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FINAL AgendaRegular City Council MeetingJanuary 20, 2009 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall WORK SESSION: 1. Call to order. 2. Invocation: Margy Gore, Chaplain of the Month 3. I2ACTion Award presentation (July – December 2008) 4. Solid Waste ordinance revisions 5. Kimball Road project 6. Discuss all items on tonight’s meeting agenda. REGULAR SESSION: 1. Call to order. 2A. Executive Session. 2B. Reconvene / Action necessary from Executive Session. 3A. Mayor’s Report 1. Update of upcoming meetings and events 3B. Local Business Report CONSENT AGENDA: 4A. Approve minutes from the January 6, 2009, regular City Council meeting. 4B. Approve the renewal of landscape maintenance contracts with TruGreen LandCare in the amount of $93.894.40. 4C. This item was intentionally left blank. 4D. Approve the 2009 Community Service Agreement with Call A Ride Southlake. 4E. This item was intentionally left blank. 4F. Approve contracts with Archie St. Clair in the amount of $280,000 and Liz Bonham in the amount of $5,000 to provide art for the new DPS Headquarters. 4G. Resolution No. 09-001, Supporting Rail North Texas: a primary rail legislative program with supplemental roadway improvements. 4H. Approve an encroachment and joint use agreement with Charleston Court, LP for Lot 3R, Block 4, Cornerstone Business Park. 4I. Variance to Subdivision Ordinance No. 483, as amended, regarding plat expirations, requesting to extend the validity of Case ZA06-046, Plat Revision Lot 2B2Ar, Block 1, Burnett Acres at 1275 Shady Oaks Dr. Current Zoning: SF-2. SPIN #11. 4J. Consider SP08-268, Variance to Sign Ordinance No. 704-C for Scooter’s Chevron at 2150 E. S.H. 114. THE APPLICANT HAS REQUESTED TO WITHDRAW THIS REQUEST. 4K. ZA07-144, Site Plan for Lot 1, Players Circle on Lot 1, Block 1, Players Circle Addition at 1901 W. Southlake Blvd. Current Zoning: C3. SPIN #16. THE APPLICANT HAS REQUESTED TO TABLE THIS REQUEST UNTIL THE FEBRUARY 3, 2009 CITY COUNCIL MEETING. 4L. Appoint Chris Tribble as Director of Community Services. 4M. Appoint Dale E. Dean III as Director of the Department of Information Technology. REGULAR AGENDA: 5. Public Forum. 6A. Ordinance No. 951, 2nd Reading, Amending Ch. 2, “Administration” of the Southlake City Code (1996), as amended, to establish the Department of Information Technology to be headed by the Director of Information Technology. 6B. Ordinance No. 952, 2nd Reading, Approve a ban of the use of handheld wireless communication devices in active school zones. PUBLIC HEARING 6C. ZA08-080, Site Plan for Southlake Regional Medical Center on the remainder of Block 1, Brightbill Addition and being Tracts 3E1A, 3E1B, and 3E1C, Larkin H. Chivers Survey, Abstract No. 300, located at 440 E. Highland St. and 335 E. S.H. 114. Current Zoning: S-P-2. SPIN #11. PUBLIC HEARING 6D. ZA08-104, Plat Revision for Lots 1-5, Block 1, Southlake Regional Medical Center being a replat of the remainder of Block 1, Brightbill Addition and being Tracts 3E1A, 3E1B, and 3E1C, Larkin H. Chivers Survey, Abstract No. 300 at 440 E. Highland St. And 335 E. S.H. 114. Current Zoning: S-P-2. SPIN #11. 6E. Resolution No. 09-003, (ZA08-117), Specific Use Permit for Kroger Valentine’s Day tent sale on Lot 3, Block 1, Village Center Addition at 2110 E. Southlake Blvd. Current Zoning: C3. SPIN #8. PUBLIC HEARING 7A. Ordinance No. 480-187b, 1st Reading (ZA08-109), Zoning Change and Site Plan for The Spanish Schoolhouse at the280 Sports Complex on Lot 2R, Block B, Commerce Business Park Addition at 280 Commerce St. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #7. 7B. Ordinance No. 480-197a, 1st Reading (ZA08-111), Zoning Change and Site Plan for Snow’s Gymnastics Center on Lot 9, J.G. Allen No. 18 Addition at 401 and 407 Pearson Ln. Current Zoning: S-P-1. Requested Zoning: S-P-1. SPIN #15. 8. There are no items on this agenda. 9A. This item was intentionally left blank. 9B. Consider a budget amendment for the Bicentennial Park project. 10. There are no items on this agenda. 