2026-08-10 Park Board Packet
M O R A N D U M
M E
August 04, 2026
TO: Parks and Recreation Board
FROM: DavidMiller, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks & Recreation Board Meeting –
Monday, August 10, 2026, at 6:00 P.M.
________________________________________________________________
NOTE: This meeting will be held in Legends Hall Board Room located within The Marq
Southlake, 285 Shady Oaks Dr. Dinner will be available at 5:30 p.m.
Please advise staff if you are not able to attend this meeting (djmiller@ci.southlake.tx.usor
817.748.8018). Thank you.
REGULAR AGENDA
1.Agenda Item No. 1: Call to Order:
2.Agenda Item No. 2. Consent:
A.Approve the minutes from the Parks and Recreation Board meeting held on June
08, 2026 – Please make any corrections to the minutes part of the motion for
consideration.
3.Agenda Item No. 3: Public Forum:
A.Public Forum is the public's opportunity to address the Boards about non-agenda
items. During Public Forum, board members will not discuss or take action on
any item brought up at this time.
4.Agenda Item No. 4 Consider:
A.Election of Parks and Recreation Board Vice-Chair and Secretary- The purpose
of this item is to elect from the board a Vice-Chair and a Secretary to each serve
a one-year term. A memo is included in your packet.
B.Recommendation for approval of a grazing lease agreement between the City of
Southlake and Dove Estate Partners, Ltd., on approximately 4.5-acres of
undeveloped City Park property located at the southeast corner of Lonesome
Dove Road and Foxfire Lane and referred to as the Coker property, located at
2303 Lonesome Dove Road – The purpose of this item to recommend approval
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Parks and Recreation Board
Meeting Date – August 10, 2026, at 6:00 pm
Page 2 of 2
of a grazing lease on City Owned Park Property. The City of Southlake owns
approximately 4.5-acres of undeveloped park land along the southeast corner of
Lonesome Dove Road and Foxfire Lane typically referred to as the Coker
property. A memo is included in your packet.
5. Agenda Item No. 5. Discussion
A. Review FY2026 Strategic Priorities- The purpose of this item is to discuss
progress on the FY2026 priorities including what was completed and what may
be moved to the FY2027 Strategic Priorities. No packet item.
B. Parks & Recreation Update – Director Miller will provide a Parks & Recreation
Department update. This is a standing item on the agenda to allow staff to update
the board on Parks & Recreation-related topics and upcoming activities and
events. No packet item.
6. Agenda Item 6. Adjournment:
As always, we appreciate your commitment and service to the City. If you have any questions
regarding the agenda or materials, please feel free to contact me at (817) 748-8018.
DJM
STAFF CONTACT INFORMATION:
David Miller, Director of Community Services (817) 748-8018
Fince Espinoza, Deputy Director of Community Services (817) 748-8925
Allyssa Leslie, Assistant to the Director of Community Services(817)-748- 8951
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
PARKSAND RECREATION BOARD MEETING
Monday, August 10th, 2026
6:00 P.M.
LOCATION: City of Southlake The Marq
Legends Hall Board Room
285 Shady Oaks Dr.
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
1. Call to Order
2. Consent
A. Approve minutes from the Parks & Recreation Board meeting held on June 8, 2026
3. Public Forum
-agenda
items. During this proceeding, the Park and Recreation Board will not discuss, consider, or act
on any item presented. We respectfully ask that anyone stepping forward to speak during Public
Forum to please limit remarks to 3 minutes.)
4. Consider
A. Election of Parks and Recreation Board Vice-Chair and Secretary
B. Recommendation for approval of a grazing lease agreement between the City of Southlake
and Dove Estate Partners, Ltd., on approximately 4.5-acres of undeveloped City Park
property located at the southeast corner of Lonesome Dove Road and Foxfire Lane and
referred to as the Coker property, located at 2303 Lonesome Dove Road.
5. Discussion
A. Review FY2026 Strategic Priorities
B. Parks and Recreation Update
6. Adjournment
A quorum of the City Council, Board, Commission, or Committee may or may not be present at this
meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main
Street, Southlake, Texas, on Tuesday, August 4, 2026, by 6:00 p.m. pursuant to Chapter 551 of the
Texas Government Code.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special accommodation, please
advise the City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodation will be
made to assist you.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
PARKS AND RECREATION BOARD MEETING MINUTES: JUNE 08, 2026
OCATION:THE MARQ SOUTHLAKE
L
Legends Hall – Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Magdalena Battles, Vice-
Chair Paul Venesky, Secretary Deanna Kienast, and Board Members Julie Beal, Patrick
Mundlin, Renne Thomas, and Joe Sansone
PARKS AND RECREATION BOARD MEMBERS ABSENT: N/A
STAFF PRESENT: Director of Community ServicesDavid Miller,Deputy Director of Community
Services Fince Espinoza and Assistant to the Director of Community Services Allyssa Leslie
1.CALL TO ORDER
Chair Magdalena Battles called the regular Parks and Recreation Board meeting to order
at 6:00 p.m.
2.CONSENT AGENDA
2A.APPROVE MINUTES FROM PARKS AND RECREATION BOARD MEETING HELD
May 11, 2026
The minutes of the May 11, 2026, Parks and Recreation Board meeting were approved
with no changes or corrections.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
A
PPROVED
A motion was made to approve the Consent items, including the minutes of the Parks and
Recreation Board meeting held on May 11, 2026.
Motion:Kienast
Second: Thomas
Ayes: Beal, Mundlin, Kienast, Thomas, Venesky, Sansone, Battles
Nays: None
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Minutes of the June 08, 2026
Parks Board Meeting
Page 2 of 5
Abstain: None
Vote: 7-0
Motion carried.
3.PUBLIC FORUM
Chair Battles opened Public Forum at 6:01 p.m. There being no one to speak, Chair
Battles closed Public Forum at 6:01 p.m.
4.CONSIDER
4A.RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH FOOTBALL
Director Miller presented item 4A to the Park Board for consideration. Director Miller was
available to answer questions.
APPROVED
A motion was made to approve the Facilities Utilization Agreement with Dragon Youth
Football
Motion: Venesky
Second: Thomas
Ayes: Beal, Mundlin, Venesky, Thomas, Kienast, Sansone, Battles
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4B.RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH
GRAPEVINE SOUTHLAKE SOCCER ASSOCIATION
Director Miller presented item 4B to the Park Board for consideration. Director Miller was
available to answer questions.
APPROVED
A motion was made to approve the Facilities Utilization Agreement with Grapevine
Southlake Soccer Association
Motion: Venesky
Second: Thomas
Ayes: Beal, Mundlin, Venesky, Thomas, Kienast, Sansone, Battles
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Minutes of the June 08, 2026
Parks Board Meeting
Page 3 of 5
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4C.RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE CARROLL LACROSSE ASSOCIATION
Director Miller presented item 4C to the Park Board for consideration. Director Miller was
available to answer questions.
APPROVED
A motion was made to approve the Facilities Utilization Agreement with Southlake Carroll
Larosse Association
Motion: Venesky
Second: Thomas
Ayes: Beal, Mundlin, Venesky, Thomas, Kienast, Sansone, Battles
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4D.RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH LADY
DRAGON LACROSSE
Director Miller presented item 4D to the Park Board for consideration. Director Miller was
available to answer questions.
PPROVED
A
A motion was made to approve the Facilities Utilization Agreement with Lady Dragon
Lacrosse
Motion: Venesky
Second: Thomas
Ayes: Beal, Mundlin, Venesky, Thomas, Kienast, Sansone, Battles
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4E.RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH BASEBALL
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Minutes of the June 08, 2026
Parks Board Meeting
Page 4 of 5
Director Miller presented item 4E to the Park Board for consideration. Director Miller was
available to answer questions.
PPROVED
A
A motion was made to approve the Facilities Utilization Agreement with Dragon Youth
Baseball
Motion: Venesky
Second: Thomas
Ayes: Beal, Mundlin, Venesky, Thomas, Kienast, Sansone, Battles
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4F. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE GIRLS SOFTBALL ASSOCIATION
Director Miller presented item 4F to the Park Board for consideration. Director Miller was
available to answer questions.
APPROVED
A motion was made to approve the Facilities Utilization Agreement with Southlake Girls
Softball Association
Motion: Venesky
Second: Thomas
Ayes: Beal, Mundlin, Venesky, Thomas, Kienast, Sansone, Battles
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
4G. RECOMMENDATION ON A FACILITIES UTILIZATION AGREEMENT WITH THE
MIRACLE LEAGUE OF SOUTHLAKE
Director Miller presented item 4G to the Park Boardfor consideration.Director Miller was
available to answer questions.
APPROVED
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Minutes of the June 08, 2026
Parks Board Meeting
Page 5 of 5
A motion was made to approve the Facilities Utilization Agreement with The Miracle
League of Southlake
Motion: Venesky
Second: Thomas
Ayes: Beal, Mundlin, Venesky, Thomas, Kienast, Sansone, Battles
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
5A. RECREATION AND ATHLETICS TASK FORCE UPDATE
Director David Miller gave an update on the taskforce. He was available to answer
questions.
5B. PARK AND RECREATION UPDATE
rd
Director David Miller gave an update on the Stars and Stripes event on Friday, July 3
and the 2026 Trees in 2026 initiative. He was available to answer questions.
6.ADJOURNMENT
Chair Magdalena Battles adjourned the meeting at 6:20 p.m.
Magdalena Battles, Chair David Miller, Directorof
Parks & Recreation Board Community Services
An audio recording of this meeting may beavailable upon request from the Office of City Secretary.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Substitute in attendanceVacant positionMeeting CanceledMeeting Canceled due to no quorumChange in Representative
92%
In attendanceNot in attendance, no substitute
2026
Attendance Rate
Average Monthly
2.733.232.982.733.233.232.26
Date
Hrs To
80%80%80%80%
Rate
100%100%100%
Individual
Attendance
12/14/26
11/9/26
10/12/26
9/14/26
8/10/26
2026
7/13/26
0.33
100%
6/8/26
Park and Recreation Board Attendance Report
0.5
71%
5/11/26
`
1.18
100%
4/13/26
3/9/26
0.97
85%
2/9/26
0.25
85%
1/20/26
Name
Joe SansoneJulie BealPatrick MundlinMagdalena BattlesDeanna KienastRenee ThomasPaul Venesky
12345678
Place
Meeting Attendance Rate (includes substitutions)Total Hrs Per Month
M E M O R A N D U M
August 4, 2026
TO: Parks and Recreation Board
FROM: David Miller, Director of Community Services
SUBJECT: Election of Parks and Recreation Board Vice-Chair and
Secretary
Action Requested:Election of Parks & Recreation Board Vice-Chairand
Secretary.
Background
Information: The Southlake City Code and the Park and Recreation
Bylaws address the process for selection of the Vice-Chair
and Secretary for the Parks and Recreation Board. Annually,
following the City Council appointments of new Park and
Recreation Board members, the Board shall select a Vice-
Chair and Secretary to serve for a one-year period until the
next annual election.
On June 16, 2026, the City Council reappointed Joe
Sansone (Place 2) and Deanna Kienast (Place 5) and
appointed new members, Paul Simon (Place 3) and John
Thane (Place 7). They also appointed Magdalena Battles
(Place 4) as Chair.
Any sitting member of the Board may be considered for the
officer positions. The current board members are:
Joe Sansone – Place 1
Julie Beal – Place 2
Paul Simon – Place 3
Magdalena Battles – Place 4 (Chair)
Deanna Kienast – Place 5
Renee Thomas – Place 6
John Thane – Place 7
A summary of each officer’sduties is listed below for your
consideration.
Vice-Chair
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Parks and Recreation Board
Meeting Date – August 10, 2026
Page 2 of 2
•In the absence of the Chair or in the event the Chair is
not able to or refuses to act, the Vice-Chair shall perform
the duties of the Chair
•Preside at Board meetings in the Chair’s absence
•Perform other duties as prescribed
Secretary
•Ensure Minutes are filed with the City Secretary (Handled
by the DepartmentSecretary)
•In general, shall perform all duties assigned by the Chair
or the Board
•In the absence of the Chair and Vice Chair, or their
inability or refusal to act, the Secretary shall perform the
duties of Chair
•The secretary assists the DepartmentSecretary by
turning ON the audio recorder at the meeting and taking
notes during meetings to assist with the creation of
minutes for the following meeting.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: Park Board consideration of Parks and Recreation Board
Vice-Chair and Secretary on August 10, 2026.
Legal Review:N/A
Alternatives:Any commentary as appropriate.
Supporting
Documents:N/A
Staff
Recommendation: Election of Parks and Recreation Board Vice-Chair and
Secretary.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
M E M O R A N D U M
August 4, 2026
TO: Parks and Recreation Board
FROM: David Miller, Director of Community Services
SUBJECT: Recommendation for approval of a grazing lease agreement
between the City of Southlake and Dove Estate Partners, Ltd.,
on approximately 4.5-acres of undeveloped City Park property
located at the southeast corner of Lonesome Dove Road and
Foxfire Lane and referred to as the Coker property, located at
2303 Lonesome Dove Road.
Action Requested: Recommendation for approval of a grazing lease agreement
between the City of Southlake and Dove Estate Partners,
Ltd., on approximately 4.5-acres of undeveloped City Park
property located at the southeast corner of Lonesome Dove
Road and Foxfire Lane and referred to as the Coker
property, located at 2303 Lonesome Dove Road.
Background
Information: The City of Southlake owns approximately four (4.5) acres
of undeveloped park land along the southeast corner of
Lonesome Dove Road and Foxfire Lane typically referred to
as the Coker property. The land is primarily covered in grass
and trees and was purchased for future park access to the
adjoining U.S. Army Corps of Engineers property. Grazing
on the undeveloped land provides a cost-effective method of
maintaining the property without utilizing staff time or City
equipment.
The proposed lease is for a two-year period with the
opportunity to terminate at any time with sixty days written
notice. The tenant will be responsible for accepting the
property in its present condition, mowing, and
maintaining the premises in a good, safe condition, and
vacating the premises upon termination of the lease. The
property has been leased by Dove Estate Partners, Ltd.
Since 2020 and was previously leasedfor grazing by
Tommy Keeton (2010-12); William and Peggy Ihnfeldt
(2008-10) and to Gary andLaurette Yates (2006-08).
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
Parks and Recreation Board
Meeting Date – August 10, 2026
Page 2 of 2
Financial
Considerations: Annual Maintenance Costs below $5,000 would be saved on
approximately 12 mowings per year.
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service
Delivery and meets the corporate objective to Invest to
Provide and Maintain High Quality Public Assets.
tizen Input/
Ci
Board Review: Park Board consideration on August 10, 2026 and City
Council consideration on August 18, 2026.
Legal Review: Lease was reviewed by the City Attorney
Alternatives: Any commentary as appropriate.
Supporting
Documents:Supporting Documents Include:
Proposed Lease Agreement (Exhibit A)
Property Description and Exhibit (Exhibit B)
Staff
Recommendation: Park Board Recommendation of Grazing Lease as
presented.
City of Southlake Values:
Integrity Innovation Accountability Commitment to Excellence Teamwork
______
__________
Shawn McCaskill, Mayor
City of Southlake
_________________
Date
Attest:
______
__________
Am
y Shelly
Southlake City Secretary
_________________
Date
Tenant
____________________________________________
Dove Estates Partners, LTD (Howard Harris)
1671 E. Dove Road
Southlake, TX 76092
_____________________
Date
Atte
st:
______
__________
Approved as to Form and Legality:
___________________
City Attorney
______
_______________
Date
Exhibit B
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