Item 4I - Memo CITY OF Item 41
SOUTHLAKE
MEMORANDUM
September 7, 2026
To: Alison Ortowski, City Manager
From: Amy Shelley, City Secretary
Subject: Ordinance No. 1228F, 1st Reading, amending Article V, "Boards,
Commissions, and Committees" of Chapter 2, "Administration",
incorporating all amendments previously approved and eliminating
superseded language.
Action
Requested: Approve Ordinance No. 1228F, 1st Reading, amending Article V,
"Boards, Commissions, and Committees" of Chapter 2,
"Administration", incorporating all amendments previously approved
and eliminating superseded language.
Background
Information: The purpose of this item is to seek City Council's approval of
Ordinance No. 1228F, to adopt a fully integrated and consolidated
version of Article V, "Boards, Commissions, and Committees,"
incorporating all amendments previously approved by City Council
and eliminating superseded language.
Historical Ordinance Adoption
On June 2, 2020, the City Council approved Ordinance No. 1228 to
establish term limits for board and commission positions and to
provide for Council appointment of board chairs.
On August 16, 2022, the City Council approved Ordinance No.
1228A, which clarified exactly which board, commission and
committee chairpersons the Council would appoint, exempting the
Planning and Zoning Commission from the term limit provisions and
provided that each board, commission or committee would appoint
its own vice chairperson, and cleaned up any conflicting language in
the existing Code of Ordinances related to the appointment of board,
commission or committee chairpersons.
On December 19, 2023, the City Council approved Ordinance No.
1228B, which amended the Code of Ordinances to standardize
procedures and appointments and codify provisions in the Code
pertaining to all boards, commissions, and committees. It also
resulted in locating the provisions for all boards, commissions, and
committees into one centralized section in the Code of Ordinances
(Chapter 2, Article V.)
On December 3, 2024, the City Council approved Ordinance No.
1228C, to renumber Chapter 2, Article V and create the Advisory
Commission on Persons with Disabilities.
On April 15, 2025, the City Council approved Ordinance No. 1228D,
to eliminate the Alliance for Community Engagement and to revise
the tenure of the Chair positions for boards, commissions, and
committees.
On January 20, 2026, the City Council approved Ordinance No.
1228E, to conform to state law changes impacting the Capital
Improvements Advisory Committee.
Over time, Ordinance Nos. 1228 through 1228E amended various
provisions governing the City's boards, commissions, and
committees. While those amendments were properly adopted and
codified, the resulting provisions are dispersed among multiple
amendatory ordinances and cross-references. Ordinance No. 1228F
is intended to consolidate and codify all currently effective provisions
into a single, unified ordinance, remove superseded language, and
improve the readability, administration, and long-term maintenance
of the Code of Ordinances without making substantive policy
changes to the structure, duties, appointment processes, or
operational requirements of the City's boards, commissions, and
committees.
Financial
Considerations: Non-applicable
Strategic Link: C5: Promote opportunities for partnerships and volunteer
involvement
Citizen Input/
Board Review: Non-applicable
Legal Review: Non-applicable
Alternatives: None
Supporting
Documents: Ordinance No. 1228F, attached
Staff
Recommendation: Approve Ordinance No. 1228F, 1st Reading, amending Article V,
"Boards, Commissions, and Committees" of Chapter 2,
"Administration" incorporating all amendments previously approved
and eliminating superseded language.
ORDINANCE NO. 1228F
AN ORDINANCE AMENDING ARTICLE V, "BOARDS, COMMISSIONS AND
COMMITTEES," OF CHAPTER 2, "ADMINISTRATION;" OF THE SOUTHLAKE
CODE OF ORDINANCES TO UPDATE AND PROVIDE CONSISTENCY FOR
THE PROVISIONS RELATING TO THE ORGANIZATION, APPOINTMENT,
TERMS, OFFICERS, DUTIES, AND GOVERNANCE OF CITY BOARDS,
COMMISSIONS, AND COMMITTEES; PROVIDING THAT THIS ORDINANCE
SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION AS REQUIRED BY LAW; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Southlake Texas ("City") is a home rule city acting under its
Charter adopted by the electorate pursuant to Article XI, Section 5 of the
Texas Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the City Council of the City has previously enacted ordinances creating
various boards commissions, and committees; and
WHEREAS, these boards, commissions, and committees advise the City Council on
matters related to City policies planning and programming and/or fulfill
statutory responsibilities of the City; and
WHEREAS, the City Council has previously enacted Ordinance Nos. 1228, 1228A,
1228B, 1228C, 1228D and 1228E, regulating the operation of the boards,
commissions, and committees by establishing term limits and procedures
for appointing the chair of boards, commissions, and committees; and
WHEREAS, the City Council now deems it advisable and necessary to update the
ordinances for individual boards, commissions, and committees for
consistency with that ordinance
WHEREAS, the City Council desires to replace all previously adopted board
commission, or committee ordinances or resolutions to the extent they
conflict with the provisions of this Ordinance, while preserving the Airport
Compatible Land Use Ordinance No 479 and the Southlake Zoning
Ordinance 480, as amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, THAT
Section 1.
Article V"Boards,Commissions and Committees,"of Chapter 2,"Administration,"
1 Board Commission and Committee Ordinance - 09.15.26
is hereby amended to read as follows:
"DIVISION 1. — GENERALLY
Sec. 2-120. -Terms and Conditions of Office.
(a) City Council shall appoint all members to each board, commission, or
committee per the provisions in Sec. 2-120(b) unless appointments are
specified in the provisions provided for that board, commission, or
committee.
(b) Each member of a city board, commission, or committee appointed after
May 19, 2020, unless otherwise provided by subsection (e) hereof or state
law, the City Charter, or the Code of Ordinances, shall serve for a term of
office to commence upon the date of appointment by the City Council and
to continue for a term of two (2) years, and until the board, commission or
committee member's successor is appointed and qualified. A simple
majority of the board, commission, or committee members (not including
alternate members) shall be appointed in the odd years and the remaining
members in even years. Boards, commissions, or committees with an
even number of members will appoint 50% of the members in an odd year
and 50% of the members in an even year. Alternate member appointments
occur in accordance with the applicable general sections and subsections
for that specific board, commission, or committee and will serve for a term
of two (2) years.
(1) With the exception of the Planning and Zoning Commission, no
board, commission, or committee member may serve on the same
board, commission, or committee for more than three (3)
consecutive two (2)-year terms.
(2)After completion of their term, a board, commission, or committee
member may be immediately appointed to serve on a different
board, commission, or committee. A board, commission, or
committee member may serve on more than one (1) board,
commission, or committee at the same time. Also, a board,
commission or committee member may serve on multiple task
forces as appointed by City Council.
(3)Any alternate member of a city board, commission, or committee's
term, for the purpose of term limits, does not begin until appointed
as a full member of the board, commission, or committee.
2 Board,Commission,and Committee Ordinance - 09.15.26
(4)Any member of a city board, commission, or committee appointed
as Chair of a board, commission, or committee, may be appointed
to serve up to three consecutive two-year terms as Chair regardless
of the number of terms served prior to appointment as Chair. This
applies only to specific board, commission, or committee for which the
individual is appointed as Chair and does not extend to any other
board, commission, or committee on which the individual may serve.
(c) A board, commission, or committee with member terms of more or less
than two (2) years shall be appointed in accordance with the subsection
provided for that specific board, commission, or committee. Alternate
member(s) or replacement member(s) appointments may occur at any
time as required.
(d) Unless otherwise provided by state law, the City Charter, or the Code of
Ordinances, the City Council shall appoint a member to fill a vacancy on
a board, commission, or committee. A member appointed to fill a vacant
place on a board, commission, or committee shall serve for the length of
the unexpired term. Members of any City board, commission, or committee
shall serve without compensation and until their successors are
appointed.
(e) Places on all boards, commissions, or committees, except for the
Southlake Youth Action Commission, Metroport Teen Court Board, and
Corridor Planning Committee, shall be sequentially numbered and
correspond with the number of regular members appointed (e.g., Places
1-7).
(f) Alternate members assigned to a board, commission, or committee,except
for the Southlake Youth Action Commission, will be assigned a
corresponding number (e.g., Alternate #1 , Alternate #2). Alternate
members shall attend all meetings and may participate in discussions
related to agenda items or matters, but will not vote on these items or
matters.
(g) An alternate member in the event of an absence or disqualification of a
regular member at a meeting shall act in the place of such member and
perform the duties of a regular member, including voting on agenda items
or matters. In the absence of one or more regular members, the alternate
member assigned with the highest numerical position (e.g., Alternate #1)
and who is present shall be seated as a regular member. In the event of
the resignation of a regular member, the alternate member assigned with
3 Board,Commission,and Committee Ordinance - 09.15.26
the highest alternate numerical position will act in the place of such
member until the City Council has appointed a new regular member for
that place for the remainder of the term.
(h) Terms for members on the following boards, commissions, or committees
shall expire in June on the date on which new appointments are made by
the City Council or until a successor is appointed. New terms for board,
commission, or committee members will begin on the day following the
City Council's appointment unless a commencement date for the term to
begin is specifically noted by the City Council during the appointment.
(1) Building Board of Appeals;
(2) Capital Improvements Advisory Committee (CIAC);
(3) Parks and Recreation Board;
(4) Planning and Zoning Commission;
(5) Southlake Parks and Development Corporation;
(6) Southlake Youth Action Commission;*
(7) Tax Increment Reinvestment Zone Board;
(8) Zoning Board of Adjustment
The Planning and Zoning Commission will serve as the City's Sign Board and the
terms of office for the Sign Board members shall coincide with appointment terms
for the Planning and Zoning Commission members. The Zoning Board of
Adjustment will serve as the City's Tree Board and Airport Zoning Board of
Adjustment and terms of office for the Tree Board and Airport Zoning Board of
Adjustment members shall coincide with appointment terms for the Zoning Board
of Adjustment members. Terms for the Corridor Planning Committee members
coincide with the members' corresponding City Council or board, commission, or
committee appointments. *City Council does not appoint members to the
Southlake Youth Action Commission (SYAC); however, the term for members of
SYAC will expire in June at such time the City Council makes appointments for
the other boards,commissions, and committees listed in this section.
