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Agenda FinalRegular City Council Meeting March 3, 2009 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 1. Call to order. 2. Invocation: David Whitington, Chaplain of the Month 3. Discuss business retention and expansion strategic plan. 4. Discuss all items on tonight’s meeting agenda. REGULAR SESSION: 1. Call to order. 2A. Executive Session. 2B. Reconvene / Action necessary from Executive Session. 3A. Mayor’s Report 1. Update of upcoming meetings and events 3B. City Manager’s Report 1. Financial Report 3C. Local Business Report CONSENT AGENDA: 4A. Approve minutes from the February 17, 2009, regular City Council meeting and from the February 18, 2009 City Council Strategy Session. 4B. Cancel or reschedule the March 17, 2009 City Council meeting. 4C. Excuse a City Council member for absences from meetings. 4D. Award construction contract for water and sanitary sewer relocations on FM 1709 to Barson Utilities, Inc. in the amount of $502,832.75 and authorize construction phase contingencies. 4E. Award construction contract for paving and water system improvements for Highland St. (Shady Oaks Dr. to SH 114) and paving improvements to service Woodland Heights to Municipal Construction, Inc. in the amount of $922,253.73 and authorize construction phase contingencies. 4F. Approve a professional services agreement for engineering design services for segments B, C, D, and E of the North Water Supply Pipeline Project with Freese and Nichols, Inc. in the amount of $522,070. 4G. Approve a third amendment to the interlocal agreement with Tarrant County for allocation of Tarrant County bond funds being provided in conjunction with the FM 1938 project. 4H. Approve an interlocal agreement with the City of Grapevine and the City of Colleyville to fund the Metroport Teen Court. 4I. Resolution No. 09-010, Establishing a Southlake Business Council (SBC); providing for appointments to the business council; and providing for an effective date. 4J. Consider SV08-001, Amendment to the Sign Variance for the North County Office building tower monument sign at 1050 E. S.H. 114. 4K. Ordinance No. 480-579, 1st Reading (ZA08-062), Zoning Change and Concept Plan for 520 S. White Chapel Blvd. on Tract 3E, H. Granberry Survey, Abstract No. 581 at 520 S. White Chapel Blvd. Current Zoning: AG. Requested Zoning: SF-20A. SPIN #14. THIS ITEM HAS BEEN TABLED TO THE APRIL 7, 2009 CITY COUNCIL MEETING. 4L. ZA09-002, Site Plan for a log cabin at Bicentennial Park on Lot 2R2, LBG Hall No. 686 Addition being Tracts 1, 1B, 1C1, 1C2, 1C3, 1E, 2A, 2A1, 2A2, 2B, 2B1, 3C, 3C1, 3C1A, 3D, 3D1A, and 3D6, LBG Hall Survey, Abstract No. 686 at 400 N. White Chapel Blvd., 300 and 450 W. Southlake Blvd. and 275-315 Shady Oaks Drive. Current Zoning: CS. SPIN #10. THIS ITEM HAS BEEN TABLED TO THE APRIL 7, 2009 CITY COUNCIL MEETING. REGULAR AGENDA: 5. Public Forum. 6A. Ordinance No. 480-343a, 2nd Reading (ZA08-112), Zoning Change and Site Plan for Safety Town Park on Lot 3, Block 1, Corner Addition at 2100 W. Southlake Blvd. and 200 N. Randol Mill Ave. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #13. PUBLIC HEARING 6B. Plat Revision for Lots 3R1 and 3R2, Block 1, Corner Addition being a revision of Lot 3, Block 1, Corner Addition at 2100 W. Southlake Blvd. and 200 N. Randol Mill Ave. Current Zoning: S-P-1. Proposed Zoning: S-P-1. SPIN #13. 6C. ZA09-003, Site Plan for Panera Bread Bakery Café on Lot 3, Block 1, Village Center Addition at 2140 E. Southlake Blvd., Suite R. Current Zoning: C3. SPIN #8. PUBLIC HEARING 6D. Consider SV09-001, Variance to Sign Ordinance No. 704-C for Panera Bread Bakery Café #1367 at 2140 E. Southlake Blvd., Suite R. 7A. Ordinance No. 480-580, 1st Reading (ZA08-066), Zoning Change and Site Plan for Brad Moss Dental Office on Lot 2, Block 1, Chivers Park Addition and a portion of Lot 3, Block 1, Chivers Park Addition at 1210 N. Carroll Ave. Current Zoning: O1 and CS. Requested Zoning: O1. SPIN #5. 7B. Ordinance No. 480-338a, 1st Reading (ZA08-116), Zoning Change and site Plan for Carroll Senior High School on Lot 1R, Block 1R, Carroll High School Addition at 1453 and 1501 W. Southlake Blvd. and 301 S. Peytonville Ave. Current Zoning: S-P-1. Requested Zoning S-P-1. SPIN #16. 8A. Resolution No. 09-011, Appoint a member to the Planning and Zoning Commission. 8B. Resolution No. 09-012, Appoint an alternate member to the Southlake Arts Council. 9A. Consider SV09-002, Variance to Sign Ordinance No. 704-C for the Nail Palace at 2125 W. Southlake Blvd., Suite 335. 