Final AgendaRegular City Council Meeting February 3, 2009
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
WORK SESSION:
1. Call to order.
2. Invocation: Doug Allison, Chaplain of the Month
3. Presentation: Storm Water Management and Erosion Control
4. Discuss all items on tonight’s meeting agenda.
REGULAR SESSION:
1. Call to order.
2A. Executive Session.
2B. Reconvene / Action necessary from Executive Session.
3A. Mayor’s Report
1. Update of upcoming meetings and events
3B. City Manager’s Report
1. George Weidenhorf recognition
3C. Library Board Report
3D. Local Business Report
CONSENT AGENDA:
4A. Approve minutes from the January 20, 2009, regular City Council meeting.
4B. Resolution No. 09-002, Call a General Election and a Special Election for May 9, 2009.
4C. Award construction contract for Segments A and F of the TW King 30” water supply line to Circle C Construction, Ltd. In the amount of $2,635,235 and authorize construction phase
contingencies.
4D. Approve 4 T-Mobile water tower lease agreements for cellular equipment on the Dove, Miron, Florence and Bicentennial water towers.
4E. Approve a scope of service agreement with the Southlake Chamber of Commerce for 2008-2009.
4F. Approve the renewal of landscape maintenance contracts with TruGreen LandCare.
4G. Approve an interlocal agreement and the joint purchase of a mobile stage with the City of Keller.
4H. Resolution No. 09-004, Authorize the selection of the construction manager at risk method of delivery for construction of the DPS North Training facility.
4I. Resolution No. 09-005, Approve and authorize publication of notice of intention to issue certificates of obligation for capital improvement projects.
4J. ZA07-144, Site Plan for Lot 1, Players Circle on Lot 1, Block 1, Players Circle Addition at 1901 W. Southlake Blvd. Current Zoning: C3. SPIN #16. THIS ITEM HAS BEEN TABLED TO THE
FEBRUARY 17, 2009 CITY COUNCIL MEETING.
4K. Ordinance No. 480-579, 1st Reading (ZA08-062), Zoning Change and Concept Plan for 520 S. White Chapel Blvd. on Tract 3E, H Granberry Survey, Abstract No. 581. Current Zoning: AG.
Requested Zoning: SF-20A. SPIN #14. THIS ITEM HAS BEEN TABLED TO THE FEBRUARY 17, 2009 CITY COUNCIL MEETING.
REGULAR AGENDA:
5. Public Forum.
6A. Ordinance No. 480-578, 2nd Reading (ZA08-075), Zoning Change and Development Plan for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C and 2A6, W.R. Eaves Survey, Abstract No. 500
and Tracts 1 and 1C, T.J. Thompson Survey, Abstract No. 1502 at 505, 507, 511, 515 and 519 Davis Blvd. Current Zoning: AG, S-P-1, and SF-20A. Proposed Zoning: TZD. SPIN #16. PUBLIC
HEARING
6B. ZA08-102, Preliminary Plat for Ridgeview at Southlake being Tracts 2A, 2A1, 2A5C, and 2A6 W.R. Eaves Survey, Abstract No. 500 and Tracts 1 and 1C, T.J. Thomas Survey, Abstract No.
1502 at 505, 507, 511, 515, and 519 Davis Blvd. Current Zoning: AG, S-P-1 and SF-20A. Proposed Zoning: TZD. SPIN #16.
6C. Ordinance No. 480-197a, 2nd Reading (ZA08-111), Zoning Change and Site Plan for Snow’s Gymnastics Center on Lot 9, J.G. Allen No. 18 Addition at 401 and 407 S. Pearson Ln. Current
Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #15. PUBLIC HEARING
6D. ZA08-096, Plat Revision for Lots 9R1 and 9R2, J.G. Allen No. 18 Addition (Snow’s Gymnastics Center) on Lot 9, J.G. Allen No. 18 Addition at 401 and 407 S. Pearson Ln. Current Zoning
S-P-1. Proposed Zoning: S-P-1. SPIN #15.