(i) Terms for members of the following boards, commissions, or committees shall
expire in October on the date on which appointments are made by the City
Council or until a successor is appointed. New terms for board, commission,
and committee members will begin on the day following the City Council's
appointment unless a commencement date for the term to begin is specifically
noted by the City Council during the appointment.
(1) Library Board;
4 Board,Commission,and Committee Ordinance - 09.15.26
(2) Metroport Teen Court Board;
(3) Southlake Arts Council;
(4) Senior Advisory Committee
(5) Advisory Commission on Persons with Disabilities.
Q) Terms for members of the following board, commission, or committee members
shall expire on the specific date listed.
(1) Community Enhancement Development Corporation (September 30tn)
(2) Crime Control and Prevention District (September 1st).
(k) Within 30 days after the appointment of a new member to any board,
commission, or committee, or prior to the first time that a new member
participates in a meeting (except for the Southlake Youth Action Commission
members), the new member shall complete the orientation and training
requirements outlined in the City's Board and Commission Manual.
(1) All members of all boards, commissions, or committees shall serve in
accordance with the provisions of the approved Board and Commission
Manual.
(m)AII notices, meetings, and deliberations of a board, commission, or
committee shall be called, convened, held, and conducted in accordance
with the Texas Open Meetings Act, Chapter 551 of the Texas Government
Code.
(n) Minutes of each board, commission, or committee meeting shall be filed
with the City Secretary.
(o) Conflict of interest. Any board, commission, or committee member having
a conflict of interest on an agenda item, as provided for in the Code of
Ordinances or Texas Local Government Code, shall disclose the conflict of
interest as required by the City Code of Ethics, and shall not participate or
be eligible to vote on the item, unless permitted by Section 2-265(b) of the
Code of Ordinances, as amended.
(p) A staff liaison shall be designated by the City Manager to work with each
City board, commission, or committee in accordance with Board and
Commission Manual. The staff liaison will be responsible for posting a
public notice in accordance with the Texas Government Code, preparing
and distributing reports and reference meetings, ensuring the meetings and
deliberations are conducted per State law and established bylaws, and
following up on actions or directions.
5 Board,Commission,and Committee Ordinance - 09.15.26
(q) Members not planning to attend a regular meeting or special meeting shall
notify the staff liaison or the Chair of the board, commission, or committee
by 12:00 pm (noon) of the meeting day.
Sec. 2. 121. - Removal of Members/Reporting Member Absences.
(a) Members of boards, commissions, or committees, unless specifically
provided otherwise by State law, the City Charter, or the Code of
Ordinances, shall serve at the will and pleasure of the City Council, and
may be removed from office in accordance with City Charter, State law or
another applicable ordinance.
(b)Any member or alternate of a board, commission, or committee with
absences from two (2) consecutive regular meetings, except for the
Southlake Youth Action Commission or the Corridor Planning Committee,
shall be reported to the City Council. The City Council may, at its
discretion, remove a board, commission, or committee member and
appoint a replacement.
(c) Removal of a Zoning Board of Adjustment member by the City Council
must adhere to the removal procedure outlined in the Texas Local
Government Code Section 211 .00B(b), as amended, which allows City
Council to remove a member, for cause, as found by City Council, on a
written charge after a public hearing.
(d)Any Planning and Zoning Commission member forfeits their office if they
fail to attend two (2) consecutive regular meetings of the Commission
without being excused by the City Council at a regularly scheduled
meeting.
Sec. 2. 122. - Appointment of officers.
(a) Unless otherwise provided by state law or the City Charter, in making
appointments, the City Council will appoint annually the Chair or President
for each board, commission, or committee listed in Sec. 2.155(a) - Boards.
The City Council shall also name one appointee as the Vice-Chair for the
Zoning Board of Adjustment. This provision shall supersede any
ordinance or resolution previously adopted by the City pertaining to the
listed boards, commissions, and committees.
6 Board,Commission,and Committee Ordinance - 09.15.26
(b)A board, commission, or committee member who serves any term as the
Chair may be appointed to serve a fourth consecutive two-year term on
the same board, commission, or committee.
(c) With the exception of the Zoning Board of Adjustment, unless specifically
provided otherwise by state law, ordinance, or City Charter, boards,
commissions, or committees shall elect a Vice-Chair and any other
required officers (except for the Chair) by majority vote at the first available
meeting following the appointment of a Chair by City Council. The Planning
and Zoning Commission shall appoint the Chair and Vice Chair, at the
same meeting. Also, the appointment of a Vice-Chair or any other officer
(except for the Chair) may occur when a vacancy exists.
Sec. 2.123. - Boards.
(a)The City Council will appoint a Chair to the following boards,
commissions, and committees. The City Council shall also name one
appointee as the Vice-Chair for the Zoning Board of Adjustment. This
provision shall supersede any ordinance or resolution previously adopted
by the City pertaining to the listed boards, commissions, and committees.
(1) Building Board of Appeals;
(2) Capital Improvements Advisory Committee (CIAC);
(3) Library Board;
(4) Parks and Recreation Board;
(5) Senior Advisory Commission;
(6) Southlake Arts Council;
(7) Southlake Parks Development Corporation (President);
(8) Zoning Board of Adjustment (officers and members of the
Zoning Board of Adjustment will hold the same position on the
Tree Board and the Airport Board of Adjustment as the Zoning
Board of Adjustment constitutes these two boards);
(9) Tax Increment Reinvestment Zone Board; and
(10) Advisory Commission on Persons with Disabilities.
(b)The boards, commissions, or committees listed in Sec 2.123(a) shall
appoint all other officers other than the Chair in accordance with the
subsection provided specifically for appointments for that particular board,
commission, or committee.
7 Board,Commission,and Committee Ordinance - 09.15.26
(c) Boards, commissions, or committees listed below in this section shall
appoint all officers in accordance with their specific appointment
subsection.
(1) Planning and Zoning Commission (officers and members will
hold the same position on the Sign Board as the Planning and
Zoning Commission constitutes this board);
(2) Southlake Youth Action Commission;
(3) Crime Control and Prevention Board;
(4) Metroport Teen Court;
(5) Corridor Planning Committee; and
(6) Community Enhancement Development Corporation.
(d) Specific duties and responsibilities of the boards, commissions, or
committees listed in Sec. 2.123 (a) and (c) above are provided in each
specific board, commission, or committee subsection in this Article V. The
City Council may assign additional responsibilities or duties as needed to
any board, commission, or committee in a manner consistent with State
law or City Charter.
Sec. 2-124. — 2-135. Reserved.
DIVISION 3. - SOUTHLAKE YOUTH ACTION COMMISSION
Sec. 2-136. - Creation of the Youth Action Commission.
The Youth Action Commission ("Commission") is hereby created to generate
broad-based public awareness of and support for youth.
Sec. 2-137 - Projects for discussion; use by Council.
The City Manager or designated staff will assign, and prioritize as necessary,
projects for discussion and reporting. The Commission may also generate its own
discussion projects. The Mayor and City Council will use the commission as a
formal "voice of youth" on various items concerning youth in the City. Activities will also
entail service projects throughout the community.
Sec. 2-138. -Vehicle of Youth Education on Matters of Governance.
8 Board,Commission,and Committee Ordinance - 09.15.26
The Commission will serve as a vehicle to familiarize the youth of Southlake with the
governance process in municipal government. To this end, key elected or appointed
staff of the City will work to educate the Commission members on different facets of
municipal government and will make themselves available to answer questions from the
Commission on an as-needed basis. The City will host a "Youth in Government Day"
for commission members at the end of each school year.
Sec. 2-139. - Composition; Terms.
(a) The Commission shall consist of seven (7) students enrolled in ninth (9)
through twelfth (12)grade who reside in the City of Southlake or attend Carroll
Independent School District (CISD). The Commission may also have an
unlimited number of alternate members. Alternates must also be enrolled in
ninth (9) through twelfth (12) grade and reside in the City of Southlake or
attend CISD.
(b) To ensure a broad spectrum of students from the community, students who
reside in the City but do not attend school in CISD will be eligible for
participation. The City shall publicize all Commission meetings and work with
representatives of the schools to ensure youth are aware of the opportunity
to participate on the Commission. Efforts will be made to recruit members,
paying particular attention to balancing the number of members throughout
all grade levels. Interested persons meeting the qualifications for membership
shall apply to the commission by submitting an application to the Community
Service Department.
(c) Members and alternates are appointed to the Commission by the Community
Services Director or appointee following the submission of an application to
the City at the beginning of each school year as advertised. Members and
alternates are appointed for a one-year term.
Secs. 2-140. - 2.141. Reserved.
Sec. 2-142. - Appointment of Officers.
The officers of the Commission shall be the Chair, Vice-Chair, and Secretary. At
the second meeting of the year,the standing members of the Commission shall elect
the listed officers by majority vote. The officers shall serve a one-year term, until
their successor is elected.
Sec. 2-143. - Meetings.
9 Board,Commission,and Committee Ordinance - 09.15.26
(a) The Commission shall meet at least once each month of the school year
(October-May). Meetings shall be held and conducted as indicated in the
adopted bylaws of the Commission.
(b) Special meetings will be called by the Chair or the Vice-Chair of the
Commission at any time after notice has been given to the Commission
members.
(c) A simple majority of the members shall constitute a quorum. A vote of the
simple majority of the quorum shall be required for any action taken by
the Commission.
(d) The Commission shall operate per approved bylaws. The Commission
may amend such bylaws, or adopt new bylaws, as the Commission
determines is appropriate to best govern holding its meetings, provided
that any bylaw amendments shall be effective only after being approved
by resolution of the City Council. The Commission's bylaws shall adhere
to state law, the City Charter,the City Code of Ordinances, and the Board
and Commission Manual.
Sec. 2-144. - Duties of Commission.
(a)The duties and responsibilities of the Commission are advisory in nature.
The Commission shall:
(1) Evaluate the current issues affecting youth in the City and bring
those issues to the attention of the City Council and other boards,
commissions, or committees, as necessary.
(2) Participate in community service projects to encourage youth to
make a difference in the community through volunteerism.
(3) Prepare and submit to the City Council an annual report of youth-
related programs and services.
(b)The Commission shall not have responsibility or authority over public
officials or employees of the City.
Secs. 2-145 - 2-146. - Reserved.
DIVISION 4. - SENIOR ADVISORY COMMISSION
10 Board,Commission,and Committee Ordinance - 09.15.26
Sec. 2-147. - Creation of the Senior Advisory Commission.
There is hereby established the Senior Advisory Commission for the City that is
referred to in this division as the "Senior Advisory Commission." The Senior
Advisory Commission advises the City Council on issues important to Southlake's
senior citizen population, including Senior Activity Center programs, policies, and
operations. The Senior Advisory Commission is also responsible for preparing and
submitting an annual review of senior-related programs, services, and needs to the
City Council.
Sec. 2- 148. - Number, Qualifications, and Terms.
(a) The Senior Advisory Commission shall consist of seven (7) citizens of the
City, who must be at least 55 years of age. An exception may be made at
the discretion of the City Council to appoint no more than two (2) members
under the age of 55 who have either education and/ or experience that is
deemed beneficial to the Senior Advisory Commission.
(1) Interested residents of the City who meet the above
requirements shall submit an application to the City Secretary.
(2) The appointment process shall be consistent with the City
Council appointment procedure for other boards, commissions,
and committees.
(b) The City Council shall appoint the members of the Senior Advisory
Commission.
(c) The City Council shall also appoint two (2) persons to serve as alternate
members. Such alternate members shall meet the qualifications for the
Senior Advisory Commission.
Sec. 2-149. - Senior Advisory Commission Meetings and Bylaws.
(a) At the first regular session following the appointment of new board
members by the City Council, the Senior Advisory Commission shall
select from the members a Vice-Chair and Secretary for a one (1)-year
term and shall serve until their successors are appointed.
(b) The Senior Advisory Commission shall adopt bylaws to govern the holding
of its meetings that, at a minimum, shall encompass the following:
11 Board,Commission,and Committee Ordinance - 09.15.26
(1) Regular meetings shall be held once per month;
(2) Manner of holding and calling special meetings; and
(3) Majority of members shall constitute a quorum (4 members
present)
(c) The Senior Advisory Commission shall operate per approved bylaws. The
Senior Advisory Commission may amend such bylaws, or adopt new
bylaws, as the Senior Advisory Commission determines is appropriate to
best govern holding its meetings, provided that any bylaw amendments
shall be effective only after being approved by resolution of the City
Council. The Senior Advisory Commission bylaws shall be consistent with
state law, the City Charter,the City Code of Ordinances,and the Board and
Commission Manual.
Sec. 2-150. - Duties and Responsibilities.
The duties and responsibilities of the Senior Advisory Commission shall be to:
(a)Act in an advisory capacity to the City Council in all matters
pertaining to senior programs and issues, including development of
long-range capital improvement programs that impact senior
citizens.
(b) Recommend changes in policies that impact senior citizens.
(c) Annually prepare and submit to City Council a review of senior-
related programs, services, and needs.
Secs. 2-151. - 2-152. Reserved.
DIVISION 5. -LIBRARY BOARD
Sec. 2-153. - Creation of the Library Board.
There is hereby established the Library Board for the City, hereinafter referred to
as the "Board." The Board is to act as an advisory board to the City Council relating
to the nature of library facility planning and programming.
Sec. 2-154. - Number of Board Members and Qualifications.
(a) The Board shall consist of seven (7) citizens of the City, who shall serve
without compensation.
12 Board,Commission,and Committee Ordinance - 09.15.26
(b) The City Council, if it deems it desirable, may appoint ex-officio members
to the Board. Such ex-officio members shall be appointed on an annual
basis and the term of such ex-officio members shall be one (1) year from
the date of appointment. Such ex-officio members shall have no voting
authority.
Sec. 2- 155. - Board Meetings and Bylaws.
(a)The Board shall select from the members a Vice-Chair who shall serve
for a one-year term and until their successor is elected.
(b)The Board shall adopt bylaws to govern the holding of its meetings,which,
at a minimum, shall encompass the following:
(1) Manner of holding and calling of regular meetings;
(2) Manner of holding and calling of special meetings;
(3) A minimum of four (4) members of the Board must be present
to constitute a meeting quorum.
(c) The Board shall operate per approved bylaws. The Board may amend
such bylaws, or adopt new bylaws, as the Board determines is appropriate
to best govern holding its meetings, provided that any bylaw amendments
shall be effective only after being approved by resolution of the City
Council. The Board's bylaws shall be consistent with state law, the City
Charter, the City Code of Ordinances, and the Board and Commission
Manual.
Sec. 2-156. - Board Duties and Responsibilities.
The duties and responsibilities of the Board shall be to:
(a)Act in an advisory capacity to the City Council in all matters pertaining
to library facility planning and programming, including the development
of long-range capital improvement programs.
(b)Cooperate with other City boards, commissions, and committees, or
other governmental agencies, civic groups, and all citizens of the City
in the advancement of sound library planning and programming.
(c) Recommend policies for library services.
13 Board,Commission,and Committee Ordinance - 09.15.26
(d) Recommend the adoption of standards for public library facilities and
their financial support.
(e) Receive requests for public funding for educational purposes of any
public or private person, persons, associations, or business entities,
and forward such requests with a recommendation to the City Council.
(f) Review the annual operating budget and capital improvement requests
relating to library programs prior to submission by the City Manager to
the City Council and submit a recommendation on the budget and
capital improvement request.
Secs. 2-157. - 2-158. - Reserved.
DIVISION 6. - SOUTHLAKE ARTS COUNCIL
Sec. 2-159. - Creation of the Southlake Arts Council.
There is hereby established an advisory board to be known as the Southlake Arts
Council (hereinafter referred to as the "Arts Council"). The Arts Council advises the
City Council on all matters related to public art in Southlake. The Arts Council seeks
to align all public art initiatives in Southlake with resident and City Council priorities
and heads several arts-related programs throughout the year.
Sec. 2-160. - Number of Members and Qualifications; Alternate and Ex-officio
Members.
(a)The Arts Council shall consist of seven (7) regular members appointed by
the City Council. Each member shall be a citizen of the City at all times
while serving on the Arts Council. Members shall serve without
compensation.
(b) In addition to the regular members, the City Council may appoint up to
three
(3) citizens of the City as alternate members, who shall serve in the
absence of one or more regular members.
(c) The City Council may also appoint ex-officio members to serve as non-
voting advisors to the Arts Council. Such ex-officio members may include
but are not limited to the design architect and/or engineer, or the City's
project manager.
(d) Ex-officio members are not required to be citizens of the City.
14 Board,Commission,and Committee Ordinance - 09.15.26
Sec. 2-161. - Meetings and Bylaws.
(a) At the meeting following the appointment of new members by the City
Council, the Arts Council shall elect from its members a Vice-Chair and
secretary to serve a one-year term until the next annual appointment of
new Arts Council members.
(b) The Arts Council shall adopt bylaws to govern the holding of its meetings,
which, at a minimum, shall include the following:
(1) Schedule for holding of regular meetings;
(2) Manner of holding and calling special meetings; and
(3) Majority of members shall constitute a quorum.
(c) The Arts Council shall operate per approved bylaws. The Arts Council
may amend such bylaws, or adopt new bylaws, as it determines is
appropriate to best govern holding its meetings, provided that any bylaw
amendments shall be effective only after being approved by resolution of
the City Council. The Arts Council's bylaws shall be consistent with state
law, the City Charter, the City Code of Ordinances, and the Board and
Commission Manual.
Sec. 2-162. - Duties and Responsibilities.
(a)The purpose of the Arts Council is to act as an advisory board to provide
input and advice to the City Council on all matters pertaining to public art
including visual art and performing art programs and facilities, the
incorporation of art into the design of selected City projects, the
commissioning of art pieces for public spaces and facilities, and the use
of City funds for art projects and facilities.
(b)The Arts Council shall make recommendations to the City Council
concerning the following matters related to the City's arts policy:
(1) Overall policies for implementing the arts policy and public art
projects, taking into consideration the policy's purposes and goals
and established general criteria, with a focus on the development,
promotion, and preservation of aesthetic excellence in City public
spaces.
15 Board,Commission,and Committee Ordinance - 09.15.26
(2) Any proposed changes that the Arts Council thinks are necessary
to previously established policies in order to maintain consistency of
review and implementation.
(c)The Arts Council shall make recommendations to the City Council
concerning the following matters related to the budget and financing for the
arts:
(1) Establishment of a public art budget for inclusion in the annual
budget of City funds, including a budget for visual art, the performing
arts, and capital projects (facilities) related to the arts.
(2) Grants for the arts or art facilities that may be available to the City.
(d)The Arts Council shall make recommendations to the City Council
concerning the following matters regarding public art project management:
(1) Appropriate elements to be included in specific proposals for public
art projects, including, without limitation, the design, execution,
placement, maintenance, and ownership of selected artwork. The
Arts Council may employ the public art project guidelines
established to assist in this process.
(2) Appropriate methods of artist selection for public art projects; public
art project proposal review, selection, and oversight; artwork
acquisition, display, use, maintenance, storage, and its return, sale
or other deaccession, when and if applicable.
