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2026-02-25 LB MeetingSOUTHLAKE LIBRARY BOARD REGULAR MEETING Wednesday February 25, 2026 Location: Southlake Training Center 307 Parkwood Dr. Southlake, Texas Time: 6:30 p.m. Agenda: 1. Call to Order 2. Consent A. Approval of the Library Board minutes from the January 28, 2026, meeting 3. Discussion A. Annual Accreditation Report Review 4. /LEUDULDQ¶V5HSRUW 5. Library Foundation of Southlake Update 6. New Business 7. Public Forum 7KLV LV WKH SXEOLF¶V RSSRUWXQLW\ WR DGGUHVV WKH Board about non-agenda items. During this proceeding, the Board will not discuss, consider or take action on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 8. Adjournment A quorum of the City Council or any board, commission, or commitee may be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, January 17, 2026, by 6:00 p.m. pursuant to Chapter 51 of the Texas Government Code. Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you. CITY OF SOUTHLAKE SOUTHLAKE LIBRARY BOARD MEETING: February 25, 2026 LOCATION: 307 Parkwood, Southlake, Texas Southlake Training Center TIME: 6:30 p.m. SOUTHLAKE LIBRARY BOARD PRESENT: Will Doby, Lori Burr, Lauren Green, Cicely Nelson, and David Treichler. SOUTHLAKE LIBRARY BOARD ABSENT: Janet Theaker. STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services. OTHERS PRESENT: None. 1. CALL TO ORDER Chair Doby called the meeting to order at 6.32 p.m. 2. CONSENT A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY BOARD MEETING HELD January 28, 2026 APPROVED Motion: Doby Second: Green Ayes: Burr, Nelson, and Treichler Nays: None Abstain: None Vote: 5-0 Motion Carried. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 25, 2026, Southlake Library Board Meeting Page 2 of 6 A. Annual Accreditation Report Review City Librarian Pfledderer presented to the Board the Annual Accreditation Report. This report is specific to libraries that support a population of 25,001, up to 50,000 persons. This library has an assigned population number provided by the State at 31,500. For this population size, local expenditures must be at least $5.63 per capita in 2025 fiscal year. That comes to $177,345, and the library is well above those minimum criteria. The library has to have at least one item per capita or expend at least 15% of local expenditures on purchase of library materials. Southlake does meet those criteria. Must have at least 1 % of the total items in collections published in the last five years. Our goal is to have at least 10% of the collections refreshed annually. Must be open for service not less than 40 hours. This library is open for 56 hours. Employ a library director at least 40 hours per week within library duties, and employ at least one full time equivalent professional librarian; we have four in professional roles, and three in non- professional roles. The library must have a website and phone number, a photocopier, at least one computer with internet access for public use, must offer to borrow materials and agree to participate in the lending of materials through interlibrary loan. Library director must have at least 10 hours of continuing education every year. Library must have catalog, a long-range plan approved by City Council, and must file this report each year by April 30tn Pfledderer then talked about financial contribution requirements. Library is at $39.81 per capita, total library expenditures for 2025 $1,271,406. The amount of government funded from City general fund is $1,253,907; this is a lesser amount than funded last year due to budget cuts. The library did have $14,999 spent from donations that were brought in from the community, as well as a $2,500 grant for eAudio from the Texas Book Festival. Financial contributions criteria are met through having at least one item per capita. Total material expenditures were $152,326. Of that, print was $104,446, digital was $41,496, and other physical expenditures $6,384. She then reported on performance aspect. Total circulation for the year was 424,479 total items, which does not include things like BookFlix or WorldBook. Youth print is majority of the circulation at 219,714 items, teen and adult are half of that at 112,450. Other physical materials is at 1,426. Digital ebooks 44,837, digital magazines 5,290, digital audio 40,706, and digital movies were at 56, as Kanopy was cancelled as a service in July. Reported next on library programming. Total programs offered were 543, there were 37,346 attendees of those, 296 were preschool programs, over 16,000 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 25, 2026, Southlake Library Board Meeting Page 3 of 6 attending story time, which is down 2,000 from year before. There were 119 school youth programs offered and were down 1,800 in participation at 