Loading...
2026-02-24 SLAC Packet MEMORANDUM February 21, 2025 TO: Southlake Arts Council FROM: Vicky Schiber, Community Relations Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, February 24, 2026, at 6:00 PM The meeting will be held on Tuesday, February 24, 2026, at the Champions Club Hall of Fame 2 Room. If you are not able to attend this meeting, please notify staff at 817.748.8186 or vschiber@ci.southlake.tx.us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approve the minutes from the February 05, 2026, Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Arts Council about non-agenda items. During this proceeding, the Arts Council will not discuss or act on any item presented. Southlake Arts Council respectfully asks anyone speaking during the Public Forum to limit remarks to three minutes or less. 4. Agenda Item No. 4. Consider A. Approve the Public Art Display Permit for the Southlake Historical Society Summer Exhibit – The purpose of this item is for the Southlake Arts Council to consider approval for a Public Art Display Permit for the Southlake Historical Summer Exhibit. The SHS President, Connie Cooley, will be in attendance and available to answer questions. A memo and supporting documents are included in your packet. B. Recommendation on the proposed Commercial Wall Mural for Lambert Home located at 1710 North White Chapel Blvd., Southlake, Texas- The Southlake Arts Council Meeting Date - February 25, 2025 purpose of this item is for the Southlake Arts Council to consider the proposed Commercial Wall Mural for Lambert Home. A memo and supporting documents are included in your packet. 5. Agenda Item No. 5. Discussion A. Strokes of Art in the Square Art Reception Recap- The purpose of this item is for the Southlake Arts Council to discuss a recap on the Strokes of Art in the Square Art Reception. No packet document. B. Southlake Talent Show Discussion- The purpose of this item is for the Southlake Arts Council to discuss the Southlake Talent Show. No packet document. C. Public Art Program Updates- The purpose of this item is for the Southlake Arts Council to discuss any Public Art Program Updates. No packet documents. D. APEX Updates- The purpose of this item is for the Southlake Arts Council to discuss any APEX updates. No packet documents. 6. Agenda Item No. 6. Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Vicky Schiber Community Relations Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us Taygan McBurney, Assistant to the Director, tmcburney@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL Tuesday, February 24, 2026 LOCATION: The Marq Southlake Champions Club- Hall of Fame 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. Regular Agenda: 1. Call to Order 2. Consent A. Approve the minutes from the February 05, 2026, Southlake Arts Council meeting 3. Public Forum (This is the Public’s opportunity to address Southlake Arts Council about non -agenda items. During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Consider A. Approve the Public Art Display Permit for the Southlake Historical Society Summer Exhibit B. Recommendation on the proposed Commercial Wall Mural for Lambert Home located at 1710 North White Chapel Blvd., Southlake, Texas 5. Discussion A. Strokes of Art in the Square Art Reception Recap B. Southlake Talent Show Discussion C. Public Art Program Update D. APEX Updates 6. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, February 17, 2026, by 6:00 P.M. pursuant to Chapter 551 of the Texas Government Code. Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL MEETING MINUTES: FEBRUARY 05, 2026 LOCATION: The Marq Southlake Champions Club – Hall of Fame Room 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice-Chair Leslie Walker, and Secretary Julie Doyle and Southlake Arts Council Members Alison Viktorin SOUTHLAKE ARTS COUNCIL ABSENT: Southlake Arts Council Members Tim Sabo, Terri Messing, and Alternate Rama Douglas STAFF PRESENT: Assistant City Manager Stacey Black and Community Relations Manager Vicky Schiber, and Assistant to the Director Taygan McBurney CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tem Kathy Talley REGULAR SESSION 1.CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01 P.M. 2.CONSENT AGENDA 2A. APPROVAL OF THE MINUTES FROM THE DECEMBER 09, 2025, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 2A, approval of the minutes from the December 09, 2025, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the December 09, 2025, Southlake Arts Council meeting as presented. Motion: Walker Second: Viktorin Ayes: McMillan, Walker, Doyle, Viktorin Item 2A Minutes of the February 05, 2026 Southlake Arts Council Meeting Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Nays: None Abstain: None Vote: 4-0 Motion passed. 3. PUBLIC FORUM Chair McMillan opened the Public Forum at 6:02 P.M. There being no one to speak, the Public Forum was closed at 6:02 P.M. 4. DISCUSSION 4A. STROKES OF ART IN THE SQUARE Community Relations Manager Vicky Schiber provided an update on Strokes of Art in the Square, and the Southlake Arts Council discussed logistics for the reception setup and overall event. Direction to Staff: NA 4B. DOWDLE STUDIOS CITY QUESTIONNAIRE Community Relations Manager Vicky Schiber and the Southlake Arts Council reviewed a prepopulated version of the questionnaire, and Arts Council Board members discussed the questions and provided feedback. Direction to Staff: NA 4C. PUBLIC ART PROGRAM UPDATE Community Relations Manager Vicky Schiber provided an update on the Public Art Program and was available to answer questions. Direction to Staff: NA 5B. APEX UPDATES Southlake Arts Council Chair, Tamara McMillan, gave an update on upcoming APEX events and was available to answer questions. Direction to Staff: NA 6. ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 6:28 P.M. Minutes of the February 05, 2026 Southlake Arts Council Meeting Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Attest: Tamara McMillan, Chair Community Services Department 2026Southlake Arts Council Attendance Report1Tim Sabo0% 02026 50%2Leslie Walker100% 0.53Julie Doyle100% 0.54Terri Messing0% 05Alison Viktorin100% 0.56Vacant7Tamara McMillan100% 0.5Alt 1Rama Douglas 0% 050%In attendanceTotal Hrs Per Month0.5Not in attendance, no substituteSubstitute in attendanceVacant positionMeeting CanceledMeeting Canceled due to no quorumChange in RepresentativePlaceNameMeeting Attendance Rate (includes substitutions)Individual Attendance RateHrs To DateAverage Monthly Attendance Rate2026 SLAC ATTENDANCE REPORT City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M February 17, 2026 To: Southlake Arts Council From: Vicky Schiber, Community Relations Manager Subject: Approve the Public Art Display Permit for the Southlake Historical Society Summer Exhibit Action Requested: Southlake Arts Council approval of the Public Art Display Permit for the Southlake Historical Society Summer Exhibit Background Information: Each year, the Southlake Arts Council partners with select collaborators and community groups to bring art to the community. The purpose of this item is to consider the permit allowing for the 2026 Southlake Historical Society Summer exhibit. •SHS Summer Exhibit o Exhibit: 07/13 – 08/29 The SHS Summer Exhibit will feature (13) Thirteen 30" x 40" canvas panels. The Artwork will be installed on Friday, July 10, 2026, and will stay up until Monday, August 31, 2026. SHS Summer Exhibit, “What was going on here July 1776?,” will document what was happening in now-Southlake and the southern parts of Texas at the time of the signing of the Declaration on Independence in 1776. The exhibit will include maps, artists’ renderings and written stories of the time. The SHS Summer Exhibit will be displayed on hanging hooks along the panels in the Town Hall lobby, not to exceed 30% of the floor space area. The exhibit is sponsored by the Southlake Historical Society. The permit for the exhibit complies with the provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. Financial Considerations: NA. ITEM 4A Southlake Arts Council Meeting Date – February 24, 2026 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Strategic Link: This permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and volunteer involvement and enhancing the sense of community by providing excellent customer service and citizen engagement opportunities. Citizen Input/ Board Review: Southlake Arts Council consideration February 24, 2026 Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives: Approve the permit as presented Approve the permit with modifications Decision not to approve the permit Supporting Documents: • Permit Application: SHS Summer Exhibit • SHS Summer Exhibit Presentation Recommendation: Southlake Arts Council approval of the Public Art Display Permit for the Southlake Historical Society Summer Exhibit City of Southlake Permit for the Display and/or Performance of Art in a Public Facility or Property Please Note: All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested__________________________________________________________________ ____________________________________________________________________________________ CONTACT INFORMATION Person Responsible: ___________________________ Phone: _______________________________ Cell Phone: _________________________ E-Mail Address: ________________________________ Address: _____________________________ City ___________________________ State ________ Zip ________ Alternative Contact: Name: ______________________________________________________________________________ Phone Number: ________________________________ E-mail: ________________________________ DISPLAY or PERFORMANCE INFORMATION Requested Date: ______________________________________________________________________ Type of Display or performance: __________________________________________________________ Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment/special needs. Please include the number of pieces to be hung for the exhibit. There are thirteen available panels in the Town Square Lobby. Pieces greater than 24x24 inches, but not larger than 60x70 inches, display best in the space. We limit the number of pieces hung in the Town Hall Lobby to 26 pieces:____________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Organization Represented: ______________________________________________________________ Non-Profit: Yes _______ No _______ Is this display or performance to include a fundraiser? Yes ________ No ________ Note: Must provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s). If YES, please answer the following: Does your organization maintain a Southlake mailing address or PO Box? Yes _____ No ______ Do a majority of your members, including officers, reside in Southlake? Yes _____ No ______ Will your event cause any impact on City staff or City resources? Yes _____ No ______ [The historical society’s 2026 exhibit in Town Hall will document what was happening in now-Southlake and the southern part of Texas at the time of the signing of the Declaration of Independence in 1776. The exhibit will include maps, artists’ renderings and written stories from the time. We expect to display 13 panels for the walls and use several of the Southlake Library’s display cases.] Southlake Historical Society’s Annual Town Hall Exhibit “What was going on here July 1776?” July 13-Aug. 29, 2026 Southlake Town Hall Lobby Now-Southlake, in the Eastern Cross Timbers, had no redcoats, patriots or Paul Reveres during the summer of 1776. The Cast Iron Forest, Dr. Richard Francaviglia But the Cross Timbers itself was something to be reckoned with: a 400-mile stretch of oak timber from now-Waco into Oklahoma and Kansas. Along with post