1991-07-25
CITY OF SOUTHLAKE
667 N. Carroll Avenue
BOARD OF ADJUSTMENT WORK SESSION
July 25, 1991 7:15 P.M.
MEMBERS PRESENT: Art Sorenson, Chairman, Ernest Johnson, Vice
Chairman, and Fred Joyce.
MEMBERS ABSENT: Joe Bentley, Robert Downard, Dennis Minder,
Alternate #1 and Karen Reynolds, Alternate # 2.
Agenda Item 2 Proposed amendments to Ordinance No. 480 (see
previous minutes and other related ordinances.
See attached amplification.
Agenda Item # 3 Board of Adjustment Rules of Order,
Procedure, and Conduct.
See attached amplification.
Agenda Item # 4 Board of Adjustment training at NCTCOG.
000*N See attached amplification.
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Agenda Item # 5 Meeting Adjourned.
With no objections Mr. Sorenson deemed the meeting adjourned.
Meeting adjourned 8:36 P. M.
Notes prepared by Arthur Sorenson
Session taped for Public Record.
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Arthur So son, Chairman
Attached: Amplification of Minutes of Work Session July 25, 1991
3 Pages
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City of Southlake Board of Adjustment
Amplification of Minutes of Work Session of July 25, 1991
Agenda Item 2•
Discussion of Proposed Amendments to Zoning and Other
Related Ordinances
Mr Johnson recommended adding this subject to the regular
meeting agenda with the intent that items discovered during that
meeting might then be taken up, or moved for discussion at a
subsequent work session. Members present concurred. The chair
asks that a full quorum vote be given on this mater.
The item, tentatively titled 'Zoning and Related
Ordinance Review Topics', would be positioned on the agenda to
follow scheduled BOA cases.
Each topic so adopted should then be itemized in
subsequent agendas until a proper disposition is made of it.
Discussion items from previous meeting (7/25/91):
1. 'Regularly Scheduled Meetings': 2nd and 4th Thursday
of each month, standard agenda.
- When no applicant cases were scheduled for a
given meeting, the agenda should show 'none'. Other items of
business would be conducted as usual, including ordinance review
topics.
- This item has been discussed at the last two
work sessions, and is endorsed by those present at each. Members
who have not yet personally considered their own position on this
matter are asked to be prepared to vote it at the next meeting.
2. Clarification of terminology: "reversed frontage lots"
and "second front yard": discussion continued.
Each member is asked to research COS 480 and
483 for use of these and related terms.
A compilation of section and paragraph
references may then be used by the BOA and P&Z to construct
recommendations for change as warranted.
In related discussion, Mr Johnson brought up the
desirability for a coordinated, cross-referenced index of
subjects and terms related to zoning. The idea was well-received
by members present, and will be discussed with staff for added
input and recommendations. The possibility that a separate
ordinance could be dedicated to the standardization of terms,
subject matter and format should be well-received by all users on
staff, council, commissions, boards, and citizens in their
dealings with the city.
3. 'Grandfathering' of yard setbacks in subdivisions which
were substantially built-out under prior ordinance criteria:
- The board requests staff to calculate the
approximate number of unbuilt lots in such subdivisions. The
resulting figure will then be used by the board to determine
whether the potential request for variance caseload warrants a
recommendation for change to the ordinance to permit
'grandfathering'.
4. 'Available Building Area (ABA) minimums for residential
corner lots': (Members are aware that this item is outside the
BOA area of authority, in that review and approval of lot size is
conducted by P&Z and Council respectively. However, a corollary
responsibility is believed to exist in this and similar matters
when requests for variance or appeal are made which arise from
ordinance restrictions which are discovered to be unintended as
written, or which may no longer be required. The typically
reduced ABA extant on most corner lots in previously platted
subdivisions may be such a restriction.)
Because this is a relatively infrequent case
matter, members present recommend no change at this time.
- The board should ask staff to consider adding
a 'checklist' item in the plat review procedure which addresses
WR ABA reduction as a result of increased sideyard requirements on
corner lots, if such a checklist item does not now exist.
If formally made, this would be a 'corollary
area' recommendation. It should therefor be reviewed by staff
and P&Z for necessity and workload impact prior to adoption.
5. BOA coordination on ordinance changes recommended by
staff and other city agencies:
- The nature of formal BOA proceedings requires
members to carefully examine both the letter and spirit of the
ordinances applicable to each case. It is assumed by the law
which empowers the board that it is qualified to do so.
i
- If the board were routinely in the
'coordination loop' on recommendations for change to such
ordinances, some beneficial things could result:
- board members would be privy to the
council's intent early in the process of ordinace development or
revision. Ordinance provisions which would otherwise be
perceived by the board as problematic (ambiguous or inconsistent
with the whole) could then be seen in the light of intent and, if
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lr` necessary and with the concurrence of the review and approval
authorities, modified by input from the board prior to approval
and publication.
necessary communication between board
members, P&Z and Council would thereby be encouraged, and would
lead to better understanding of the respective roles and concerns
of all involved.
- participating board.members would accrue
expanded knowledge of planning and zoning processes, and thereby
add to their personal potential for valuable service in future
appointments.
Agenda Item 3•
Rules of Order Procedure and Conduct: Each member is
reminded that the parliamentary order of our meetings is
maintained under Robert's Rules of Order; that our procedures
are governed by state law and city ordinance, and that our
conduct is sworn under oath.
The board shall adopt additional rules necessary
to the conduct of its affairs (COS 480, 44-2).
- A partial draft of the board's additional rules
has been furnished to each member with a request for added input
-,~r►i as to format, content and style.
The chair asks members to submit any contributions
to this work at the August 29 meeting.
Agenda Item 4•
BOA training at NCTCOG: the board secretary will keep us
advised of the next opportunities for this excellent training.
To date, Bentley and Sorenson have attended; they strongly
indorse both the course content and its superb presentation by
City Attorney Allen Taylor.
Prepared by-
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Arthur orenson, Chairman