17,204 participants. There were 9 teen programs offered with 429 participants. A total of 113 adult programs offered with attendance at 3,156. General audience programs were at same amount as last year. Volunteer program had 4,464 served, which is 2,200 individual shifts, in which 342 unique volunteers that served in library. She also presented a comparison with the library's benchmark cities. Southlake was at over $39 per capita, with the average for 2024 per capita at $38.88. For the neighboring cities of Keller, Colleyville, and Grapevine, the average was at $43.02, so just a bit above for Southlake, and that includes the library's administrative space that is leased and is over $100,000 per year. Total physical circulation on average for larger communities is 723,000, for our neighbors in Keller, Colleyville and Grapevine, it is 304,000. Last year for Southlake it was 347,000. This year physical circulation is at 333,000, so the library is exceeding the level for neighbor cities. We spend more money on print than some of our neighbors. Average expenditures of physical materials are $2.41 for benchmark cities, $2.90 for neighbor cities, and we're spending $3.35 per capita for materials. For programs offered for birth to 5 years, Southlake offered 296 programs, and participation for that at 16,000, which exceeds all the averages per capita for benchmark and neighbor cities. For programs offered for 6-11- year-olds, the average is 103 programs, we did 119. Average attendance is 5,300, our is 17,000. For teen programs we offered 9 programs which had 429 participants. Average for teen programming is 82 programs with 1200 participants. Which is only 2.5% higher participation than Southlake. Adult programs average at 234, Southlake offered 113 but still about the same participation as the neighbor cities. Which is half as many programs, but same amount of people. Will asked if other communities are spending more on digital, and are they buying more copies? The accreditation report is asking about Libby and Cloudlibrary specifically. Pfledderer noted that we are buying per copy. The larger the community, the more they can spread out the cost. Lori noted that for adult programs, participants are required to put in their library card number to register. The feedback from the City is that due to the demand for the library programs, the programs should be restricted to library card holders. The library is exploring ways to offer programs that are low or no cost through partnerships and other options, including volunteer -based programs such the art programs offered from teen volunteers from the school. Cicely did ask how the teen volunteers are able to track and prove their volunteer time at the library. Cynthia City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 25, 2026, Southlake Library Board Meeting Page 4 of 6 explained the Volgistics system that the City uses for the volunteer program which allows volunteers to track their own hours. 4. LIBRARIAN'S REPORT City Librarian Pfledderer presented to the Board the statistics for the month of January. Everything is flat for the year, which is good, as the library is offering less. Print circulation is up 3% for January, and flat for year. Digital circulation is up 6%, and flat for the year. Total circulation is up 3% for the month, and flat for year. Other digital usage was up 142% for the month, and down 54% for year. Library card sign-ups are up 7% for January, but down 3% for year. Traffic is down 6% for month. Digital traffic went up 12%, but down 3% for year. Cloudlibrary is flat for January, but down 5% for year. Libby saw a 40% increase, and is up 24% for year. NewsStand is down 27%, and it may go away. This service is also available in Libby, where it is more widely used. The library is exploring Blinkist as a new app, which provides 15-20 minutes summaries of popular nonfiction topics. Computer usage is up 10%. Study rooms are up 46%. Cicely asked who's using the computers. Pfledderer let her know there are a variety of people, and some are regular users of the computers. Adult Programs are up 10% for the month, and up 35% for the year. Youth programs are down 82%, but the holidays fell differently this year. They are up 19% for the year. Story times are down 14% for year. Volunteers are still experiencing a weird cycle of new volunteers who fail to report for shifts. Interlibrary loans are down 58%, as the library is buying more requests as appropriate. 