oak and blackjack, the almost impenetrable vegetation included shrubs, vines and brambles. The hot and dry summers were filled with black flies, chiggers and wildlife that included black bear, raccoon, skunk, otter, civet cat, panther, squirrel, beaver, rabbit, prairie dog, opossum, deer, elk, antelope and buffalo. Southlake resident Bob Koontz took this photo in 2004 of an intact parcel of the Eastern Cross Timbers located in the Bob Jones Nature Center. The Cast Iron Forest, Dr. Richard Francaviglia What about people? “The Cross Timbers have probably been home to people for most of the forests’ existence,” writes Dr. Richard Francaviglia in his book The Cast Iron Forest. “Their (Comanche and other Indigenous people) search for game brought them well into the forest at times.” The Comanche Empire, Pekka Hämäläinen Comanche warrior, c. 1830s, Smithsonian’s National Museum of American History The first European explorers were the Spaniards. who kept written records that included naming the area Monte Grande— large forest. As for the rest of the state, in 1776 now-San Antonio was the most important town in Spanish Texas. The settlement was established around 1718 by Martín de Alarcón, who had served in the Spanish Navy and was appointed to New Spain (later to become New Mexico and Texas). Further south, the Rio Grande Valley was populated by various Indigenous peoples who relied on the river for agriculture. As the 13 British colonies to the east were signing the Declaration Independence, the The earliest known cartographic depiction of the Cross Timbers, called the Monte Grande, appears on this Spanish map dated 1789. Center for American History, the University of Texas at Austin. Rio Grande and now-San Antonio area were fully under the control of Spain. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M February 17, 2026 TO: Southlake Arts Council FROM: Vicky Schiber, Community Relations Manager SUBJECT: Recommendation on the proposed Commercial Wall Mural for Lambert Home located at 1710 North White Chapel Blvd., Southlake, Texas _______________________________________________________________ Action Requested: Southlake Arts Council recommendation on the proposed Commercial Wall Mural for Lambert Home located at 1710 North White Chapel Blvd., Southlake, Texas Background Information: Lambert Home is requesting consideration of a Commercial Art Wall Mural in accordance with the City of Southlake Mural Policy regulations to permit a painted mural sign at the Lambert Home Headquarters located at 1710 North White Chapel Blvd., Southlake, Texas. The request is intended to demonstrate compliance with the City’s adopted Mural Policy. The proposed mural would be located on the east elevation of the building facing S. White Chapel Blvd. Both design options were created by local artist Andrea Holmes, who collaborated with Lambert Home to visually reflect the organization’s mission of bringing joy and hope to the community. The mural is proposed for installation on a wall anticipated to be removed during a future phase of site redevelopment to accommodate construction of The Greenhouse, a proposed café and coffee shop. Lambert Home has submitted two mural design options for consideration. The first option includes a total mural area of 351 square feet, to be painted on the east elevation facing S. White Chapel Blvd. The second option includes a total mural area of 690 square feet, also to be painted on the east elevation facing S. White Chapel Blvd. The proposed mural designs, including corresponding dimensions and placement on the east elevation, are illustrated in the graphic below. ITEM 4B Southlake Arts Council Meeting Date – February 24, 2026 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Section 6.2 of the City of Southlake Mural Policy states that Commercial Wall Murals proposed within the City may require review by the Southlake Arts Council. The Planning and Development Services Director will determine whether the proposed commercial mural shall be forwarded to the Southlake Arts Council for review prior to consideration by the Sign Board and City Council. Approval of Commercial Wall Murals requires Sign Board and City Council approval. Due to the artistic nature of the proposed mural, the Planning and Development Services Director is requesting a recommendation from the Southlake Southlake Arts Council Meeting Date – February 24, 2026 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Arts Council prior to forwarding this item to the Sign Board for formal consideration. Financial Considerations: N/A Strategic Link: Recommendation on the proposed mural for Lambert Home is linked to the City Council Focus Area of Infrastructure and Development. Recommendation on the proposed mural also addresses the corporate objective to invest to provide and maintain high-quality public assets. Citizen Input/ Board Review: Southlake Arts Council recommendation February 24, 2026 Southlake Sign Board consideration March 03, 2026 City Council consideration April 21, 2026 Legal Review: Not applicable. Alternatives: Alternatives include: • Recommendation for approval as presented • Recommendation for approval with input as desired • Decision not to recommend approval Supporting Documents: • Lambert Home Sign Variance Application • Lambert Home Demonstration and Plans • Staff Report • City of Southlake Mural Policy Staff Recommendation: Southlake Arts Council recommendation on the proposed Commercial Wall Mural for Lambert Home located at 1710 North White Chapel Blvd., Southlake, Texas Case No. SV26-0002 S T A F F R E P O R T February 27, 2026 CASE NO: SV26-0002 PROJECT: Sign Variance for Lambert Home Headquarters EXECUTIVE SUMMARY: Lambert Home Headquarters is requesting approval of sign variances to Sign Ordinance No. 704-J, as amended, to allow a mural located at 1710 North White Chapel Blvd. DETAILS: Lambert Home Headquarters is requesting a sign variance to install a mural on the east elevation facing S. White Chapel Blvd. The mural was designed by local artist Andrea Holmes. The mural is proposed to be installed on a wall that is anticipated to be removed during a future phase of the site to accommodate construction of The Greenhouse, a café and coffee shop. Two design options have been submitted for review. The proposed mural and the alternative design are outlined in the table below. Because murals are not explicitly defined in Sign Ordinance No. 704-J, approval of a sign variance is required. Case No. SV26-0002 Alternative Wall Mural Permitted Per Sign Ordinance No 704-J as Amended Proposed Sign Sign Area Any sign not specifically permitted by this ordinance. 690 SF Material Painted Proposed Wall Mural Permitted Per Sign Ordinance No 704-J as Amended Proposed Sign Sign Area Any sign not specifically permitted by this ordinance. 351 SF Material Painted Case No. SV26-0002 ACTION NEEDED: Consider Approval of Requested Variance ATTACHMENTS: (A) Background Information (B) Vicinity Map Presentation Demonstration Plans STAFF CONTACT: Seantay Carpenter (817) 748-8215 Jenny Crosby (817) 748-8195 Case No. Attachment A SV25-0002 Page 1 BACKGROUND INFORMATION APPLICANT: Katie Lambert, Lambert Home OWNER: Lambert Home Properties LLC PROPERTY SITUATION: 1710 N White Chapel Blvd LEGAL DESCRIPTION: Lot 3R2, Block 1, Parkway Office Center Addition CURRENT ZONING: “S-P-2” General Site Plan District HISTORY: October 21, 2025; City Council approved a sign variance on consent for Lambert Home to allow two externally lit attached signs. One sign is proposed for the north elevation, with free-standing aluminum letters attached at the base of the sign to the canopy (not affixed to the wall). The sign width exceeds 75% of the allowable sign facade. The second sign is an upper-story wall sign on the south elevation, which also exceeds 75% of the allowable sign facade. (SV25-0011) SIGN BOARD: Sign Board consideration of this item is scheduled to be held on March 05, 2026. CITY COUNCIL: The City Council meeting is tentatively scheduled to be held on April 21, 2026. STAFF COMMENTS: City Council approval of this request does not waive the requirement to obtain a sign permit prior to installation. All signage must be reviewed and approved through the City’s permitting process before any installation takes place. For assistance with the sign permit application and to schedule a pre- installation inspection, please contact Seantay Carpenter at 817-748-8215 or via email at scarpenter@ci.southlake.tx.us Case No. Attachment B SV26-0002 Page 1 City of Southlake Mural Policy __________________________________________ Policy: Display of Murals in the City of Southlake Source: City Council Category: Community Services Department _____________________________________________________________________ 1.0 Guiding Principles The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We utilize an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. We align our work with the City's Strategy Map, which focuses on safety and security, infrastructure and development, partnerships and volunteerism, and performance management and service delivery and with the City's core values of integrity, innovation, accountability, commitment to excellence and teamwork. The Southlake City Council has adopted this Policy for the display of murals in the City of Southlake to ensure the most appropriate and operationally sustainable procedure for selecting and maintaining public art mural assets. The policy will guide the procedure for selecting and maintaining mural assets in the City of Southlake. 2.0 Purpose 2.1 The purpose of this policy is to create a procedure to determine what murals may be installed on public and private facilities under a Public Arts Easement in the City of Southlake. It also creates an administrative framework for selecting and maintaining installed murals and any related liability issues. 2.2 The purpose of this policy is not to encourage the placement of excessive murals throughout the City but to establish a process for administrative approval of mural projects as proposed. 3.0 Goals 3.1 The goals of this policy are to provide a clear and effective process for installing murals in the City of Southlake that: City of Southlake Mural Policy Page 2 of 13 3.1.1 Align with the City's strategic priorities as outlined in the City's Strategy Map and Public Art Comprehensive Plan; 3.1.2 Enhance the appeal of Southlake Town Square and other prominent areas in Southlake by fostering a unique and attractive environment; 3.1.3 Improve the aesthetic experience for citizens and visitors frequenting the City of Southlake; 3.1.4 Contribute to the success of the City's brand by increasing foot traffic, strengthening the community, and showcasing Southlake's stories and history; and 3.1.5 Increase engagement with Southlake businesses, public facilities, and local government, inspiring residents to become involved in their community. 3.2 This policy shall apply to city-owned properties throughout Southlake and privately-owned businesses with Public Art Easements (as defined below). 3.3 This policy shall also differentiate between Public Art Murals and Commercial Wall Murals. 4.0 Definitions 4.1 Artist – A practitioner in the visual arts who is generally recognized by their peers as a professional of serious intent and has the ability to produce fine works of art. The practitioner typically makes a living through their artistic practice. 4.2 Artist Agreement – A formal contract between the artist and the City of Southlake or property owner that outlines the terms and conditions of the creation, installation, and maintenance of a Public Art Mural. 