Loading...
Item WS4 - Steering Committee Orientation Meeting Presentation look ICITY OF SOUTHLA OCTOBER 17, 2022 CARILLON PARC PUBLIC SPACES STEERING COMMITTEE: KICKOFF & ORIENTATION T . MEMBERS & LIAISONS 46 ' *110 -5 CHARTER, PURPOSE & ROLES c U) 6 0 rnn ok 4;D MILESTONES 00 FOUNDATIONAL INFORMATION STEERING COMMITTEE MEMBERS KATHY TALLEY AMY TORRES-LEPP City Council Southlake Parks Development Corporation (SPDC), RONELL SMITH City Council City Council FRANCES BANKESTER MARTIN SCHELLING Community Member Community Enhancement Development Corporation AMBER BUTCHER (CEDC) Community Member WILLIAM DOBY KATHRYN DEL CALVO Library Board Community Member MAGDALENA BATTLES SAMAD RIZVI Parks & Recreation Board Community Member AUSTIN REYNOLDS HELEN WONG Planning & Zoning Commission (P&Z) Community Member TAMARA MCMILLAN �� r Southlake Arts Council IN I Senior Director of Human Resources STACEY BLACK STAFF • - • • - - • SUPPORT Chief Financial Officer PPR� Pve SHAREN 07' JACKSON - � y U Cl m Management Assistant BO RA SULOLLARIAk • ' G CpM MATERIALS BINDER CHARTER&PURPOSE ROLES&RESPONSIBILITIES PB L I C SPACES STEERING COMMITTEE MEMBERS EPING COMMITTEE � STAFF LIASIONS ANNING ' BOARD&COMMISSION ROLES LIBRARY PROFILE&2021 LIBRARY STUDY "m UTHL (/1 SOCITYOF<E CITYOFSOUTHLAKE.COM �� D to Gen s �N � ^I FFQ'NG coM�'����� CHARTER & PURPOSE The purpose of the Carillon Parc Public Space Steering Al Committee is to provide general govL-,nance oversight for C 'A' Piamthig d..0 uiuviu,upment of public spaces and associated MIND amenitie to be included in the Carillon Parc development. The Steering Committee will consider and advise City F1 PERFORMING Council on the project visior goals and objectives to ARTS SEMMES establish the framework for public space decision making. Using master plans, technical studies, and Library Task Force Recommendations as a guide, the Steering PUBLIC Committee will advise City Council and appropriate boards and commissions on project funding and financial plans, conceptual plans, and other matters as requester" for the Carillon Parc public spaces. ART PUBLIC ART COMMITTEE MEETINGS Attend & participate in Steering Committee meetings. SHARE & SEEK INFORMATION STEERING Share and seek community feedback through Open House/Town Hall meetings. COMMITTEE'S ROLE CONCEPTUAL PLAN RECOMMENDATIONS Develop recommendations including building size & function, architectural style, parking & access, outdoor spaces, pedestrian connectivity, programming, & public art. PRESENT RECOMMENDATIONS e,Aj—p � Present recommendations to appropriate Boards and City Council for consideration. coMM`� REPORT TO BOARDS Provide regular updates to 14, Boards regarding the work of the Steering Committee. STEERING SEEK BOARD FEEDBACK Seek feedback from Board COMMITTEE regarding the project. BOARD SHARE FEEDBACK MEMBER ROLE Share any Board feedback with the Steering Committee for consideration. PRESENT RECOMMENDATIONS ��PPF Present recommendations to Board for consideration, review or comments as appropriate. ���tiG Co BOARD ROLES CARILLON PARC PUBLIC SPACES ROLES&RESPONSIBILITIES item Stan Steering City Council P&Z SPDC CEDC Park Board Library Board Arts Camel Developer Committee Develop public space planning project Recommend Informetl Consider for Informetl Informed Informed Informed Informed Informed Informetl goals and objectives (courtesy) approval (courtesy) (courtesy) (courtesy) (courtesy) (courtesy) (courtesy) (courtesy) Public Participation Agreements