Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2026
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REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Frances Scharli, Austin Reynolds
and Chuck Taggart.
CITY COUNCIL ABSENT: Councilmember Randy Robbins
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager/Senior Director of
Human Resources Stacey Black, Chief Financial Officer Sharen Jackson, Director of
Economic Development and Tourism Daniel Cortez, Police Chief Ashley Casey, Deputy Fire
Chief Jeremy Wilson, Director of Community Services David Miller, Director of Planning and
Development Services Dennis Killough, Interim Director of Public Works Lauren LaNeave,
City Attorney Cara White, and City Secretary Amy Shelley.
WORKSESSION:
1. CALL TO ORDER.
2. INVOCATION: CLAYTON REED
3. METROPORT MEALS ON WHEELS – PARTY IN THE PASTURE 2026
Deputy Mayor Pro Tem Kathy Talley introduced Metroport Meals on Wheels Executive
Director Mary King who shared information about the 2026 Party in the Pasture.
4. FY 2026 PROPOSED CIP BUDGET – STRATEGIC INVESTMENTS AND GUIDING
PRINCIPLES
City Manager Alison Ortowski and Chief Financial Officer Sharen Jackson presented the FY
2026 Proposed CIP Budget – Strategic Investments and Principles and answered questions
from the City Council.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND
EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tem Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
Item 4A
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1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:41pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.074 deliberation regarding personnel matters,
and Section 551.087, deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 5:41pm. Executive Session began at 5:51pm and
concluded at 7:08pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:13pm.
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. SOUTHLAKE SERVES – WINTER WEATHER RESPONSE
City Manager Alison Ortowski shared information and facts about the latest winter weather
response.
CONSENT AGENDA: All items listed below are considered to be routine by the City Council and
will be enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the general
order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE JANUARY 20, 2026, REGULAR CITY COUNCIL
MEETING.
4B. CANCEL THE MARCH 17, 2026, REGULAR CITY COUNCIL MEETING DUE TO
SPRING BREAK.
4C. APPROVE RESOLUTION NO. 26-002, ORDERING A GENERAL ELECTION TO BE
HELD ON MAY 2, 2026, FOR THE PURPOSE OF ELECTING CITY COUNCIL FOR
PLACES 1 AND 6.
4D. APPROVE THE PURCHASE OF EQUIPMENT AND SERVICE FROM FORD AUDIO-
VIDEO SYSTEMS, LLC IN AN AMOUNT NOT TO EXCEED $270,000.
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4E. APPROVE ORDINANCE NO. 1069A, 1ST READING, AMENDING CHAPTER 4 OF THE
SOUTHLAKE CITY CODE RELATING TO THE DEFINITION OF “DANGEROUS
ANIMAL,” TRAPPING OF ANIMALS, AND ANIMALS IN PROTECTIVE CUSTODY.
4F. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF RETAINING WALLS WITHIN A DRAINAGE EASEMENT AND
WATER AND SANITARY SEWER EASEMENT LOCATED IN THE BRUMLOW EAST
SUBDIVISION.
4G. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF RETAINING WALLS WITHIN A DRAINAGE AND UTILITY
EASEMENT LOCATED IN THE MIRACLE POINT SUBDIVISION.
4H. EXCUSE THE ABSENCE OF COUNCILMEMBER RANDY ROBBINS FROM THE
FEBRUARY 3, 2026, REGULAR CITY COUNCIL MEETING.
APPROVED
Deputy Mayor Pro Tem Kathy Talley presented the items for consideration on the Consent
Agenda.
Motion was made to approve Consent Items 4A-4H, as written.
Motion: Talley
Second: Williamson
Ayes: Talley, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:27pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:27pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS:
(THERE ARE NO ITEMS ON THIS AGENDA.)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-840, ZA25-0066, 1ST READING, ZONING CHANGE AND
DEVELOPMENT PLAN FOR JANE’S PLACE, ON PROPERTY DESCRIBED AS LOT
1, JANES CREEK ADDITION, AND TRACTS 3, 3C, 3C02, AND 3D, J. CHILDRESS
SURVEY ABSTRACT NO. 253 AND LOCATED AT 1318, 1330, 1354, 1360, AND 1364
N. PEYTONVILLE AVENUE. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2026
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AND “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. REQUESTED ZONING:
“RPUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN NEIGHBORHOOD
#5.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 8:41pm.
Jennifer Welday, 1450 Post Oak, spoke about the development and drainage.
Bruce McGaha, 1400 Post Oak, spoke about the development and encouraged the City to
look at options to improve the drainage.
Jeff Welday, 1450 Post Oak, spoke about the development and drainage.
There being no one else wishing to speak, Mayor McCaskill closed the public hearing at
8:51pm.
Mayor McCaskill noted 34 public hearing notifications were sent to property owners within
300 feet of the subject property. As of the date of this meeting, two responses in opposition
have been received within the 300 foot area. One in favor and one in opposition have been
received outside the 300 foot area. In addition, at the Planning and Zoning Commission
meeting, seven people spoke in opposition, and one spoke in favor of this request.