9B. Consider SV09-003, Variance to Sign Ordinance No. 704-C for Southlake Town Square Grand Opening Sign at the northeast corner of N. Carroll Ave. and E. Southlake Blvd. 9C. Consider SV09-004, Variance to the Sign Ordinance No. 704-C for Lakes of La Paloma Addition real estate signs. 9D. Consider a Community Events Participation Agreement with GreenFellows, Inc. for the Southlake Green Day event. 10. There are no items on this agenda. 11. Meeting adjourned. ITEM 4D Award construction contract for water and sanitary sewer relocations for F.M. 1709 to Barson Utilities, Inc., in the amount of $502,832.75 and authorize construction phase contingencies FM 1709 WATER AND SANITARY SEWER RELOCATION PROJECT Preparatory project to relocate water and sanitary sewer lines at 11 locations Project to construct right turn deceleration lanes at 16 locations on Southlake Boulevard (FM 1709) Project funding authorized by voters in 1999 Traffic Management Bond Referendum FM 1709 DECELERATION LANE PROJECT LOCATION MAP FM 1709 WATER AND SANITARY SEWER RELOCATION PROJECT LOCATION MAP FM 1709 WATER AND SANITARY SEWER RELOCATION PROJECT Bid opening February 17, 2009 Seven bids received Barson Utilities, Inc. submitted low bid Engineer recommends Barson Utilities, Inc. Total Bid $502,832.75 Construction Phase Contingency 50,268.25 Project Budget $553,100.00 Funds are available from the 1999 Traffic Management Bond FM 1709 WATER AND SANITARY SEWER RELOCATION PROJECT Recommendation Award construction contract for water and sanitary sewer relocations for F.M. 1709 to Barson Utilities, Inc., in the amount of $502,832.75 and authorize construction phase contingencies Questions? ITEM 4E Award construction contract for paving & water system improvements for Highland Street (Shady Oaks Drive to SH114) and paving improvements to serve Woodland Heights to Municipal Construction, Inc., in the amount of $922,253.73 and authorize construction phase contingencies HIGHLAND STREET WATERLINE AND ROADWAY RECONSTRUCTION - PROJECT LOCATION MAP WOODLAND HEIGHTS OVERLAY PROJECT LOCATION MAP Highland Street Waterline & Roadway Reconstruction and Woodland Heights Overlay Bid opening February 17, 2009 Eight bids received Municipal Construction, Inc. submitted low bid Engineer recommends Municipal Construction, Inc. Total Bid $922,253.73 Construction Phase Contingency 92,246.27 Project Budget $1,014,500.00 Utility Fund CIP Budget $ 384,000.00 General Fund CIP (PMA) Budget 630,500.00 Project Budget $1,014,500.00 Highland Street Waterline & Roadway Reconstruction and Woodland Heights Overlay Recommendation Award construction contract for the paving & water system improvements for Highland Street (Shady Oaks Drive to SH114) and paving improvements to serve Woodland Heights to Municipal Construction, Inc., in the amount of $922,253.73 and authorize construction phase contingencies Questions? ITEM 4F Authorize a professional services agreement for engineering design services for segments B, C, D and E of the North Water Supply Pipeline Project with Freese and Nichols, Inc. in the amount of $522,070 Background February , 2007 – Awarded Route Study Yielded 2 possible alignments Preferred Route – Proposed FM 1938 route Background Segments A and F – Construction contract awarded to Circle C Construction on February 3, 2009 by City Council Survey and Engineering work on Segments B, C, D, and E can begin Need for water line by 2012 to serve Southlake Background 7,500 L.F. – Segments A and F (construction awarded) 19,500 L.F. – Segments B, C, D, and E 2,000 L.F. - Segment D-Prime (D’) 29,000 L.F. – Total Project Length Segment B Location Map Segment C Location Map Segment D Location Map Segment E Location Map Proposed Contract EXPENSES: Basic Services - $ 340,370 Special Services – $ 181,700 Total contract amount - $ 522,070 FUNDING: Unallocated available funds $ 1,954,160 Questions? Approve a third amendment to the interlocal agreement with Tarrant County for allocation of Tarrant County bond funds being provided in conjunction with the FM 1938 project Item 4G Parties to Inter-Local Agreement City of Southlake City of Keller Town of Westlake Tarrant County Denton County Inter-Local Agreement Executed March 2002 Counties – Acquire right-of-way Cities – Engineering Design and Project Management Amendment No. 2 – Approved 2/5/2008 Authorized additional Engineering to be funded by Tarrant county Inter-Local Agreement Amendment No. 2 Project delays resulting in increased design costs Additional engineering fees requested Tarrant County Commissioner’s Court has provided financial support to address additional fees Inter-Local Agreement Amendment No. 3 Requested by Tarrant County For administrative purposes only No additional funding required RECOMMENDATION Approve a third amendment to the interlocal agreement with Tarrant County for allocation of Tarrant County bond funds being provided in conjunction with the FM 1938 project QUESTIONS? Metroport Teen Court FY 2009 Interlocal Agreement Request for Contract Approval Item 4H Metroport Teen Court Metroport Teen Court is a volunteer program which allows juvenile misdemeanor offenders an alternative to the criminal justice system while allowing them to assume responsibility for their own actions by involvement in the judicial process and completion of community service hours. Completion of their obligations will allow their offenses to not be recorded. Metroport Teen Court The community benefits from this interaction in that, through Teen Court, the community is afforded a unique opportunity to become involved in the education of juvenile offenders. Teens, through their involvement, are afforded a way to learn the justice system and to realize their roles in the community. FY 2009 Interlocal Agreement The Interlocal Agreement is an annual agreement between Southlake, Grapevine, and Colleyville providing for the participation in and funding for Metroport Teen Court. Each participating City shall pay $38,765 to the City of Southlake to fund the Teen Court program, for a total budget of $116,295. These funds shall pay for (1) Coordinator and (1) Assistant as well as supplies and materials needed for daily operations. Interlocal Approvals City of Colleyville- The Colleyville City Council approved the FY 2009 Interlocal in September of 2008 and is scheduled to sign the agreement in March of 2009. City of Grapevine- The Grapevine City Council approved the FY 2009 Interlocal in October of 2008 and the agreement was signed in February of 2009. Metroport Teen Court Defendant Referral History Metroport Teen Court Staff Recommendation to Council Approve contract of the FY 2009 Interlocal Agreement. Metroport Teen Court Questions? Please contact Kristin White at extension 8346 or Sean Leonard at extension 8054. Item 4.I Resolution No. 09-010 establishing a Southlake Business Council Greg Last Introduction Economic Development Mission: To help create a diversified, vibrant and sustainable economy through attraction and support of business enterprises meeting the vision and standards desired by City leaders. Goal: To develop and implement programs to retain and support existing businesses. Mission and Goals Southlake Business Council History of strong relationship with businesses, in particular Sabre Holdings Success of SPIN program for years SBC is a composite of benefits from both programs Background Southlake Business Council SBC would serve as an advisory committee to Council City Council makes all appointments Future action if resolution approved Two-year term appointments Members Southlake Business Council Concept proposes business “seats” representing diverse constituencies Members Southlake Business Council Would also include non-voting “Ex-Officio” members Members Southlake Business Council SBC Mission and Goals to be established by members upon seating Enhanced communication between the City and its businesses Identify and strengthen strategic intersections Well-vetted regulatory issues Business climate monitoring & feedback Economic tracking SBC Mission and Goals Southlake Business Council Staff recommends approval of Resolution 09-010 establishing a Southlake Business Council Questions? Greg Last (ext. 8037) Item 4J SV08-001 Applicant: Jon Squires, Integrity Development Inc. Owner: Xaris Investment LLC Location: 1050 E. S.H. 114, northwest corner of N. Carroll Avenue and E. State Highway 114. Request: Amend the sign variance granted January 6, 2009 for the North Country tower monument to add the “Cedar Ridge” development name to the sign in addition to the “North Country” medical clinic name and the City logo. Purpose: The Owner’s Association, which has architectural review authority within the development, is requiring that the marketed development name “Cedar Ridge” be placed on the sign. The approved variance limited this monument structure to only one sign and the City logo. Tower Sign SITE PLAN REQUEST APPROVED SIGN PROPOSED SIGN SITE PHOTO ADJACENT SIGNS ADJACENT SIGNS ADJACENT SIGNS Questions? Contact Ken Baker (817) 748-8067