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Item 6C -Memo CITY OF Item 6C SOUTHLAKE MEMORANDUM September 8, 2026 To: Alison Ortowski, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Resolution No. 26-030, authorizing purchases for the 2027 Fiscal Year and authorizing the City Manager to enter into contracts necessary to effectuate said purchases Action Requested: Approval of Resolution No. 26-030. Background Information: The resolution authorizes purchases for FY 2027 and authorizes the City Manager to enter contracts for the approved services, supplies and equipment outlined in attachment A to the resolution. The city will follow normal purchasing procedures prior to the city manager's approval. The following policies and/or procedures will be followed prior to approval: • Adherence to the city's purchasing policy o Approved by Resolution 20-036 on September 15, 2020. • Adherence to State Statue o Local Government Code 252 — Purchasing and Contracting Authority of Municipalities o Local Government Code 271 — Purchasing and Contracting Authority of Municipalities, Counties, and Certain other local governments o Local Government Code 2161 — Historically, Underutilized Business o Local Government Code 2254 — Professional and Consulting Services o Local Government Code 2269 — Contracting and Delivery Procedures for Construction Projects o Local Government Code 791 — Interlocal Cooperation Contracts • Adherence to adopted city budget. o Scheduled for approval on September 15, 2026 Honorable Mayor and City Council Page 2 of 2 • City attorney review of contracts and agreements. • Respective board approval o Community Enhancement and Development Corporation o Southlake Park Development Corporation o Crime Control and Prevention District Financial Considerations: Approval of the Resolution will have no budgetary impact. Purchasing procedures will continue in the same manner as in the past. Strategic Link: F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high quality public assets. B1 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. Citizen Input/ Board Review: None required. Legal Review: The city attorney prepared the resolution. Alternatives: Deny or propose changes to the resolution Supporting Documents: Resolution No. 26-030 Attachment A Staff Recommendation: Approval of Resolution No. 26-030 RESOLUTION NO. 26-030 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING PURCHASES FOR THE 2027 FISCAL YEAR AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO ENTER INTO CONTRACTS NECESSARY TO EFFECTUATE SAID PURCHASES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Southlake, Texas ("City"), is a home rule municipality acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, it is necessary for the City to make purchases of supplies, equipment, materials, and other things requisite for public purposes; and WHEREAS, Section 2-20 of the City's Code of Ordinances authorizes the City Manager, or her designee, to make purchases of all supplies, apparatus, equipment, materials, and other things requisite for public purposes for the City and to make all necessary contracts for work or labor to be done, material or other necessary things to be furnished for the benefit of the City where the amount of the expenditure for any purpose or contract does not exceed the sum specified in the Local Government Code §252.021(a); and WHEREAS, Section 2-20 of the City's Code of Ordinances further gives the City Council the exclusive power and responsibility to make all other purchases over the amount specified in the Local Government Code §252.021(a); and WHEREAS, in order to obtain the best purchase price available, the City has entered into cooperative purchasing agreements with other governmental entities; and WHEREAS, in order to procure items available from cooperative purchasing agreements in a timely manner, it is deemed in the best interest of the City to now authorize purchases for the 2027 Fiscal Year delineated in Attachment A, provided such purchases are within previously budgeted amounts; comply with competitive bidding requirements, as necessary; and comply with the City purchasing policy; and WHEREAS, the City Council authorizes the City Manager, or her designee, to enter into contracts necessary to effectuate said purchases. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,TEXAS,THAT: SECTION 1. The City Council of the City of Southlake authorizes and approves the purchases listed for Fiscal Year 2027 on Attachment A, provided that such purchases are within previously budgeted amounts, comply with competitive requirements, as necessary, and comply with the City's purchasing policy. SECTION 2. The City Manager,or her designee, is authorized to enter into contracts necessary to effectuate the purchases listed on Attachment A. SECTION 3. This Resolution shall be effective immediately upon its adoption and approval. PASSED AND APPROVED ON THIS THE DAY OF SEPTEMBER, 2026. Shawn McCaskill, Mayor ATTEST: Amy Shelley, City Secretary Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Bidding Requirements Community Services Authorize expenditures and contract renewal for youth The purpose of this item is to authorize the funding for youth sports scorekeeping & Lloyd Moore dba Crowley $180,000 001 GENERAL B2 Collaborating with select City Contract. 1 renewal sports scorekeeping&officiating services with Crowley officiating with Crowley Sports Officials. Community Services currently offers youth Sports Officials partners to implement service remaining.Valid through Sports Officials in an amount no to exceed $180,000. athletic leagues for volleyball, basketball, and flag football. solutions. 11/2027. Community Services Authorize the purchase and maintenance of fitness The purpose of this item is to authorize the purchase and maintenance of Marathon Fitness $175,000 115 CEDC F1 Safeguarding the public trust Cooperative Contract equipment for Champions Club from Marathon Fitness in replacement fitness equipment for Champions Club as identified in the The Marq 116 CEDC through a commitment to BuyBoard Contract#764-25 an amount not to exceed $175,000. Asset Replacement Plan (9 Elipticals, 2 AMTs, and strength cable unit). CEDC EQUIPMENT thoughtful planning and valid through 3/2028. Equipment Replacement($155,000). CEDC for repairs and maintenance of fitness REPLACEMENT responsible, conservative equipment($20,000) financial management. Community Services Authorize the purchase and maintenance of aquatic The purpose of this item is to authorize the purchase and maintenance of Sunbelt Pools $202,000 105 TIF/TIRZ F2 Investing to provide& Cooperative Contract equipment for Champions Club and splash pads/water replacement aquatic equipment for Champions Club as identified in the The Marq 115 CEDC maintain high-quality public BuyBoard Contracts#770- features in city parks with Sunbelt Pools in an amount not Asset Replacement Plan and routine maintenance and repairs to aquatic equipment. 116 CEDC assets. 25 valid through 6/2028, to exceed $202,000. CEDC Equipment Replacement($140,000). Champions Club maintenance and EQUIPMENT Contract#781-25 valid repairs(52,000). Repairs to splashpads and water features in city parks(TIRZ REPLACEMENT through 9/2028, and $10,000). Contract#801-26 valid through 5/2029. Community Services Authorize expenditures for electrical services with Ed's The purpose of this item is to provide funding for the electrical repair service for Ed's Electrical Service $117,000 001 GENERAL B2 Collaborating with select Interlocal Purchasing Electric Service for an amount not to exceed $117,000. parks, along streets and roundabouts(SPDC$41,800;TIRZ$18,700;The Marq 105 TIF/TIRZ partners to implement service Agreement with City of Southlake(CEDC-$30,000), and Public Works projects(Building Maintenance- 106 SPDC solutions. Grand Prairie Contract# $3,000,Transportation$3,000,WS Water Sery Admin $10,000) (Plus 10% 115 CEDC F2 Investing to provide& 20852-R4 valid through contingency) 500 UTILITY FUND maintain high-quality public 6/2027. assets. Community Services Authorize the purchase of grass sod for improvements in The purpose of this item is to authorize the purchase of grass sod replacements for Sims Grass $203,500 102 STORM B2 Collaborating with select City Contract. Valid through the park and throughout the city with Sims Grass in an city park improvements at Bob Jones, Bicentennial and North Park(SPDC-$150,000) WATER UTILITY partners to implement service 10/2028. amount not to exceed $203,500. and maintenance of waterline, sewer line, drainage and street repairs that require 106 SPDC solutions. replacing sod in various areas in the city(Public Works Strom Water Expense Fund 500 UTILITY FUND $30,000; WS Water Services$5,000)(Plus 10%contingency). Community Services Authorize expenditures for citywide landscape services The purpose of this item is to provide funding for annual citywide landscape services Yellowstone $1,589,500 001 GENERAL B2 Collaborating with select City Contract. Valid through with Yellowstone for an amount not to exceed $1,589,500. for many areas owned and maintained by the City such as Town Square, parks, 105 TIF/TIRZ partners to implement service 4/2031. medians, right-of-way, DPS facilities, Public Works service center, nature center, as 106 SPDC solutions. well as various other municipal sites and properties owned by the City. Funding is 200 CAPITAL also included for targeted landscaping upgrades to the City's new landscape standard PROJECTS FUND at SPDC funded parks to include Bicentennial, Bob Jones and North Park. (TIRZ $340,000; SPDC$565,000; General Fund $460,000; PW $80,000)(Plus 10% contingency). Community Services Authorize the purchase of maintenance of the aquatic The purpose of this item is to authorize the purchase and maintenance of C&P Pump Services $160,000 106 SPDC F2 Investing to provide& Cooperative Contract TIPS equipment for Champions Club and splash pads/water replacement aquatic equipment for Champions Club as identified in the The Marq 116 CEDC maintain high-quality public Contract#250603 valid features in city parks with C&P Pump in an amount not Asset Replacement Plan (CEDC Equipment Replacement$145,000). Repairs to EQUIPMENT assets. through 8/2028. to exceed $160,000. splashpads and water features in City parks(SPDC$15,000). REPLACEMENT Economic Authorize expenditures for supporting the business The purpose of this item is to provide funding for the Southlake Open Rewards Bludot Technologies Inc. $110,000 101 HOT(HOTEL C2 Enhancing the sense of Sole Source exempt from Development database and funding the Southlake Open Rewards customer reimbursement program (HOT-$103,500)and also for the related business TAX) community by proactively bidding per LGC252.022.7.A consumer reimbursement program with Bludot database and app usage for the open rewards reimbursement(CEDC-$6,500). 115 CEDC creating opportunities for Technologies Inc. in an amount not to exceed$110,000. community partnerships, volunteer involvement, and citizen engagement. Economic Authorize expenditures for holiday lighting services with The purpose of this item is to authorize funding to install holiday decor at City facilities Christmas By Zenith (CBZ) $378,000 101 HOT(HOTEL C1 Delivering outstanding City Contract. Valid through Development Christmas By Zenith (CBZ)in an amount not to exceed during the holiday season-including The Marq and Southlake DPS HQ and TAX) customer experiences through 3/2028. more than$378,000. throughout Southlake Town Square to benefit City Tourism.. (CEDC-$30,000 and 115 CEDC innovation, passion, and a strong HOT-$348,000) culture. Finance Authorize annual fuel purchases from Offen Petroleum The purpose of this item is to authorize the purchase of fuel for city vehicles and Offen Petroleum, LLC, and $487,871 001 GENERAL B2 Collaborating with select Interlocal Contract City of LLC for City Vehicles and Equipment in an amount not to equipment utilizing a City of Irving Contract. The agreement allows the City to TBD 109 CCD partners to implement service Irving Contract. Valid exceed $487,871. purchase fuel under an interlocal agreement thereby increasing the purchasing OPERATING solutions. through January 1, 2028. volume and reducing overall cost. 114 COMMERCIAL VEHICLE ENFORCEMENT 500 UTILITY FUND Attachment A Finance Authorize expenditures and contract renewals for vehicle, The purpose of this item is to authorize funding for vehicle and equipment Blagg Tire/Car Concepts, $1,087,755 001 GENERAL B2 Collaborating with select Exempt from bidding per fire apparatus, ambulances, and equipment maintenance maintenance services.Throughout the year, multiple vendors are utilized to maintain Classic Chevrolet Inc., DB 114 COMMERCIAL partners to implement service LGC252.022.3 however,the services in an amount not to exceed $1,087,755. the City fleet of vehicles and equipment. The amount spent with each vendor will vary Holt Caterpillar, Five Star VEHICLE solutions. City has established general based on individual vehicle or equipment needs. Ongoing maintenance and repair Ford, Grapevine Ford, ENFORCEMENT F2 Investing to provide& maintenance contracts services ensure we can maintain City vehicles and equipment to be in operational Industrial Power, RD Offutt 500 UTILITY FUND maintain high-quality public through an RFP process. condition at all times to be able to provide services for our residents and community. Company, Retail assets. General Maintenance Services covered include, preventative maintenance such as oil changes, batteries, Motorcycle Ventures, Rush contracts with Blagg Tire, tires, etc. and repair services such as computerized control systems, engines, Truck, Siddons-Martin, valid through 4/2027, and transmissions, brakes, etc. Zimmerer Kubota, and Grapevine Ford, valid other TBD vendors as through 4/2027. The City will required. conduct an RFP process for this general maintenance service and establish new contracts prior to expiration of current contracts. Vendors to be determined at time of award based on best value criteria. Finance Approve purchase of replacement vehicles and The purpose of this item is to authorize the replacement of vehicles and equipment. Silsbee Ford, Lake Country $2,772,000 VEHICLE B2 Collaborating with select Various Cooperative equipment in an amount not to exceed$2,772,000. Per the Southlake Vehicle Replacement Policy, the vehicles are scheduled or Chevrolet, Siddons Martin REPLACEMENT partners to implement service Contracts including recommended for replacement. Emergency Group, Frazer, solutions. GoodBuy Contract#26 RDO Equipment, Deere F2 Investing to provide& 8F000,TIP's Contract# The City's Vehicle Replacement Committee met in March 2026 to review and discuss and Company, DANA maintain high-quality public 240901, HGAC Contract# vehicles scheduled for replacement per the Policy. The committee evaluated the Safety,ASAP Off-Road assets. FS12-23, BuyBoard Contract vehicles'condition, repair history, age, mileage, and usage before recommending Specialty Vehicle, Retail #723-23. Length of replacement.The requested authorization includes a variety of carryforward vehicles Motorcycle Ventures, other contracts vary between 1 and outfitting parts and services from previous years. TBD vendors as required. and 3 years. Finance Authorize expenditures with Amazon in an amount not to The purpose of this item is to authorize expenditures with Amazon for office supplies, Amazon $375,000 001 GENERAL B2 Collaborating with select Cooperative Contract from exceed $375,000. community and recreation programming, library programming and supplies, and 101 HOT(HOTEL partners to implement service Choice Partners Contract# public works maintenance supplies. These purchases provide essential materials and TAX) solutions. 22/045KN-01. Final renewal resources that support community programs, educational services, and the ongoing 107 LIBRARY valid through August 2027. maintenance of City facilities.Amazon purchases are treated the same as any other DONATION City purchase for compliance and approval, and the City benefits from business 109 CCD pricing that helps reduce overall costs for programming and maintenance. OPERATING 115 CEDC 500 UTILITY FUND Finance Authorize expenditures for auditing services with Weaver The purpose of this item is to authorize the funding for audit services. City Charter Weaver&Tidwell, LLP $154,000 001 GENERAL B1 Achieving strong outcomes Exempt from bidding per &Tidwell LLP in an amount not to exceed$154,000. requires the city at the close of each fiscal year have an independent audit performed through continual evaluation and LGC252.022.4 and by a Certified Public Accountant.The City currently contracts with Weaver and pursuit of better practices that LGC2254. Professional Tidwell to perform annual auditing services. improve core business Services. operations. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. Finance Authorize expenditures for electrical services for city The purpose of this item is to authorize annual expenditures with Tri-County Electric Tri-County $1,491,000 001 GENERAL B2 Collaborating with select Exempt from Bidding per facilities with Tri-County Electric Cooperative Inc., in an Cooperative Inc.,for required electrical services for city facilities. 106 SPDC partners to implement service LGC252.022.7.0 Utilities amount not to exceed $1,491,000 115 CEDC solutions. and LGC252.022.15 500 UTILITY FUND Electricity. Finance Authorize expenditures for electrical services for city The purpose of this item is to authorize annual expenditures with TXU Energy for TXU Energy $995,000 001 GENERAL B2 Collaborating with select City Contract. Exempt from facilities with TXU Energy, in an amount not to exceed required electrical services for city facilities. 500 UTILITY FUND partners to implement service bidding per LGC252.022.2 $995,000 solutions. Health and Safety of Municipality Residents Finance Authorize expenditures for appraisal services with Tarrant The purpose of this item is to authorize the funding for appraisal services.The City Tarrant Appraisal District $202,000 001 GENERAL B2 Collaborating with select Interlocal Agreement Appraisal District in an amount not to exceed$202,000. currently contracts with Tarrant Appraisal District for appraisal services. partners to implement service established by Statute. solutions. Fire Department Authorize the purchase of medical supplies from Bound The purpose of this item is to approve the funds required to purchase medical Bound Tree $114,000 001 GENERAL B3 Maintaining an environment of Cooperative Contract Tree Medical, LLC in an amount not to exceed $114,000. supplies as needed to provide emergency medical care to the community. The Marq 115 CEDC future readiness by BuyBoard Contract#804-26 Southlake(CEDC-$12,000; General Fund-Police$3,000 and Fire$99,000). understanding and acting upon valid through 5/2029 and the forces, trends, and coming Interlocal Contract challenges affecting services. piggybacking on City of Midlothian contract#2020- 28. Fire Department Authorize the purchase of personal protective equipment The purpose of this item is to authorize the purchase of personal protective Delta Fire&Safety Inc., $165,000 001 GENERAL B3 Maintaining an environment of Cooperative Contract from Delta Fire&Safety Inc., dba Delta Industrial Service equipment.The equipment includes bunker coats, bunker pants, boots, gloves, hood, dba Delta Industrial Service future readiness by BuyBoard contract#798-26 &Supply in an amount not to exceed $165,000. and helmet. The gear is custom to fit to each individual to ensure all safety &Supply understanding and acting upon valid through 3/2029 requirements are met and minimize unnecessary exposure to toxic atmosphere. the forces, trends, and coming challenges affecting services. Fire Department Authorize the purchase of public safety uniforms and The purpose of this item is to authorize the annual expenditure with Gall's LLC for Galls Parenting Holdings $110,000 001 GENERAL B2 Collaborating with select Cooperative Contract accessories from Galls Parent Holdings LLC, dba Gall's uniforms and accessories for the Fire Department($60,000)and Police Department LLC dba Gall's LLC partners to implement service BuyBoard Contract#'s 773- LLC, in an amount not to exceed $110,000. ($50,000). Uniforms include shirts, pants, and related apparel items, excluding duty solutions. 25 valid through 6/2028 and gear,to ensure personnel are properly outfitted for daily operations. F2 Investing to provide& 798-26 valid through 3/2029 maintain high-quality public assets. Fire Department Authorize annual spend amount with Front Line Mobile The purpose of this request is to approve an expenditure of$160,000 with Front Line Front Line Mobile Health $160,000 001 GENERAL B3 Maintaining an environment of Exempt from bidding per Health PLLC in an amount not to exceed$160,000. Health PLLC for the annual wellness physicals and cancer screenings for the Fire PLLC future readiness by LGC252.022.4 and and Police Department. These medicals have proved to be important in uncovering understanding and acting upon LGC2254. Professional potentially serious health conditions with the Fire and Police Department.The Fire the forces, trends, and coming Services. Department's portion will not exceed $120,000. The Police Department portion will challenges affecting services. not exceed $40,000. Fire Department Authorize the purchase of SCBA's from Metro Fire in an The purpose of this request is to approve an expenditure of$425,000 with Metro Fire Metro Fire $425,000 014 PUBLIC F1 Safeguarding the public trust Cooperative Contract amount not to exceed $425,000. for the first phase of a two-year SCBA replacement project.The current units have SAFETY through a commitment to through BuyBoard Contract reached the end of their service life. SCBAs are critical life-safety equipment that EQUIPMENT thoughtful planning and #798-26 valid through provide firefighters with breathable air while operating in hazardous environments. REPLACEMENT responsible, conservative 3/2029 financial management. Human Resources Authorize annual expenditures with Texas Municipal The purpose of this item is to authorize annual expenditures with Texas Municipal TMRS $5,974,000 001 GENERAL B2 Collaborating with select Exempt from Bidding. Retirement System (TMRS)for City Retirement System Retirement System (TMRS)for City Retirement System Services. 102 STORM partners to implement service Established by Statute. Services in an amount not to exceed $5,974,000. WATER UTILITY solutions. 105 TIF/TIRZ L1 Defining and managing a 106 SPDC professional workplace culture 109 CCD that supports City values and OPERATING promotes a positive employee 115 CEDC experience. 500 UTILITY FUND L3 Attracting, developing& retaining a talented and motivated workforce for lasting world-class performance. Information Authorize the annual expenditure with UKG Kronos The purpose of this item is to authorize the annual expenditure for UKG to provide UKG Kronos Systems, LLC $140,000 001 GENERAL B1 Achieving strong outcomes City Contract utilizing Technology Systems LLC,for its UKG Ready workforce management workforce management technology that supports HR functions, including talent 115 CEDC through continual evaluation and OMNIA Cooperative solution in an amount not to exceed$140,000. acquisition, onboarding, leave, performance management, benefits administration, pursuit of better practices that Contract#25-6833 valid timekeeping, accruals, and learning. The platform provides automated workflows and improve core business through 7/2032. complete Employee Self Service with a single source of real-time employee data in operations. an intuitive user interface. UKG Ready facilitates accurate and efficient tracking of B2 Collaborating with select employee work hours and attendance, helps to ensure compliance with labor laws, partners to implement service supports payroll processing, and provides insights into workforce analytics. (General solutions. Fund-$137,000; CEDC-$3,000) B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. L3 Attracting, developing& retaining a talented and motivated workforce for lasting world-class performance. Information Authorize the purchase of software maintenance fees, The purpose of this item is to approve the purchase of software maintenance fees, Tyler Technologies $390,000 001 GENERAL B2 Collaborating with select Sole Source exempt from Technology support services fees, hardware, and training in an support services fees, hardware, and training for systems underneath Tyler 104 COURT partners to implement service bidding per LGC252.022.7.A amount not to exceed $390,000. Technologies including Munis, EnerGov, Incode Court Suite, and Brazos/Ecitations. TECHNOLOGY solutions. These programs dramatically enhance staff ability to provide streamlined services to 500 UTILITY FUND both internal and external customers, online options for processing transactions and submitting documentation, and house an invaluable resource of financial information, maps, documents and statistics for reporting and decision making. (General Fund- $300,000; Court Technology-$45,000; Utility Fund -$45,000). Information Approve the annual expenditure with SHI -Government The purpose of this item is to authorize funding for software renewals, licensing, and SHI-Government Solutions $375,000 001 GENERAL F2 Investing to provide& Cooperative Contract DIR Technology Solutions in an amount not to exceed $375,000. support services through SHI Government Solutions. This includes renewals for maintain high-quality public Contract DIR-CPO-5237 Microsoft Volume Licensing (including SQL), Bluebeam, Pure Storage, ConnectWise, assets. valid through 9/2029 IT Glue, KnowBe4, and ManageEngine/AD Audit/Patch Manager. These renewals ensure that the City's core software remains properly licensed, supported, and up to date.They provide technology staff with the essential tools needed to maintain secure systems, manage daily operations, and ensure the continued reliability of City services. Information Approve the purchase of new computer workstations in an The purpose of this item is to approve the purchase of computer workstations TBD $264,100 013 IT B2 Collaborating with select Cooperative Contract Technology amount not to exceed $264,100. scheduled for replacement. The follows the replacement schedule for computer INFRASTRUCTURE/ partners to implement service through various DIR workstations to ensure technology remains reliable, secure, and efficient. Regular SECURITY solutions. contracts.Will be upgrades reduce downtime from hardware failures and improve employee B3 Maintaining an environment of established at time of productivity. future readiness by purchase. understanding and acting upon the forces, trends, and coming challenges affecting services. Information Authorize expenditures for copier services expenses in an The purpose of this item is to authorize funding for copier services, including the De Lage Landen Financial $144,000 001 GENERAL B3 Maintaining an environment of Cooperative Contract Technology amount