Item 4F - MemoCITY OF
SOUTHLAKE
MEMORANDUM
March 3, 2026
To: Alison Ortowski, City Manager
From: Lauren LaNeave, Interim Director of Public Works
Item 4F
Subject: Approve an Encroachment and Joint Use Agreement for
Southlake Town Square Addition, Block 4R1, Lot 3R2R for the
installation of bollards and planters within the city right of way
of Grand Avenue for the development located at 260 Grand
Avenue.
Action
Requested: Approve an Encroachment and Joint Use Agreement for Southlake
Town Square Addition, Block 4R1, Lot 3R2R for the installation of
bollards and planters within the city right of way of Grand Avenue for
the development located at 260 Grand Avenue.
Background
Information: The purpose of this item is to seek City Council approval of an
Encroachment and Joint Use Agreement for the installation of
bollards and planters within the city right of way of Grand Avenue
for the development located at 260 Grand Avenue. This agreement
will allow the developer to install new vehicle barriers along the
building frontage. The bollards and planters will be located where
the existing concrete benches are currently located and will not
impede upon the pedestrian sidewalk access along Grand Avenue.
Staff is requesting City Council to consider the proposed right of way
encroachment of Grand Avenue for the proposed improvements to
the development at 260 Grand Avenue.
Financial
Considerations: This is a no cost agreement.
Strategic Link: This item links to the City's Strategy Map
Partnership & Volunteerism. It specificall
y
Page 1 of 2
Item 4F
Citizen Input/
Board Review: None.
Legal
Review: The City Attorney has reviewed and approved the agreement.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Attachment A: Encroachment Agreement Documents
Attachment B: Location Photo
Staff
Recommendation: Approve an Encroachment and Joint Use Agreement for Southlake
Town Square Addition, Block 4R1, Lot 3R2R for the installation of
bollards and planters within the city right of way of Grand Avenue for
the development located at 260 Grand Avenue.
Staff
Contact: Lauren LaNeave, Interim Director of Public Works
Sandy Endy, P.E., CFM, Development Engineer
Jeff Ginn, P.E.,CFM, City Engineer
Page 2 of 2
ATTACHMENT A
APPLICATION FOR ENCROACHMENT AND JOINT USE AGREEMENT
OF A RIGHT-OF-WAY
01/26/2026
Date of Submittal
To the City of Southlake:
The undersigned hereby makes application to allow an encroachment and joint use of the right-of-way situated on
or abutting property located at 60 Grand Ave East o hlak , TX 76092 , and described by metes and
bounds in Exhibit No. 1 of the attached agreement.
The reason for the encroachment and use of the right-of-way is as follows:
Refresh and upgrade at the sidewalk in front of Existing Tenant storefront. No interior work or change to
occupancy. All work exterior and within part of pedestrian sidewalk zone, for install of new bollards. No
impact to traffic or street.
Randy Burke SVP, Construction (817) 585-2080
Printed Name of Property Owner Telephone
Signature of Property Owner Fax Number
285 Grand Avenue, Suite 210
Address
Southlake, Texas 76092
City State Zip
Right -of -Way Joint Use Agreement
THE STATE OF TEXAS
COUNTY OF
Be it known, that the City of Southlake, herein after referred to as "City," and its franchised Utility Companies,
herein referred to as "Utilities," do consent and agree to permit the following
, herein after referred to as "Applicant," to use an right-of-way, situated on or
abutting LOT BLOCK , OF IN THE CITY OF
SOUTHLAKE, TEXAS, as described on the attached Exhibit No. 1, depicted graphically on the attached EXHIBIT
No. 2 and consented to by the public utility companies as listed on the attached EXHIBIT No. 3, to be used for the
purposes of Refresh and upgrade at the sidewalk in front of Existing Tenant storefront. No interior work or change
to occupancy. All work exterior and within part of pedestrian
sidewalk zone, for install of new bollards. No impact to traffic or and being subject to the following conditions:
street.
That the Applicant, his successors or assigns shall maintain in good condition all of the right-of-way area and the
improvements situated thereon; and, that City and Utilities shall not become responsible for such maintenance at
any time in the future.
