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2025-11-10 SYAC PacketSouthlake Youth Action Commission November 10, 2025 MEMORANDUM November 04, 2025 TO: Southlake Youth Action Commission FROM: Vicky Schiber, Community Relations Manager SUBJECT: Agenda Item Comments for the Southlake Youth Action Commission meeting on Monday, November 10, 2025, at 4:15 pm The meeting will be held on Monday, November 10, 2025, at City Hall – Council Chambers. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez@ci.southlake.tx.us. Regular Agenda: 1.Agenda Item No. 1. Call To Order 2.Agenda Item No. 2. Consent A.Approve the minutes from the October 13, 2025, Southlake Youth Action Commission meeting - Please make any corrections to the minutes part of the motion for consideration. B.Approve the minutes from the October 13, 2025, Southlake Youth Action Commission Board Retreat- Please make any corrections to the minutes part of the motion for consideration. 3.Agenda Item No. 3. Consider A.Election of the SYAC Chair, Vice-Chair, and Secretary- The purpose of this item is to elect from the board a Chair, Vice-Chair, and a Secretary to each serve a one-year term. A memo is included in your packet. 4.Agenda Item No. 4. Discussion A.Preparing to Host Elections with the City Secretary’s Office - The purpose of this item is to learn how the City Secretary’s Office prepares to host elections. No packet item. B.Adopt-a-Street Date Selection- This item allows the Southlake Youth Action Commission to discuss their November 17, 2025, Adopt-a-Street Southlake Youth Action Commission November 10, 2025 clean-up date. The board will also discuss future clean-up dates for their adopted street, Shady Oaks Drive. No packet document. C.Home for the Holidays Discussion- This item allows for a discussion of the upcoming Home for the Holidays and if the Board would like to oversee a booth. No packet document. D.YAC Summit Update- This item allows for Community Relations Manager Vicky Schiber to give the Southlake Youth Action Commission an update regarding the YAC Summit. No packet Document. 5.Agenda Item No. 5. Adjournment For your Information- Attendance Report- A copy of the Southlake Youth Action Commission attendance report is included in your packet. We appreciate your commitment and service to the City. Liaison Contact Information: Vicky Schiber Community Relations Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us Taygan McBurney, Administrative Assistant, tmcburney@ci.southlake.tx.us City of Southlake Values: Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork SOUTHLAKE YOUTH ACTION COMMISSION MEETING: MONDAY, NOVEMBER 10, 2025 LOCATION: City Hall Council Chambers 1400 Main Street Southlake, TX 76092 TIME: 4:15 P.M. AGENDA: 1.Call to Order 2.Consent A.Approve the minutes from the October 13, 2025, Southlake Youth Action Commission Meeting B.Approve the minutes from the October 13, 2025, Southlake Youth Action Commission Board Retreat 3.Consider A.Election of the Southlake Youth Action Commission Chair, Vice-Chair, and Secretary 4.Discussion A.3UHSDULQJWR+RVW (OHFWLRQVZLWKWKH&LW\6HFUHWDU\¶V 2IILFH B.Adopt-a-Street Date Selection C.Home for the Holidays Update D.YAC Summit Update 5.Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, November 04, 2025, by 5:00 P.M. pursuant to Chapter 551 of the Texas Government Code. Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, OCTOBER 13, 2025 LOCATION: Legends Hall – Legacy Meeting Rooms 285 Shady Oak Dr. Southlake, Texas 76092 TIME: 4:15 P.M. BOARD MEMBERS PRESENT: Maya Perera, Tyler Koo, William Zhang, Carlos Galindo, Aryaman Srivastava, Vyas Vishnukumar, and Ariana Lerin BOARD MEMBERS ABSENT: N/A ALTERNATES PRESENT: Saarim Siddiqi, Hasan Rauf, Poorvaja Alla, Samara Islam, Austin Wu, Adhyan Kalva, Alixandia Ciccone, Mihika Chowdry, Daniel Lerin, Misha Rizvi, and Niah Krishnan ALTERNATES ABSENT: Anushka Velala, Amber Lin, Jonathan Song, and Nicholas Cornell CITY STAFF PRESENT: Business Manager Milenka Lopez and Administrative Assistant Taygan McBurney AGENDA: 1.Call to Order – The meeting was called to order at 4:17 P.M. by Board Member Maya Perera. 2. Consent A.Approve the minutes from the Southlake Youth Action Commission meeting held May 12, 2025 Maya Perera presented item 2A for SYAC consideration, and Business Manager Milenka Lopez was available to answer questions. APPROVED A motion was made to approve the minutes from the Southlake Youth Action Commission meeting held on May 12, 2025. Motion: Perera Second: Zhang Ayes: Perera, Koo, Zhang, Galindo, Srivastava, Vishnukumar, Lerin Nays: NA Item 2A Southlake Youth Action Commission Meeting Date – October 13, 2025 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Abstain: NA Vote: 7-0 Motion passed. 