Item 4J -Memo CITY OF Item 4J
SOUTHLAKE
MEMORANDUM
September 8, 2026
To: Alison Ortowski, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Resolution No. 26-031, authorizing the submission and
administration of grant applications to the Office of the
Governor, Public Safety Office, and designating the required
authorized official and financial officer.
Action
Requested: Approval of Resolution No. 26-031, authorizing the
submission and administration of grant applications to the
Office of the Governor, Public Safety Office, and designating
the required authorized official and financial officer.
Background
Information: In October 2025, the City Council approved Resolution No.
25-038, providing general authorization for the City Manager
or their designee to act on behalf of the City in matters related
to grants. This standing authorization for fiscal year 2026 was
intended to allow the city to efficiently pursue federal, state,
and private grant opportunities as they become available
throughout the year.
Earlier this year, the Information Technology Department
applied for Texas Egrants and Local Cybersecurity Grant to
expand the city's Backup and Disaster Recovery system. The
Office of the Governor, Public Safety Office (PSO), requires a
resolution that includes specific grant authorization provisions
and has advised that the previously approved Resolution No.
25-038 does not meet its requirements.
Accordingly, Resolution No. 26-031 is being presented to the
City Council to comply with the granting agency's
requirements. The resolution follows the PSO-required format
and includes authorization to submit the applicable grant
application, commitment of any required matching funds,
provisions addressing the loss or misuse of grant funds, and
designation of the City's authorized official and financial
officer.
This action does not replace or rescind Resolution No. 25-
038. That resolution remains the City's general authorization
for grant matters. The proposed resolution provides the
Honorable Mayor and City Council
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additional, grant-specific authorization required by PSO for
the applicable grant application.
Financial
Considerations: Any applicable matching funds associated with the grant will
be provided as required by the grant application and subject
to available funds. The resolution also acknowledges the
City's responsibility to return the funds in the event of loss or
misuse, as required by PSO.
Strategic Link: F1 Safeguarding the public trust through a commitment to
thoughtful planning and responsible, conservative financial
management.
F2 Investing to provide & maintain high quality public assets.
B1 Achieving strong outcomes through continual evaluation
and pursuit of better practices that improve core business
operations.
Citizen Input/
Board Review: None required.
Legal Review: The city attorney reviewed the resolution.
Alternatives: Approve or deny the resolution
Supporting
Documents: Resolution No. 26-031
Staff
Recommendation: Approval of Resolution No. 26-031
RESOLUTION NO. 26-031
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING
THE SUBMISSION AND ADMINISTRATION OF GRANT APPLICATIONS
TO THE OFFICE OF THE GOVERNOR, PUBLIC SAFETY OFFICE, AND
DESIGNATION OF THE REQUIRED AUTHORIZED OFFICIAL AND
FINANCIAL OFFICER
WHEREAS, The City of Southlake, Texas finds it in the best interest of the citizens of
Southlake,Texas that the Municipal Backup and Disaster Recovery be operated for the Fiscal Year
2027; and
WHEREAS, The City of Southlake, Texas agrees to provide applicable matching funds for
the said project as required by the Office of the Governor, Public Safety Office grant application;
and
WHEREAS, The City of Southlake, Texas agrees that in the event of loss or misuse of the
Office of the Governor funds, Southlake,Texas assures that the funds will be returned to the Office
of the Governor in full.
WHEREAS, The City of Southlake, Texas designates Alison Ortowski, City Manager as the
grantee's authorized official. The authorized official is given the power to apply for,accept,reject,
alter or terminate the grant on behalf of the applicant agency.
WHEREAS,The City of Southlake,Texas designates Sharen Jackson,Chief Financial Officer
as the grantee's financial officer. The financial officer is given the power to submit financial and/or
programmatic reports or alter a grant on behalf of the applicant agency.
NOW THEREFORE, BE IT RESOLVED that The City of Southlake, Texas approves
submission of the grant application for the Municipal Backup and Disaster Recovery to the Office
of the Governor.
This Resolution shall be effective immediately upon its adoption and approval.
PASSED AND APPROVED ON THIS THE DAY OF SEPTEMBER,2026.
Shawn McCaskill,Mayor
ATTEST:
Amy Shelley, City Secretary