not to exceed $144,000. leasing of multi-functional devices, as well as associated supplies and maintenance. Services, Inc. future readiness by through DIR Contract#DIR- This ensures the City has reliable printing and scanning services while benefiting understanding and acting upon CPO-4426 Lease agreement from the latest technology to improve performance and support the production of high- the forces, trends, and coming valid through 2027. quality documents. challenges affecting services. Information Authorize the expenditures for the telecommunication The purpose of this item is to authorize funding for the city's telecommunication RingCentral $120,000 001 GENERAL B2 Collaborating with select Exempt from Bidding per Technology system with RingCentral Inc. in an amount not to exceed system.RingCentral provides a reliable, cloud-based telecommunication system that partners to implement service LGC252.022.7.7.0 $120,000. unifies phone, video, messaging, and collaboration tools. It enhances flexibility by solutions. enabling staff to communicate from anywhere, improves customer service through streamlined call management, and reduces costs compared to maintaining traditional phone systems. Information Approve the purchase of equipment and services from The purpose of this item is to approve the purchase of equipment and services from Ford Audio-Video Systems, $465,000 001 GENERAL F2 Investing to provide& Cooperative Contract Technology Ford Audio-Video Systems, LLC in an amount not to Ford Audio-Video Systems, LLC to address current audio-video issues at DPS West, LLC 013 IT maintain high-quality public through TIP's Contract# exceed $465,000. two water towers, as well as to support ongoing AV maintenance and equipment INFRASTRUCTURE/ assets. 260105 valid through replacements at City facilities throughout the year. (General Fund-$80,000; IT SECURITY 5/2031. Infrastructure-$121,000; CIP-$264,000) 200 CAPITAL PROJECTS FUND Information Approve the expenditures for the implementation of the The purpose of this item is to upgrade our secondary backup appliance and add TBD based upon quotes $490,000 013 IT F2 Investing to provide& Cooperative Contract Technology redunant backup appliances in an amount not to exceed additional storage to provide an independent second copy of City data,following INFRASTRUCTURE/ maintain high-quality public through DIR. Contract#and $490,000. industry standard 3-2-1 backup best practice(3 copies of our data on 2 different SECURITY assets. vendor yet to be determined. storage media with 1 copy stored off site). It creates a dedicated, secure backup system (drone video, security footage, etc.)fully recoverable. This will eliminate a single point of failure and resolve a future capacity issue so backups can continue without interruption and restores can happen quickly when needed. Information Approve the annual expenditure with Presidio Holdings, The purpose of this item is to authorize the annual expenditure for Presidio Holdings, Presidio Holdings Inc. dba $520,000 001 GENERAL, 013 F2 Investing to provide& Cooperative Contracts Technology Inc in an amount not to exceed $520,000. Inc for the following: Cisco Smartnet, Duo Authentication, Cisco ISE,AMP Umbrella Presidio Networked IT maintain high-quality public through DIR with multiple Renewal, Palo Alto renewal, HPE Nimble, and Rubrik renewal, as well as additional Solutions Group, LLC. IFRASTRUCTURE assets. valid through dates. Usage various contract services items for the Information Technology Department.These to be determined and renewals are necessary to keep the city's core technology systems under active contracts verified at time of support, protect against cybersecurity threats, ensure staff can securely access purchase request. systems, and maintain reliable data backups for business continuity.Without these services, the city would face increased risk of outages, data loss, and potential security vulnerabilities. Information Approve the annual expenditure for software renewals The purpose of this item is to authorize funding for software renewals for JAMF, CDW, LLC $115,000 001 GENERAL B2 Collaborating with select Cooperative Contracts Technology with CDW, LLC in an amount not to exceed $115,000. Adobe, and SolarWinds along with related support services through CDW. These partners to implement service through DIR with multiple renewals ensure City staff and IT have the essential tools needed for daily solutions. valid through dates. Usage operations, including document creation and publication, computer management and F2 Investing to provide& to be determined and protection, and network monitoring. maintain high-quality public contracts verified at time of assets. purchase request. Information Approve the expenditures for software renewals, The purpose of this item is to authorize funding for VMware software renewals, a NetSync Network Solutions $455,000 001 GENERAL B2 Collaborating with select Cooperative Contracts Technology equipment and services with NetSync in an amount not to cybersecurity audit, Wi-Fi access points, DPS North Replacements,AWIA PS1 and 013 IT partners to implement service through DIR with multiple exceed $455,000. BP tower,VPN routers, redundant backup, and related support services with INFRASTRUCTURE/ solutions. valid through dates. Usage Netsync. These investments strengthen the City's technology infrastructure by SECURITY F2 Investing to provide& to be determined and ensuring modern server and network systems, enhancing connectivity, and providing 106 SPDC maintain high-quality public contracts verified at time of periodic security reviews to identify risks and protect against cyber threats. (General 115 CEDC assets. purchase request. Fund-$53,000; Utility Fund -$31,000; IT Infrastructure-$308,000; CEDC-$50,000; 500 UTILITY FUND SPDC-$13,000) Information Authorize the annual expenditures for telecom/internet The purpose of this item is to authorize funding for the City's internet connections, Verizon, Spectrum, $600,000 001 GENERAL B2 Collaborating with select Exempt from Bidding per Technology services in an amount not to exceed $600,000. phone lines, redundant network circuits, and cable TV provider. The services provide FiberFirst,AT&T 115 CEDC partners to implement service LGC252.022.7.7.0 highly available telecom and internet services for city facilities. Including wireless 500 UTILITY FUND solutions. communication for public safety, support personnel, and the Emergency Operations F2 Investing to provide& Center.This request also includes new equipment for two water towers, Pump maintain high-quality public Station 1, and the MSC Building (General Fund-$410,000; CEDC-$55,000; Utility assets. Fund-$135,000) Police Department Approve the contract renewal with Tactical Systems The purpose of this item is to seek approval to continue the contract with Tactical Tactical Systems Network $384,163 001 GENERAL B1 Achieving strong outcomes City Contract. Exempt from Network, LLC (TSN)for security services at Town Hall Systems Network LLC(TSN)to provide armed security for Town Hall and Champions LLC 115 CEDC through continual evaluation and bidding per LGC252.022.2 and The Marq/Champions Club in an amount not to Club. The current contract is set to renew on October 1, 2026.Town Hall General pursuit of better practices that Health and Safety of exceed $384,163. Fund-$158,124; The Marq/Champions Club CEDC-$226,039. improve core business Municipality Residents. operations. B2 Collaborating with select partners to implement service solutions. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. C1 Delivering outstanding customer experiences through innovation, passion, and a strong culture. C2 Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide& maintain high-quality public assets. Police Department Approve the contract extension and authorize The purpose of this item is to approve the contract extension and authorize the City of Keller $1,725,389 001 GENERAL B1 Achieving strong outcomes Interlocal Agreement. expenditures for Animal Control, Jail and Dispatch annual cost share expenditures for regional dispatch,jail, and animal services through continual evaluation and Established under Texas Services to the City of Keller in an amount not to exceed provided through the interlocal agreement with the City of Keller. ($1,565,408 for pursuit of better practices that Government Code 791. $1,725,389. dispatch and jail services and $159,981 for animal services). improve core business operations. B2 Collaborating with select partners to implement service solutions. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. C1 Delivering outstanding customer experiences through innovation, passion, and a strong culture. C2 Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide& maintain high-quality public assets. Police Department Authorize the expenditures for the NETCO Radio The purpose of this item is to authorize the annual cost share expenditures for the City of Colleyville $186,322 001 GENERAL B1 Achieving strong outcomes Interlocal Agreement. Consortium contract with the City of Colleyville in an City of Southlake's participation in the Northeast Tarrant County Radio Consortium through continual evaluation and Established under Texas amount not to exceed $186,322. (NETCO), covering one-sixth of NETCO operating expenses including Motorola pursuit of better practices that Government Code 791. maintenance and support agreement costs, site utility costs,tower lease fees, improve core business network infrastructure maintenance, and related operational expenses. The NETCO operations. Radio Consortium provides the interoperable communications infrastructure for B2 Collaborating with select Southlake Fire Department and Police Department field operations, emergency partners to implement service response coordination, and multi-agency incident management. solutions. B3 Maintaining an environment of future readiness by understanding and acting upon the forces, trends, and coming challenges affecting services. C1 Delivering outstanding customer experiences through innovation, passion, and a strong culture. C2 Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide& maintain high-quality public assets. Police Department Authorize expenditures for the Axon Enterprise Public The purpose of this item is to authorize annual expenditures with Axon Enterprise, Axon Enterprise, Inc. $484,138 109 CCD B1 Achieving strong outcomes Cooperative Contract Safety Technology Platform in the amount not to exceed Inc.for a five-year enterprise platform providing public safety technology for the OPERATING through continual evaluation and through BuyBoard Contract $484,138 annually for a 5-year contract. Police Department. The platform includes 75 body-worn cameras on a 1:1 officer pursuit of better practices that #743-24. deployment, 27 in-car video systems, 75 TASER devices, and unlimited cloud-based improve core business digital evidence storage. It also includes AI-powered evidence management tools operations. such as auto-tagging, transcription,translation, and redaction; drone program B2 Collaborating with select integration through Axon Air, including two Skydio X10 drones; real-time crime center partners to implement service capability through Fusus; six interview room camera systems; Cradlepoint dual- solutions. carrier cellular routing;Axon Investigate digital investigation tools; and Axon B3 Maintaining an environment of Standards for department-wide digital reporting and administrative workflows.The future readiness by current camera,TASER, and evidence storage systems are managed across six understanding and acting upon separate vendors and contracts, all of which expire in October-November 2026,with the forces, trends, and coming evidence currently stored on locally maintained, on-site servers nearing full capacity. challenges affecting services. The Axon Enterprise Platform consolidates these systems into a single contract, C1 Delivering outstanding moves evidence storage to a secure, CJIS-compliant cloud environment, and customer experiences through establishes a direct digital evidence-sharing connection with the Tarrant County innovation, passion, and a strong District Attorney's Office to support criminal case preparation and prosecution. culture. C2 Enhancing the sense of community by proactively creating opportunities for community partnerships, volunteer involvement, and citizen engagement. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide& maintain high-quality public assets. Public Works Authorize expenditures with Apex Concrete Construction The purpose of this item is to authorize the annual expenditure and contract renewal Apex Concrete $3,075,000 001 GENERAL B2 Collaborating with select City Contract. Contract for concrete installation, repair, and replacement services with Apex Concrete for concrete and construction services including the Construction 102 STORM partners to implement service expires 8/2027. RFP in an amount not to exceed $3,075,000. installation/removal of flatwork(to perform all grading,forming, pouring,finishing, WATER UTILITY solutions. process will begin early backfilling, landscaping, and resod disturbed sod), curb and gutter, curb ramps, 105 TIF/TIRZ F2 Investing to provide& spring 2027. French drains, headwalls, RCP, rip-rap, exposed aggregate, colored and/or stamped 106 SPDC maintain high-quality public concrete, brick pavers,truncated domes, handrails,fences, manhole ring 200 CAPITAL assets. adjustments, rough and finish grading, erosion control measures, and flexbase or top PROJECTS FUND soil for various projects. (General Fund -$170,000; Storm Water Fund-$200,000; 500 UTILITY FUND TIF/TIRZ-$100,000; Capital Projects-$2,475,000; Utility Fund-$30,000; SPDC- $100,000) Public Works Authorize expenditures with Atlas Utility Supply Co.for The purpose of this item is to provide funding for valves, hydrants,water meters, Atlas Utility Supply Co. $579,500 106 SPDC B2 Collaborating with select Sole Source. Exempt from water utility parts and supplies in an amount not to exceed meter boxes, couplings, and other products needed to maintain and repair the City's 500 UTILITY FUND partners to implement service bidding per $579,500. water utility system. (Utility Fund-$575,500; SPDC-$4,000) solutions. LGC252.022.7.A. F2 Investing to provide& maintain high-quality public assets. Public Works Authorize expenditures with Badger Meter for the The purpose of this item is to authorize funding for water meters, monitoring Badger Meter $150,000 500 UTILITY FUND B2 Collaborating with select Sole Source. Exempt from purchase and maintenance of water meters and related equipment, and service fees to Badger Meter accurately measure consumption, partners to implement service bidding per technology in an amount not to exceed $150,000 improve billing accuracy, and support water conservation initiatives.This purchase solutions. LGC252.022.7.A. ensures efficient operations and compliance with utility service standards. (Utility F2 Investing to provide& Fund-$150,000) maintain high-quality public assets. Public Works Authorize the purchase of water from the City of Fort The purpose of this item is to authorize the purchase of water from the City of Fort City of Fort Worth $11,606,605 500 UTILITY FUND B2 Collaborating with select Interlocal Agreement with Worth in an amount not to exceed$11,606,605. Worth,which serves as the City's primary water supplier. (Utility Fund-$11,606,605) partners to implement service City of Fort Worth Contract# solutions. 41110 valid through 9/2031. Public Works Authorize expenditures with CJHorak Enterprises Inc.for The purpose of this item is to authorize the annual expenditure with Cjhorak CJHorak Enterprises Inc. $177,000 001 GENERAL F2 Investing to provide& Cooperative Contract sign repair and replacement projects in an amount not to Enterprises Inc.for sign repair and maintenance, including but not limited to the 011 FACILITY maintain high-quality public NCTCOG TxShare Contract exceed $177,000. wayfinding sign repair and replacement program and several Town Square sign MAINTENANCE assets. #2025-009 valid through repair projects. (General Fund -$1,000; FAC Reserve Fund-$26,000; HOT Fund- RESERVE 11/2029 $150,000) 101 HOT(HOTEL TAX) Public Works Authorize the annual expenditure with Davidson The purpose of this item is to authorize the annual expenditure with Davidson Davidson Reconstruction $173,000 001 GENERAL B1 Achieving strong outcomes Cooperative Contract TIP's Reconstruction Inc.for facility construction, remodel, and Reconstruction Inc.for facility construction, remodel, and repair services for various Inc. 115 CEDC through continual evaluation and Contract#23010402 valid repair services in an amount not to exceed $173,000. building and facility projects.This includes, but is not limited to, the Marq and Facility pursuit of better practices that through 2029 Maintenance projects. (General Fund- $33,000; CEDC-$140,000) improve core business operations. F2 Investing to provide& maintain high-quality public assets. Public Works Authorize expenditures with Freese and Nichols Inc.for The purpose of this item is to authorize expenditures for professional services Freese and Nichols Inc. $350,000 001 GENERAL B2 Collaborating with select Exempt from bidding per consulting services in engineering, planning, and required for the Lead and Copper Rule Improvement adherence, Water System 500 UTILITY FUND partners to implement service LGC252.022.4 and architecture in an amount not to exceed $350,000. Operations and Maintenance Manual, development plan review, and other solutions. LGC2254. Professional engineering services as needed. (General Fund-$50,000; Utility Fund-$300,000) Services Public Works Authorize expenditures with Pace Analytical Services Inc. The purpose of this item is to authorize the annual expenditure with Pace Analytical Pace Analytical Services $155,000 500 UTILITY FUND B2 Collaborating with select Exempt from bidding per for laboratory testing and environmental analysis in an Services, Inc.for a variety of lab-testing services, including NAP, E.Coli, Fats Oils& Inc. partners to implement service LGC252.022.2 Health and amount not to exceed $155,000. Grease, and Lead &Copper. (Utility Fund-$155,000) solutions. Safety of Residents. Public Works Authorize expenditures and contract renewal with Premier The purpose of this item is to authorize annual expenditures for chemicals that are Premier Magnesia LLC $150,000 500 UTILITY FUND F2 Investing to provide& City Contract. Valid through Magnesia LLC for the purchase of chemicals to support required to ensure efficient wastewater treatment, odor control, and regulatory maintain high-quality public 9/2029. lift station operations in an amount not to exceed compliance at lift stations. (Utility Fund-$150,000) assets. $150,000. Public Works Authorize expenditures with Reynolds Asphalt& The purpose of this item is to authorize the annual expenditure with Reynolds Reynolds Ashphalt& $4,340,000 001 GENERAL F2 Investing to provide& Interlocal Purchasing Construction Co.for asphalt paving and roadway repair Asphalt&Construction Co.for asphalt materials and services, including installation Construction Co 105 TIF/TIRZ maintain high-quality public Contract through City of projects in an amount not to exceed$4,340,000. and removal of asphalt, repair and removal services, and purchase of mix and 200 CAPITAL assets. Grand Prairie Contract materials for various PMA, CIP, and operational projects. (General Fund-$40,000; PROJECTS FUND 26067. TIRZ-$300,000; Capital Projects-$4,000,000) Public Works Authorize expenditures with Road Master Striping, LLC for The purpose of this item is to authorize expenditures with Road Master Striping, LLC Road Master Striping $105,200 001 GENERAL F2 Investing to provide& Interlocal Purchasing pavement striping, roadway markings, and related for pavement striping and roadway marking materials and services, including 105 TIF/TIRZ maintain high-quality public Agreement with City of Allen roadway-safety installation services in an amount not to installation, removal, replacement, and maintenance for various City roadway,facility, 106 SPDC assets. Contract#2024-11-21 valid exceed $105,200. park, and capital projects. (General Fund-$15,200; SPDC-$5,000; TIF/TIRZ- 112 RED LIGHT through 3/2028 $25,000; Red Light Camera-$50,000; Capital Projects-$10,000) CAMERAS 200 CAPITAL PROJECTS FUND Public Works Authorize expenditures and contract renewals with The purpose of this item is to authorize the annual expenditure and contract renewal Southlake Leasing and $423,000 001 GENERAL F2 Investing to provide& City Contract established Southlake Leasing and Management for janitorial supplies with Southlake Leasing and Management for janitorial services for all City facilities Management 115 CEDC maintain high-quality public through interlocal purchasing and contracted street cleaning services in an amount not and Town Square street sweeping.These services ensure compliance with health assets. agreement with City of to exceed $423,000. standards, provide a positive environment for employees and residents, and ensures Grapevine Contract# safe roadways in Town Square. (General Fund-$308,000; CEDC-$85,000) RFB49-2023. Public Works Authorize expenditures with Super Tech Automation LLC The purpose of this item is to authorize the annual expenditure with Super Tech Super Tech Automation $135,000 500 UTILITY FUND B2 Collaborating with select Exempt from bidding per for SCADA automation and control system services in an Automation LLC for SCADA automation system software,which are critical for LLC partners to implement service LGC252.022.2 Health and amount not to exceed $135,000. monitoring and managing the City's water and wastewater infrastructure.These solutions. Safety of residents. services provide real-time data, improve operational efficiency, and support reliable delivery of utility services while ensuring regulatory compliance. This includes, but is not limited to, new software purchases and ongoing maintenance of the system. (Utility Fund-$135,000) Public Works Authorize expenditures with Terracon Engineering for The purpose of this item is to fund condition assessments for five Public Works- Terracon Consultants Inc. $101,000 011 FACILITY B2 Collaborating with select Exempt from bidding per facility condition assessment services in an amount not to maintained facilities totaling 228,946 square feet.The assessments will document MAINTENANCE partners to implement service LGC252.022.4 and exceed $101,000. existing conditions, identify repair and replacement needs, and support long-term RESERVE solutions. LGC2254. Professional facility maintenance planning through the City's VUEWorks asset management Services system.The amount is based on$0.40 per square foot plus a 10% contingency. (Facility Maintenance Reserve Fund—$101,000) Public Works Authorize expenditures with Trinity River Authority for the The purpose of this item is to authorize the annual City contracts with Trinity River Trinity River Authority $7,000,000 500 UTILITY FUND B2 Collaborating with select Exempt from bidding per provision of wastewater treatment services in an amount Authority to provide regional wastewater treatment.These services are essential for partners to implement service LGC252.022.2 Health and not to exceed $7,000,000. managing municipal wastewater flows and ensuring compliance with state and solutions. Safety of residents. federal environmental regulations. (Utility Fund-$7,000,000) Public Works Authorize the annual expenditure with Wildstone The purpose of this item is to authorize the annual expenditure with Wildstone Wildstone Construction $250,000 500 UTILITY FUND B2 Collaborating with select Exempt from bidding per Construction LLC for emergency water and wastewater Construction LLC for emergency water and wastewater repairs and services as LLC partners to implement service LGC252.022.2 Health and repairs and services in an amount not to exceed needed throughout the year to assist water and wastewater operations. (Utility Fund- solutions. Safety and LGC252.022.3 $250,000. $250,000) Unforeseen Damage and Repair. Public Works Authorize the annual expenditure with WS Equipment The purpose of this item is to authorize the annual expenditure with WS Equipment WS Equipment Leasing $650,000 001 GENERAL B2 Collaborating with select Cooperative Contract Leasing Enterprises of Texas, Inc.for facility Leasing Enterprises of Texas, Inc.for facility weatherproofing and water damage Enterprises of Texas, Inc. 011 FACILITY partners to implement service through Choice Partners weatherproofing and water damage repairs and services repairs and services in regard to various City projects, including but not limited to the MAINTENANCE solutions. Contract#26/009LL-24 valid in an amount not to exceed $650,000. Town Hall masonry and stair cleaning, sealing, and exterior repair. (General Fund- RESERVE F2 Investing to provide& through 5/2030. $30,000; Facility Maintenance Reserve-$620,000) maintain high-quality public assets. Public Works Authorize expenditures with VariTech Industries, Inc.for The purpose of this item is to purchase equipment needed to produce, store, and Varitech Industries, Inc. $110,000 003 SIF B1 Achieving strong outcomes Cooperative Contract salt brine production, storage, and application equipment apply salt brine during winter-weather roadway operations. The purchase includes an (STRATEGIC through continual evaluation and Sourcewell#031423-VAR in an amount not to exceed $110,000. SB600 salt brine system, a 10,500-gallon deicer storage tank,three 525-gallon spot INITIATIVE FUND) pursuit of better practices that valid through 5/2027 sprayers, hose reels,fittings, accessories, and estimated freight. (Strategic Initiative improve core business Fund-$110,000) operations. Support Services Authorize the annual expenditure with Taylor Olson The purpose of this item is to authorize the annual expenditure with Taylor Olson Taylor Olson Adkins Sralla $550,000 001 GENERAL B2 Collaborating with select Exempt from bidding Adkins Sralla&Elam, LLP for legal services in an amount Adkins Sralla&Elam, LLP(TOASE)for legal counsel in support of city operations. &Elam, LLP partners to implement service LGC252.022.4 and not to exceed $550,000. solutions. LGC2254 Professional Service Support Services Authorize the annual expenditure with TML The purpose of this item is to provide liability, property, cyber, risk, and workers' TML Intergovernmental $1,500,000 001 GENERAL F1 Safeguarding the public trust City Contract. Exempt from Intergovernmental Risk Pool for liability, property, cyber, compensation insurance protection to the City through the TML Intergovernmental Risk Pool 102 STORM through a commitment to bidding per risk, and workers'compensation insurance coverage in an Risk Pool. WATER UTILITY thoughtful planning and LGC252.022.12.C. amount not to exceed $1,500,000 105 TIF/TIRZ responsible, conservative 106 SPDC financial management. 109 CCD OPERATING 114 COMMERCIAL VEHICLE ENFORCEMENT 115 CEDC 500 UTILITY FUND