3.Discussion A.Introductions- Business Manager, Milenka Lopez, presented Item 3A to the Southlake Youth Action Commission, and each board member and alternate introduced themselves. Direction to Staff – NA B.Ice Breaker Activity- Administrative Assistant, Taygan McBurney, presented Item 3B to the Southlake Youth Action Commission, and the members participated in the Ice Breaker Activity. Direction to Staff – NA C.Calendar Review- Business Manager, Milenka Lopez, presented Item 3C and went over the FY 2025-2026 Calendar Year. She was available to answer questions. SYAC Board Members led discussions over yearly expectations. Direction to Staff – NA D.Bylaw Review and Expectations- Business Manager, Milenka Lopez, presented Item 3D and reviewed the SYAC Bylaws, and was available to answer questions. Direction to Staff – NA 4. Adjournment – Board Member Maya Perera adjourned the meeting at 4:41 P.M. Southlake Youth Action Commission Meeting Date – October 13, 2025 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SYAC Representative ___________________________ Staff Liaison City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE YOUTH ACTION COMMISSION MEETING MINUTES: MONDAY, OCTOBER 13, 2025 LOCATION: The Marq Southlake – Legends Hall Board Room 600 State Street Southlake, Texas 76092 TIME: 2:00 P.M. BOARD MEMBERS PRESENT: Maya Perera, Tyler Koo, William Zhang, Carlos Galindo, Aryaman Srivastava, Vyas Vishnukumar, Ariana Lerin BOARD MEMBERS ABSENT: N/A CITY STAFF PRESENT: Business Manager Milenka Lopez, Administrative Assistant Taygan McBurney, and Director of Community Services David Miller AGENDA: 1.Call to Order – The meeting was called to order at 2:00 P.M. by Milenka Lopez. 2.Discussion A.Introductions- Business Manager Milenka Lopez led a discussion with the SYAC Board Members to introduce themselves. Direction to Staff – NA B.Calendar Review Business Manager Milenka Lopez led a discussion on the upcoming events and asked the Southlake Youth Action Commission for their ideas on what they would like to see for the forthcoming year. Direction to Staff - None C.Team Building Activity Administrative Assistant Taygan McBurney led the discussion on the Team Building Activity. Direction to Staff- None Item 2B Southlake Youth Action Commission Meeting Date –October 13, 2025 – Board Retreat Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork D.2025-2026 SYAC Mission Workshop- Business Manager Milenka Lopez led a workshop that went over creating a Mission, Theme, and Goals for the upcoming Southlake Youth Action Commission year. The SYAC board members present created the Mission, Vision, and Goals for the upcoming SYAC years. Direction to Staff- None E. T-shirt Design Business Manager Milenka Lopez led a discussion with the Southlake Youth Action Commission Board members to come up with a design for the annual t-shirt. Direction to Staff- None F.2025-2026 Strategic Priorities Workshop Director of Community Services David Miller led the SYAC 2025-2026 Strategic Priorities Workshop and was available to answer questions. Direction to Staff- None G.Closing Remarks Business Manager Milenka Lopez asked if there were any closing remarks. Direction to Staff- None 3. Adjournment – Milenka Lopez adjourned the meeting at 3:15 P.M. SYAC Representative ______________________________ Staff Liaison 2025-2026 SYAC Attendance Report First Name Last Name 10/13/2025 11/10/2025 12/8/2025 1/12/2026 2/9/2026 3/9/2026 4/13/2026 5/11/2026 Total Hours Intern Day Maya Perera P 0.5 Tyler Koo P 0.5 William Zhang P 0.5 Carlos Galindo P 0.5 Aryaman Srivastava P 0.5 Vyas Vishnukumar P 0.5 Ariana Lerin P 0.5 Saarim Siddiqi P 0.5 Hasan Rauf P 0.5 Poorvaja Alla P 0.5 Samara Islam P 0.5 Austin Woo P 0.5 Anushka Velala A 0 Amber Lin A 0 Adhyan Kalva P 0.5 Alixandia Ciccone P 0.5 Jonathan Song A 0.00 Mihika Chowdry P 0.50 Daniel Lerin P 0.50 Misha Rizvi P 0.50 Nicholas Cornell E 0.00 Niah Krishnan P 0.5 Attendance Rate 86% Total Hours 0.5 Attendance Symbols City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M November 04, 2025 TO: Southlake Youth Action Commission FROM: Vicky Schiber, Community Relations Manager SUBJECT: Election of Southlake Youth Action Commission Chair, Vice Chair, and Secretary Action Requested: Election of Southlake Youth Action Commission Chair, Vice Chair, and Secretary. Background Information: The Southlake City Code and the Southlake Youth Action Commission Bylaws address the process for selection of the Chair, Vice Chair, and Secretary for the Southlake Youth Action Commission. Annually, during the second meeting of the academic school year, the Board shall select a Chair, Vice Chair, and Secretary to serve one year until the next annual election. Any sitting member of the Board may be considered for the available officer positions. The current Board members are: Maya Perera Tyler Koo William Zhang Carlos Galindo Aryaman Srivastava Vyas Vishnukumar Ariana Lerin A summary of each officer’s duties is listed below for your consideration. Chair •Preside at all meetings of the commission and perform all duties incident to the office of the chair Vice-Chair Item 4A Southlake Youth Action Commission Meeting Date – November 10, 2025 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork •Perform the duties of the Chair in the absence of the Chair or in the event of his/her inability or refusal to act, and when so acting shall have all the powers of and be subject to all the restrictions upon the Chair •In general, shall perform all duties incident to the office as prescribed by the Chair Secretary •Take notes during meetings and ensure Minutes are filed with the City Secretary (Handled by Department Secretary) •In general, shall perform all duties assigned by the Chair or the Council •In the absence of the Chair and Vice Chair, or their inability or refusal to act, shall perform the duties of Chair Financial Considerations: Officers who are members of the Commission shall not receive any salary or consideration for their services. Strategic Link: N/A Citizen Input/ Board Review: Southlake Youth Action Commission consideration of SYAC Chair, Vice Chair, and Secretary, November 10, 2025. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: N/A Staff Recommendation: Election of Chair, Vice-Chair, and Secretary.