Agenda FinalRegular City Council Meeting April 21, 2009
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION:
1. Call to order.
2. Invocation: Betsy Godbold, Chaplain of the Month
3. Proclamation for Administrative Professionals Week 2009
4. Development Activity Report presentation
5. COPS Code Enforcement Program presentation
6. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2A. Executive Session.
2B. Reconvene / Action necessary from Executive Session.
3A. Mayor’s Report
1. Update of upcoming meetings and events
2. Presentation of rebate check by Clear Results and Oncor for implementation of energy savings initiatives.
3. Southlake DPS Citizen’s Association (SDCA) recognition
4. Other recognitions
3B. City Manager’s Report
1. Financial Report – FY2009 Budget Report
2. Bob Jones Nature Center and Preserve Master Plan kickoff
CONSENT AGENDA:
4A. Approve minutes from the April 7, 2009 regular City Council meeting.
4B. Approve a Professional Services Agreement with Lee Lewis Construction, Inc. as Construction Manager at Risk for the DPS North Training Facility.
4C. Approve a Community Services Agreement with the Southlake DPS Citizen Academy Alumni Association.
4D. Resolution No. 09-020, Giving support of and partnership with the 2010 Census.
4E. Award of construction contract for the Dove Road intersection and drainage improvements to Quality Excavation, Ltd. in the amount of $2,983,435.26 and authorize construction phase
contingencies.
4F. ZA08-089, Plat Revision for Lot 1R, Block 1, Mendez Addition a revision of Lot 1, Block 1, Mendez Addition at 910 E. Southlake Blvd. Current Zoning: S-P-1. SPIN #10.
4G. Ordinance No. 480-579, 1st Reading (ZA08-062), Zoning Change and Concept Plan for 520 S. White Chapel Blvd. on Tract 3E, H. Granberry Survey, Abstract No. 581 at 520 S. White Chapel
Blvd. Current Zoning: AG. Requested Zoning: SF-20A. SPIN #14. THIS ITEM HAS BEEN TABLED TO THE MAY 5, 2009 CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum.
6A. Ordinance No. 662-D, 2nd Reading, Revise the Drought Contingency Plan. PUBLIC HEARING
6B. Ordinance No. 895-B, 2nd Reading, Revise the Water Conservation Plan. PUBLIC HEARING
6C. Ordinance No. 953, 2nd Reading, Adopt Illicit Discharge Ordinance. PUBLIC HEARING
6D. Approve Ordinance No. 598-C, 2nd Reading and related exhibits, revising aspects of the Southlake Program for the Involvement of Neighborhoods (SPIN) and replacing Ordinance No. 598-B.
PUBLIC HEARING
6E. Resolution No. 09-021, Appoint members to the SPIN Standing Committee.
6F. Ordinance No. 955, Authorizing the issuance of “City of Southlake, Texas, tax and waterworks and sewer system (limited pledge) revenue certificates of obligation, Series 2009.”
PUBLIC HEARING
7A. This item was intentionally left blank.
7B. Ordinance No. 480-582, 1st Reading (ZA08-091), Zoning Change and Concept Plan for Glosser Addition on Tracts 3B and 3B1, J. Childress Survey, Abstract No. 522 at 1640 and 1680 N.
Peytonville Ave. Current Zoning: AG. Requested Zoning: SF-1A. SPIN #12.
7C. Ordinance No. 480-583, 1st Reading (ZA08-105), Zoning Change and Concept Plan for Lot 29, F. Throop No. 1511 Addition being Tracts 1G1, 1G, 1V1, 1V, F. Throop Survey, Abstract No.
1511 at 1900 N. Kimball Ave. Current Zoning: AG. Requested Zoning: SF-1A. SPIN #6.
7D. Ordinance No. 480-522A, 1st Reading (ZA09-011), Zoning Change and Site Plan for Countryside White Chapel Office Park, Lot s1R1-1R4 (f.k.a. White Chapel Office Park, Phase II) on
Lot 1, Block B, Ravenaux Village Addition at 201 Countryside Court. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #11.
7E. Ordinance No. 480-WWW, 1st Reading, Amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to Solar Energy Systems.
7F. Ordinance No. 480-YYY, 1st Reading, Amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to on-site sewage facility plans.
8. There are no items on this agenda.
9A. Consider SV09-003, Variance to Sign Ordinance No. 704-C for Southlake Town Square Grand Opening sign.
10. There are no items on this agenda.
11. Meeting adjourned.
Approve a Professional Services Agreement with Lee Lewis Construction, Inc. as Construction Manager at Risk for the DPS North Training Facility
Jim C. Blagg
Item 4B
Construction Manager at Risk
The City Council adopted Resolution No. 09-004, that delegates to the City Manager the authority to determine the construction method that is the best value for the City.
The Construction Manager at Risk was chosen for this project to obtain the highest level of quality and efficiency.
Construction Manager at Risk
Professional services include in general the following:
Preliminary evaluation of the project program and budget requirements;
Preliminary cost estimations;
Detailed cost estimates as project develops;
Identify subcontractors and suppliers;
Propose a Guaranteed Maximum Price;
Administer construction.
Construction Manager at Risk
Requests for Proposals for Construction Manager at Risk were sent out on February 14, 2009.
Six responses were received and opened on March 4.
The responses were reviewed and evaluated by a committee.
Three firms for follow-up interviews:
CORE Construction of Texas,
Gallagher Construction Services
Lee Lewis Construction, Inc.
Construction Manager at Risk
Lee Lewis Construction, Inc. has become a valuable partner in the construction of DPS HQ.
Lee Lewis Construction, Inc. has worked hand in hand with DPS to ensure a quality project that is on time and in budget.
Founded in 1976.
Most Competitive Hard Bid Contractor.
Construction Manager at Risk
Leader in Texas Building Industry.
Justice Sector Constructed Numerous.
Similar Projects Throughout Texas
Repeat Top 400 Contractor –ENRNews.
Top 10 Building Contractor in Texas.
2008 Contractor of the Year Dallas AIA.
Currently Over $600MIL CM Projects.
Construction Manager at Risk
Project cost ($245,000)
2.5% of estimated $9.8 million construction costs.
Funding available as part of FY 2009 CCPD CIP budget for DPS facility design.
Construction Manager at Risk
Crime Control Board recommended approval (5-0) at their April 14, 2009 meeting.
Representatives with the Lee Lewis Construction are available.
Questions?
Jim C. Blagg
817.748.8601
Item 4C
Recommendation to approve the 2009 Community Services Agreement with Southlake DPS Citizens Association
Renewal of 2009 Community Services Agreement with SDCA
SDCA - non-profit organization working w/DPS and CS to construct Safety Town
Staff and SDCA Board have reviewed & recommend renewal for 2009
(1) change reflects move of Safety Town to DPS West location
No cash payments or other additional consideration associated with this Agreement
Renewal of 2009 Community Services Agreement with SDCA
SDCA Scope
Support of DPS (Fire Rehab)
Support with securing sponsorship funding for Safety Town through Sponsorship Agreements
City Scope
Staff liaison to assist w/ administrative support (DPS)
Meeting space
Post material on the City’s website
Designate individual to perform as the official point of contact for Safety Town project
Fire Rehab Vehicle and COPS Vehicle
Draft Site Plan for Safety Town
Questions
Robert Finn 817-748-8347
Renewal of 2009 Community Services Agreement with SDCA
Item 4D Resolution No. 09-020, giving support of and partnership with the 2010 Census.
Ben Thatcher
2010 Census Campaign
Request to partner with 2010 Census
Ask that a citizen committee be formed
Help disseminate awareness information
Encourage community participation
Utilize SPIN Standing Committee structure
Staff commitment of web & newsletter resources
Staff Recommendation
Financial Consideration: No financial impact
Strategic Link: Partnerships and Volunteerism; L5: Actively promote opportunities for partnerships and volunteer involvement
Citizen Input or Board Review: SPIN Discussion
Legal Review: N/A
Alternatives: None at this time
Staff recommendation: Approve Resolution No. 09-020
2010 Census Campaign
Questions?
Please contact Ben Thatcher at x.8005.
ITEM 4E
Award of construction contract for the Dove Road Intersection and Drainage Improvements to Quality Excavation, Ltd. in the amount of $2,983,435.26 and authorize construction phase contingencies
Dove Road Intersection and Drainage Improvements
Dove Road Intersection and Drainage Improvements
Bid opening April 7, 2009
Four bids received
Quality Excavation, Ltd. submitted
low bid
Design engineer recommends award to Quality Excavation, Ltd.
Total Bid $2,983,435.26
Construction Phase Contingency 296,564.74
Project Budget $3,280,000.00
General Fund CIP Budget $ 478,908.18
Roadway Impact Fee CIP Budget 1,091,191.82
Utility Fund CIP Budget 250,000.00
Drainage Fund CIP Budget 1,459,900.00
Project Budget $3,280,000.00
Dove Road Intersection and Drainage Improvements
Recommendation
Award of construction contract for the Dove Road Intersection and Drainage Improvements to Quality Excavation, Ltd. in the amount of $2,983,435.26 and authorize construction phase contingencies
Questions?
ZA08-089
Owner: East Southlake #2 Ltd.
Applicant: Area Surveying, Inc.
Request: Approval of a plat revision for Lot 1R, Block 1, Mendez Addition, being a revision of Lot 1, Block 1, Mendez Addition for the following easement corrections:
1) Abandon the 5’ utility easement along the southerly west property line.
2) Add 15’ and 20’ x 20’ electric utility easements along the northern portion of the southerly west property line.
3) Correct the size of the drainage easement along the south property line.
4) Correct the size of the utility easement along the east property line to 15’
Location: 910 E. Southlake Blvd
LU Map
Zoning District Map
FINAL PLAT FILED JUNE 6, 2008
CONCEPT PLAN
ELEVATION RENDERING
SITE PLAN
PLAT REVISION
Abandon 5’ U.E.
Add Electric Easements
Correct Drainage and Utility Easements
ZA08-089
P & Z Action: April 9, 2009; Approved (7-0), subject to Plat Review Summary No. 4, dated April 2, 2009 .
Questions? Ken Baker (817) 748-8067 Richard Schell (817) 748-8602