11. Meeting adjourned. Item 4BApprove the renewal of landscape maintenance contracts with TruGreen LandCare in the amount of $93,894.40 Chris Tribble Contract RenewalTruGreen LandCare Landscape Maintenance Services City Facilities (DPS West, Community Center, Tennis Center, Senior Center & Service Center) Carroll and Kimball Medians Right-of-Way Mowing Irrigation maintenance and repair Ground cover, shrub and tree maintenance Fertilization/Aeration Weed control Pest Control LS Installations, Seasonal color, Mulch, Litter Pick-up TruGreen provides quality and responsive service Renewal represents the third of four one-year renewal periods 3.8% price increase requested as allowed by contract terms $40,394.81 facilities requested price $53,499.59 medians and ROW requested price Funding available in FY 2009 budget ($259,240) Contract RenewalTruGreen LandCare Questions? Chris Tribble (817) 748-8021 Item 4D Approve the 2009 Community Services Agreement with Call A Ride Southlake Chris Tribble CARS is a non-profit organization serving citizens of Southlake CARS has provided transportation services since January 2000 for Southlake seniors and those with physical challenges Proposed renewal of agreement continues transportation services currently contracted through CARS Minor change reflecting the transfer of ownership of a handicap accessible van from CARS to the City 2009 Community Services Agreement - CARS 2009 Community Services Agreement - CARS • Funding remains same ($12,000 – paid ¼ly) • Second of three 1 year renewal periods Expires December 31, 2009 • Agreement approved by City Attorney Questions? Chris Tribble (817) 748-8021 Item 4F Approve contracts with Archie St. Clair in the amount of $280,000 and Liz Bonham in the amount of $5,000 to provide art for the new DPS Headquarters Jim C. Blagg The DPS public art project is made possible from Crime Control and Prevention Board funding. 1% of the funding for the new DPS facility can be utilized to purchase public art for the project The total amount of the contracts for the project is $285,000 DPS Headquarters Public Art Project The 3 basic components of the project consist of the following: Sculpture for the main entry to the building Sculpture for an interior courtyard Painting (possibly a mural) inside main entry to the building DPS Headquarters Public Art Project The development of the project consisted of 5 meetings of a subgroup of the Crime Control and Prevention Board. The subgroup included: The Director of DPS The Fire and Police Chief Director and Deputy Director of the Community Services Department DPS Headquarters Public Art Project The Subgroup decided upon seven artists as finalists for the project. The finalists made presentations based on their interpretations of the project. The presentations were placed on a webpage for review by the subgroup several weeks before the final selection. Two artists were selected at a meeting of the committee on September 18 and were then presented to the entire Crime Control and Prevention District Board, the Southlake Arts Council, and the City Council. DPS Headquarters Public Art Project The Southlake Arts Council has reviewed and approved the contract template. City staff will work with the artists throughout the creation and implementation phases of the project to make sure that the contract is being satisfied. The Crime Control & Prevention District Board recommended these contracts to the City Council at their January 13 meeting on a vote of 6-0. DPS Headquarters Public Art Project Liz Bonham Representative Art Liz Bonham Wisteria on White Chapel Liz Bonham Southlake Public Library Mural Liz Bonham Shady Oaks Barn Liz Bonham Rough sketch of proposed art for DPS Headquarters Representative Art Archie St. Clair Archie St. Clair Archie St. Clair Archie St. Clair Archie St. Clair Questions? Jim Blagg ext 8601 Agenda Item 4G Resolution No. 09-001 Supporting Rail North Texas: a Primary Rail Legislative Program with Supplemental Roadway Improvements. Ben Thatcher Assistant City Manager Purpose Rail North Texas = regional rail system 251 miles of additional rail lines identified Funding is major challenge Support RTC Priority Legislative Proposal Legislative Proposal Creates a limited Transportation Funding Authority Primarily rail w/some supplemental roadway Funding only, non-construction No bonding authority needed Coordination of regional projects Built by existing transportation authorities County elections by local elected officials and citizen vote Legislative Proposal No additional sales tax Proposed Fee/Tax menu: Vehicle registration fee < $150 per vehicle per year Motor fuels excise tax < $0.10 per gallon Mileage fee < $0.01 per vehicle mile driven Property Tax < $0.05 per $100 appraised value Driver’s license fee < $50 New resident vehicle registration fee < $250 Any one of these funding options may be used but will need voter approval Conclusion Creation of transportation funding area Made up of