Item 4ACITY OF
SOUTHLAK.E
TEXAS
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES DECEMBER 2, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, and Austin
Reynolds.
CITY COUNCIL ABSENT: Councilmembers Frances Scharli and Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James Brandon,
Assistant City Manager/Senior Director of Human Resources Stacey Black, Director of
Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Economic
Development and Tourism Daniel Cortez, Police Chief Ashley Casey, Fire Chief Shannon
Langford, Director of Community Services David Miller, Director of Planning and
Development Services Dennis Killough, Interim Director of Public Works Lauren LaNeave,
City Attorney Cara White, and City Secretary Amy Shelley.
WORKSESSION:
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance to
the United States and Texas Flags.
3. HONORS & RECOGNITION: PROCLAMATION FOR THE SALVATION ARMY RED
KETTLE KICKOFF
The Salvation Army representatives were not able to be present for the acceptance of the
proclamation.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
Page I of 9
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:39pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.087, deliberation regarding economic
development negotiations. The City Council adjourned for Executive Session at 5:39pm.
Executive Session began at 5:46pm and concluded at 6:20pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 6:37pm.
3. REPORTS:
Ji I_\Yo]:4" N 4 *9131
3B. CITY MANAGER'S REPORT
3131. WORKFORCE ENGAGEMENT SURVEY HIGHLIGHTS
Assistant City Manager Stacey Black provided highlights regarding the workforce
engagement survey.
CONSENT AGENDA: All items listed below are considered to be routine by the City Council
and will be enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE NOVEMBER 18, 2025, REGULAR CITY
COUNCIL MEETING.
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER CHUCK TAGGART FROM THE
DECEMBER 2, 2025, REGULAR CITY COUNCIL MEETING.
4C. EXCUSE THE ABSENCE OF MAYOR PRO TEM RANDY WILLIAMSON FROM THE
JANUARY 6, 2026, REGULAR CITY COUNCIL MEETING.
4D. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH BARTLETT &
WEST, INC., TO PROVIDE ENGINEERING DESIGN, INSPECTION, AND
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
Page 2 of 9
CONSTRUCTION PHASE SERVICES FOR THE REPAINTING OF THE DOVE
ELEVATED STORAGE TANK IN AN AMOUNT NOT TO EXCEED $390,000.
4E. APPROVE RESOLUTION NO. 25-044, ADVANCED FUNDING AGREEMENT WITH
THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) FOR PHASE 3 OF
GREEN RIBBON FUNDED IMPROVEMENTS AT THE INTERSECTION OF STATE
HIGHWAY 114 AND NORTH WHITE CHAPEL BLVD, IN AN AMOUNT NOT TO
EXCEED $527,430.
4F. APPROVAL TO AUTHORIZE EXPENDITURES FOR THE ANNUAL NORTHEAST
TARRANT COUNTY RADIO CONSORTIUM (NETCO) RADIO TOWER
MAINTENANCE TO THE CITY OF COLLEYVILLE IN AN AMOUNT NOT TO
EXCEED $160,000.
4G. APPROVAL OF A VARIANCE TO THE SUBDIVISION ORDINANCE NO. 483, AS
AMENDED, SECTION 4.01.1, "EXPIRATION OF PLATS" AND A PLAT EXTENSION
FOR CASES ZA20-0005 AND ZA20-0007, PRELIMINARY PLAT AND FINAL PLAT
FOR STANFIELD ADDITION (AKA WHEELHOUSE ADDITION) ON PROPERTY
DESCRIBED AS TRACTS 6C, 6C01A, 6CO2, 6CO3, AND 6C04, JESSE G. ALLEN
SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOCATED AT 880 - 950 DAVIS BLVD. (F.M. 1938), SOUTHLAKE,
TEXAS. CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #11.
4H. APPROVE ZA25-0070, PLAT REVISION FOR THE OAKS, FOR PROPERTY
DESCRIBED AS TRACT 2F, F. THROOP SURVEY ABSTRACT NO. 1511 AND
LOTS 1 AND 3, BLOCK 1, THE HILL ADDITION, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 2140 AND 2160 E. HIGHLAND STREET AND
1440 N. KIMBALL AVENUE. CURRENT ZONING: "SF-1A" SINGLE FAMILY
RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #4.
41. APPROVE ZA25-0071, PLAT SHOWING FOR LOTS 50 AND 51, J. J. FRESHOUR
NO. 521 ADDITION, FOR PROPERTY DESCRIBED AS TRACT 8A02C, J. J.
FRESHOUR SURVEY ABSTRACT NO. 521 AND LOCATED AT 2530 JOHNSON
ROAD. CURRENT ZONING: "RPUD" RESIDENTIAL PLANNED UNIT
DEVELOPMENT. SPIN NEIGHBORHOOD #11.
4J. EXCUSE THE ABSENCES OF PLANNING AND ZONING COMMISSION
MEMBERS DANIEL KUBIAK AND MICHAEL SPRINGER FROM THE NOVEMBER
20, 2025, REGULAR PLANNING AND ZONING COMMISSION MEETING.
4K. TABLE: ORDINANCE NO. 480-564F, ZA24-0042, 2ND READING, ZONING
CHANGE AND DEVELOPMENT PLAN FOR CARILLON PARC PLAZA DISTRICT,
ON PROPERTY DESCRIBED AS TRACTS 3A4, 3A4A, 3A5, 3A, 3A3, 3A1 B, AND
A PORTION OF TRACTS 1 E, 1 D, AND 3A1, LARKIN H. CHIVERS SURVEY,
ABSTRACT NO. 300, AND GENERALLY LOCATED AT THE NORTHEAST
CORNER OF E. S.H. 114 AND N. WHITE CHAPEL BLVD., WEST OF RIVERA DR.,
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
Page 3 of 9
AND APPROXIMATELY 600 FT. SOUTH OF E. KIRKWOOD BLVD., CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS. CURRENT ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. REQUESTED ZONING: "ECZ"
EMPLOYMENT CENTER ZONING DISTRICT. SPIN NEIGHBORHOOD #3. (THIS
ITEM IS ADMINISTRATIVELY TABLED UNTIL THE JANUARY 20, 2026, CITY
COUNCIL MEETING, AND THE PUBLIC HEARING WILL BE HELD AT THAT
TIME.)
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the Consent
Agenda.
Motion was made to approve Consent Items 4A-4K, as written, including moving Items 8A
and 9B from the Regular Agenda, noting the following:
- Item 8A - Resolution No. 25-049, nominating candidate(s) to the Tarrant Appraisal
District Board of Directors to fill a vacancy with a term expiration of December 31,
2027 — nominating Mr. Keziah Farrar.
- Item 9B - SV25-0012, Sign Variance for Craftway Kitchen, located at 2820 E.
Southlake Boulevard, subject to the Staff Report dated November 24, 2025, and
approving the attached building sign on the front patio, located on the south elevation
facing East Southlake Boulevard.
Motion:
Talley
Second:
Wiliamson
Ayes:
Talley, Robbins, McCaskill, Reynolds, Williamson
Nays:
None
Absent:
Scharli, Taggart
Approved:
5-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:52pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:52pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA25-0069, SITE PLAN FOR WHITE'S CHAPEL METHODIST CHURCH, ON
PROPERTY DESCRIBED AS LOT 1R, BLOCK 1, WHITE CHAPEL METHODIST
CHURCH ADDITION AND LOCATED AT 185 S. WHITE CHAPEL BOULEVARD.
CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN
NEIGHBORHOOD #9. PUBLIC HEARING
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
Page 4 of 9
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 6:50pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at 6:50pm.
Mayor McCaskill noted there were 60 public hearing notifications were sent to property
owners within 300 feet of the subject property, and no responses were received.