4.3 Artwork – Includes, but is not limited to, a sculpture, monument, mural, painting, fountain, or stained glass. Digital artwork is not considered art under this policy and is subject to the Town Square Sign Master Plan. Digital artwork in other areas outside of Town Square will not be accepted. 4.4 Call to Artist – The standard method used by the Southlake Arts Council to announce new projects and to invite artists to be considered for their projects. A Call to Artist may include Requests for Qualifications and Requests for Proposals for public art. 4.5 City – Shall mean the City of Southlake, Texas. 4.6 Commercial Activity – Activities of industry and trade, including, but not limited to, the buying or selling of commodities and activities conducted for the purpose of facilitating such buying and selling. City of Southlake Mural Policy Page 3 of 13 4.7 Commercial Wall Mural – A graphic or artwork painted or applied to the front façade, entryway, side, or back of a building, where its background differentiates it from the general color or material of the wall or other surface. The artwork is located on private property and is associated with the tenant occupying the corresponding space. For the purposes of this policy, a Commercial Wall Mural is considered a sign, not a Public Art Mural. 4.8 Community Symbol – Any imagery, logo, slogan, or symbols associated with the City of Southlake and its brand used by The City in any capacity. A community symbol may be used in public art if approved by the City Council. 4.9 Maintenance Plan – A comprehensive plan outlining the ongoing care and preservation of a Public Art Mural to ensure its longevity and aesthetic quality. 4.10 Mural Removal Plan – A detailed plan outlining the process for the decommissioning and removal of a Public Art Mural. 4.11 Public Art – Any art displayed, performed, or demonstrated in a City park, public right-of-way, easement granted to the City for public art, or the interior/exterior of any City facility and/or participating privately owned business. 4.12 Public Arts Collection – Consists of all City of Southlake-owned or controlled works of art. 4.13 Public Art Easement – A legal right by the City, individual, or organization to use private property for the specific purpose of installing and maintaining a Public Art Mural. This is conveyed through the signing of a Public Art Easement Agreement. 4.14 Public Art Mural – Any graphic artwork painted or applied on a wall, ceiling, ground surface, or other architectural surface (including but not limited to mosaic tiles, photographic elements, wheat paste murals, and collages of elements) where its background differentiates it from the general color or material of the wall or other surface. These murals are displayed in a City park, public right-of-way, or the interior/exterior of a city facility or privately owned building that has entered a public-private partnership with the City. 4.15 Southlake Arts Council – A board appointed by the City Council that makes recommendations to the City Council regarding the Public Art Program, including Public Art Murals and Commercial Wall Murals as determined by the Director of Planning and Development Services. City of Southlake Mural Policy Page 4 of 13 5.0 Management 5.1 The Department of Community Services (the "Department") is charged with overseeing all aspects of the City's park and recreation system, including the management and allocation of the City's Public Art Program as per this policy to ensure the City is serving customers, managing the business, and providing financial stewardship of these City-owned assets. 5.2 The Department has developed the following objectives to guide its business operations related to the management of the park and recreation system: 5.2.1 Creating world-class recreational and park experiences that promote well-being, pursuit of personal enjoyment, and create life-long memories; 5.2.2 Enhancing the sense of community through well-run recreational programs, parks, hospitality, and customer relations programs; and fostering partnerships, citizen engagement, and volunteer opportunities; 5.2.3 Intentional planning and conservative financial management practices, including adhering to cost recovery goals and partnering with community organizations that enhance our customer service; 5.2.4 Being future-ready by evaluating department resources, investing in high-quality assets, and protecting those assets through the Asset Replacement Plan; 5.2.5 Achieving strong service outcomes through innovative process improvement and best practices for parks and recreation professionals; 5.2.6 Collaborating with select partners to implement service solutions; 5.2.7 Attracting and retaining a talented and motivated workforce by setting a strong foundation for success through a well-developed, fun, and comprehensive onboarding program; and 5.2.8 Proactively planning by providing leadership and professional development opportunities to prepare employees for the next step in their careers. 6.0 Commercial Wall Mural 6.1 A Commercial Wall Mural is different from a Public Art Mural as it is associated with a commercial entity and/ or contains a commercial message such as, but not limited to, logos, branding, or any indication or description in narrative or image from the type of commercial activity that occurs in the inside of a building. Commercial Wall Murals are considered signs, not City of Southlake Mural Policy Page 5 of 13 public art, and must go through the Southlake Sign Board and City Council for approval. Businesses that wish to display a Commercial Wall Mural on their building facades should contact the Planning and Development Services Department for the application and sign approval process. 6.2 There are instances when Commercial Wall Murals proposed throughout the City may require review by the Southlake Arts Council. The City of Southlake Planning and Development Services Director shall determine if a commercial sign shall go before the Southlake Arts Council for review before it goes to the Sign Board and City Council for approval. 6.3 The Southlake Master Sign Plan outlines when businesses and tenants in Southlake Town Square may display a Commercial Wall Mural. While a Commercial Wall Mural is considered a sign, the public nature of its location may make it subject to the Southlake Arts Council review. Therefore, any Commercial Wall Mural that requires the Sign Board and City Council approval per the Town Square Master Sign Plan may also require Southlake Arts Council recommendation. 6.3.1 The Nike mural at the corner of Fountain Place and Grand Ave, as shown below, is an example of a Commercial Wall Mural in Town Square classified as a sign. Nike mural in Town Square 6.4 The Southlake Arts Council shall review Commercial Wall Murals as requested by the Director of Planning and Development Services. In their role, they will review the proposed mural, provide feedback, observations, and suggestions to the applicant as applicable, and ultimately make a recommendation to the Sign Board. City of Southlake Mural Policy Page 6 of 13 6.5 Commercial Wall Mural proposals, applications, placements, funding maintenance, and removal are subject to the Southlake Sign Ordinance (Ordnance No. 704-J) and the Town Square Master Sign Plan. 7.0 Public Art Mural 7.1 In general terms, a Public Art Mural may be described as any graphic artwork painted or applied directly on a wall, ceiling, ground surface areas (such as sidewalks, driveways, parking areas, turf fields, or lawns), or other permanent architectural surfaces where its background differentiates it from the general color or material of the wall or other surface. 7.1.1 The "I Believe in Southlake" mural, located at the corner of Civic Place and State Street, is an example of a Public Art Mural, as shown right. 7.2 For the purpose of this policy, a mural does not include temporary works of art that are washed away by elements of the weather (e.g., chalk). 7.3 A Public Art Mural should achieve the goals outlined in the Purpose section of this policy. 7.4 A mural shall not be considered public art if it is in any way associated with a commercial entity and/or contains a commercial message such as, but not limited to, logos, branding, or any indication or description in narrative or image from the type of commercial activity that occurs on the inside of the building. Public Art Murals may not advertise any business, brand, or product. I Believe in Southlake mural in Town Square City of Southlake Mural Policy Page 7 of 13 7.5 The Southlake Arts Council shall review all Public Art Mural applications and proposals. In their role, they will review the proposed mural, provide feedback, observations, and suggestions to the applicant as applicable, and ultimately make a recommendation to the City Council. 8.0 Placement of Public Art Murals in the City of Southlake 8.1 Public Art Mural projects initiated, commissioned, and/or funded by the City may be placed on public buildings, structures, or infrastructure in Town Square or other City-owned facilities. 8.2 While any City-owned property can technically hold public art, each building and structure is unique, and the context of the surrounding area shall be considered. 8.3 Should the City initiate and fund a Public Art Mural on a privately owned building or structure, the execution of a public art easement agreement, per State and City requirements, with the property owner is required. 8.4 For example, any proposed Public Art Mural in Southlake Town Square must first receive written approval from the property owner before beginning the authorization process. Upon approval, the City shall establish a public art easement with the property owner. 8.5 For this policy, the following guidelines should be considered when selecting a location for a Public Art Mural: 8.5.1 Public buildings, structures, or infrastructure, as well as alleys or private street-facing walls, are the preferred locations for murals; 8.5.2 Murals should complement and not overpower existing architectural features such as trimmed windows, molding, entryways, or similar details. Key architectural elements should remain unobstructed by murals; 8.5.3 Murals should be sized appropriately to the location selected and should encourage and engage in safe pedestrian interaction; 8.5.4 Color schemes should be compatible or complementary with existing building designs and colors; and View of Town Square Parking Garage City of Southlake Mural Policy Page 8 of 13 8.5.5 Murals should be placed in locations that are easily visible to the public. 9.0 Proposing Public Art Mural Projects 9.1 Public Art Mural proposals may be submitted by any community member, including artists, non-profit organizations, property owners, and governmental agencies. The Southlake Arts Council may issue Calls to Artists to solicit proposals for mural projects at the request of the City Council. The final decision on every mural project rests with the City Council. The City Council makes the final decision on all mural projects and may seek additional input from the Southlake Arts Council at any stage of the process. 