to award the construction contract for the North Park Turf &
Parking Improvements Project to North Rock Construction & Associates, LLC in an
amount not to exceed $6.355M.
5. Discussion
A. Sales Tax Report
6. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this
meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Wednesday, August 26, 2026, by 6:00 p.m. pursuant to Chapter
551 of the Texas Government Code.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the
City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist
you.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
August 4, 2026
LOCATION:Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas
S
PDC MEMBERS PRESENT: Members Magdalena Battles, Lori Palmer, David Downey, Randy
Robbins, Frances Scharli, Austin Reynolds, and Chuck Taggart.
STAFF PRESENT:Director of Community Services David Miller, Chief Financial Officer Sharen
Jackson, and City Secretary Amy Shelley.
REGULAR AGENDA:
1.CALL TO ORDER
Southlake Parks Development Corporation President Frances Scharli called the SPDC
meeting to order at 4:15 p.m.
2.CONSENT
2A.APPROVAL OF THE MINUTES FROM THEJOINT SOUTHLAKE PARKS
DEVELOPMENT CORPORATION AND PARKS BOARD MEETING HELD ON
JANUARY 20, 2026.
President Scharlipresented Item 2A, and there were no questions from the board.
APPROVED
A motion was made to approve the minutes from the Joint Southlake Parks Development
Corporation and Parks Board meeting held on January 20, 2026, as written.
Motion:Battles
Second: Taggart
Ayes: Scharli, Robbins, Reynolds, Taggart, Palmer, Downey, Battles
Nays: None
Approved: 7-0
3.PUBLIC FORUM
President Scharliopened the public forum at 4:16 p.m.
There being no one wishing to speak, President Scharli closed the public forum at 4:16
p.m.
Southlake Parks Development Corporation Meeting Minutes – August 4, 2026
Page 1 of 3
4.CONSIDER
4A.ELECTION OF SPDC VICE PRESIDENT AND SECRETARY
APPROVED
A motion was made to elect Chuck Taggart as Vice President and Magdalena Battles as
Secretary.
Motion:Palmer
Second:Robbins
Ayes: Scharli, Robbins, Reynolds, Taggart, Palmer, Downey, Battles
Nays: None
Approved: 7-0
4B.RECOMMENDATION FOR APPROVAL OF SPDC EXPENDITURE GUIDELINES
APPROVED
Director of Community Services David Miller presented Item 4B and answered questions
from the Board.
A motion was made to approve the SPDC Expenditure Guidelines.
Motion:Taggart
Second: Palmer
Ayes: Scharli, Robbins, Reynolds, Taggart, Palmer, Downey, Battles
Nays: None
Approved: 7-0
4C.RECOMMENDATION ON THE PROPOSED FY 2027 SPDC OPERATING BUDGET.
PUBLIC HEARING
APPROVED
Director of Community Services David Miller presented Item 4C and answered questions
from the Board.
A motion was made to approve the recommendation on the proposed FY 2027 SPDC
Operating Budget.
Motion:Taggart
Second: Battles
Ayes: Scharli, Robbins, Reynolds, Taggart, Palmer, Downey, Battles
Nays: None
Approved: 7-0
5.DISCUSSION
Southlake Parks Development Corporation Meeting Minutes – August 4, 2026
Page 2 of 3
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and
no action was required.
6.ADJOURNMENT
Meeting was adjourned byPresident Scharli at 4:32 p.m.
ST
MINUTES APPROVED BY SPDC ON THIS, THE 1DAY OFSEPTEMBER2026.
_____________________________________
Frances Scharli, President
Southlake Parks Development Corporation
ATTEST:
___________________________________________
Amy Shelley, City Secretary
Southlake Parks Development Corporation Liaison
Southlake Parks Development Corporation Meeting Minutes – August 4, 2026
Page 3 of 3
Item 4A
M E M O R A N D U M
S
eptember 1, 2026
T
o: Southlake Parks Development Corporation
From: David Miller, Director of Community Services
Subject: Recommendation to award the construction contract for the
North Park Turf & Parking Improvements Project to North Rock
Construction & Associates, LLC in an amount not to exceed
$6.355M.
