Item 4ACITY OF
SOUTHLAKE
TEXAS
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 6, 2026
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Deputy Mayor Pro Tern Kathy Talley,
and Councilmembers Randy Robbins, France Scharli, Austin Reynolds and Chuck Taggart.
CITY COUNCIL ABSENT: Mayor Pro Tern Randy Williamson
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager/Senior Director of
Human Resources Stacey Black, Chief Financial Officer Sharen Jackson, Director of
Economic Development and Tourism Daniel Cortez, Police Chief Ashley Casey, Deputy Fire
Chief Jeremy Wilson, Director of Community Services David Miller, Director of Planning and
Development Services Dennis Killough, Interim Director of Public Works Lauren LaNeave,
City Attorney Cara White, and City Secretary Amy Shelley.
WORKSESSION:
CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance to
the United States and Texas Flags.
3. HONORS & RECOGNITION: PROCLAMATION HONORING THE SOUTHLAKE
CARROLL DRAGON FOOTBALL
Mayor McCaskill honored and recognized the Southlake Carroll Dragon Football team with
a proclamation and certificates for the coaching staff.
4. HONORS & RECOGNITION: PROCLAMATION HONORING SAANVI
GULLAPALLI'S EDUCATIONAL CONTRIBUTIONS
Mayor McCaskill honored and recognized Saanvi Gullapalli's educational contributions with
a proclamation.
5. CAPITAL IMPROVEMENTS PROGRAM FRAMEWORK
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 6, 2026
Page I of 6
City Manager Alison Ortowski and Chief Financial Officer Sharen Jackson presented an
overview of the Capital Improvements Program Framework.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:21 pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.087, deliberation regarding economic
development negotiations. The City Council adjourned for Executive Session at 6:21 pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 6:45pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. SOUTHLAKE OPEN REWARDS PROGRAM
Economic Development & Tourism Manager Dylan Duque provided highlights regarding the
upcoming open rewards program.
CONSENT AGENDA: All items listed below are considered to be routine by the City Council
and will be enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE DECEMBER 2, 2025, REGULAR CITY COUNCIL
MEETING.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 6, 2026
Page 2 of ' 6
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER FRANCES SCHARLI FROM THE
DECEMBER 2, 2025, REGULAR CITY COUNCIL MEETING.
4C. APPROVE THE VENDOR/MEMBER AGREEMENT WITH STOVALL
CORPORATION FOR THE CONSTRUCTION OF FUELING SYSTEMS AND
EQUIPMENT FOR THE MUNICIPAL SERVICE CENTER AND PUBLIC SAFETY
TRAINING TOWER PROJECT, IN AN AMOUNT NOT TO EXCEED $1,015,000.
4D. APPROVE ORDINANCE NO. 1298, 1ST READING, ADOPTING AN ORDINANCE
TO ESTABLISH PARKING RESTRICTIONS ON BORDEAUX DRIVE BETWEEN
SOUTH CARROLL AVENUE AND LORRAINE DRIVE AND ON ASCOT DRIVE
BETWEEN NORTH WHITE CHAPEL DRIVE AND SARATOGA DRIVE.
4E. APPROVAL OF A CONTRACT WITH ARTIST ERIC DOWDLE, DBA DOWDLE
STUDIOS, IN AN AMOUNT NOT TO EXCEED $125,000 FOR ART TO BE
INSTALLED IN THE CITY OF SOUTHLAKE FOR ITS 70TH ANNIVERSARY.
4F. APPROVAL OF A CONTRACT WITH ARTIST BRANDON TAYLOR, DBA 23
DESIGN CO., IN AN AMOUNT NOT TO EXCEED $200,000 FOR ART TO BE
INSTALLED AT THE MUNICIPAL SERVICE CENTER.
4G. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH FOOTBALL.
4H. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH GRAPEVINE
SOUTHLAKE SOCCER ASSOCIATION.
41. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
CARROLL LACROSSE ASSOCIATION.
4J. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH LADY DRAGON
LACROSSE ASSOCIATION.
4K. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH BASEBALL ASSOCIATION.
4L. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION.
4M. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH MIRACLE
LEAGUE OF SOUTHLAKE.
4N. AWARD A BID WITH CENTRAL NORTH CONSTRUCTION, LLC., FOR PHASE 2
OF THE GREEN RIBBON IMPROVEMENTS PROJECT ALONG STATE HIGHWAY
114 AND DOVE ROAD IN AN AMOUNT NOT TO EXCEED $370,000.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 6, 2026
Page 3 of ' 6
40. APPROVE ORDINANCE NO. 1228E, 1ST READING, AMENDING CHAPTER 2,
ARTICLE 5, OF THE SOUTHLAKE CITY CODE TO CONFORM TO STATE LAW
CHANGES IMPACTING THE CAPITAL IMPROVEMENTS ADVISORY
COMMITTEE.
4P. APPROVAL OF THE METROPORT TEEN COURT INTERLOCAL AGREEMENT.
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the Consent
Agenda.
Motion was made to approve Consent Items 4A-4P
Motion:
Talley
Second:
Robbins
Ayes:
Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart
Nays:
None
Absent:
Williamson
Approved:
6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-810A, ZA25-0068, 2ND READING, ZONING CHANGE AND
SITE PLAN FOR THE OVERLOOK OF THE WILLOW TREE GARDENS
DEVELOPMENT, ON PROPERTY DESCRIBED AS A PORTION OF TRACT 3C,
W.W HALL SURVEY ABSTRACT NO. 695 AND LOCATED AT 240 N. CARROLL
AVENUE. CURRENT ZONING: "TZD" TRANSITION ZONING DISTRICT.
PROPOSED ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN
NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 6:51 pm.
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 6, 2026
Page 4 of ' 6
There being no one wishing to speak, Mayor McCaskill closed the public hearing at 6:51 pm.
Motion was made to approve Item 6A, Ordinance No. 480-810a, ZA25-0068, 2nd Reading,
Zoning Change and Site Plan for The Overlook of the Willow Tree Gardens development, on
property described as a portion of Tract 3C, W.W Hall Survey Abstract No. 695, located at
240 N. Carroll Avenue, subject to the Staff Report dated December 29, 2025, and Site Plan
Review Summary No. 3, dated December 29, 2025, and noting the following:
- Approving the zoning change and site plan to permit:
o Drive-thru lane for the bank, including the initial lease and any extensions of
the bank's use;
o And, a maximum 2-story building with a footprint area of approximately 12,455
sq.ft., and floor area of approximately 24,910 sq.ft.
Motion: Talley
Second: Robbins
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart
Nays: None
Absent: Williamson
Approved: 6-0
ORDINANCE NO. 480-810A
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN
THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS A PORTION OF
TRACT 3C, W.W. HALL SURVEY ABSTRACT NO. 695, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "TZD" TRANSITION ZONING
DISTRICT TO "TZD" TRANSITION ZONING DISTRICT, AS DEPICTED ON THE
APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN
THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC
INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.)
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 6, 2026
Page 5 of ' 6
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:00:02 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's Office.
MINUTES APPROVED ON THIS, THE 20TH OF JANUARY 2026.
Shawn McCaskill
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY 6, 2026
Page 6 of 6