9.2 The process for proposing a Public Art Mural is as follows: 9.2.1 Step 1. Contact the Community Services Department Arts Council Staff Liaison at 817-748-8019 to discuss your concept for a Public Art Mural; 9.2.2 Step 2. Complete the Public Art Mural Application Form and submit your proposal. The proposal must include the following: • A project description, including a digital scale rendering of the proposed mural and a brief narrative that outlines the intent of the artwork and its relevance to Southlake and the site, • Image of the proposed site with a site plan drawn to scale, • List of proposed materials and installation methods, including any safety measures, • Detailed budget, including supplies, installation, and annual maintenance, • Funding plan (if not sponsored by the City), Buildings Around Southlake Town Square City of Southlake Mural Policy Page 9 of 13 • Estimated planning and installation timeline, • Durability assessment, specifying a defined lifespan for the mural (up to 5 years), • Maintenance Plan, including provisions for damage, vandalism, and emergency repairs, as well as a removal plan upon the mural's end-of-life or deterioration, • Graffiti remediation plan, • A signed waiver regarding reproductions, photographs, and proprietary ownership of the artwork, • Mural Removal Plan, including provisions for removing the mural in a manner that minimizes damage to the underlying structure and surrounding areas, steps for notifying key stakeholders—such as the artist, property owners, the City, and the local community—in advance of the removal, and a plan for restoring the mural site to its original state or preparing it for future use. • Letter of intent from the property owner granting permission for the mural installation on private property. While the Public Art Easement agreement does not need to be signed until after project approval, the applicant must secure written consent from the property owner to sign the easement if the project is approved, • If the mural includes any 3D elements or attachments, these must be stamped by a structural engineer and approved by a City engineer. Projects with 3D elements also require a building permit from the Planning and Development Services Department before installation. 9.2.3 Step 3. Staff will review the application with the applicable property manager for their feedback. 9.2.4 Step 4. Staff will present the proposal to the Southlake Arts Council for review and recommendation. 9.2.5 Step 5. Upon Arts Council recommendation, the project shall be presented to the City Council for final approval and funding, if applicable. The City Council has the final determination on approval, funding, and location selection for any proposed Public Art Mural project. 10. Criteria for Acceptance of Public Art Murals 10.1 Proposals for Public Art Murals shall meet the following criteria: City of Southlake Mural Policy Page 10 of 13 10.1.1 Murals must be completed or directed by an experienced artist who can provide documentation of professional work, such as a portfolio or link to their professional website, commensurate with the scope of the mural project; 10.1.2 Murals must be unique, "one-of-a-kind" works of art that do not appear in any other public form. This includes, but is not limited to, advertising, logos, trademarks, and publications where the mural is used to promote or identify the sponsor in any form; 10.1.3 Materials used must be of the highest quality to ensure performance and longevity. The use of toxic materials is prohibited; and 10.1.4 Mural themes should be consistent with the surrounding area and align with the goals established by this policy. In general, themes should be positive and uplifting, foster positive community interaction, and reflect the City of Southlake's values of Integrity, Innovation, Accountability, Commitment to Excellence, and Teamwork. 10.2 The following themes or elements are not permitted: representations of violence or hate, nudity or sexually explicit content; profanity or obscene language; depictions of illegal activities; disparagement or denigration of cultures; political themes or agenda-driven content; commercial or advertising messages; use of copyrighted material without proper authorization; or any content that may pose safety risks or create hazardous conditions. The City reserves the right to reject proposals for murals based on the themes or messages expressed as permitted by applicable First Amendment law. 10.3 Proposals will be evaluated based on their contribution to the urban environment, the quality they bring to the public art landscape, and the overall strength of the proposal. 10.4 Proper site preparation and installation are required to preserve the mural during the agreement term. Murals painted directly on brick, plaster, and concrete walls offer the best surface for longevity. 10.5 Once the City Council has accepted a design, it shall in no way, shape, or form be altered by the artist or any member of the public without the prior approval of the City Council. 11. Funding for Public Art Murals 11.1 Funding for Public Art Murals may come from various avenues. For city- sponsored projects, funding may come from the Public Arts Fund supported by the Hotel Occupancy Tax or funding allocated as part of approved City of Southlake Mural Policy Page 11 of 13 Capital Improvements Program projects to support the Public Arts Comprehensive Plan. 11.2 The City may also consider alternative funding sources, such as the Strategic Initiative Fund or the General Fund, on a project-by-project basis. 11.3 Funding for community-initiated projects may also come from the Art Matching Funds Program and/or private donations in adherence to the Public Art Matching Funds Policy and the Public Art Display and Performance Policy. 11.4 Funding for Commercial Wall Murals is the responsibility of the business proposing to display a Commercial Wall Mural. 12. Public Art Mural Maintenance 12.1 Unless otherwise agreed by the City Council, it is the responsibility of the applicant to work with the artist to ensure the Public Art Mural is maintained in good condition. If the artist is unavailable, the applicant is responsible for developing an acceptable maintenance solution as outlined in their Maintenance Plan. 12.2 To extend the lifespan of the Public Art Mural, maintenance best practices should be followed. These may include but are not limited to, preliminary wall preparation or cleaning, priming, and curing; using appropriate paints, enamels, or materials that match the surface; and applying topcoats, sacrificial layers, and graffiti-resistant coatings that do not compromise the artwork. 