Item 4D - MemoItem 4D
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M E M O R A N D U M
February 17, 2026
To: Alison Ortowski, City Manager
From: Lauren LaNeave, Interim Director of Public Works
Subject: Approve an Encroachment and Joint Use Agreement for the
placement of a patio, outdoor kitchen, and pergola within a 25-
foot drainage easement located in the Southlake Woods
subdivision.
Action
Requested: Approve an Encroachment and Joint Use Agreement for the
placement of a patio, outdoor kitchen, and pergola within a 25-foot
drainage easement located in the Southlake Woods subdivision.
Background
Information: The purpose of this item is to seek City Council approval of an
Encroachment and Joint Use Agreement for the placement of a patio,
outdoor kitchen, and pergola within the 25-foot drainage easement
located in the Southlake Woods subdivision. This agreement will
allow the developer to place a patio, outdoor kitchen, and pergola
within the easement along the east side of the property.
The drainage easement was dedicated along the east side of the lot
for the subdivision pond. There is an existing patio and outdoor
kitchen in the easement that was constructed without permits
between 2015 and 2017 by the previous property owners. The new
property owners would like to add a pergola cover and reduce the
size of the outdoor kitchen by more than 50%. The 100-year water
surface elevation for the adjacent subdivision pond was designed at
elevation 631 feet, and the proposed improvements are located at
elevation 634 feet. The proposed improvements are located outside
of the floodplain, and will not impede drainage flow or cause adverse
impacts to the required pond volume. There are no public
infrastructure within this drainage easement.
Financial
Considerations: This is a no cost agreement.
Strategic Link: This item links to the City’s Strategy Map strategic focus area of
Partnership & Volunteerism. It specifically relates to the Critical
Item 4E
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Business Outcome is, B2: Collaborating with select partners to
implement service solutions.
Citizen Input/
Board Review: None.
Legal
Review: The City Attorney has reviewed and approved the agreement.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Attachment A: Encroachment Agreement Documents
Attachment B: Location Photo
Staff
Recommendation: Approve an Encroachment and Joint Use Agreement for the
placement of a patio, outdoor kitchen, and pergola within a 25-foot
drainage easement located in the Southlake Woods subdivision.
Staff
Contact: Lauren LaNeave, Interim Director of Public Works
Sandy Endy, P.E., CFM, Development Engineer
Jeff Ginn, P.E.,CFM, City Engineer
ATTACHMENT A
Location Map
W. Continental Blvd.S. Peytonville Ave.Davis Blvd.Deer Hollow Blvd.Rustling Brook Ct.
ATTACHMENT B