2025-12-08 SYAC PacketSouthlake Youth Action Commission
December 08, 2025
MEMORANDUM
December 02, 2025
TO: Southlake Youth Action Commission
FROM: Vicky Schiber, Community Relations Manager
SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission
meeting on Monday, December 08, 2025, at 4:15 pm
The meeting will be held on Monday, December 08, 2025, at Champions Club –
Hall of Fame Rooms. If you are not able to attend this meeting, please notify staff at
817.748.8186 or vschiber@ci.southlake.tx.us.
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approve the minutes from the November 10, 2025, Southlake Youth
Action Commission meeting - Please make any corrections to the minutes
part of the motion for consideration.
3. Agenda Item No. 3. Discussion
A. 2026 Tree Planting Initiative - The purpose of this item is for Community
Relations Manager Vicky Schiber to provide an overview of the tree
planting initiative occurring in 2026 and to receive feedback from the
Southlake Youth Action Commission Board Members. No packet item.
B. YAC Registration Update- The purpose of this item is for Community
Relations Manager Vicky Schiber to lead a discussion regarding the YAC
Summit and to discuss required information on YAC registration. No
packet item.
4. Agenda Item No. 4. Adjournment
For your Information- Attendance Report- A copy of the Southlake Youth Action
Commission attendance report is included in your packet.
We appreciate your commitment and service to the City.
Southlake Youth Action Commission
December 08, 2025
Liaison Contact Information:
Vicky Schiber
Community Relations Manager
STAFF CONTACT INFORMATION:
Telephone- (817) 748-8963
Facsimile- (817) 748-8027
285 Shady Oaks Drive, Southlake, Texas 76092
Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us
Taygan McBurney, Administrative Assistant, tmcburney@ci.southlake.tx.us
City of Southlake Values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, DECEMBER 08, 2025
LOCATION: Champions Club ± Hall of Fame Rooms
285 Shady Oaks Drive
Southlake, TX 76092
TIME: 4:15 P.M.
AGENDA:
1. Call to Order
2. Consent
A. Approve the minutes from the November 10, 2025, Southlake Youth Action
Commission Meeting
3. Discussion
A. 2026 Tree Planting Initiative
B. YAC Registration Update
4. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Tuesday, December 02, 2025, by 5:00 P.M. pursuant to
Chapter 551 of the Texas Government Code.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodations
will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY,
NOVEMBER 10, 2025
LOCATION: Town Hall – City Council Chambers
1400 Main Street
Southlake, Texas 76092
TIME: 4:15 P.M.
BOARD MEMBERS PRESENT: Maya Perera, Tyler Koo, William Zhang, Carlos
Galindo, Aryaman Srivastava, and Vyas Vishnukumar
BOARD MEMBERS ABSENT: Ariana Lerin
ALTERNATES PRESENT: Hasan Rauf, Poorvaja Alla, Austin Wu, Amber Lin,
Adhyan Kalva, Alixandia Ciccone, Mihika Chowdry, Misha Rizvi, Nicholas Cornell,
Niah Krishnan
ALTERNATES ABSENT: Saarim Siddiqi, Samara Islam, Anushka Velala, Jonathan
Song, Daniel Lerin
CITY STAFF PRESENT: Community Relations Manager Vicky Schiber and
Administrative Assistant Taygan McBurney
AGENDA:
1.Call to Order – The meeting was called to order at 4:17 P.M. by Community
Relations Manager Vicky Schiber
2. Consent
A.Approve the minutes from the Southlake Youth Action Commission
meeting held on October 13, 2025
Vicky Schiber presented item 2A for SYAC consideration and was
available to answer questions.
APPROVED
A motion was made to approve the minutes from the Southlake Youth
Action Commission meeting held on October 13, 2025.
Motion: Perera
Second: Koo
Ayes: Perera, Koo, Srivastava, Vishnukumar, Alternates Rizvi, Lin,
and Alla
Item 2B
Southlake Youth Action Commission
Meeting Date – November 10, 2025
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Nays: NA
Abstain: NA
Vote: 7-0
Motion passed.