12.3 The City assumes that Public Art Murals will be maintained in good condition through periodic upkeep and maintenance performed by the applicant and/or artist as needed. Maintenance by the artist will ensure the mural retains its original design. No alterations to the mural's design, theme, or scope may be made during routine maintenance without City Council approval. 12.4 The applicant is responsible for ensuring the Public Art Mural remains in good condition and is repaired in cases of vandalism, accidental damage, or destruction. The applicant and/or artist are encouraged to implement measures to discourage vandalism and facilitate easier, less costly repairs in the future. 12.5 Mural Maintenance Plans shall be submitted with the project proposal and must include the following: City of Southlake Mural Policy Page 12 of 13 12.5.1 Detailed list of materials used to create the mural, including specific paints, sealants, and protective coatings applied. 12.5.2 Detailed instructions for routine maintenance which describe best practices for cleaning and maintaining the mural and a list of recommended cleaning materials. Please also include a list of substances to avoid when maintaining the mural. 12.5.3 Detailed list of protective and anti-graffiti coatings used, including detailed instructions on how often they should be reapplied and instructions for inspecting the coating's integrity for signs that it needs reapplication. 12.5.4 Detailed instructions for minor touch-ups, including specific paints and materials used and contact information for the applicant, artist, or chosen conservationist to contact for minor repairs. 12.5.5 Detailed plans and contact information for graffiti removal and/or emergency repairs by the applicant, with actions taken within 72 hours or another mutually agreed-upon timeframe after notification. If the graffiti is not removed and the mural is not repaired, the City will remove the graffiti using standard removal materials. In instances of highly offensive material, the City will remove the graffiti immediately. 12.5.6 The applicant is responsible for making repairs to the mural within 72 hours, or within a mutually agreed-upon timeframe, after notification by the City. 12.5.7 Plans for periodic touch-ups or repairs as needed throughout the lifespan of the mural. The applicant is responsible for ensuring that the mural is kept in good condition, with periodic maintenance performed by the applicant and/or artist. 12.5.8 If the mural is defaced or not adequately repaired, maintained, preserved, or conserved to the satisfaction of the City, the City reserves the right to repair, maintain, preserve, conserve, or remove the mural entirely. This may include altering or destroying the mural during the removal process. 12.5.9 Documentation, including pictures, of the completed mural to be kept by the City as a reference for maintenance purposes. 13.0 Project Length and Decommission of a Public Art Mural 13.1 The duration of an art or mural project is influenced by factors such as exposure and materials used. The final lifespan of the mural will be specified in the Artist Agreement for each project. Once approved, the condition of the Public Art Mural should be reviewed by the Community Services Department every five years following installation and provide a report to City of Southlake Mural Policy Page 13 of 13 City Council regarding its status. The City Council has the final say in any decisions regarding the mural. 13.2 The applicant or artist is responsible for removing the Public Art Mural once it has reached the end of its expected lifespan or sooner if removal is necessary due to other conditions such as deterioration, safety concerns, or changes to the property. 13.3 A Mural Removal Plan must be submitted with the original project proposal for a Public Art Mural and should include comprehensive details on the removal process. The plan must specify methods for removing the mural in a way that minimizes damage to the underlying structure and any surrounding areas. Additionally, the plan must outline the steps for notifying key stakeholders, including the artist, property owners, the City, and the local community, in advance of the removal. It must also address the restoration of the mural site, ensuring the area is returned to its original state or appropriately prepared for future use. The Mural Removal Plan must comply with relevant legal, contractual, or preservation requirements. 13.4 The City has, in its sole discretion, the authority to repair, maintain, preserve, and/or conserve the mural, or alternatively, the authority to remove, alter, or destroy the mural. 14.0 Artist Agreement 14.1 All Artists completing a Public Art Mural shall sign an agreement that clearly establishes the project's parameters and outlines responsibilities while establishing the expectations of both parties involved. The Artist Agreement will outline the lifespan of the mural. 15.0 Visual Artists Rights Act (VARA) of 1990 15.1 All Artists entering an Artist Agreement with The City of Southlake will waive the rights granted by VARA. The waiver is a part of the Artist Agreement and shall specifically identify the work and uses of that work to which the waiver applies, and the waiver shall apply only to the work and uses so identified. In the case of a joint work prepared by two or more authors, a waiver of rights under this paragraph made by one such author waives such rights for all such authors. 15.2 For more information about the Visual Artist Rights Act of 1990 (VARA), 17 U.S.C. § 106A, you may visit the U.S. Government Publishing Office online to view the United States Code titled "Rights of Certain Authors to Attribution and Integrity."