That the Applicant shall and does hereby agree to indemnify and hold harmless the City and the Utilities from any
and all damages, loss or liability of any kind whatsoever by reason of injury to property or third person occasioned
by its use of the right-of-way or act of omission, neglect or wrong doing of Applicant, his officers, agents,
employees, invitees or other persons, with regard to the improvements and maintenance of such improvements;
and the Applicant shall, at his own cost and expense, defend and protect City and Utilities against any and all
such claims and demands.
That the Applicant shall arrange for all activities and improvements in the right-of-way to be discontinued and / or
removed within thirty (30) days of written notification, at the discretion of City, for:
(1) Lack of maintenance to the right-of-way;
(2) Failure to provide access to the City or its designees; or
(3) Compliance with a City Council directive that use of the right-of-way by the Applicant be
discontinued and the cost associated with the discontinuing of such activities, and the removal of
such improvements, as well as property adjacent to the right-of-way necessitated by such
discontinuation of the right-of-way use, shall be borne by the Applicant.
That the Applicant, his successors or assigns shall not seek compensation from City or Utilities for loss of the
value of the improvements made hereunder when such improvements are required to be removed by Applicant.
0:\00-New N Drive\ADMINISTRATION-PW DEPT\Forms\Agreements\Joint Use and Encroachment Agreement Right-of-Way-2022 Update.doc
V.
This agreement shall be filed of record in the Deed Records of Tarrant County, Texas, and shall bind all future
owners of this lot and shall for all purposes be considered a covenant running with the land.
IN TESTIMONY WHEREOF, Applicant executes this Right -of -Way Use Agreement on this
day of December , 20 25
Don Dacumos
Printed Name
By: By:
Applicant's Signature
NOTE: Complete the attached acknowledgements.
City of Southlake
Mayor
11 th
Note: Only complete the appropriate acknowledgements
THE STATE OF TGIF lT J J/f�lg
COUNTY OF TAR*NT^Wio §
Corporate Acknowledgment
BEFORE ME, the undersigned authority, A Notary Public in and for the State of Texas, on this day personally
appeared j2H/✓/� y /��2/l[, , known to me to be the person and officer whose name is
sub crii d to the �f/ifore oing instrument and acknowledged to me that same was the act of said
��ilgi✓0 '8 /`c-<:- a corporation, and that he executed same for the purposes and consideration
therein expressed and in he capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the (� / 0 day of— 20Lq�.
5EAL
OM" S"yy D. TWW9
ro
Notary Pubk, State of'kWk mMadison Co u t ` Commfss on NumberNPb7262g�� My Commhebn F�cpNea Notary Public in and for the State of
AO
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My Commission Expires:
THE STATE OF TEXAS §
COUNTY OF TARRANT §
Individual Acknowledgment
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally
appeared , known to me to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that he executed same for the purposes and consideration therein
expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this the day of , 20
Notary Public in and for the State of Texas
My Commission Expires:
THE STATE OF TEXAS § City of Southlake Acknowledgment
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally
appeared , known to me to be the person and officer whose name is
subscribed to the foregoing instrument and acknowledged to me that same was the act of said
, a municipal corporation, and that he executed same for the purposes and
consideration therein expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OFFFICE this the day of
My Commission Expires:
20
Notary Public in and for the State of Texas
Page is too large to OCR.
Page is too large to OCR.
EXHIBIT NO. 3
The undersigned public utility companies, using or entitled to use, under the terms and provisions of our
respective franchise with the City of Southlake, do hereby consent to the encroachment and joint use of the
described portion of right-of-way requested in this Application for encroachment and joint use of a right-of-way.
Oncor Electric Delivery Company
Bv:
(Please Print)
Title:
(Please Print)
Signature:
Verizon Telephone Company
Bv:
(Please Print)
Title:
(Please Print)
Signature:
Charter Communications, Inc.
Bv: William Renner
(Please Print)
Title: Construction
(Please Print)
Signature: William Flenner
Atmos Energy
Bv:
(Please Print)
Title:
(Please Print)
Signature:
AT&T / Southwestern Bell Telephone Company
By:
(Please Print)
Title:
(Please Print)
Signature:
Tri-County Electric Company
Bv:
(Please Print)
Title:
(Please Print)
Signature:
City of Southlake
Bv:
(Please Print)
Title:
Signature:
(Please Print)
EXHIBIT NO. 3
The undersigned public utility companies, using or entitled to use, under the terms and provisions of our
respective franchise with the City of Southlake, do hereby consent to the encroachment and joint use of the
described portion of right-of-way requested in this Application for encroachment and joint use of a right-of-way.
Oncor Electric Delivery Company
Bv:
(Please Print)
Title:
(Please Print)
Signature:
Verizon Telephone Company
Bv:
(Please Print)
Title:
(Please Print)
Signature:
Charter Communications, Inc.
Bv:
(Please Print)
Title:
(Please Print)
Signature:
Atmos Energy
By:
(Please Print)
Title:
(Please Print)
Signature:
AT&T / Southwestern Bell Telephone Compan
By: Eric Williams
(Please Print)
Title: Manager Engineering Design
(Please Print)
Signature: w
Tri-County Electric Company
By:
(Please Print)
Title:
(Please Print)
Signature:
City of Southlake
By:
(Please Print)
Title:
(Please Print)
Signature:
EXHIBIT NO. 3
The undersigned public utility companies, using or entitled to use, under the terms and provisions of our
respective franchise with the City of Southlake, do hereby consent to the encroachment and joint use of the
described portion of right-of-way requested in this Application for encroachment and joint use of a right-of-way.
Oncor Electric Delivery Company
Bv:
(Please Print)
Title:
(Please Print)
Signature:
Verizon Telephone Company
By:
Joe Ben Garza /Frontier
(Please Print)
Title: Supervisor Network Eng
(Please Print)
Signature:
Charter Communications, Inc.
By:
(Please Print)
Title:
(Please Print)
Signature:
Atmos Energy
Bv:
(Please Print)
Title:
(Please Print)
Signature:
AT&T / Southwestern Bell Telephone Compan
By:
(Please Print)
Title:
(Please Print)
Signature:
Tri-County Electric Company
Bv:
(Please Print)
Title:
(Please Print)
Signature:
City of Southlake
By:
(Please Print)
Title:
Signature:
(Please Print)
EXHIBIT NO. 3
The undersigned public utility companies, using or entitled to use, under the terms and provisions of our
respective franchise With the City of Southlake, do hereby consent to the encroachment and joint use of the
described portion of right-of-way requested in this Application for encroachment and joint use of a right-of-way.
`Tju-),J "3(1V(ZZC RED, �'t oi� , Q)L C ZF 2 K , LoT "l
Oncor Electric Delivery Company
By:
(Please Print)
Title:
(Please Print)
Signature:
Verizon Telephone Company
By:
(Please Print)
Title:
(Please Print)
Signature:
Charter Communications, Inc.
By:
(Please Print)
Title:
(Please Print)
Signature:
Atmos Energy
By:
(Please Print)
Title:
(Please Print)
Signature:
AT&T / Southwestern Bell Telephone Company
By:
(Please Print)
Title:
(Please Print)
Signature:
Trl-County Electric Company
By: 5E0VEAk)
(Please Print)
Title: l i&-I) SUR-Zi?7-
(Please Print)
Signature:
City of Southlake
By:
(Please Print)
Title:
(Please Print)
Signature:
SERVICE PROVIDER CONTACTS FOR
EASEMENTS IN SOUTHLAKE
Oncor Electric Delivery
Budd Rodgers, Distribution ROW Agent
109 Crestwood Lane
Springtown, TX 76082
Office: (817) 443-3434
Mobile: (432) 234-9052
Email: buddy.rodgers@oncor.com
AT&T/Southwestern Bell
Eric Williams
Manager Engineering Design
1460 Round Table Drive, Room 1000
Dallas, TX 75247
Office: (214) 745-2964
Fax: (214) 745-8230
Charter Communications, INC
Marla Collier, Charter Coordinator
Office: (817) 298-3615
Email: Marla.ColIier@charter.com
Tri-County Electric Cooperative, Inc.
Lauren Baccus, Development Coor.
4900 Keller -Hicks Road
Fort Worth, TX 76244
Office: (817) 752-8226
Fax: (817) 431-9680
Verizon Telephone
Joe Garza
Superintendent — Network Engineer
Office: (972) 252-0770
Cell: (325) 245-5102
Email: joe.garza@ftr.com
Atmos Energy (Gas)
Greg Zylka, Project Manager
2000 Reliance Pkwy
Bedford, TX 76021
Office: (817) 685-1257 (ext. 1313)
Fax: (817) 359-1338
Email: gregory.zylka@atmosenergy.com
ATTACHMENT B
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