B.Approve the minutes from the Southlake Youth Action Commission
Board Retreat held on October 13, 2025
Vicky Schiber presented item 2B for SYAC consideration and was
available to answer questions.
APPROVED
A motion was made to approve the minutes from the Southlake Youth
Action Commission Board Retreat held on October 13, 2025.
Motion: Perera
Second: Koo
Ayes: Perera, Koo, Srivastava, Vishnukumar, Alternates Rizvi, Lin,
and Alla
Nays: NA
Abstain: NA
Vote: 7-0
Motion passed.
3. Consider
B.Election of the SYAC Chair, Vice Chair, and Secretary
Maya Perera presented the Election of the Chair, Vice-Chair, and
Secretary. The Commission nominated Maya Perera as Chair, Vyas
Vishnukumar as Vice-Chair, and William Zhang as Secretary.
APPROVED
A motion was made to approve the nomination of Chair, Vice-Chair, and
Secretary.
Motion: Koo
Second: Vishnukumar
Ayes: Perera, Koo, Zhang, Galindo, Aryaman, Vishnukumar, and
Alternate Rizvi
Nays: NA
Abstain: NA
Vote: 7-0
Motion passed.
Southlake Youth Action Commission
Meeting Date – November 10, 2025
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. Discussion
A. Preparing to Host Elections with the City Secretary’s Office-
Community Relations Manager Vicky Schiber presented Item 4A and
introduced City Secretary Amy Shelley. Amy spoke to the Southlake
Youth Action Commission about how the City Secretary’s Office
prepares for elections. She explained what municipal elections are and
highlighted the key differences between them and other types of
elections.
Direction to Staff – NA
B. Adopt-a-Street Date Selection-
Community Relations Manager, Vicky Schiber, presented Item 4B to
the Southlake Youth Action Commission and reminded the members of
their clean-up date on November 17, 2025.
Direction to Staff – NA
C. Home for the Holidays Discussion-
Community Relations Manager, Vicky Schiber, presented Item 4C and
gave an overview of what Home for the Holidays is, along with what a
potential booth could be for the SYAC board members. SYAC
members volunteered to work a booth at the event.
Direction to Staff – NA
D. YAC Summit Update-
Community Relations Manager, Vicky Schiber, presented Item 4D and
asked the SYAC members who would be interested in attending the
YAC Conference. Maya Perera explained what YAC is and how
beneficial it is for the members of SYAC to attend.
Direction to Staff – NA
5. Adjournment – Board Member Maya Perera adjourned the meeting at 4:57
P.M.
Southlake Youth Action Commission
Meeting Date – November 10, 2025
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SYAC Representative
___________________________
Staff Liaison
2025-2026 SYAC Attendance Report
First Name Last Name 10/13/2025 11/10/2025 12/8/2025 1/12/2026 2/9/2026 3/9/2026 4/13/2026 5/11/2026 Total Hours Intern Day
Maya Perera P P 1.2
Tyler Koo P P 1.2
William Zhang P P 1.2
Carlos Galindo P P 1.2
Aryaman Srivastava P P 1.2
Vyas Vishnukumar P P 1.2
Ariana Lerin P A 0.5
Saarim Siddiqi P A 0.5
Hasan Rauf P P 1.2
Poorvaja Alla P P 1.2
Samara Islam P A 0.5
Austin Wu P P 1.2
Anushka Velala A A 0
Amber Lin A P 0.7
Adhyan Kalva P P 1.2
Alixandia Ciccone P P 1.2
Jonathan Song A A 0.00
Mihika Chowdry P P 1.20
Daniel Lerin P A 0.50
Misha Rizvi P P 1.20
Nicholas Cornell E P 1.20
Niah Krishnan P P 0.5
Attendance Rate 86%72%
Total Hours 0.5 0.7
Attendance Symbols