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2026-05-06 CCPD Meeting SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING AGENDA May 6, 2026 6:00 P.M. LOCATION: Southlake DPS Headquarters Facility 600 State Street, 4th Floor CCPD Room Southlake, Texas 76092 1. Call to order: 2. Public Forum: (This is the Public’s opportunity to address the board about non-agenda items. During this proceeding, the Board will not discuss, consider, or take action on any items presented. We respectfully ask that anyone stepping forward to speak during Public Forum to limit remarks to three minutes or less.) 3. Consider: A. Approve minutes from the July 29, 2025, Crime Control and Prevention District Board meeting. B. Approve the Fiscal Year 2025 Crime Control and Prevention District annual report. 4. Discussion: A. Update on Crime Control and Prevention District Sales Tax. B. Discuss upcoming Public Safety needs. 5. Meeting adjourned. A quorum of the City Council, or any board, commission, or committee may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas on Tuesday, April 28, 2026, by 6:00 p.m., pursuant to Chapter 551 of the Texas Government Code. _______________________________ Amy Shelley, TRMC City Secretary If you plan to attend this meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817-748-8016, and reasonable accommodations will be made to assist you. CITY OF SOUTH LAKE SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING MINUTES: May 6, 2026 LOCATION: Southlake Police Department Headquarters 600 State Street, 41" Floor Southlake, TX 76092 TIME: 6:00 p.m. CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBERS PRESENT: Ken McMillan (President), Robert Williams (Vice President), Jay Demas, Frank Powers, William Meddings, Kara Clubb CRIME CONTROL AND PREVENTION DISTRICT BOARD MEMBER ABSENT: David Barnes STAFF PRESENT: Police Chief Ashleigh Casey, Sharen Jackson (Chief Financial Officer) & Erika Fletcher (CCPD Secretary) 1. REGULAR SESSION WAS CALLED TO ORDER: 6:00 PM 2. PUBLIC FORUM: (This is the public's opportunity to address the board about non -agenda items. During this proceeding, the Board will not discuss, consider, or take action on any items presented by the public. We respectfully ask that anyone stepping forward to speak during public forum limiting remarks to three minutes or less.) 3. CONSIDER 3A. APPROVE MINUTES FROM THE JULY 29, 2025, CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING APPROVED (4 — O) (Two (2) CCPD board members arrived after the vote was taken, thus the vote was approved at 4-0.) Motion: CCPD Board Member proposed a motion to approve the minutes from the July 29, 2025 CCPD Board Meeting. Second: CCPD Board Member 3B. APPROVAL OF THE 2025 CRIME CONTROL AND PREVENTION DISTRICT BOARD ANNUAL REPORT (The vote to approve 313 was postponed until July 29, 2026, thus no vote was taken.) Comments given by Police Chief Ashleigh Casey: The finishing touches are being added to the 2025 CCPD Annual Report. The report will be distributed the week before the July 29, 2026 meeting. Page 1 of 5 4. DISCUSSION 4A. UPDATE ON CRIME CONTROL AND PREVENTION DISTRICT SALES TAX 0 Update given by Chief Financial Officer Sharen Jackson: Included in the report, you'll see the February 2026 sales. We collected approximately 2% less than the amount we collected in the prior 2 years, however, the good news is our year- to-date collections are up 10% above what we collected in 2024 and approximately 6% above what was collected, during the same period in 2025.The numbers are trending in the right direction and we are almost 9% above budget. If you recall, we plan very conservatively, and we had the audit adjustment, which we are still making up. I anticipate we will end the year within the adopted sales tax budget. This report tracks sales through February 2026. The next sales tax report for March 2026 will arrive next week. There is a 60-day lag from the time the month ends until the time the Comptroller sends us the payment and collection details. • Question asked by CCPD Board Member: What trends do you see? • Response given by Chief Financial Officer Sharen Jackson: Sales are pretty strong. Our best areas are restaurants and retail. We've seen a few places close, but I don't anticipate that these closings will have a big impact on our total sales. We are pretty stable, but we'll see how the economy continues to trend. • Question asked by CCPD Board Member: The new project at North White Chapel called Trademark, do you see it having a significant impact? • Response given by Chief Financial Officer Sharen Jackson: I don't think it will have a significant impact because of the restaurants and different types of stores that they are going to bring in. I don't think it will have a negative impact on the sales tax. I think it will bring more dollars to Southlake, especially from the Whole Foods, which is a store that a lot of people have wanted for a long time. The stores that are closing in Southlake do not account for our large sales. In most cases, like in Town Square, we will know when a new retailer is planned, so we will have a gap for a period of time. For instance, Corner Bakery. The City already had a new tenant planned when it closed, so there will be a small gap in the collection of sales tax until we get the new retailer opened. If the retailer is a small contributor, then you won't see a large impact on the total sales tax during that period. Page 2 of 5 • Question asked by CCPD Board Member: Do we expect a large increase in sales tax with the upcoming events? • Response given by Chief Financial Officer Sharen Jackson: We didn't plan a large projected increase for the soccer events that are coming because we are not sure if it's going to be a large event with the public coming to Southlake for that event. There aren't any large events that aren't accounted for already in the sales tax projections. 