A
ction
Requested:Recommendation to awardthe construction contract for the North
Park Turf & Parking Improvements Project to North Rock
Construction & Associates, LLC in an amount not to exceed $6.355
million.
Background
Information: The purpose of this item is to request a recommendation from the
Southlake Parks Development Corporation to award the construction
contract for the North Park Turf & Parking Improvements Project
(North Park Turf Project) to North Rock Construction & Associates,
LLC (North Rock) in an amount not to exceed $6.355 million.
The recommended contract includes artificial turf improvements,
expanded parking, lighting, drainage improvements, ADA access
improvements, and related site work.This amount includes a
$399,133 (6.7%) contingency to address potential unforeseen
conditions during construction.
In 2023, City Council approved funding to establish a project fund for
high-impact park improvements recommended in the adopted
Southlake 2035 Parks, Recreation & Open Space Master Plan.
These improvements include converting athletic fields from natural
grass to artificial turf.
This project fund haspreviouslybeen used to complete turf
installations at:
Bob Jones Park Softball Fields 3-6;
Bob Jones Multipurpose Fields 4-6; and
Bicentennial Park Baseball Fields 3, 5, 6, and 7.
Page 1 of 5
Southlake Parks Development Corporation Item 4A
Meeting Date – September 1, 2026
Based on a feasibility study conducted in FY 2024, North Park was
selected as the next location for improvements.
U
pon completion, the project will provide artificial turffields,
additional practice space, and adequate parking for City Flag
Football, Lady Dragon Lacrosse, Dragon Lacrosse, and Dragon
Youth Football. This project, when combined with the previously
described projects, will provide each of the City’s seven partner
athletic associations with access to artificial turf fields and additional
practice facilities.
Project Scope
The North Park Turf Project Request for Bids (RFB) was structured
with a base scope of work and several optional bid items, referred to
as add alternates. The add alternates were included in the original
scope of the project; however, they were included as add alternates
because of the continued volatility in construction and material
pricing. This approach allowed the City to receive competitive pricing
for the full project, while retaining the flexibility to select project
componentsthat could be completed within the allocated funding.
The base scope includes:
Artificial turf field construction;
Field drainage improvements;
Chain-link fencing;
Sidewalk improvements;
Tree removal and replacement around the fields; and
Grading of the practice field.
The add alternates included three turf system options, which varied
by turf product, infill material, and the inclusion of a shock pad;
parking lot improvements, including 152 additional spaces, drainage,
landscaping, ADA-accessible parking & lighting; field lighting
upgrades; additional turf improvements; Concrete mow strips along
the field fencing; and dumpster enclosure improvements.
Selection Process
The City issued the solicitation for the project on April 20, 2026.
During the procurement process, the submission deadline was
extended twice to clarify project requirements and encourage
contractor participation.
The City received and opened four competitive bidson July 8, 2026.
The bidresults are included in Attachment A.
D
uring the evaluation process, one proposer, DL Meacham,
withdrew its bidfrom consideration. City staff evaluated the three
Page 2 of 6
Southlake Parks Development Corporation Item 4A
Meeting Date – September 1, 2026
remaining bids according tobest value criteriathat consideredprice
(50%), reputation of bidder & key personnel (15%), reputation and
quality of the bidder’s goods and services(15%), past relationship
with the City (10%), and responsiveness (10%).
Based on the evaluation, North Rock’s bid was determined to provide
the best value to the City. North Rock submitted the lowest base bid
and lowest total bid among the three remaining bidders, has a strong
industry reputation, and successfully completed the Southlake
Pickleball Complex. North Rock’s proposed turf vendor also
demonstrated extensive relevant experience by providing references
for 58 projects of similar size and scope, compared with the five
references required by the solicitation.
Because the base bid plus all optional improvements exceeds the
available budget, staff recommends awarding the base scope
together with the following add alternates:
Turf Option A, which includes reduced rubber infill, added
sand infill, and a shock pad beneath the turf;
Construction of 152 additional parking spaces;
Associated parking-lot drainage improvements;
Trees along the northwest and southwest side of the parking
lot;
ADA parking improvements;
Perimeter and interior lighting for the new parking area; and
Concrete mow strips along the field fencing.
The recommended scope meets the project’s primary objectives by
providing a safe, high-quality, and pervious artificial turf system;
improving ADA access throughout the site; adding a secondary
parking area with appropriate lighting; and constructing the drainage
infrastructure necessary to support the turf and parking
improvements.
Artificial Turf System: The recommended artificial turf system is
designed to provide a safe, durable, and well-draining playing
surface. The system will be installed over a stable, permeable gravel
base designed to facilitate drainage, with an extensive drain system
around the perimeter of each field.
Turf Option A includes an 8-yearwarranty, a blended infill system
that reduces the amount of rubber infill, adds sand infill, and
incorporates a Pro/Play 20 shock pad beneath the turf. The shock
pad provides greater impact absorption and includes a 25-year
warranty, supporting long-term durabilityand helping reduce future
replacement costs.
Page 3 of 6
Southlake Parks Development Corporation Item 4A
Meeting Date – September 1, 2026
Athlete safety was also a central consideration in the selection of this
specific system. The proposed system has a GMAX value of 115, far
less than the City and project maximum of 130 and the higher
industry thresholds cited for comparison, including the NFL standard
of 165 and the ASTM maximum of 200.
GMAX is the primary safety measure for any playing surface and
evaluates how much impact force a surface absorbs versus how
much is transferred back to an athlete during a fall. A lower GMAX
value indicates a softer, more impact-absorbing surface, which
reduces the force experienced by the athlete and provides greater
protection against impact-related injuries.
Secondary Parking Area:Expanding parking at North Park is a key
component of the project. Existing parking is not sufficient to
accommodate the current level of games and practices for City Flag
Football, Dragon Youth Football, Southlake Carroll Lacrosse, and
Lady Dragon Lacrosse. During heavily attended events, visitors
frequently park on grass areas, resulting in damage to the park and
negatively affecting the customer experience.
The project will add 152 parking spaces, more than doubling the
available parking at North Park. The expanded parking area will also
include appropriate lighting, drainage improvements, trees, and
ADA-accessible parking.
These improvements will better accommodate current programming,
reduce parking on grass areas, and provide additional capacity for
future tournament use.
Additionally, the expanded parking area provides spaceto support
training activities for the Police Department as well as community
events that promote public safety intiatives for the citizens.
Drainage Considerations: Before design began on either phase of
the turf conversion, the City retained a licensed civil engineering
firm to perform project-specific drainage impact analyses. The
purpose of these analyses was to assess the drainage impacts of
installing turf fields and to determine whether the existing storm
drain infrastructure would require upgrades as part of the turf
improvements. The engineer modeled the anticipated runoff due to
the proposed improvements and determined that no system
upgrades were required.
Page 4 of 6
Southlake Parks Development Corporation Item 4A
Meeting Date – September 1, 2026
Per the City’s Storm Drainage Ordinance, stormwater runoff after
development should not exceed pre-development conditions. The
North Park Turf Projectmeets and improves uponthis requirement
by installing a turf subdrain system that intercepts and distributes
field runoff between design points (discharge locations) one east of
thefields and one east of the practice fields, rather than allowing
uncontrolled surface discharge. Furthermore, additional detention
storage will be created by regrading the practice field area
associated with the existing retention pond. The net result will be
decreased post-development peak discharge from each design
point, compared to existing conditions.
P
roject Savings: During design development, City staff worked with
the project consultant to identify elementsof the projectthat could be
completed separately or with City resources to reduce construction
costs.
Approximately $270,000 in savings was identified through two
measures:
Purchasing and installing safety netting at the north and south
ends of each field separately from the construction contract;
and
Retaining excavated soil on-site rather than paying to haul it
away.
A
dditional savings are expected in the FY 2027 operating budget
because the excavated soil will be reused in planned landscaping
projects throughout the City.
F
unding for this project is budgeted in the Capital Improvements
Program. Construction is anticipated to begin in fall 2026 and be
completed in winter 2027.
Fi
nancial
Considerations:Funding is available in the Capital Improvements Program through
the Annual Park Enhancements – Athletic Fields Turf Conversion –
Phase 2 project.
The proposed contract amount is summarized below:
Contract Component Amount
Base Bid $4,346,533
Recommended Add Alternates $1,609,334
Contingency $399,133
Total Amount Not to Exceed$6,355,000
Page 5 of 6
Southlake Parks Development Corporation Item 4A
Meeting Date – September 1, 2026
The total available Capital Improvements Program budget is
$6,404,159. In addition to the construction contract, staff
recommendsreserving $40,000 for construction testing and $9,159
for engineering and design contingencies.
Strategic Link:This item links to the City’s Strategy Map strategic focus area of
Infrastructure & Development. It specifically relates to Corporate
Objective F2: Investing to provide & maintain high-quality public
assets.
Citizen Input/
Board Review: SPDC recommendation September 1, 2026.
City Council consideration for approval September 1, 2026.
Legal
Review: The construction contract has been reviewed and approved by the
City Attorney prior tothe project being advertised for bidding.
Alternatives:The Southlake Parks Development Corporatemay recommend
approval or denial of the award of the construction contract.
S
upporting
Documents:
Attachment A: Bid Tabulation
Attachment B: Construction Contract
Attachment C: Overall Site Plan
Staff
Recommendation: Recommend award of the construction contract for the North Park
Turf & Parking Improvements Project to North Rock Construction &
Associates, LLC in an amount not to exceed $6.355 million.
Staff
Contacts: David Miller, Director of Community Services
Fince Espinoza, Deputy Director of Community Services
Mamerto A. Estepa, Jr., Project Manager
Page 6 of 6
SJEHFDSFTU!ES
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
2026CollectedBudgetBalance
Budgetto DateBalancePercent
$ 11,368,000$ 9,168,507($2,199,493)-19.35%
FISCALFISCALFISCAL
YEAR% IncYEAR% IncYEAR% Inc
MONTH2024-Dec2025-Dec2026-Dec
October$ 835,266-9.66%$ 913,1829.33%$ 1,064,83516.61%
November$ 866,767-6.18%$ 924,6816.68%$ 974,0125.33%
December$ 1,214,389-4.93%$ 1,300,3427.08%$ 1,442,77010.95%
January$ 837,0486.73%$ 877,5024.83%$ 924,8675.40%
February
$ 743,2611.56%$ 749,3550.82%$ 725,330-3.21%
March$ 947,3641.28%$ 999,1395.47%$ 1,050,5655.15%
April$ 891,1942.39%$ 931,3064.50%$ 1,163,21324.90%
May$ 846,135-4.86%$ 935,63510.58%$ 986,4095.43%
June$ 905,383-2.33%$ 935,9213.37%$ 836,505-10.62%
July$ 842,1502.00%$ 920,2699.28%$--100.00%
August$ 871,326-34.67%$ 874,8780.41%$--100.00%
September$ 861,441-14.10%$ 962,40811.72%$--100.00%
TOTAL$ 10,661,725$ 11,324,618$ 9,168,507
Three Year Revenue Comparison
by Month
$1,600,000
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
FISCAL YEAR 2024FISCAL YEAR 2025FISCAL YEAR 2026
ActualBudgetActualEstimated(budget-est.)%
2025202620262026DifferenceChange
MONTH
October$ 913,182$ 1,027,000$ 1,064,835$ 1,064,835$ 37,8355.82%
November$ 924,681$ 972,000$ 974,012$ 974,012$2,0120.37%
December$ 1,300,342$ 1,265,000$ 1,442,770$ 1,442,770$ 177,77018.23%
January$ 877,502$ 865,000$ 924,867$ 924,867$ 59,8679.43%
February$ 749,355$ 654,000$ 725,330$ 725,330$ 71,33014.50%
March$ 999,139$ 1,014,000$ 1,050,565$ 1,050,565$ 36,5654.30%
April$ 931,306$ 913,000$ 1,163,213$ 1,163,213$ 250,21334.51%
May$ 935,635$ 905,000$ 986,409$ 986,409$ 81,40912.92%
June$ 935,921$ 900,000$ 836,505$ 836,505$ (63,495)-9.07%
July$ 920,269$ 882,000$-$ 882,000$-0.00%
August$ 874,878$ 964,000$-$ 964,000$-0.00%
September$ 962,408$ 1,007,000$-$ 1,007,000$-0.00%
TOTAL$ 11,324,618$ 11,368,000$ 9,168,507$ 12,021,507$ 653,5078.15%