Recommend Informed Consider for final Informed Consider plan for Review& Informed Informed based on MOU (courtesy) approval (courtesy) portions funded Comment on (courtesy) (courtesy) BOARDS&COMMISSIONS approved by through SPDC,if new requests or Council necessary amendments to -Carol ParcPublicSpacesProiecf- Mou Role as defined by the Enabling Ordinance or Resolution Board&Commission (summary only,please refer to the enabling document for full details) Current Members Public space Protect Budge[ Recommend Consitler&advise Consider for Informetl Consider costs Informed Informed, Informed, appropriate budget adoption (courtesy) attributable to (courtesy) make budget make budgei CEDC(Community Purpose,Powers,and Limitations: Jeff Wang,Director 1 Boards&Council SPDC&adopt recommendations recommentlalb Enhancement • The purpose of the Corporation is to promote economic development within (term c iri—September2013) ou�dg ,d o couhce on pa k [o library capita o Development the City of Southlake,Texas(the"City)and the State of Texas in order to ry he ms library capit Martin Schelling,President,Director 2 protect and Corporation) eliminate unemployment and underemployment and to promote and encourage (term-pines.-September2042) operations employment and the public welfare of the City by developing,implementing, Professional Services Contracts) Recommend Informed Consider for Informed Considercontracts Informed Consider&advise Consider&adv Res.No.15-044 and providing and financing projects as defined in the Act Projects may additionally Robert(Bob)Mundlin,Director needed (courtesy) approval (courtesy) to be funded (courtesy) Council on matters Councl on man Bylaws include a community entertainment and recreational center and land,buildings or (term epires:September2023) assista ce; through SPDC,if related to parks related to lib improvements that provide new or expanded business enterprises that create or olmotenco' tl� Jennifer Kolb,Director 4 tl final retain primaryjobs as authorized by Section 505.l55 of the Act (term epires:September2024) form contracts Community Feedback andrpr Input Recommend Seek community Receive Receive Receive Infomed Receive Receive Craig Sturtevant,Secretary,Director 5 a input 5 nconcepK ommur c nty community community community ommulnry ammuniry desired cfeedback feedback feedback feedback cfeedback (term epire September2024) during regularly during regulany during regularly during regularly during regular scheduled scheduled scheduled scheduled scheduled Eric Wang,Director 6 meetings meetings meetings meetings meetings (tern epires.'September2024) Library Concepts Workwith Consider&advise Consider for final Informed Informed Informed Informed Consider&ativ consultant,make appropriate approval (courtesy) (courtesy) (courtesy) (courtesy) Council Mike Pazera,Director 7 neconimenclation Boards&Council (term epires:September2024) Library Board Board Duties&Responsibilities: Lori Burr,Vice Chiar,Place 1 Performing Arts Concepts Using general Consider&advise Identify use(s), informed informed Informed informed informed Act in an advisory capacity to the City Council in all matters pertaining to library (tam epires:October2024) direction from appropriate provide direction (courtesy) (courtesy) (courtesy) (courtesy) (courtesy) Council,work Boards&Council to stars Ord.No.716 facility planning and programming,including development of long range capital William Doby,Chair,Place with consultant improvements programs. (term a