(3) Elements to be selected for public art projects including design,
execution, placement, maintenance, and ownership thereof.
(4) Proposals for public art projects; changes, additions, or deletions to
such proposals; and recommendations to the City Council on the
final acceptance or rejection of such proposals.
(5) Community services agreements that the City may make with
outside art groups.
(e)The Arts Council shall consult with the Department of Community Services
and the City Council as appropriate throughout each public art project
proposal and implementation process to ensure that the policy is
implemented effectively.
16 Board,Commission,and Committee Ordinance - 09.15.26
(f) The Arts Council shall make recommendations to the City Council on the
following matters regarding the acceptance and placement of art-related
gifts of state and loans or donations for the arts:
(1) Acceptance of donations valued over $1,000 or loans of artwork to be
placed for more than 60 days.
(2) Placement of art-related gifts of state.
(g)The Arts Council shall have the authority to accept or reject proposed art
donations to the City valued up to$1,000.At the discretion of the Arts Council,
proposed art donations valued up to $1,000 may be forwarded to the City
Council for a decision concerning whether to accept or reject the proposed
donation.
(h)The Arts Council shall accept and fund from the budget, if any, provided to the
Arts Council by the City Council public arts projects as deemed appropriate
by the Arts Council, provided such public arts projects are consistent with this
Division and the policies regarding public art established by the City Council.
Secs. 2-163. - 2-164. - Reserved.
DIVISION 7- ZONING BOARD OF ADJUSTMENT
Sec. 2-165. - Creation of the Zoning Board of Adjustment.
The Zoning Board of Adjustment, hereby called Board of Adjustment, is hereby created
as a quasi-judicial board that shall have all powers and duties granted by the Southlake
Zoning Ordinance 480, as amended, and by Sections 211.008-211.011, Texas Local
Government Code, as amended, and shall be governed by same.
Sec. 2-166. - Appointment, Terms, and Proceedings.
(a) The Board of Adjustment shall consist of five (5) members and four (4)
alternates to be appointed by the City Council. The term of office of said
members and alternates shall be two (2) years. Three (3) members and two
(2) alternates shall be appointed to serve terms beginning in odd-numbered
years and two (2) members and two (2) alternates shall be appointed to serve
terms beginning in even-numbered years. In making such appointments, the
City Council shall name one (1) appointee as Chair and one (1) as Vice-Chair,
in accordance with Zoning Ordinance 480, Section 44.1, as amended. The
City Manager shall designate a representative to serve the Board as Secretary.
(b) Members and alternates of the Board of Adjustment may be removed from
office by the City Council for cause upon written charges and after a public
17 Board,Commission,and Committee Ordinance - 09.15.26
hearing. Vacancies shall be filled by resolution of the City Council for the
unexpired term of the member or alternate affected.
(c) The Board of Adjustment shall adopt rules (Rules of Procedure) to govern its
proceedings provided that such rules are not inconsistent with this Ordinance,
Zoning Ordinance 480, as amended (Section 44), the City Charter, or laws of
the State of Texas.
(d) Meetings shall be held at the call of the Chair and at such other time as the
Board of Adjustment may determine. The Chair, or in his/her absence the
Acting Chair, may administer oaths and compel the attendance of witnesses.
All meetings shall be open to the public and comply with the Texas Open
Meetings Act.
(e)All cases to be heard by the Board of Adjustment shall be heard by a
minimum of four (4) members. The Board of Adjustment shall keep minutes
of its proceedings, showing the vote of each member upon each question, or
if absent or failing to vote, indicating such fact, and shall keep records of its
examinations and other official actions, all of which shall be a public record
and be immediately filed in the office of the City and maintained by the City
Secretary.
(f) The Board of Adjustment shall operate per approved Rules of Procedure.
Rules of Procedure shall be consistent with state law, City Code of
Ordinances, and City Zoning Ordinance. Amendments to these Rules of
Procedure may be made by the Board of Adjustment at any meeting upon the
affirmative vote of four (4) members, provided any such amendment is
proposed at a preceding meeting, recorded in the minutes of such meeting,
and placed on the Board of Adjustment agenda. By unanimous consent of five
(5) members present, amendments may be adopted at the meeting at which
they are introduced, but such amendments shall not become effective until the
next regular meeting.
Secs. 2-167. - 2-168. - Reserved.
DIVISION 8 - AIRPORT ZONING BOARD OF ADJUSTMENT
Sec. 2-169 - Creation of the Airport Zoning Board of Adjustment.
The Airport Zoning Board of Adjustment was created to hear and decide appeals of
decisions of administrative officials, to hear and consider special exceptions, and to
hear and consider variances related to the Airport Compatible Land Use Zoning
Ordinance No. 479.
Sec. 2-170. - Appointment and Terms.
18 Board,Commission,and Committee Ordinance - 09.15.26
The Zoning Board of Adjustment of the City of Southlake is hereby designated to serve
as the Airport Zoning Board of Adjustment. Terms of office for the Airport Zoning Board
shall coincide with appointment terms for the Zoning Board of Adjustment members.
The Zoning Board of Adjustment Chair and Vice-Chair shall retain the same positions
on the Airport Board.
Sec. 2-171. - Duties, Responsibilities and Proceedings:
All duties, responsibilities proceedings, and powers of the Airport Zoning Board of
Adjustment shall be prescribed and in accordance with The Airport Compatible Land
Use Zoning Ordinance No 479 as amended
Secs. 2-172. - 2-173. - Reserved.
DIVISION 9 -TREE BOARD
Sec. 2-174. - Creation of the Tree Board.
The Tree Board is hereby created by the City Council to carry out specific duties and
responsibilities as set forth in Section 9 5-385 of the City Code of Ordinances
(Ordinance 585 as amended) The Zoning Board of Adjustment shall constitute the
Tree Board unless the City Council appoints a different Tree Board
Sec. 2-175. - Appointment and Terms.
The Zoning Board of Adjustment Chair and Vice-Chair shall retain the same positions
on the Tree Board
Sec. 2-176. - Duties, Responsibilities and Proceedings:
The Board shall adhere to the provisions outlined in Section 9 5-385 of the City Code of
Ordinances (Ordinance 585 as amended).
Secs. 2-177. - 2-178. - Reserved.
DIVISION 10. - PLANNING AND ZONING COMMISSION
Sec. 2-179. - Creation of the Planning and Zoning Commission.
The Planning and Zoning Commission is to act as an advisory board to the City Council
in matters designated by City Charter, Code of Ordinances and state law. The
Commission shall advise the City Council on matters relating to zoning, site plans, plats,
master planning, public improvements civic improvements and other matters relating
to City planning and zoning as directed by the City Council. The Planning and Zoning
19 Board Commission and Committee Ordinance - 09.15.26
Commission will also serve as the City's Sign Board.
Sec. 2-180. - Appointment and Terms.
(a) Per the City Charter, the Planning and Zoning Commission shall consist of
seven (7) citizens of the City. The members of the Commission shall be
appointed by the City Council for a term of two (2) years. Three (3) members
of the Planning and Zoning Commission shall be appointed each odd
numbered year. The remaining four (4) members of the Planning and Zoning
Commission will be appointed each even numbered year.
(b) The Commission shall annually elect a Chair and Vice-Chair from its
membership. Members selected as Chair and Vice-Chair of the Planning and
Zoning Commission will serve in the same office for the Sign Board.
(c) A majority of the members shall constitute a quorum.
(d) The Commission's regular meetings are to be held on the Thursday following
the first and third Tuesday, if there are matters to be brought before the
Commission and provided that the Thursday does not fall on a city holiday.
(e) Planning and Zoning Commission members forfeit their office if they fail to
attend two (2) consecutive regular meetings of the Commission without being
excused by the Council.
Sec. 2-181. - Duties, Responsibilities, and Proceedings.
The duties and responsibilities of the Planning and Zoning Commission shall include
the following:
(a) Make recommendations to City Council on matters concerning zoning, site
plans, public improvements, civic improvements, street changes, the routing
of public utilities, and strategic planning.
(b) Make recommendations to City Council regarding updates or amendments to
the City's Master Plan,which guides growth, development, beautification, and
infrastructure for its citizens. The Commission's responsibility for the Master
Plan is to have a planning horizon addressing at least ten (10) years in the
future.
(c) Review and make recommendations to City Council on development of
property.
(d) Review and make recommendations to City Council on platting of property.
20 Board,Commission,and Committee Ordinance - 09.15.26
(e) Consider and hold public hearings when required on development and land
use and zoning issues.
(f) Serve as the City's Sign Board
Secs. 2-182. - 2-183. - Reserved.
DIVISION 11. - SIGN BOARD
Sec. 2-184. - Creation of the Sign Board.
The Sign Board is hereby created to act as an advisory board to the City Council in
matters regarding Sign Ordinance 704 as amended, including making
recommendations to City Council on sign variance requests master sign plan requests
and ordinance amendments. The Planning and Zoning Commission shall serve as the
Sign Board.
Sec. 2-185. - Members and Terms.
The Sign Board shall consist of the (7) citizen members of the Planning and Zoning
Commission of the City Terms of office for the Sign Board members shall coincide with
appointment terms for the Planning and Zoning Commission members. The Planning
and Zoning Commission Chair and Vice-Chair shall retain the same positions on the Sign
Board.
Sec. 2-186. - Duties, Responsibilities and Proceedings.
(a) The duties and responsibilities of the Sign Board shall be to act in an advisory
capacity to the City Council on the following matters:
(1) Review and make recommendations on sign variance and master
sign plan applications and other duties as applicable to the current
Sign Ordinance 704 as amended
(2) Review and make recommendations on amendments to the Sign
Ordinance 704 as amended.
(3) Perform such other sign-related tasks as are delegated to it by the
City Council.