5. LIBRARY FOUNDATION OF SOUTHLAKE UPDATE Board member Lori Burr presented next to the Board on the Library Foundation. Lori congratulated the library on its Achievement of Excellence Award, which was given from the Texas Municipal Library Directors Association. It is offered annually based on ten criteria, including categories on literacy, digital inclusion, marketing, programming, etc. The Association is there to support libraries directors throughout the State. The Foundation is sponsoring 16 art and STEM workshops for Summer Reading. There will be a writing workshop in June for 8-12-year-olds. The Foundation is also helping sponsor the canvas bags for Summer Reading. The design is in process right now from Andrew Burnett. He will also be reaching out to the Foundation to write a My Southlake News article promoting the Foundations sponsorship. The Foundation was named a recipient of the Art in the Square fundraising initiative. Library Giving Days will be April 6-13th this year. She asked if the Board members would be willing to put out yard signs in their yards again City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 25, 2026, Southlake Library Board Meeting Page 5 of 6 this year. The Foundation applied for a banner for the Rustin Park gazebo for this year, as it drew attention last year. Lauren wrote a press release for the Foundation. Finally, the Foundation is redoing their website. The person redoing the website came to the Foundation via a writing workshop held the previous year and became interested in supporting the library. The Library Board then recognized Lori for her twenty -two-year service to the Southlake Public Library. Cicely asked if the library has access to the various official marketing signs throughout the City in the roundabouts and corners. Pfledderer let her know that the library does, and has used them frequently, but will likely discontinue to cut back on printing costs, due to budget cuts. There were some made last year that are standard non -dated library signs that can be used throughout the year. 6. NEW BUSINESS City Librarian Pfledderer asked if they had any new business that they wished to discuss. David shared with the Board his meeting with the Mayor regarding repurposing the Durham school property for a future library facility. The Mayor shared with him that the direction of the Council is that the property will likely be utilized for property value generation, as it represents about $30 million in property value alone. Also, the property size fully exceeds the amount projected needed for a library facility and so is not interested in pursuing it for that purpose. He then informed the Board that the Mayor indicated that the Council is looking for the Board to conduct public hearings on architectural plans in the fall to help influence and shape the project. David stated that the Mayor says he expects a new library to be finished and operational before he leaves office. The Board asked how they're supposed to get community feedback. David indicated that the Mayor wants the Board host to public hearings. Also shared that the Mayor is interested in more flexibility in the structure of the library to fit the needs of a changing community and mentioned the Wylie Theater as an example. Mentioned Ross Perot, Jr. as a possible sponsor. He said to think as big as possible in funding opportunities. Cicely shared that she does have a contact in the Perot family for museum exhibit creation. He shared that the Mayor expects the Library Board to take the lead on directing the project based on community feedback. Mayor offered to meet with the Board to discuss the project. Cicely asked if there is any direction the veteran's piece. Pfledderer let them know that it is all one master plan for the veteran's memorial, the library, and an adaptive playground, and that there are no plans yet. Once the public feedback is in, then they'll move forward with planning. Lauren asked what would happen to the current library in Town Hall. It is not part of the current project plan. Will wondered as to why there hasn't been discussion on turning the current library into multipurpose space like how Parkwood is utilized. Will also noted that the last time there was a library proposed, there was a committee created to lead the initiative. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the February 25, 2026, Southlake Library Board Meeting Page 6 of 6 Will noted that Lauren had a good point of comparing January 2026 to January 2025 and noting the impacting closure days for weather. Pfledderer also noted the closing of Baker and Taylor, which is one of the three library vendors for public libraries. This had an impact on circulation numbers due to fewer new materials being delivered. 7. PUBLIC FORUM The public forum was opened at 7:29 p.m., and being no public present, it was closed at 7:29 p.m. 8. ADJOURNMENT The next meeting is scheduled for March 25, 2026, at 6:30 p.m. at the Parkwood Training Center. The meeting was adjourned at 7:30 p.m. Will Doby, Chair Cynthia Pfledderer, City Librarian City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork