Item 4BlTY ~F
I~EI~oRANDUI~
January 8, X009
T~; Ghana Yelverton, city Manager
From# Cori Payne, city secretary
ubjec~: resolution Na. 09~OO~, call a enerai Election and a
special Election for May 9, 2009
Action
Requested: Approve resolution No. 09-00 to call the general Election
and the special Election for May 9, X009
Background
Inforrna~ion: The general Election will determine the positions of Mayor
and Plane Both of these positions are for three year terms
Which expire in May 202. There gill also be a Special
Election held for Place 3 due to the resignation of John
Terrell. Place has an unexpired term Which expires in Ma y
200.
The, fling period for the enerai Election Mayor and Place
2} i February 2oog through March 9, Moog. The flin g
. period for the special Election ~Piace 3} begins the day ,after
pity council calls the election so it gill begin Fe~brua 4, X009 and end on March , X009. The period of early voting
begins April T, X009 and ends May ~OO9,
The Resolution designates the Inca#ion of early vo#ing as
Sou#hlake Town Hall and the Election Day location as Carroll
High school. our in#ent is #o hold a joint election wi#h carroll
lndependen# school Dis#ric# dependent upon whe#her or no#
#hey have opposed races.
Financial
oniderationa: A con#ract wi#h Tarran# bounty Elec#ions Administration ~iil
be brought forward for council's consideration a# a la#er
date. Funds for elec#ions are included in the i#y Sere#ary'
office budge#,
strategic Link: 64: Provide high quali#y customer service
citizen Inputl
Board Review: None
Legal Review: pity Attorney Be#sy Elam reviewed the attached resole#ion
Al~ernativea: None
Supporting
Documents: Resolution No. 09-~~~
Staff
Recommendation: Approve Resoiutio~ No. 09-002 to caii the e~eral and
special elections
f~E~LUTfofV fVO.O~-DDS
A RE~LUTIOfV of= THE fTY oUfVfL of THE CITY ~F
oUTHLAf~CE, TE~CA, ALLffV F~I~ A EfVEI~AL ELETfoN T~ BE
HELD oN fVIAY ~Q09; ALL1fV FAR A PETAL ELETfoN T~ BE
HELD ~fV f~AY 9, ~Q09; ANT] ETABLfHIfV Pf~~Ef]UI~E Fof~
THOSE ELETIOfV; AfVf] PR~VIDIfV AN Ef=FESTIVE DATE
VIIHEREA, the pity of outhlake, Texas ~"pity"} is ~ home rule tit actin under y ~
its charter adopted by the electorate pursuant to Article ~f, section of the Texas
onstitut`ron and chapter of the Loca! government bode; and,
I~VHEREA~ the generaf election for pity council members of the fit of y
outhlake is required to be held on May 9, ~oo~, at which time the voters wi~i' elect
persons to fill the offices of Mayor and pity ~ouncif Place 2; and,
I~VHEI~EA, a special election to fifl a vacant for a fit ~ounc~i member of the y y
pity of outhlake is required to be held on May at which time the voters will
elect a person to~~fiii the ofFce of fit council Place ~ and y ,
V1IHEf~EA, the pity wil! enter into an A regiment for ~fect~on erv~ces with
Tarrant bounty; and, ~ ~ .
I~IIHEf~EA, the changes from prior practices may require re-clearance under
f~
the Federal Voting Rights Act;
fV~1~V, THEREF~f~E, BE MT f~F~LVEf] BY THE CITY
olJfVf L ~F THE CITY
of ~LfTHLAf~(E,~ TEA, THAT:
Section ~ . General Election alfed. An election is h reb
e y called to elect the offices
of Mayor and pity council Place 2 to serve from Ma 200 until M
y ay 0~2 or until their
successors are duly elected and ualified. The election shall be he
q ld on May , X009
between the hears of ~:fig a,m. and ~:oo .m, at 4 p Carroll High School, 80o fVorth Vvh~te
chapel f3ouievard, Southlake, Texas and locations set forth in the A reemerit.
g
Page ~
section Special- _Elect~on ~I~ed~
An election is hereby called to elect the off ice of City Cou ncil glace to serve f rorn May
until May ~ or until the successor is duly elected and qualified The election
shall be held on May ~OO9 between the hours of 7:0o a~r~, and 7:0o p.m. at Carroll
High school, Soo Norkh white Chapel Boulevard, outhlake, Texas and locations set
forkh in the Agreer~ent,
section r . ,point Election A regiment A roved, prior to the election, the Cit . Y
anticipates that it will enter into a joint election agreement and contract ~ for election
serviagis with Tarrant bounty, conducted under the authori of Cha ter of th tY p e
Election Code the "Agreement"}. ~ -
ection 4. A lication for Place on Ballot. general Election: Qualified ersons ma ~ y
file as candidates by~filin a lications in the office of the Cit ~ ecreta from B: g pp y ry a.m.
to x:00 p.m:, on all regular business days from Februa thrvu h March rY g
~o~g9. special Election: Qualified persons ma file as candidates ~ filin a lication Y y g pp sin
the office .of the pity secretary from S:oo a.m, to :gD .m,, on all re ular ~busines ~da p g Y
frvrn February 4, ~009~ through March , ~o0g~
section Earl llotin .
a. Early voting by personal appearance. Earl votin b girsonal a giarance
Y g Y p pp
shall commgindeApril X009 and shall continue until May b, X009 at the locations and
times designated in Exhibit "A" In the event of a conflict between the location and tine
for early voting betvireen Exhibit "A" and the Agreement, the A regiment shall control,
g
Early Voting shall bgi conducted at outhlake Town Hall, ~40o Main trgiet ~ uthlakgi
Texas~and~ locations set forkh in the A regiment.
g
Early voting ~y mail. tgive Raborn, the Tarrant Count l~lection
Y
~
Administrator ~Elec~ions Ad minis~rator} i hereby designated as Early Voting clerk for
the general and special election. Applications for early voting by rnail may be delivered
to the Elections Administrator at the following address; Early Voting clerk, ~~Og Premier
street, Fork Iorkh, Texas ~ ~ ~ , not earlier than March ~ g, 2g~g and not later than
close of business on April ~4, ~Dg9, if delivered in person, and May 1, 20Dg if delivered
by mail. Early voting by ballots shall be mailed to the Elections Administrator at the
same address.
Early voting by Ballot Board. Early voting, both by personal appearance
and by mail ~ shall be canvassed b~ ~ the Earl Vatin Ballet ~ B~ardi ~ which ~ ~s~ l~reb y y y
created. The Presiding ~ Election fudge and Alternate Presidia Election Jud ~ ~ . ~
appointed herein, shall serve as the residin officer and altemate~ residin officer p g p g ,
respectively, of the Early Voting Ballot Board. The other election officers servin at the g
election shall serve as the other members of the Early Voting ballot Board.
ectian i~lethd of Vating. Early voting by ersonal a ~ earance ~ shall ~ be. p lip
conducted exclusively on Tarrant bounty's elate elec#ronic votin s stem. ~n election gy
day, voters shall have a choice between voting on the elate electronic votin s ~~s~em or gy
by a paper ballot that is scanned at the polling place using Tarrant oun~ 's scan . y
voting system All expenditures necessa for the conduct of the~election the urchase
rY p
of materials therefore, and the em to meat of all election officials are harsh
l~ y y
au~hori~ed, and shall ~be conducted in accordance with the A reement and the ;ode.
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eotion avernin~ Law and qualified hater. The election shall be held in
accordance with the constitution of the Mate of Texas and the bode and all resident
qualified voters of the pity shall be eligible to vote atthe election.
~eotian 8. ~ ~ubli~ation and Bastin of Nat~ce of Eleotian.Notice of the election
shall be given as required by hapter4 o~the bode.
ect~on 9. submissions to the United Mates Justice De artrnent. The i
secretary o~ the pity of outhlake or her designee is authorized to make such
submissions as are necessary to the United states Justice Department to seek pre
clearance for any changes in voting practices.
section ~0} Necessa Actions. The Ma or and the i ecreta of the fit in y y,
consultation with the pity Attorney, are hereb authorized and directed to take ~an and y
all actions necessary to comply with the provisions of the bode in carrying out and
conducting the election, ►~hether or not ex ressl authorised herein, p y
section ~ Effective Date.This resolution shall be efifective u ~an its atlo~ tion. p p
PAED AND APPR~IIED this da of Februa 2008. ~ ~ . y ry,
~iTY~F ~UTHLAKE, TEA ~ ~
~whM ■ 1 i/ •~~M~I~~~ ~.Irl~ I~rl~~
Mayor
Andy U~ambsganss
ATTET:~
pity secretary
Lori Payne
Page 4
EXHIBIT "A"
Aage 5
. - . ~ER~LV VOT I h~G ~ . - ~ ~a~ 8~783~~1 ~8 ~ ~ Jan ~0~~ D~ ~ ~~~m P0011Q0~
GAY~E HAMILYON C~RA EE~G~]DI1S A~ri1En~strdtio~ ~ ~ -
. '
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~ ~ . ~ , a
T~L~F~A~ a .
January ~~0~ t Lori Mayne ~ .
~u~lake Tarn Hall
1400 h~ain tree~~
outhfak~ 7~~9~
~1 ~-748~~~4
.
~ oast the use of ourfa~~ili ou~~~~~~ Town Hoff f~r~ar~~ v i ~ ~ ~Y~ ~ ~g ~y ~~rsOn~~ ~pp~ran~~ fir ~h~
fQ~fov~in ~i~i~ns: .
ATU ~ SAY M v . ~~a
~~~T~~~ ~~v
~~RLYV~TIN~ H~~ULE
,~px~~ ~ ~ ~ ~ Il~~~d~y ~ ~rur~day ~ : 0~ a,r~, - 5: a0 ~ .
~Y ~ Frtc~ ~ ~ a.~. - x:44 .~ci,
~y ~ ~ ~turday 744 a~rr~, ~ 7:~4 p.~.
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~vl~~ 4 - 5 ~ ~ ~~~.~.y T~e~~a}~ a.m. - 7;44 p.m~,