existing transportation authorities Levee fees/taxes from a menu of authorized options Primarily focused on funding 251 miles of additional rail lines Questions? Ben Thatcher (817) 748 - 8005 Item 4H Approve an encroachment and joint use agreement with Charleston Court, LP for Lot 3R, Block 4, Cornerstone Business Park Council Action Required Site Plan approved by City Council - October 17, 2006 Proposed dumpster enclosure constructed on top of an existing 6 inch sanitary sewer line in an existing 15 foot drainage and utility easement. Location Map – Cornerstone Business Park Location Map – Cornerstone Business Park Proposed Savanah Office Court Development (part of Cornerstone Business Park) Existing 40’ Common Access Easement Existing 15’ Drainage and Utility Easement Existing 30’ Drainage and Utility Easement Proposed Dumpster Enclosure Location Terms of Agreement Standard Form – reviewed by City Attorney Requires utility companies approval Maintenance of easement by applicant Applicant indemnifies City and utilities Establishes procedure for removal if necessary from drainage and utility easement RECOMMENDATION: Approve an encroachment and joint use agreement with Charleston Court, LP for Lot 3R, Block 4, Cornerstone Business Park Questions? Item 4IZA06-046 Owner/ Applicant: Robert Gray Request: Variance to Plat Expiration Location: 1275 Shady Oaks Dr Extension Request: 120 days from City Council action on this request. Questions?Ken Baker(817)748-8067 Item 4L Appointment of Chris Tribble to the position of Director of Community Services Shana Yelverton City Manager Purpose The Southlake Charter requires that: “The head of each department shall be a chief, director or superintendent who shall be appointed by the City Manager subject to the approval of the Council and such chief, director or superintendent shall have supervision and control over his department.” Chris Tribble Career highlights include: More than 20 years experience in Community Services City of Mesquite Pools Supervisor and Community Center Supervisor Community Associations of the Woodlands Aquatics Manager Sr. Manager – Operations (Assistand Director of Parks and Recreation) City of Hurst Recreation Manager Parks Director Southlake Deputy Director of Community Services Interim Director of Community Services Director of Community Services Duties Full management responsibility for the Community Services Department Provide highly responsible and complex administrative support to the City Manager and Assistant City Manager Direct all Community Services initiatives, complex project management, and oversee development, implementation, and oversight of comprehensive programs for youth, volunteers, seniors and public information services Coordinate assigned activities with other departments and outside agencies The Department FY 2009 Budget = $5,938,877 Employees 48 Full-time 30 Part-time This appointment… Provides management continuity and stability Provides experienced and effective Community Services leadership Promotes professional development of Community Services staff No negative budgetary impact Questions? Shana Yelverton (817) 748 - 8001 Agenda Item 4M Appointment of Dale E. Dean, III to the position of Director of Information Technology Shanna Yelverton City Manager Purpose The Southlake Charter requires that: “The head of each department shall be a chief, director or superintendent who shall be appointed by the City Manager subject to the approval of the Council and such chief, director or superintendent shall have supervision and control over his department.” Dale E. Dean Career highlights include: More than 14 years experience in information technology 12 years IT management experience with Avail Medical Products 50 IT employees worldwide providing IT services to 13,000 end users Greenbelt Six Sigma - candidate Duties Director of Information Technology Chief Information Technology Officer Full management responsibility of the IT Department Provide highly responsible and complex administrative support to the City Manager and Assistant City Manager Direct all IT initiatives, complex project management, support for customer requirements The Department The Department FY 2009 Budget = $3,222,842 Employees = 6 This appointment… Provides management continuity and stability Provides experienced and effective IT leadership Promotes professional development of IT Staff No negative budgetary impact Fills an important vacancy; allows for full staffing Questions? Shana Yelverton (817) 748 - 8001