(b) The Sign Board meeting is to be held immediately following the regular
Planning and Zoning Commission if there are matters to be brought before the
board. A majority of the Sign Board (four members) must be present to
constitute a quorum.
21 Board Commission and Committee Ordinance - 09.15.26
Secs. 2-187. - 2-188. - Reserved.
DIVISION 12 - CAPITAL IMPROVEMENTS ADVISORY COMMITTEE
Sec. 2-189. - Creation of the Capital Improvements Advisory Committee.
The Capital Improvements Advisory Committee (the "CIAC") shall serve in an
advisory capacity to the City Council related to impact fee matters. This includes
advising and assisting the City Council in adopting a land use assumptions report,
reviewing the impact fee Capital Improvements Plan, and filing written comments
in accordance with Chapter 395 of the Texas Local Government Code. The CIAC
monitors and evaluates the implementation of the Capital Improvements Plan; files
semi-annual reports with respect to the progress of the Capital Improvements Plan;
reports any perceived inequities in implementing the plan or imposing the impact
fee to City Council semi-annually; and advises the City Council of the need to
update or revise the land use assumptions, Capital Improvements Plan, or impact
fees.
Sec. 2-190. - Members and Terms:
(a) The CIAC shall consist of seven citizens of the City. Not less than 50 percent
of the membership of the CIAC must be representatives of the real estate,
development, or building industries who are not employees or officials of any
political subdivision or governmental entity.
(b) A majority of the members shall constitute a quorum.
Sec. 2-191. - Duties, Responsibilities and Proceedings.
(a) The Capital Improvements Advisory Committee serves in an advisory
capacity to City Council and is established to:
(1) Advise and assist in adopting land use assumptions;
(2) Review the impact fee Capital Improvements Plan and file written
comments;
(3) Monitor and evaluate implementation of the impact fee Capital
Improvements Plan;
(4) File semi-annual reports with the City Council with respect to the
progress of the impact fee Capital Improvements Plan and report any
perceived inequities in implementing the plan or imposing the impact
fee; and
(5) Advise of the need to update or revise the land use assumptions, Capital
Improvements Plan, and impact fees.
(6) Review the independent financial audit conducted in accordance with
22 Board,Commission,and Committee Ordinance - 09.15.26
Texas Local Government Chapter 395 before consideration of an
increase in impact fees.
(b) The City Council shall adopt procedural rules for the CIAC to follow in carrying
out its duties.
Secs. 2-192. - 2-193. - Reserved.
DIVISION 13- CORRIDOR PLANNING COMMITTEE
Sec. 2-194. - Creation of the Corridor Planning Committee.
The Corridor Planning Committee's ("Committee") purpose is to meet, as needed, with
potential developers or owners of properties on possible development projects, typically
prior to the submission of a zoning and/or site plan application to the City, to provide
guidance for the development of the property that is consistent with the goals,
recommendations, and framework of the adopted Southlake Comprehensive Plan. The
committee may also provide input and assistance on zoning, land use, or other
development-related matters as assigned by the City Council. The Corridor Planning
Committee does not vote on matters that appear on its agenda.
Sec. 2-195. -Appointment and Terms.
(a) The Committee shall be composed of at least four (4) members to be
appointed by the City Council. However, the City Council can appoint as many
members to the Committee as it desires.
(b) The Committee will consist of members from the City Council and other City
boards, commissions, and committees. In addition, the City Council may
appoint City ex-officio or citizen representatives to the Committee.
(c) Terms for Committee members coincide with the members' corresponding
City Council or board, commission, or committee appointments. Terms for ex-
officio or citizen appointments will be for a two-year period, but there are no
term limits associated with their appointment.
(d) There are no officers appointed for this Committee. The Chair for a meeting
can be any of the appointed members.
Sec. 2-196. -Duties, Responsibilities and Proceedings.
The Corridor Planning Committee serves in an advisory capacity to City Council and is
established to:
23 Board,Commission,and Committee Ordinance - 09.15.26
(a) Meet with potential developers or owners of properties generally located
adjacent or near major roadway corridors and/or near established residential
areas and by the nature of its location, the property may present planning
issues that are either numerous or complex, with the goal to provide the
potential developer or owner with clearer direction of a development
pattern consistent with the City's Comprehensive Plan.
(b) Committee comments and guidance shall be consistent with the City s
Comprehensive Plan and should be made following a review of
(1) Background information for the property
(2)Current development constraints and issues
(3) Infrastructure availability and
(4) Resource features to be protected or enhanced
(c) The Committee will produce a report of its discussion to be utilized by the
Planning and Zoning Commission and City Council during entitlement
(zoning/site plan/specific use permit) consideration
(d) Four (4) members of the Committee must be present to constitute a
quorum.
Secs. 2-197. - 2-198. - Reserved.
DIVISION 14- METROPORT TEEN COURT
Sec. 2-199. - Creation of the Metroport Teen Court Advisory Board.
The purpose of the Metroport Teen Court Advisory Board ("Advisory Board") is to
advise the city council and their staff on the operation of the Teen Court Program
and to assist in the development of community resources for the purposes of
advancing the Teen Court Program.
Sec. 2-200. - Members and Terms.
(a)The Advisory Board consists of three (3) members from each participating
city, comprised of one (1) City Council member and two (2) at-large
members. Members are appointed to a two-year term unless appointed to
fulfill an existing vacancy A City Council member can be appointed for a
one-year term if that member only has one year remaining in their three-
year term.
24 Board Commission and Committee Ordinance - 09.15.26
(b) Members serve at the will of the City Council and shall continue to serve
until their successors are duly appointed and sworn into office. The board
elects a chair annually.
Sec. 2-201. - Power, Duties, and Responsibilities.
The Advisory Board serves an advisory role and makes recommendations to the
City Council and City staff on the operation of the Teen Court program and assists
in the development of community resources for the purposes of advancing the Teen
Court Program. The role and duties of the Advisory Board shall be established by
the Municipal Court Judges in the participating cities. A quorum of the Advisory Board
will be two thirds of the Advisory Board members and at least one (1) member of each
participating city.
Secs. 2-202. - 2-203. - Reserved.
DIVISION 15- CRIME CONTROL AND PREVENTION DISTRICT
Sec. 2-204. - Creation of the Crime Control and Prevention District Board.
The Southlake Crime Control and Prevention District (CCPD) was established pursuant
to the authority granted by Section 363 of the Texas Local Government Code (the "Act"),
following voter approval of a local option sales tax. In accordance with the Act,the Crime
Control Prevention District Board of Directors (CCPD Board) is appointed by the City
Council and serves at the pleasure of the City Council for the expressed purpose of
administering the crime control sales tax. The CCPD works jointly with the City Council
to ensure that funds raised through the sales tax are spent on programs and capital
purchases that will reduce crime, increase public safety, and maintain a high quality of
life in the City.
Sec. 2-205. - Appointment and Terms.
(a) The CCPD is governed by a board of seven (7)directors appointed in the same
manner as provided for the selection of temporary directors under Section
363.052 of the Texas Local Government Code, as amended.
(b) Board members serve staggered two (2)year terms that expire September 1 st:
(1) Three (3) directors, Places 1, 2, and 3, shall serve terms that expire
on September 1 st of the first year following the creation of the CCPD
(odd year); and
(2) Four(4)directors, Places 4, 5, 6, and 7, shall serve terms that expire
on September 1 st of the second year following the creation of the
25 Board,Commission,and Committee Ordinance - 09.15.26
CCPD (even year)
(c) A vacancy in the office of director shall be filled for the unexpired term in the
same manner that the vacant position was originally filled.
(d) A director of the CCPD Board is not liable for civil damages or criminal
prosecution for any act performed in good faith in the execution of duties as
a board member or for an action taken by the CCPD Board.
Sec. 2-206. - Officers.
(a) The CCPD Board shall elect from among its members a President and Vice-
President. The CCPD Board shall appoint a Secretary. The Secretary need
not be a director The person who performs the duties of auditor for the political
subdivision shall serve as Treasurer for the CCPD The election, terms and
filling of officer vacancies shall be governed by Section 363.103 of the
Texas Local Government Code, as amended
(b) Each officer of the CCPD Board serves for a one (1 ) year term.
(c) A vacancy in a CCPD Board office shall be filled for the unexpired term by
the CCPD Board.
Sec. 2-207. - Meetings, Powers, Duties, and Responsibilities.
(a) The CCPD Board's powers, duties, and responsibilities are provided in
Sec
363 151 of the Texas Local Government Code, as amended
(b) Four (4) directors must be present to constitute a meeting quorum.
(c) A concurrence of a majority of the members of the Board is necessary in
matters relating to the business of the CCPD. A two thirds majority vote of
the CCPD Board (5 of 7 members) is required to reject any application for
funding available under section 363 of the Local Government Code.
(d) Meetings shall occur on a quarterly basis, as necessary
Secs. 2-208. - 2-209. - Reserved.
DIVISION 16-COMMUNITY ENHANCEMENT DEVELOPMENT CORPORATION
Sec. 2- 210. Creation of Community Enhancement Development Corporation.
26 Board Commission and Committee Ordinance - 09.15.26
The Community Enhancement Corporation is a "Type A" non-profit corporation
established to fund the development of a community entertainment and recreation
center and other economic development purposes (the "Corporation"). The
Corporation is organized under the Development Corporation Act of 1979, as
amended, Title 12, Subtitle C1 of the Texas Local Government Code (the " Act) and
is governed by Chapter 504 of the Texas Local Government Code.
Sec. 2-211. - Appointment and Terms.
The Corporation has no members and is a nonstock Corporation. The affairs of the
Corporation shall be managed by a board of directors (the Board), which shall be
composed of seven (7) persons appointed by the City Council for two (2) year terms
of office. Places 1, 3, 5, and 7 shall be appointed in odd numbered years and Places
2, 4, and 6 shall be appointed in even numbered years. Terms begin October 1 st of
each year.
Sec. 2-212. -Duties and Responsibilities.
(a)The purpose of the Corporation is to promote economic development within
the City of Southlake, Texas (the "City") and the State of Texas in order to
eliminate unemployment and underemployment and to promote and
encourage employment and the public welfare of the City by developing,
implementing, providing, and financing projects as defined in the Act. Projects
may additionally include a community entertainment and recreational center
and land, buildings, or improvements that provide new or expanded business
enterprises that create or retain primary jobs as authorized by Section 505.
155 of the Act.
(b) In the fulfillment of its corporate purpose,the Corporation shall have the power
to provide financing to pay the costs of projects through the issuance or
execution of bonds, notes,and other forms of debt instruments,and to acquire,
maintain, lease, and sell property and interests of property on behalf of and
for the benefit of the City to accomplish its public purposes under the Act and
within the meaning of the Internal Revenue Code of 1986, as amended, and
any applicable federal income tax regulations promulgated thereunder.
(c) In fulfillment of its corporate purpose,the Corporation shall have all the powers
granted by its Certificate of Formation, the Act, and any other applicable law
of the State of Texas.
(d) The Corporation shall not exercise the powers of sovereignty of the City,
including the power to levy taxes, except for the power to receive and use the
sales and use taxes specified in the Act, and except for the power of eminent
27 Board,Commission,and Committee Ordinance - 09.15.26
domain when authorized by the City Council of the City. However, the
Corporation shall be deemed a governmental unit and its functions
governmental for purposes of the Texas Tort Claims Act, Chapter 101, Texas
Civil Practice and Remedies Code.
(e) No bonds may be issued by the Corporation and no project may be financed
with bond proceeds or other revenue of the Corporation unless the bonds or
projects are first approved by the City Council.
(f) No bonds, notes, or other debt instruments or obligations, contracts, or
agreements of the Corporation shall be deemed to be or constitute the
contracts, agreements, bonds, notes, or other debt instruments or the lending
of credit or grant of public money or thing of value of, belonging to, or by the
State of Texas, the City, or any other governmental entity or a pledge of the
faith and credit of any of them.All such obligations shall be payable solely and
exclusively from the revenues and funds received by the Corporation from the
sources authorized by the Act and any other lawfully available source.
Sec. 2-213. - Board meetings, officers, and bylaws.
(a) Regular meetings shall be held from time to time as determined by resolution
of the Board or the City Council. The directors may hold their meetings at such
place or places in the City as the Board may from time to time determine,
provided, however, in the absence of any such determination by the Board,
the meeting shall be held at the principal office of the Corporation.
(b) A majority of the entire membership of the Corporation, including any
vacancies, is a quorum. Each director shall be eligible for reappointment as
authorized by Sec. 2.152- Terms and Conditions of Office of the Corporation's
Certificate of Formation.
(c) The officers of the Corporation shall be President, Vice-President, Secretary,
and Treasurer, and such other officers as the Board may from time to time
elect or appoint. One person may hold more than one office, except the
President shall not hold the office of Secretary. Officers shall be elected for a
one (1) year term, with the right of an officer to be reelected for successive
terms. All officers shall be subject to removal from the office at any time by a
vote of a majority of the Board. A vacancy in the office of any officer shall be
filled by a vote of a majority of the Board.
(d) The Corporation shall operate per approved bylaws. The Corporation may
amend such bylaws, or adopt new bylaws, as it determines is appropriate to
best govern holding its meetings, provided that any bylaw amendments shall
be effective only after being approved by resolution of the City Council. The
28 Board,Commission,and Committee Ordinance - 09.15.26
Corporation's bylaws shall be consistent with state law, the City Charter, the
City Code of Ordinances, and the Board and Commission Manual.
Secs. 2-214. - 2-215. - Reserved.
DIVISION 17. - BUILDING BOARD OF APPEALS
Sec. 2-216. - Creation of the Building Board of Appeals.
The Building Board of Appeals makes building code recommendations to the City
Council and makes official decisions regarding the appeals from citizens to reverse
decisions made by the City's Building Official regarding the interpretation of building
codes. The Building Board of Appeals, referred to in this Division as "the Board," is
hereby created to accomplish the purposes and perform functions set forth in this
Division. Unless stated otherwise in this Division, the Board shall be organized and
governed in accordance with Division 1, "Generally," of Chapter 2, "Administration," of
the City Code of Ordinances, as amended.
Sec. 2-217. - Appointment and terms.
(a) The Board shall be composed of five (5) members to be appointed by the City
Council to places numbered one (1) through five (5).
(b) The City Council shall appoint two (2) alternate members numbered
Alternate 1 and Alternate 2, who shall serve in the absence of one or more
regular members. Alternate members must meet the same qualifications
as regular board members.-Alternate 1 is appointed in an odd year and
Alternate 2 is appointed in an even year.
(c) The Board shall select from the members a Vice-Chair for a one (1) year
term, and thereafter until their successor is appointed. Newly appointed
members shall be installed at the first regular Board meeting after their
appointment. Selection of the Vice-Chair shall occur at the first regular
meeting following the annual appointment of the Chair by the City Council.
(d) The Building Official shall be an ex-officio member of the Board and shall
act as Secretary to the Board, but shall have no vote on any matter before
the Board.
Sec. 2-218. - Qualifications of members.
It is the intent of the City Council that the Board members shall, by reason of the
diversity of their individual areas of expertise, constitute a board that is broadly
representative of various fields of building construction and building standards. In
29 Board,Commission,and Committee Ordinance - 09.15.26
making appointments to the Board, the City Council will consider persons who are
qualified by experience and training to pass on matters pertaining to building
construction, mechanical design, plumbing systems, or electrical systems, or who
have practical experience in matters relating to building construction or value such
as a mortgage banker or licensed real estate agent. Members, except for the
Building Official, may not be employees of the City.
Sec. 2-219. - Organization.
The Board shall meet when required to carry out the duties established by this
Division. The Board shall adopt its own rules and procedures and shall keep
records of its proceedings consistent with the provisions of this Division and the
requirements of law. The Board shall keep minutes of its proceedings showing the
vote of each member upon each question, or if absent or failing to vote, indicating
that fact, and shall keep records of its decisions and other official actions. All
minutes shall be filed in the office of the City Secretary and kept as public records.
Sec. 2-220. - Duties and Powers.
The Board is hereby charged with the duty and invested with the authority to:
(a) Inspect property and premises at reasonable hours where required in the
discharge of its responsibilities under the laws of the State of Texas and
the City.
(b) Hear and decide appeals of orders, decisions, or determinations made by
the Building Official or Fire Marshal when applicable, relative to the
application and interpretation of the technical provisions of the following
Codes adopted by the City:
(1)The International Building Code;
(2)The International Existing Building Code;
(3) The International Energy Conservation Code;
(4)The International Fuel Gas Code;
(5) The International Mechanical Code;
(6) The International Plumbing Code;
(7)The International Residential Code;
(8)The International Property Maintenance Code;
(9)The International Swimming Pool and Spa Code; and
(10)The International Fire Code.
30 Board,Commission,and Committee Ordinance - 09.15.26
(c) Enforce the provisions of the substandard and dangerous building
ordinance and carry out the functions established in Article IX, "Property
Maintenance Code," Chapter 4.5, "Buildings and Building Regulations," of
the City's Code of Ordinances, as amended; the International Property
Maintenance Code; and Section 214 of the Texas Local Government Code
to abate substandard buildings.
(d) Hear and decide appeals of orders, decisions, or determinations made by
the Director of Public Works to terminate a user's water supply for specified
violations of the City's cross connection control policy.
(e) The Board shall have no authority relative to the interpretation of the
administrative provisions of the Codes listed in subsection (b) of this
Section or the ordinance referenced in subsection (c) of this Section, nor
may the Board waive requirements of any of the Codes listed in subsection
(b) or the ordinance referenced in subsection (c) of this Section.
Sec. 2-221. - Meetings and quorums.
A quorum for the conduct of business shall consist of four(4) members of the Board.
Each member is entitled to one (1) vote and action of the Board shall require a
majority of those members present. The members shall comply with all time limits
and public notice requirements and all meetings of the Board shall be held in
compliance with the Texas Open Meetings Act. The Board shall hold, at a minimum,
two (2) meetings annually with an organizational meeting held each October.
Secs. 2-222. - 2-223. - Reserved.
DIVISION 18. - PARK AND RECREATION BOARD.
Sec. 2-224. - Creation of the Park and Recreation Board.
There is hereby established the Park and Recreation Board for the City, hereinafter
referred to in this Division as "the Board." Unless stated otherwise in this Division, the
Board shall be organized and governed in accordance with Division 1, "Generally," of
Chapter 2, "Administration," of the City Code of Ordinances, as amended.
Sec. 2-225. - Number of Board members and qualifications.
The Board shall consist of seven (7) citizens of the City who shall be appointed by the
City Council. Places on the Board shall be numbered one (1) through seven (7).
Sec. 2-226. - Meetings and bylaws.
31 Board,Commission,and Committee Ordinance - 09.15.26
(a) As soon as practicable after the annual appointment of new board members
by the City Council,the Board shall select from the members a Vice-Chair and
Secretary to serve until their successor is elected.
(b) The Board shall adopt bylaws to govern the holding of its meetings, which, at
a minimum, shall encompass the following:
(1) Regular meetings shall be held on the second Monday of each
month;
(2) Manner of holding and calling of special meetings; and
(3) Majority of members shall constitute a quorum.
(c) The Board shall operate per approved bylaws. The Board may amend such
bylaws, or adopt new bylaws, as it determines is appropriate to best govern
holding its meetings, provided that any bylaw amendments shall be effective
only after being approved by resolution of the City Council. The Board's bylaws
shall be consistent with state law, the City Charter, the City Code of
Ordinances, and the Board and Commission Manual.