7A. Ordinance No. 480-187b, 1st Reading (ZA08-109), Zoning Change and Site Plan for The Spanish Schoolhouse at the280 Sports Complex on Lot 2R, Block B, Commerce Business Park Addition
at 280 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #7.
8. There are no items on this agenda.
9A. Approve the conceptual design for park monument signage.
10. There are no items on this agenda.
11. Meeting adjourned.
Item 4B Resolution No. 09-002, Call a General Election and a Special Election for May 9, 2009
Lori Payne
General and Special Elections
General Election – Mayor, Place 2 (3-year terms)
Filing period: February 9, 2009 through March 9, 2009
Special Election – Place 3 (unexpired term of one year)
Filing period: February 4, 2009 through March 3, 2009
Early Voting – Southlake Town Hall
Begins April 27, 2009 and ends May 5, 2009
Election Day – Carroll High School
May 9, 2009 from 7:00 a.m. to 7:00 p.m.
Questions?
Lori Payne
(817) 748-8016
ITEM 4C
Award construction contract for segments A and F of the T.W. King 30 inch water supply line to Circle C Construction, Ltd., in the amount of $2,635,235 and authorize construction phase
contingencies
Segment A Location Map
Segment F Location Map
T.W. King 30 Inch Water Supply Line Segments A and F
Contractor – Circle C Construction
Engineer recommends low bidder
Total Bid $2,635,235
Construction Phase Contingency - 263,565
Project Budget $2,898,800
T.W. King 30 Inch Water Supply Line Segments A and F
Total bid amount $2,635,235
Construction contingency 263,565
A & F construction budget $2,898,800
Current CIP budget $8,754,230
A & F construction budget 2,898,800
Remainder CIP budget $5,855,430
Recommendation
Award construction contract for segments A and F of the T.W. King 30 inch water supply line to Circle C Construction, Ltd., in the amount of $2,635,235 and authorize construction phase
contingencies
Questions?
ITEM 4D
Approve four Ground and Water Tower Lease agreements with T-Mobile for cellular equipment at the Dove, Miron, Florence and Bicentennial Park water towers
Southlake Elevated Storage Tank (EST) Location Map
Dove EST
Florence EST
Bicentennial Park EST
Miron EST
Background Information
Current revenue per year = $ 64,500
Background Information Cont’d.
Proposed revenue per year = $ 111,060
Additional General Fund annual revenue of $ 46,560
Bicentennial EST Antenna Elevations
Bicentennial Park T-Mobile Relocation
Relocation required due to park renovations
Termination notice for ball field light lease provided by City on December 15, 2008
Staff proposes annual rent for this site
remain at current amount of $20,700/yr due to inconvenience to T-Mobile and cell site down time
Deltatek Engineering
plan review and site inspection
Recommendation
Approve four Ground and Water Tower Lease agreements with T-Mobile for cellular equipment at the Dove, Miron, Florence and Bicentennial Park water towers
Questions?
Lease Comparison
Original Lease
5 Year Lease term
4 renewals available
15% rental rate increase with renewal
New Lease
5 Year Lease term
4 renewals available
3% rental rate increase each year
City’s new insurance requirements
Item # 4E
Approve a Scope of Service Agreement with the Southlake Chamber of Commerce
for 2008-2009
Greg Last, Economic Development Director
Various services the Chamber provides:
Tourism & Events
Oktoberfest
Monthly Luncheons
Ribbon Cutting Ceremonies
Business Networking Events
Business Retention, Expansion, Outreach
Street Map, Business Advertising Opportunities
Southlake Chamber of Commerce Service Agreement
No changes from previous year
Financial Considerations: 2008-2009 budget approved at $15,000
Staff recommends approval
Southlake Chamber of Commerce Service Agreement
Questions?
Greg Last, Economic Development Director
x8037
Item 4F Approve the renewal of landscape maintenance contracts with TruGreen LandCare in the amount of $90,963.79
Chris Tribble
Contract Renewal TruGreen LandCare
Landscape Maintenance Services
City Facilities (DPS West, Community Center, Tennis Center, Senior Center & Service Center)
Carroll and Kimball Medians
Right-of-Way Mowing
Irrigation maintenance and repair
Ground cover, shrub and tree maintenance
Fertilization/Aeration
Weed control
Pest Control
LS Installations, Seasonal color, Mulch, Litter Pick-up
TruGreen provides quality and responsive service
Renewal represents the third of four one-year renewal periods
Contract terms remain unchanged ($90,963.79)
$38,973.13 facilities
$51,990.66 medians and ROW
Funding available in FY 2009 budget ($259,240)
Contract Renewal TruGreen LandCare
Questions?
Chris Tribble
(817) 748-8021
Item 4G Approve an Interlocal Agreement and the Joint Purchase of a Mobile Stage with the City of Keller
Chris Tribble
Interlocal Agreement and Stage Purchase
Joint purchase of mobile events stage (Keller)
Shared by both Cities as per proposed Interlocal Agreement
Approved by both City Attorneys
Outlines specifically how the joint ownership & partnership will operate
Links to City’s Strategy Map:
- Focus Area - Partnerships and Volunteerism
- Corporate Objectives - Pursue Innovative Service Delivery Options and Collaborate with Select Partners to Implement Service Solutions
Interlocal Agreement and Stage Purchase
Used for City Sponsored events
- Holiday Celebration
- Stars & Stripes
- Art in the Square
- Oktoberfest
- Easter in the Park
$68,000 approved in FY 2009 HOT Budget; Southlake’s portion of cost
Century Industries (Buy Board Cooperative State Purchasing Contract
Questions?
Chris Tribble
(817) 748-8021
Item No. 4H Approve Resolution No. 09-004 Authorizing the selection of the construction manager at risk method of delivery for construction of the DPS North Training facility
Jim C. Blagg
Purpose
Why are we doing this?
What are the advantages of this approach?
Next steps
Why are we doing this?
Local Government Code Section 273.113 sets forth procurement requirements
Construction manager at risk method is being used at the DPS Headquarters and it has proven to be very beneficial to the City
Advantages
Centralizes the entire operation under a single contract
Allows the architect and construction manager at risk to work together
Gives the client a guaranteed maximum price and coordinates all subcontract work
Ensures a construction manager with a strong allegiance to the City
Enhances transparency because all costs and fees are in the open, which diminishes adversarial relationships
Advantages
1st published advertisement of RFP February 07, 2009 (Saturday)
RFP Release February 10, 2009 (Tuesday)
2nd published advertisement of RFP February 14, 2009 (Saturday)
Pre-Submittal Conference February 17, 2009 (Tuesday)
RFP Submittal Deadline March 02, 2009 (Monday, 3:00 pm)
RFP OPENING DATE March 04 2009 (Wednesday)
Notification of Short-List March 10, 2009 (Tuesday)
Short-List Interviews, Final Selection March 13, 2009 (Friday)
Notify Finalist March 17, 2009 (Tuesday)
CCPDB Review/Approval of Selection Committee Recommendation
and CMA Contract April 14, 2009 (Tuesday)
City Council Review/Approval of CMA and Contract May 05, 2009 (Tuesday)
It is anticipated that the project will begin with construction activities in the year late 2009/early 2010.
Next Steps
Questions?
Jim C. Blagg
817.748.8601
Item 4I Resolution 09-005
February 3, 2009
Approval of Resolution as initial step to issue certificates of obligation for capital improvement projects
Action Requested
Purpose
Resolution will
Establish the maximum amount of bond ($25,895,000);
Authorize the publication of a notice in the newspaper;
Next Steps
Publication in newspaper
February 17th and 24th
Rating meetings
April 7th
Ordinance for City Council approval-public hearing
April 21st
Bond closing and delivery of funds
May 21st
Questions?
Sharen Jackson
817.748.8042