Motion was made to approve Item 6A, ZA25-0069, Site Plan for White's Chapel Methodist
Church, on property described as Lot 1 R, Block 1, White Chapel Methodist Church Addition
and located at 185 S. White Chapel Boulevard, subject to the Staff Report dated November
24, 2025, and Site Plan Review Summary No. 1, dated November 24, 2025, and noting the
following:
- Approving the site plan to construct an approximately 9,942 sq. ft., two-story building,
as presented.
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Reynolds, Williamson
Nays:
None
Absent:
Scharli, Taggart
Approved:
5-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-810A, ZA25-0068, 1ST READING, ZONING CHANGE AND
SITE PLAN FOR THE OVERLOOK OF THE WILLOW TREE GARDENS
DEVELOPMENT, ON PROPERTY DESCRIBED AS A PORTION OF TRACT 3C,
W.W HALL SURVEY ABSTRACT NO. 695 AND LOCATED AT 240 N. CARROLL
AVENUE. CURRENT ZONING: "TZD" TRANSITION ZONING DISTRICT.
PROPOSED ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN
NEIGHBORHOOD #7.
nppRnvpn
Director of Planning and Development Services Dennis Killough presented Item 7A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 7:16pm.
The following persons spoke in opposition to this request:
The Arnold Family, 325 Binkley Court
Dwayne Gee, 925 Southview Trl.
Mark Pearson, 470 Southview Trl.
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
Page 5 of 9
Kathleen Cipriano, 350 Binkley Ct.
The following person did not wish to speak, but wished to register their opposition:
Holly Nunes, 950 Oasis Ct.
There being no one else wishing to speak, Mayor McCaskill closed the public hearing at
7:31 pm.
Mayor McCaskill noted there were 16 public hearing notifications were sent to property
owners within 300 feet of the subiect DrODerty. as noted:
LAST NAME
FIRST
ADDRESS
RESPONSE TYPE
FAVOR
(F)
OPPOSED
(0)