Sec. 2-227. - Duties and Responsibilities.
The duties and responsibilities of the Board shall be to:
(a) Act in an advisory capacity to the City Council in all matters pertaining to
Parks and Recreation, including development of long-range capital
improvements programs.
(b) Cooperate with other City boards, commissions, and committees, or other
governmental agencies, civic groups, and all citizens of the City in the
advancement of sound park and recreation planning and programming.
(c) Recommend policies for recreation services and park improvements.
(d) Recommend programs for the development of recreational areas,
facilities, and improved recreation services.
(e) Recommend the adoption of standards for recreational areas , facilities,
and their financial support.
(f) Review an annual report of existing park and recreation programs and
services.
32 Board,Commission,and Committee Ordinance - 09.15.26
(g) Review the Capital Improvements Program budget of the Department of
Community Services, prior to submission to the City Council, and submit
a recommendation on the budget.
Secs. 2-228 - 2-229 - Reserved.
ARTICLE IV DIVISION 19. - SOUTHLAKE PARKS DEVELOPMENT
CORPORATION.
Sec. 2-230. - Creation of the Southlake Parks and Development Corporation
The Southlake Parks Development Corporation is hereby established to administer
the City's half-cent sales tax and apply the sales tax toward parks-related capital
projects. The Corporation shall review the annual operating budget and all proposals
for new parks and recreation programs in the City and report their findings and make
recommendations to the City Council.
Sec. 2-231. - Definitions.
The following words, terms, and phrases, when used in this Division, shall have the
meanings ascribed to them in this section, except where the context clearly
indicates a different meaning:
Act means the Development Corporation Act of 1979 (Vernon's Ann. Civ. St.
art. 5190.6).
Articles means the Articles of Incorporation for the Corporation.
Corporation means the Southlake Parks Development Corporation.
Sec. 2-232. - Finding and Determination of Council.
The City Council hereby finds and determines that cooperative action with the
Corporation will provide a means of financing needed public improvements within
the City, consistent with the Act.
Sec. 2-233. -Approval and Authorization of Articles of Incorporation.
The City Council hereby approves the Articles of Incorporation for the Corporation
in substantially the form attached to Ordinance No. 597, as Exhibit A, and authorizes
the filing of the articles with the Secretary of State in accordance with the Act.
Sec. 2-234. - Corporation to be Subject to Powers of City Council.
33 Board,Commission,and Committee Ordinance - 09.15.26
The service of the members of the board of directors of the Corporation shall be at
all times subject to the powers of the City Council under the articles.
Sec. 2-235. - Instrumentality to act on City's behalf under authority of
IRS provisions.
It is intended that the Corporation be a duly constituted authority and instrumentality
of the City, with the power to act on its behalf and to accomplish the public purposes
of the City within the meaning of regulations and revenue rulings of the Treasury
Department of the Internal Revenue Service of the United States promulgated
under Sections 103 and 115 of the Internal Revenue Code of 1986, as amended.
Sec. 2-236. - Board of Directors - Powers, Number, and Term of Office.
The property and affairs of the Corporation shall be managed and controlled by a Board
of Directors (the "Board") under the guidance and direction of the City Council and,
subject to the restrictions imposed by law, the Articles of Incorporation, and Bylaws, the
Board shall exercise all the powers of the Corporation.
(a) The Board shall consist of seven (7) directors, each of whom shall be
appointed by the City Council (the " City Council") of the City. Each director
shall occupy a place individually, " Place" and collectively, the " Places") as
designated herein. Places 1 through 4 are designated for Councilmember
directors and Places 5 through 7 are designated for the Park Board member
director and two citizen directors. These appointments will be classified as
citizen member directors.Appointments of members to the Corporation by the
City Council are on an as needed basis.
(b) Directors shall have the qualifications, shall be of the classes of directors, and
shall be appointed to the terms set forth in the Articles of Incorporation.
(c) Director's terms on the Corporation are for two (2) years, but a member can
be assigned a one (1) year term to match the member's term on the City
Council or Parks and Recreation Board. Any director who is a member of the
City Council or the Parks and Recreation Board shall cease to be a director at
the time that they cease to be a member of the City Council or Parks and
Recreation Board.
Sec. 2-237. - Titles of Office.
(a)The officers of the Corporation shall be President, Vice-President, Secretary,
and Treasurer, and such other officers as the Corporation may from time to
time elect or appoint. Terms of office shall be one (1) year. Upon the expiration
of the terms, each officer shall have the right to be reappointed or reelected.
34 Board,Commission,and Committee Ordinance - 09.15.26
(b) Excluding the President, a vacancy in the office of any elected officer shall be
filled by a vote of a majority of the directors.
(c) The Corporation shall select among its membership a Vice-President and
Secretary. The Treasurer shall be the Chief Financial Officer or Director of
Finance for the City.
Sec. 2-238. - Duties of Office.
(a) Powers and Duties of the President. The President shall be the chief operating
executive officer of the Corporation and, subject to the authority of the Board,
the President shall be in general charge of the properties and affairs of the
Corporation and shall execute all contracts, conveyances, franchises, bonds,
deeds, assignments, mortgages, notes, and other instruments in the name of
the Corporation. The President shall preside over the meetings of the
Corporation.
(b) Vice-President. The Vice-President shall have such powers and duties as may
be prescribed by the Board and shall exercise the powers of the President
during that officer's absence or inability to act, in their respective order. Any
action taken by the Vice-President in the performance of the duties of the
President shall be conclusive evidence of the absence or inability to act of the
President at the time such action was taken.
(c) Treasurer. The Treasurer shall be the Chief Financial Officer of the
Corporation and shall have the responsibility to see to the handling, custody,
and security of all funds and securities of the Corporation in accordance with
the Corporation bylaws. When necessary or proper, the Treasurer may
endorse and sign, on behalf of the Corporation, for collection or issuance,
checks, notes, and other obligations in or drawn upon such bank, banks, or
depositories as shall be designated by the Board consistent with the
Corporation bylaws. The Treasurer shall see to the entry in the books of the
Corporation full and accurate accounts of all monies received and paid out on
account of the Corporation. The Treasurer shall, at the expense of the
Corporation, give such bond for the faithful discharge of his/her duties in such
form and amount as the Board or the City Council may require. All check-
writing authority will follow all applicable City policies concerning
authorizations, signatures, and disbursements.
(d) Secretary. The Secretary shall keep the minutes of all meetings of the
Corporation and books provided for that purpose; shall give and serve all
notices; may sign with the President in the name of the Corporation, and/or
attest the signature thereto, all contracts, conveyances, franchises, bonds,
deeds, assignments, mortgages, notes, and other instruments of the
35 Board,Commission,and Committee Ordinance - 09.15.26
Corporation; shall have charge of the corporate books, records, documents,
and instruments, except the books of account and financial records and
securities, and such other books and papers as the Corporation may direct, all
of which shall at all reasonable times be open to public inspection upon
application at the office of the Corporation during business hours; and shall, in
general, perform all duties incident to the office of Secretary subject to the
control of the Board.
(e) Executive Director. The City Manager of the City of Southlake will serve as the
Executive Director of the Corporation to provide administrative support
services for the Corporation, and perform duties as prescribed by the Board
and City Council.
(f)The President, Vice-President, and the Secretary shall be named from among
the members of the Board. Any Assistant Secretary may, at the option of the
Board, be an employee of the City.The legal counsel shall be the attorney for
the City and shall designate any other attorney needed by the Corporation.
(g) A majority of the directors holding current appointments shall constitute a
quorum.
Secs. 2-239. - 2-240. - Reserved.
DIVISION 20 - SOUTHLAKE TAX INCREMENT REINVESTMENT ZONE
NO. 1 BOARD.
Sec. 2-241. - Creation of the Southlake Tax Increment Reinvestment Zone
No. 1 Board.
The Tax Increment Reinvestment Zone No. 1 Board (the "Board") oversees the project
and implements the financing plan for Southlake's Tax Increment Financing District
known as the Tax Increment Reinvestment Zone No. 1, as set forth in the ordinance
creating the Zone, Ordinance No. 682, dated, September 23, 1997, and 682-A, dated,
December 2, 1997, and Ordinance 1197 extending the term of the Tax Increment
Reinvestment Zone No. 1, dated September 4, 2018 (the "Zone").The Board may issue
obligations to finance all or part of the cost of implementing the "project plan" for the
Zone as defined in the Tax Increment Financing Act of the Tax Code, Chapter 311,
Vernon's Texas Codes Annotated (the "Act").
Sec. 2-242. - Powers, Number, and Term of Office.
(a)The property and affairs of the Zone shall be managed and controlled by the
City Council,subject to the restrictions imposed by law,the ordinance creating
the Zone, and Bylaws. It is the intention of the City Council that the Board shall
function only in an advisory or study capacity with respect to the Zone and
36 Board,Commission,and Committee Ordinance - 09.15.26
shall exercise only those powers, advisory in nature, which are either granted
to the Board pursuant to the Act or delegated to the Board by the City Council.
(b)As set forth in the ordinance creating the Zone, the Board shall consist of no
less than seven (7)and no greater than twelve (12)members.The City Council
shall appoint a total of eight (8) members, with one member being nominated
by Carroll Independent School District (the "CISD"), and the remaining seven
(7) members at all times being the Mayor and Places 1 through 6 of the City
Council. The positions occupied by the Mayor and Places 1 through 6 may
sometimes hereafter be referred to as the" Council Directors."
(c) CISD shall appoint one (1) member; provided, however, that if CISD waives
its right to appoint a member to the Board, as evidenced by written resolution
duly adopted by the governing body of CISD, the City Council may appoint a
member instead.
(d) Each member shall serve for a term of three (3) years, or until the member's
successor is duly appointed and qualified, or in the case of the Council
Directors, when the member's successor becomes qualified to serve on City
Council.
(e)Any member appointed by the City may be removed from office by the City
Council in accordance with the City Charter and applicable ordinances. In the
event of a vacancy caused by the resignation, death, or removal for any
reason, of a member, the governing body of the respective taxing unit which
made such appointment shall be responsible for filling the vacancy in
accordance with these bylaws, the Act, and the ordinance creating the Zone.
(f) Appointments of members by City Council occur as needed.
Sec. 2-243. - Titles and Terms of Office.
(a) The officers of the Zone shall consist of the Chair, Vice-Chair, Secretary, and
such other officers as the Board may from time to time elect or appoint;
provided, however, that the City Council shall, on an annual basis and in
accordance with the Act, appoint the Chair for a term of one year with the term
beginning on January 1st of the following year.
(b) Terms of office for officers shall be one (1) year. All officers, other than the
Chair, shall be subject to removal from office, with or without cause, at any
time by a vote of a majority of the entire Board. A vacancy in the office of any
officer, other than the Chair, shall be filled by a vote of a majority of the
Directors.
(c) Powers and Duties of the Chair. The Chair shall be the Chief Executive Officer
37 Board,Commission,and Committee Ordinance - 09.15.26
of the Board, and subject to the approval of the City Council, shall be in general
charge of the properties and affairs of the Zone and shall preside at all
meetings of the Board.
(d) Powers and Duties of the Vice-Chair. The Vice-Chair shall be a member of the
Board, shall have such powers and duties as may be assigned to them by the
Board , and shall exercise those powers and duties. The Vice-Chair shall also
exercise the powers of the Chair during that officer's absence or inability to
act. Any action taken by the Vice-Chair in the performance of the duties of the
Chair shall be conclusive evidence of the absence or inability to act of the
Chair at the time that such action was taken.
(e) Powers and Duties of the Secretary. The City Secretary shall serve as the
Secretary of the Board. The Secretary shall keep the minutes of all meetings
of the Board in books provided for the purpose; shall have charge of such
books, records, documents, and instruments as the Board may direct, all of
which shall at all reasonable times be open to inspection; and shall in general
perform all duties incident to the office of the Secretary subject to the
control of the City Council and the Board.
(f) Staff. Additional staff functions for the Board shall be performed by the
City Manager and City staff as designated by the City Manager.
Sec. 2-244. - Meetings.
(a) The Board shall hold regular meetings at such times and places as shall
be designated. There shall be at least one regular meeting held in the
fourth quarter of each calendar year. The Secretary shall give notice to
each director of each meeting by email.
(b) Special or emergency meetings of the Board shall be held whenever
called by the Chair, the Secretary, by a majority of the directors then in
office or upon advice or request by City Council. The Secretary shall
give notice to each director of each special meeting by email. Notice of
all special or emergency meetings shall state the meeting purpose,
which shall be the only business conducted.
(c) A majority of the directors holding current appointments shall constitute
a quorum for the consideration of matters pertaining to the purposes of
the Zone.
(d) The Board shall operate per approved bylaws. The Board may amend
such bylaws, or adopt new bylaws, as it determines is appropriate to best
govern holding its meetings, provided that any bylaw amendments shall
38 Board,Commission,and Committee Ordinance - 09.15.26
be effective only after being approved by resolution of the City Council.
The Board's bylaws shall be consistent with state law, the City Charter
the City Code of Ordinances, and the Board and Commission Manual.
Secs. 2-245— 2-246. Reserved.
DIVISION 21. — ADVISORY COMMISSION ON PERSONS WITH
DISABILITIES
Sec. 2-247. - Creation of the Advisory Commission on Persons with
Disabilities.
There is hereby established an Advisory Commission on Persons with Disabilities
(hereinafter referred to as the "Advisory Commission,"). The Advisory Commission acts
as an advisory body to the City Council, offering policy guidance informed by the
experiences and insights of residents with disabilities. The Advisory Commission seeks
to enhance the quality of life for all residents and visitors by advocating for equitable
opportunities, promoting awareness, and ensuring that Southlake is a welcoming and
accessible city for everyone.
Sec. 2-248. - Number of members, qualifications, alternates, and terms.
(a) The Advisory Commission shall consist of seven (7) regular members
appointed by the City Council. Each member shall be a citizen of the City at
all times while serving on the Advisory Commission. Members shall serve
without compensation. Recognizing the unique nature of the Advisory
Commission, there may be situations where an appointed member may
require assistance to participate. Such assistance shall be accommodated
within the established accommodation process. An individual providing
assistance to a Commission member shall not be considered an appointed
member of the Advisory Commission.
(b) In addition to the regular members, the City Council may appoint up to two (2)
citizens of the City as alternate members, who shall serve in the absence of
one or more regular members.
(c) Individuals first appointed to places one, three, five, seven, and alternate one
will be appointed for a two-year term. Individuals first appointed to places two,
four, six, and alternate two will be appointed for a one-year term. Thereafter,
each member shall be appointed in accordance with Sec. 2-120.
Sec. 2-249. — Meetings and Bylaws.
(a) At the meeting following the appointment of new members by the City
Council, the Advisory Commission shall elect from its members a Vice-
39 Board Commission and Committee Ordinance - 09.15.26
Chair and Secretary to serve a one-year term until the next annual
appointment of new Advisory Commission members.
(b) The Advisory Commission shall adopt bylaws to govern the holding of its
meetings, which, at a minimum, shall include the following:
(1) Schedule for holding of regular meetings;
(2) Manner of holding and calling special meetings; and
(3) Majority of members shall constitute a quorum.
(c) The Advisory Commission shall operate per approved bylaws. The
Advisory Commission may amend such bylaws, or adopt new bylaws, as
it determines is appropriate to best govern holding its meetings, provided
that any bylaw amendments shall be effective only after being approved
by resolution of the City Council. The Advisory Commission's bylaws shall
be consistent with state law, the City Charter, the City Code of Ordinances,
and the Board and Commission Manual.
Sec. 2-250. - Duties and Responsibilities.
The duties and responsibilities of the Advisory Commission on Persons with Disabilities
shall be to focus on enhancing the quality of life for all residents and visitors with
disabilities by acting in advisory capacity to the City Council in matters informed by the
experiences and insights of residents with disabilities, advising the City Council
regarding public programs that impact people with disabilities as follows:
(a) Community Education: Enhancing public awareness of disability-related
issues and available resources, while promoting a deeper understanding
of the needs and valuable contributions of individuals with disabilities by:
(1) Identifying opportunities to showcase the contributions of individuals with
disabilities through City communication platforms;
(2) Evaluating the City's communication platforms to identify opportunities for
accommodations and improvements that better serve individuals with
disabilities; and
(3) Identify and evaluate new resources that enhance public awareness and
promote greater understanding of the varied needs of individuals with
disabilities, ensuring that community members, businesses, and
organizations are informed about solutions for accessibility and support.
40 Board,Commission,and Committee Ordinance - 09.15.26
(b) Community Engagement: Encouraging and supporting the active
participation of individuals with disabilities in all aspects of community life
by promoting programs and activities and:
(1) Providing recommendations for new recreational adaptive
programming and/ or services, related cost recovery, and funding
sources;
(2) Providing feedback on current recreational programming,
recommending improvements, and recommending future programming
as funding and operational capability permits; and
(3) Identifying and evaluating potential partnerships that provide
opportunities for persons with disabilities.
(c) Accessibility: Creating an environment where all citizens and visitors,
regardless of ability, can participate in and benefit from public services and
community activities without barriers, and providing guidance on:
(1) Initiatives that enhance accessibility for the City's park and mobility
systems; and
(2) Programs and/or services that may present barriers to inclusion for
persons with disabilities and recommend solutions that align with City
strategic goals, program objectives, and operational and funding
capability and sustainability.
Section 2
Cumulative Clause
This Ordinance shall be cumulative of all provisions of ordinances and of the Code
of Ordinances of the City, as amended, except where the provisions of this
Ordinance are in direct conflict with the provisions of such ordinances and such
Code, in which event the conflicting provision of such ordinances and such Code
are hereby repealed.
Section 3.
Severability
It is hereby declared to be the intention of the City Council that the phrases,
clauses, sentences, paragraphs, and section of this Ordinance are severable, and
if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be
declared unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs, and sections of this
Ordinance, since the same would have been enacted by the City Council without
the incorporation in this Ordinance of any such unconstitutional phrase, clause,
sentence, paragraph, or section.
41 Board,Commission,and Committee Ordinance - 09.15.26
Section 4.
Savings Clause
All rights and remedies of the City are expressly saved as to any and all violation
of the provisions of the Code of Ordinances of the City, as amended, relating to
boards, commissions, and committees that have accrued at the time of the
effective date of this Ordinance; and, as to such accrued violations and all pending
litigation, both civil and criminal, whether pending in court or not, under such
ordinances, same shall not be affected by this Ordinance, but may be prosecuted
until final disposition by the courts.
Section 5.
Publication
The City Secretary of the City is hereby directed to publish this Ordinance to the
extent required by law.
Section 6.
Effective Date
This Ordinance shall take effect immediately from and after its passage and
approval, and it is so ordained.
PASSED AND APPROVED ON FIRST READING ON THIS DAY OF
2026.
SHAWN MCCASKILL, Mayor
ATTEST:
AMY SHELLEY, City Secretary
PASSED AND APPROVED ON SECOND READING ON THIS DAY OF
2026.
SHAWN MCCASKILL, Mayor
ATTEST:
AMY SHELLEY, City Secretary
42 Board,Commission,and Committee Ordinance - 09.15.26
EFFECTIVE DATE:
APPROVED AS TO FORM AND LEGALITY:
CITY ATTORNEY
43 Board Commission and Committee Ordinance - 09.15.26