Motion was made to approve Item 7A, Ordinance No. 480-840, ZA25-0066, 1st Reading,
Zoning Change and Development Plan for Jane’s Place, on property described as Lot 1,
Janes Creek Addition, and Tracts 3, 3C, 3C02, and 3D, J. Childress Survey Abstract No. 253
and located at 1318, 1330, 1354, 1360, and 1364 N. Peytonville Avenue, subject to the
Revised Staff Report dated February 3, 2026, and the Revised Development Plan Review
Smmary No. 4 dated February 3, 2026, and noting the following:
- Approving the Zoning Change and Development Plan for a 22.27-acre single-family
development consisting of up to 15 single-family lots, as presented noting approval of
the following variances requested under the Residential Planned Unit Development
Regulations:
- Allowing the cul-de-sac street to exceed 1,000 feet in length (Section 5.03.I,
Subdivision Ordinance No. 483, as amended) and to be approximately 1,500 feet in
length.
- Approving the variance being requested to waive the requirement per Section 5.03.K.1
of the Subdivision Ordinance that the existing dead-end street located in the Cross-
Timber Hills Addition, specifically Wood Creek Lane, shall not be connected to this
development. In addition, restricting any such connection if Post Oak is found to have
any future connections.
- Allowing a private gated street as presented, noting we are granting a variance
Section 5.04 Subdivision Ordinance No. 483, as amended, and further requiring that
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2026
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the private street is subject to the requirements of 5.05, Subdivision Ordinance No.
483, as amended.
- Requiring the escrow of funds for future sidewalks along N. Peytonville only.
- Allow residential Lot Coverage of 40% as proposed.
- Allow detention area to exceed 25% of open space area only if a storm water
oversizing participation agreement with the City is reached, which includes additional
detention capacity.
Motion: Williamson
Second: Talley
Ayes: Talley, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
7B. ORDINANCE NO. 480-841, ZA25-0075, 1ST READING, ZONING CHANGE AND
CONCEPT/SITE PLAN FOR WHITE CHAPEL METHODIST CHURCH, ON PROPERTY
DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST CHURCH
ADDITION, AND LOCATED AT 185 S. WHITE CHAPEL BLVD. CURRENT ZONING:
“CS” COMMUNITY SERVICE DISTRICT. REQUESTED ZONING: “S-P-2”
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #9.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7B and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 7:34pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at 7:34pm.
Mayor McCaskill noted 64 public hearing notifications were sent to property owners within
300 feet of the subject property. As of the date of this meeting, no responses have been
received.
Motion was made to approve Item 7B, Ordinance No. 480-841, ZA25-0075, 1st Reading,
Zoning Change and Concept/Site Plan for White Chapel Methodist Church, on property
described as Lot 1R, Block 1, White Chapel Methodist Church Addition, and located at 185
S. White Chapel Blvd., subject to the Staff Report dated January 26, 2026, and Site Plan
Review Summary No. 2, dated January 2, 2026, and noting the following:
- Approving the construction of a new Youth Activity Center.
- Approving the expansion of Education Building B.
- Approving the New Foundry addition to the existing Worship Center.
Motion: Williamson
Second: Talley
Ayes: Talley, Scharli, McCaskill, Reynolds, Taggart, Williamson
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Nays: None
Absent: Robbins
Approved: 6-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV25-0013, SIGN VARIANCE FOR TOMMY’S EXPRESS CAR WASH, LOCATED AT
3230 W. SOUTHLAKE BOULEVARD.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 7:45pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at 7:45pm.
Motion was made to approve Item 9A, SV25-0013, Sign Variance for Tommy’s Express Car
Wash, located at 3230 W. Southlake Boulevard, subject to the Staff Report dated January
26, 2026, and noting the following:
- Approving five standard snap sign holders: three along the east elevation and two
along the north elevation.
- Approving two snap signs between the pay lanes: one for promotional purposes and
one warning sign to remind customers to empty their vehicle beds.
- Approving one building identification sign on the west elevation to identify the location
of the free mat washers.
- Approving one directional sign within the landscaped area to guide customers to the
correct entrance, noting that this sign must comply with the masonry requirments.
Motion: Williamson
Second: Talley
Ayes: Talley, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
9B. SV25-0014, SIGN VARIANCE FOR WORLDCLASS GARAGES, LOCATED AT 900-950
DAVIS BOULEVARD.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from the Council.
REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 3, 2026
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Mayor McCaskill opened a public hearing at 7:54pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at 7:54pm.
Motion was made to approve Item 9B, SV25-0014, Sign Variance for WorldClass Garages,
located at 900-950 Davis Boulevard, subject to the Staff Report dated January 26, 2026, and
noting the following:
- Approving the sign variance to install nine temporary construction windscreen banners
on the existing 450’ construction fencing along Davis Blvd for Phases 1 and 2.
- Approving three construction windscreen banners as presented for Phase 1 with these
banners to be removed by the end of 4th Quarter of 2026, or with the first building final
inspection or certificate of occupancy is issued for that portion of the project,
whichever is first.
- Approving six construction windscreen banners as presented for Phase 2, with these
banners to be removed by the end of 4th Quarter of 2027, or with the first building final
inspection or certificate of occupancy is issued for that portion of the project,
whichever is first.
Motion: Williamson
Second: Talley
Ayes: Talley, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Absent: Robbins
Approved: 6-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 9:07 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s Office.
MINUTES APPROVED ON THIS, THE 17TH OF FEBRURAY 2026.
______________________________
Shawn McCaskill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary