Item 4EItem 4.E Art in the Square Event
Community Events
Participation Agreement
Greg Last
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Introduction
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Community Event Participation Policy
Approved by City Council on October 21, 2008
Established criteria to evaluate applications for city participation in community events
$50,000 was budgeted
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Art in the Square Event
Application is from Southlake Women’s Club for the Art in the Square event
Event Date: April 24, 2009 - April 26, 2009 in Southlake Town Square & Rustin Pavilion.
Art in the Square is a three day annual fundraising event with proceeds designated for various local charities. The event is free to the public and offers over 140 national and local
unique artists, children’s arts and crafts, and ongoing entertainment.
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Art in the Square Event
The application identifies the staffing and equipment necessary to support the event.
Due to prior year’s history and commitments made for the 2009 event, Community Services staffing and facilities are not included in the costs
The costs for all other staff have been estimated and included in the totals.
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Art in the Square Event
Per the Community Events Participation Policy the Southlake Women’s Club will be required to provide a 50/50 match of contributions by the City.
Request will be based on actual costs incurred, not to exceed $5,466.33 which is 50% of the estimated cost of $10,932.66.
The Southlake Women’s Club would be responsible for incurring the cost for damage to any equipment should it occur during their use as well as all other cost related to the event.
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Art in the Square Event
In accordance with the Council adopted Community Event Participation Policy
Staff recommends approval of the Participation Agreement with the Southlake Women’s Club for the Art in the Square event, not to exceed $5,466.33 which is 50% of the estimated cost of
$10,932.66.
Questions?
Greg Last
(817) 748-8037