413. UPDATE ON THE UPCOMING PUBLIC SAFETY NEEDS Update given by Police Chief Ashleigh Casey: As you know, every May we bring potential public safety needs for the upcoming fiscal year to review them. These items are still in the works and have not been finalized. We are still in the budget planning process, so nothing has been finalized. The final list, once it's been vetted through the normal budget process, will be brought back to the Board at the July 29, 2026 meeting for review and approval. The first item that is on the list is the upgrade and replacement of the in -car dash cameras and body worn camera system for replacement and consolidation. Our in -car dash cameras, body -worn cameras and interview room cameras are on separate 5-year contracts, and we are coming to the end of these 5-year contracts in FY27. Currently, we are contracted with a vendor called Watchguard, in which Motorola Solutions recently bought them out. We are looking to update to a new vendor and consolidate some items that we currently pay for separately like stand-alone items, such as tasers, the drone program, and digital evidence & server storage space. The dollar range that you see listed on your sheet is the lower end of $163,096. Essentially, if we were to stay with the same vendor, Motorola Watchguard, versus transitioning to a new vendor at $484,139, it would be indicative of going with a new vendor that consolidates all of the other stand-alone items that we currently pay for separately. While it is a large range, I want to make sure everyone understands that this dollar range reflects going with a stand-alone body/dash camera system at the lower amount versus a consolidated camera system program that is interoperable, which will help us to be more efficient particularly with our evidence management system. Also, the range estimate reflects an annual cost based on a 5-year contract term which is the same contract term that we have currently. The second item on our list is the addition of two (2) lidar units. Lidar units are units we utilize for traffic enforcement. The lidars will complement our current lidar program. They are used to detect speed and assist with traffic enforcement. They are handheld and they are utilized for high density traffic areas, so if we're trying to detect faster motorcycles, the lidars make it easier to do that. Thus, we are looking to add two additional units to our traffic unit. Page 3 of 5 The third item on our list is the addition of two (2) police bicycles. These are traditional bicycles. We're not looking at a -bikes or anything like that. We're looking into replacing a couple of the older police bikes currently used for the bike program. Right now, almost half of the bike team is comprised of SROs. They utilize the bikes on campus and for special events like the homecoming parade and things of that nature. In total, the dollar range for the proposed expenditure is $174,596 - $495,639. We'll continue to work closely with CFO Jackson to evaluate the associated financial impact in relation to the available revenue as we go through this budget process and prior to bringing the final approved list to you in July 2026. • Question asked by CCPD Board Member: Is it correct that the decision to consolidate the 5-year contracts for tasers and body cams etc. would make it easier to pay for these same items that we are currently paying for? • Response given by Police Chief Ashleigh Casey: Yes. Basically, we are paying for the same things. It's either consolidate them or pay for them separately. There is a cost increase, but yes, we currently have multiple 5-year contracts that expire this year for equipment items, such as tasers, body cameras, dash cameras, etc. We have the opportunity to start one consolidated contract with a single vendor while upgrading our equipment at the same time. The new contract will also include evidence storage & server space, drone software and other software & services that we currently pay for separately. • Question asked by CCPD Board Member: In regard to the $484,139 annual payment, are we paying anything now on the equipment we currently have? Or is this a new annual payment on top of what we currently pay now? Is this new equipment or are we replacing equipment that we currently have? • Response given by Police Chief Ashleigh Casey: Yes, we are currently paying annually for the equipment we have, i.e. tasers, body cameras, dash cameras, etc, and we are approaching the end of the 5-year contract terms for this equipment. We are consolidating, replacing & enhancing our current equipment while combining multiple contracts into one new 5-year contract agreement. • Question asked by CCPD Board Member: Can we prepay for the new 5-year contract? Will that create any savings? Page 4 of 5 • Response given by Chief Financial Officer Sharen Jackson: The total is over $2M, so the savings is not worth the early payment if you think of it in terms of investments. It would not be as advantageous to deplete or to draw down such a large amount of cash when you're not going to save more than the amount you can earn. • Comments given by Police Chief Ashleigh Casey: Additionally, there are couple of things I'd like to mention about the new contract. The vendor that we are selecting is also going to be utilized by the Tarrant County District Attorney's Office. They are transitioning to this new system that we are looking to go to. There are some efficiencies gained, especially by the detectives who interact with the new system. There is also some storage space and server space that we are going to be able to save on by not having to purchase additional storage space. And although there is an increased cost to move to the new system with the new vendor, there are also some savings that will offset some of the cost. • Comments given by Chief Financial Officer Sharen Jackson: We can provide more details at our next meeting, so you can see item to item what we are currently paying for today compared to what the new contract will include. 5. ANNOUNCEMENTS Next CCPD meeting: July 29, 2026 at 6:OOpm. 6. MEETING ADJOURNED: 6:16 PM - k<J, A-da',�& Ken McMillan, President C Contr nd Prevention District Board Er a FIher, Secretary Crime trol and Prevention District Board Page 5 of 5