rb—Octcber2024) and make Consider for final Bvlaws orn menaation approval Consider plan for consider plan Cooperate with other City boards and commissions,othergovemmentalogencies, council-identified Courcil4clentill civic groups,and all citizens of the city in the advancement of sound library planning Virgina Hinkle,Place us es to be funded uses,it they and programming (berm evpir--octrib-2023) tnrpugn spoc involve li Recommend policies for library services. operations Guy Midkiff,Place 4 • Recommend the adoption ofstandards for public library facilities and their financial (term ep)ret:Ocrober2023) support. Christina Taggart,Place 5 • Receive requests for public funding for educational purposes ofanv public or private (term evic--octotx,-2024) DRAFT,9/13/22 CITY OF SOUTHLAKE person,persons,associations or business entities,and to forward such request with recommendation to the City Council. Nathan Ton-that Place 6 • Review the annual operating budget and capital improvement requests relating to (term ep—october2024) library programs prior to submission by the City Manager to the City Council,and Tracey Patton,Place 7 submit a recommendation on the budget (term epires:October2013) lei OCTOBER2022 BOARD ROLES COMMUNITY ENHANCEMENT DEVELOPMENT CORPORATION SOUTHLAKE PARKS � � LIBRARY DEVELOPMENT CORPORATION � BOARD CITY COUNCIL SO U THLA KE A R TS /QI - PARKS & RECREATION COUNCIL � l ,� BOARD PLANNING & ZONING COMMISSION STEERING COMMITTEE MILESTONES r -I F- -I F- -I F- -7 r -I KICK OFF AND LIBRARY TASK FORCEPRELIMINARY CITY COUNCIL ORIENTATION • DA • N� UPDATE Introductions, review charter, and Comprehensive review and Developer will present Committee will review work and Steering Committee will present other relevant materials to discussion of the work of the preliminary information and finalize preliminary to Council an update and provide foundational context. Library Task Force. options and the Steering recommendations to include preliminary review of their work. Committee will consider and building size and function, provide feedback. architectural style, parking& access,outdoor space, pedestrian Architects will facilitate a process connectivity, programming,and to gather Committee feedback. public art. - ONGOING BOARD AND COMMISSION UPDATES, FEEDBACK & CONSIDERATION AS APPROPRIATE. OPEN HOUSEBOARDCOUNCIL TOWN HALL MEETINGS COMMENT • • • • Steering Committee to host Open House Steering Committee will present to Steering Committee to consider public Steering Committee/Staff present the and Town Hall meetings to gather public Boards the conceptual plan for comment input, modify recommendations as conceptual design of the public spaces, input. and review. needed,and finalize. including building concept,site layout, parking configurations,etc. ONGOING BOARD AND COMMISSION UPDATES, FEEDBACK & CONSIDERATION AS APPROPRIATE. FOUNDATIONAL INFORMATION FACILITY FUNDING PLAN GENERAL FUND HOT* FUND ALL NUMBERS ARE CASH FUNDING CASH FUNDING *Hotel Occupancy Tax $32.95M $ TOTAL AVAILABLE $ FUNDING $32.45M* $500,000 *Assumes 2025 purchase CAS H APPROXIMATE AND ARE SUBJECT TO CHANGE. LIBRARY BACKGROUND OPENED 2001 Main Library10240 $190929763 4009563 , FY23 ANNUAL FY22 PRINT+ DIGITAL (15t Floor) BUDGET E-BOOKS CIRCULATION Staff Offices 1,840 (end Floor) 479000 699769 Shared Program Space 1,800 PHYSICAL & DIGITAL FY22 OTHER DIGITAL (3rd Floor) COLLECTION CIRCULATION _ 409366 8.1 FY22 PROGRAM FY22 PHYSICAL ITEM ATTENDANCE TURN RATE da 94 753 9.2 - FY22 IN-PERSON FY22 PRINT & VISITORS CLOUDLIBRARY TURN RATE �w LIBRARY OPERATIONS 34 � CURREIxIT TAFFIN � � � '�� POSMON STAFF LIBRARY CARDHOLDERS I 3► C1TY LIBRARIA[+I, MLS 1 LIBRARY T7ANAGEI2, MLS 1 �`�. -�'� � LIBRAR[ANB, MLS � �• �'" -'��`" � i�'l0' �,{,� ADM[NISTRATNE SECRETARY 1 �- '� �, _ LIBRARY CLERIC][ 3 � � �4. O�pp.Rc a�,e<C` TOTAL FTE 10.5 _ _ �v J� LIBRARY BENCHMARK DATA O O LIBRARY SIZE 000 (SQUARE0 Ln O O O1 O 00 LA N O O M cYf ch O 0 O O O O Ln LALn O O Ln Ln Ln N O O O G M M M O LA 000 O N N O O l0 O nj r-I Ln l0 1 LIBRARY BENCHMARK DATA 0000 N M PHYSICAL COLLECTION SIZE N N 00 RT O M cn O O ^ N N M G1 N 00 l0 �A ^ 00 01 M LA rn O w 00 � M M M M 00 l0 ^ LA M M M N cn M N w N N N �MLn -I *FY 2021 LIBRARY BENCHMARK DATA n 00 Ln ITEM TURN o0 RATE 0000 lG o� N N � M M Ln N00 N LA l0 r-1 ONO00 r-I 00 N M � • ■ 1 1 I GOB *FY 2021 LIBRARY BENCHMARK DATA 00 PROGRAM 00 -� (A ATTENDANCE �o M M � O O L M I� Ln I� 00 l0 ^ 0 0 Ml N N N N 00 I� 01 u'f 00 ^ O en O O N lG O O N O O 00 1 1 1 1 1 1 1 1 I C-) e Q �OtQO O�,P *FY 2021 LIBRARY HISTORY 2030 WINTER WORKSHOP JUNE RETREAT& LIBRARY OPENS RECOMMENDATION DIRECTION STUDY UPDATE The Southlake Public Tier 1 recommendation Staff presentation to Staff presentation to V=1 Library opened on in the 2030 P.R.0.C. City Council about City Council. Direction O September 26, 2001, M Masterplan: "Conduct Carillon possibility. N to move forward to on the first floor of a site analysis to Direction given to identify alternate Q Town Hall. O determine the long- Q explore Carillon O locations and update �y N term location of the N proposal. N the 2016 Library Study. City's Library." Study FACILITIES MASTERPLAN 2016 LIBRARY STUDY CARILLON DIRECTION LIBRARY TASK FORCE & CARILLON DIRECTION City conducted a Conducted extensive Direction to move The Library Task Force comprehensive facilities review of Library forward with Carillon was formed to provide needs assessment. That tD patron needs & wants, 00 Parc location: 2 floors: N the Library Board and ko study indicated a need recommended facility Library(119, Multi- Council with location Cfor a 27,395 sqft facility. V"I goals, &presented Purpose (2"d) N recommendations. OO several facility options, O city-owned, funded O Council directed staff N N ultimately a new N primarily with bond N to explore Carillon Parc 27,000 sqft facility was issuance. as the future location recommended. for the Library and performing arts space. PERFORMING ARTS BACKGROUND I Zo COUNCIL AP EX NORTHEAST EXPERIENCE SOUTI-HLAKE SOUTHLAKE PUBLIC LIBRARY _ PUBLIC ART BACKGROUND ., ..e TD SOUTHLAKE 96 PUBLIC ART PROGRAM f BOB&ALMEADY JONES SCULPTURE TAKE-OFF SOUTHLAKE BURRO TRIO CITYOFSOUTHLAAE t PUBLIC ARTS MASTER PLAN An Element of the Sonthlake2035CompnhemioePlan BE THE BRIDGE MOCKINGBIRD TREE PRAIRIE WINDS Adopted by Southl City Council N. Dtdinanre No.1199 Septemlxn I N`°201 K - h Community Services Dcpattmea, - Planning&Development Servim Department In partnership with John Kinkade,National Sculptors Guild ink nt is not designated for 4ryear review cycle 11Soulhlake Public aria Master plan SOUTHLAKE CONSTELLATION THE TIES THAT BIND FLYING TOGETHER PUBLIC ART BACKGROUND LEONARDO'S HORSE ON THE COUNT OF THREE SAINT DEMETRIOS CHILDREN AT PLAY TAKING FLIGHT MORNING LESSONS WE HAVE LEARNED SALUTING A HERO REUNION LOYALTY&SERVICE ABOVE ALL ELSE SOUTHLAKE MEMORIAL BELL SENTINEL LONGHORN BRASS RELIEF SEMPER PARATUS DPS MURAL NEXT STEPS 0 0 0 I: 1�, ��i�i��������♦ ��i�moll Questions?