Arnold
Austin, Trisha
& Avery
325 Binkley Ct.
Public Comment Form, email
O
Cipriano
Kathleen
350 Binkley Ct.
Public Comment Form, P&Z Input
Form
O
Pierson
Helen
470 Southview Trl.
Public Comment Form
O
Bryan
Amanda
970 Ownby Ln.
Public Comment Form
F
Adcock
Jessica
801 Cross Ln
P&Z Input Form
0
Loyd
John &
Courtney
1125 Ownby Ln
Email
0
Cole
Taylor
Email
0
Knowles
Dawn
100 Highland Oaks Ct.
Public Comment Form
F
Maykus
Eason
108 Murphy Dr.
Public Comment Form
F
Walter
Julie
612 Park Place Ct
Public Comment Form
F
Pulliam
April
600 N. Carroll Ave.
Public Comment Form
F
Greene
Carli
600 N. Carroll Ave.
Public Comment Form
F
Dowdy
Brittany
600 N. Carroll Ave.
Public Comment Form
F
Sheffield
Kim
600 N. Carroll Ave.
Public Comment Form
F
Tacker
Trevor
617 Logans Lane
Public Comment Form
F
Milner
Joey
651 E. Highland St.
Public Comment Form
F
Wilson
Michael
680 Carroll
Public Comment Form
F
Morgan
Shelly
680 Carroll
Public Comment Form
F
Scoggins
Aland &
Marian
680 Carroll
Public Comment Form
F
Bobb
Steve
680 Carroll
Public Comment Form
F
Brayn
Mark & Heidi
712 Sussex Ct
Public Comment Form
F
Heitz
Nick & Vicki
750 Wild Wood Ln.
Public Comment Form
F
Farrand
Jeff
800 Woodcrest Ct.
Public Comment Form
F
Marotta
Tony &Angela
901 Dowling Ct
Public Comment Form
F
Lesczynski
Joy
1017 Winfield Ct.
Public Comment Form
F
Young
Jon
1100 La Paloma Ct.
Public Comment Form
F
Austin
Mark
1200 Lorraine Ct.
Public Comment Form
F
McKee
Andrea
1213 Elkford Ln
Public Comment Form
F
Hubbard
Luke
1220 Costa AzuI Ct.
Public Comment Form
F
Kellogg
Beki
1235 Stanhope Ct.
Public Comment Form
F
Taylor
Roxann
1301 Regency Ct.
Public Comment Form
F
Quinn
William
1330 N. Carroll Ave.
Public Comment Form
F
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
Page 6 of 9
Prince
Jennifer
1404 Richmond Ct.
Public Comment Form
F
Ray
Chad
1455 Bent Creek
Public Comment Form
F
Gaudin
Bryan
1600 Shady Oaks Dr.
Public Comment Form
F
Stapleton
Darla
1804 Cheyenne Park Ln
Public Comment Form
F
Huffman
Elizabeth
1991 E. Highland St.
Public Comment Form
F
Nichols
Kami
2106 Stonehaven Dr.
Public Comment Form
F
Moore
Wynne
2601 N. Carroll Ave.
Public Comment Form
F
Schelling
Martin
2665 N. White Chapel
Blvd.
Public Comment Form
F
Gillean
Taylor
2925 Timothy Ln.
Public Comment Form
F
Comparin
Joe
3009 Lake Dr.
Public Comment Form
F
Zingg Ramirez
Jose
3300 Hiddenn Trail Ct.
Public Comment Form
F
Bowles
Sherri
3317 Jackson Ct.
Public Comment Form
F
Grandy
Morgan
3525 Burney Ln
Public Comment Form
F
Motion was made to approve Item 7A, Ordinance No. 480-810a, ZA25-0068, 1st Reading,
Zoning Change and Site Plan for The Overlook of the Willow Tree Gardens development, on
property described as a portion of Tract 3C, W.W Hall Survey Abstract No. 695 and located
at 240 N. Carroll Avenue, subject to the Staff Report dated November 24, 2025, and Site
Plan Review Summary No. 2, dated November 14, 2025, and noting the following:
- Approving the zoning change and site plan to permit the following:
o Drive-thru lane, limited to a bank, concurrent with this lease, for a bank
o A maximum building footprint of approximately 12,455 sq.ft. and floor area of
approximately 24,310 sq. ft.
o Uses limited to office and bank use
- NOT permitting:
o A bar/private club
o A three-story building
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Reynolds, Williamson
Nays:
None
Absent:
Scharli, Taggart
Approved:
5-0
8. RESOLUTIONS:
8A. RESOLUTION NO. 25-049, NOMINATING CANDIDATE(S) TO THE TARRANT
APPRAISAL DISTRICT BOARD OF DIRECTORS TO FILL A VACANCY WITH A
TERM EXPIRATION OF DECEMBER 31, 2027.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV25-0007, SIGN VARIANCES FOR BURGER KING, LOCATED AT 125 N.
KIMBALL AVENUE.
APPROVED
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
Page 7 of 9
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 8:02pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at 8:02pm.
Motion was made to approve Item 9A, SV25-0007, Sign Variances for Burger King, located
at 125 N. Kimball Avenue, subject to the Staff Report dated November 24, 2025, and noting
the following:
- Approving Option 1, freestanding digital order sign with a canopy and speaker and a
new masonry framing around the existing digital menu board, noting that the variance
approval is required for the freestanding order sign which is not a permitted sign. No
variance approval is required for the menu board.
- Requiring that the color and texture of the masonry to match the larger building.
Motion:
Williamson
Second:
Talley
Ayes:
Talley, Robbins, McCaskill, Reynolds, Williamson
Nays:
None
Absent:
Scharli, Taggart
Approved:
5-0
9B. SV25-0012, SIGN VARIANCE FOR CRAFTWAY KITCHEN, LOCATED AT 2820 E.
SOUTHLAKE BOULEVARD.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8.05 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's Office.
MINUTES APPROVED ON THIS, THE 2ND OF DECEMBER 2025.
ATTEST:
Shawn McCaskill
Mayor
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
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Amy Shelley, TRMC
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 2, 2025
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