2026-08-24 ACPD Packet
M E
M O R A N D U M
August 18, 2026
TO: Advisory Commission on Persons with Disabilities
F
ROM:Stacey Black, Assistant City Manager
David Miller, Director of Community Services
SUBJECT:Agenda Notes forthe August 24, 2026, Meeting of the Advisory
Commission on Persons with Disabilities
The Advisory Commission on Persons with Disabilities will hold its next meeting on
Monday, August 24, 2026, at 6:30 p.m.in the Legends Hall Board Room at The Marq
Southlake (285 Shady Oaks Drive). A light dinner will be available beginning at 6:00 p.m.
If you are unable to attend, please notify staff in advance by contacting David Miller at
djmiller@ci.southlake.tx.us or (817) 748-8018.
We look forward to welcoming you and appreciate your service to the City. If you have
any questions regarding the agenda or materials, please do not hesitateto contact us.
The agenda notes below are intended to support your preparation for this meeting.
REGULAR AGENDA
1.Agenda ItemNo. 1: Call to Order
2.Agenda Item No. 2:Consent
A.Approve the minutes of the June 29, 2026, Advisory Commission on
Persons with Disabilities Meeting
The purpose of this item is for the members of the Advisory Commission on
Persons with Disabilities to approve the minutes of the June 29, 2026,
Advisory Commission on Persons with Disabilities Meeting.
3.Agenda Item No. 3: Public Forum
Public Forum
Public Forum is the public's opportunity to address the Commissionabout non-
agenda items. During the Public Forum, Commission members will not discuss,
consider, or take action on any item presented.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Advisory Commission on Persons with Disabilities
Meeting Date – August 24, 2026, at 6:30 pm
Page 2 of 3
4.Spotlight and Presentation: Novus Academy
The purpos
e of this item is for Head of Novus Academy Amy Richard to provide
an overview of Novus Academy, including its mission, programs, and contributions
to the Southlake community. This item was placed on the agenda at the request
of Chair McCaskill.
There is no packet item associated with this discussion.
Agenda Item No. 5: Discussion
2026 Stars and Stripes Debrief
The purpose of this item is to debrief from the Stars and Stripes event and
discuss what went well, what could be improved and any additional changes
for next year’s event.
There is no packet item associated with this discussion.
2026 Strategic Priorities Review
The purpose of this item is to review the 2026 Strategic Priorities in
preparation for the ACPD year-end report.
There is no packet item associated with this discussion.
CityofSouthlake.com Website Review
The purpose of this item is to review the updated website and receive
feedback.
There is no packet item associated with this discussion.
Summer Programs Recap
The purpose of this item is to review the Community Services summer
programming and highlight the adaptive programming offerings.
There is no packet item associated with this discussion.
Future Meetings
The purpose of this item is to discuss November and December meeting
dates.
There is no packet item associated with this discussion.
Agenda Item No. . Adjournment
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Advisory Commission on Persons with Disabilities
Meeting Date – August 24, 2026, at 6:30 pm
Page 3 of 3
Staff Contact Information:
Stacey Black, Assistant City Manager (817) 748-8063
David Miller, Director of Community Services (817) 748-8018
Bora Sulollari, Assistant to the City Manager (817) 748-8645
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEETING
Monday, August 24, 2026
6:30 P.M.
LOCATION: City of Southlake, The Marq
Legends Hall Board Room
285 Shady Oaks Dr.
Southlake, Texas 76092
TIME: 6:30 P.M.
REGULAR AGENDA:
1. Call to Order
2. Consent
A. Approve the minutes of the June 29, 2026, Advisory Commission on Persons with
Disabilities meeting
3. Public Forum
Advisory Commission on Persons with
Disabilities regarding non-agenda items. During this proceeding, the Advisory Commission
on Persons with Disabilities will not discuss, consider, or act on any item presented. We
respectfully ask that anyone stepping forward to speak during the Public Forum please limit
remarks to three minutes.)
4. Spotlight and Presentation: Novus Academy
5. Discussion
A. 2026 Stars and Stripes Debrief
B. 2026 Strategic Priorities Debrief
C. CityofSouthlake.com Website Review
D. Summer Programs Recap
E. Future Meetings
6. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at
this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400
Main Street, Southlake, Texas, on Tuesday, August 18, 2026, by 5:30 p.m. pursuant to Chapter 551
of the Texas Government Code.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special accommodation,
please advise the City Secretary 48 hours in advance at (817) 748-8016. Reasonable
accommodation will be made to assist you.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
DVISORY COMMISSION ON PERSONS WITH DISABILITIESMEETING MINUTES:
A
June29, 2026
LOCATION:The Marq Southlake
Legends Hall – Legacy Rooms I & II
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:30 P.M.
ISORY COMMISSION ON PERSONS WITH DISABILITIES MEMBERS PRESENT:
ADV
Chair Laura McCaskill and Board Members Holly Birnbach, Jay Waheed, Ryan Jacobson,
David Cunningham, Mark Flores and Ann Marie Walker and Alternate Amy Swanson
Sillan
ADVISORY COMMISSION ON PERSONS WITH DISABILITIESMEMBERS ABSENT:
Alternate Orlando Borges
STAFF PRESENT: Assistant City Manager Stacey Black, Deputy Director of Community
Services Ryan McGrail, Community Services Director David Miller, Director of
Communications Pilar Schank, Customer Relations Operations Manager Melody
Anderson, Assistant to the Director of Community Services Allyssa Leslie
REGULAR SESSION
1.CALL TO ORDER
Advisory Commission on Persons with Disabilities Chair Laura McCaskill called
the meeting to order at 6:30 P.M.
2.CO
NSENTAGENDA
2A.APPROVAL OF THE MINUTES FROM THE JUNE 01, 2026, ADVISORY
COMMISSION ON PERSONS WITH DISABILITIES
Chair Laura McCaskill presented item 2A,approval of the minutes from
the June 01, 2026, Advisory Commission on Persons with Disabilities.
APPROVED
A motion was made to approve the minutes from the June 01, 2026,
Advisory Commission on Persons with Disabilitiesmeeting.
Motion: Birnbach
Second: Cunningham
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Minutes of the June 29, 2026
Advisory Commission on Persons with Disabilities Meeting
Page 2 of 3
Ayes: Birnbach, Waheed, Jacobson, McCaskill, Cunningham, Flores and
Walker
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
3.PUBLIC FORUM
Chair McCaskill opened the Public Forum at 6:31 P.M. There being no one to
speak, Chair McCaskill closed the Public Forum at 6:31 P.M.
4.DISCUSSION
4A. REVIEW PROGRESS ON THE CITY’S ADA TRANSITION PLAN AND PROVIDE
RECOMMENDATIONS
Customer Relations Operations Manager and ADA Coordinator Melody
Anderson reviewed the City’s ADA Transition Plan. She was available to answer
questions.
4B. ADAPTIVE PROGRAMS AND SERVICES UPDATE
a.FOLLOW-UP: STARS AND STRIPES EVENT UPDATES
b.FOLLOW-UP: SUMMER ADAPTIVE PROGRAMMING
c.FOLLOW-UP: FUNDRAISING
a.Deputy Director of Community Services Ryan McGrail discussed Stars and
Stripes updates – ADA viewing area, sensory room at the Hilton, the website
and social media campaign.
b.Deputy Director of Community Services Ryan McGrail gave an update on the
summer adaptive programs.
c.Assistant City Manager Stacey Black went over fundraising and the Texas
Open Meetings Act. Stacey Black was available to answer questions.
4C. FUTURE AGENDA ITEMS AND NEXT MEETING DATE
Community Services Director David Miller discussed future meeting topics
including a Stars and Stripes debrief, annual report review, and visits from the
Southlake Police Department, Southlake program staff and the Southlake
th
Chamber of Commerce. The next meeting will be held on Monday, August 24.
5.ADJOURNMENT
Advisory Commission on Persons with Disabilities Chair McCaskill adjourned the
meeting at 7:55 P.M.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Minutes of the June 29, 2026
Advisory Commission on Persons with Disabilities Meeting
Page 3 of 3
Attest:
Laura McCaskill, ChairDavid Miller,
Director ofCommunity Services
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Substitute in attendanceVacant positionMeeting CanceledMeeting Canceled due to no quorumChange in Representative
76%
In attendanceNot in attendance, no substitute
2026
Attendance Rate
Average Monthly
9990
7.527.377.657.524.72
Date
Hrs To
0%
83%83%83%83%50%
Rate
100%100%100%
Individual Attendance
12/28/26
11/23/26
10/26/26
9/28/26
8/24/26
88%1.42
6/29/26
1.3
78%
6/1/26
2026
67%1.63
4/27/2026
67%1.48
3/23/2026
Advisory Commission on Persons with Disabilities Attendance Report
67%1.35
2/23/26
88%1.82
2/2/26
Name
Holly BirnbachMark FloresJay WaheedRyan JacobsonLaura McCaskillDavid CunninghamAnn Marie WalkerOrlando BorgesAmy Swanson Sillan
1234567
Alt. 1Alt. 2
Place
Meeting Attendance Rate (includes substitutions)Total Hrs Per Month