2026-01-06 Regular CC MeetingCity of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
REGULAR CITY COUNCIL MEETING AGENDA JANUARY 6, 2026
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORKSESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Honors & Recognition: Proclamation honoring the Southlake Carroll Dragon Football
4. Honors & Recognition: Proclamation honoring Saanvi Gullapalli ¶V HGXFDWLRQDl
contributions
5. Capital Improvements Program Framework
6. Discuss all items on tonight's agenda. No action will be taken and each item will be
considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076,
551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Regular Session or at any time during the
meeting that a need arises for the City Council to seek advice from the
city attorney as to the posted subject matter of this City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
2. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program ± Project No. 2017-03
City of Southlake
City Council meeting agenda
January 6, 2026
Page 2 of 6
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor¶V5HSRUW
B. &LW\0DQDJHU¶V5HSRUW
1. Southlake Open Rewards Program
CONSENT AGENDA: All items listed below are considered to be routine by the City Council
and will be enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the December 2, 2025, Regular City Council meeting.
B. Excuse the absence of Councilmember Frances Scharli from the December 2,
2025, Regular City Council meeting.
C. Approve the Vendor/Member Agreement with Stovall Corporation for the
Construction of Fueling Systems and Equipment for the Municipal Service
Center and Public Safety Training Tower project, in an amount not to exceed
$1,015,000.
D. Approve Ordinance No. 1298, 1st Reading, adopting an ordinance to establish
parking restrictions on Bordeaux Drive between South Carroll Avenue and
Lorraine Drive and on Ascot Drive between North White Chapel Drive and
Saratoga Drive.
E. Approval of a contract with Artist Eric Dowdle, dba Dowdle Studios, in an
amount not to exceed $125,000 for Art to be installed in the City of Southlake
for its 70th Anniversary.
F. Approval of a contract with Artist Brandon Taylor, dba 23 Design Co., in an
amount not to exceed $200,000 for art to be installed at the Municipal Service
Center.
G. Approval of a Facilities Utilization Agreement with Dragon Youth Football.
H. Approval of a Facilities Utilization Agreement with Grapevine Southlake Soccer
Association.
City of Southlake
City Council meeting agenda
January 6, 2026
Page 3 of 6
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
I. Approval of a Facilities Utilization Agreement with Southlake Carroll Lacrosse
Association.
J. Approval of a Facilities Utilization Agreement with Lady Dragon Lacrosse
Association.
K. Approval of a Facilities Utilization Agreement with Dragon Youth Baseball
Association.
L. Approval of a Facilities Utilization Agreement with Southlake Girls Softball
Association.
M. Approval of a Facilities Utilization Agreement with Miracle League of Southlake.
N. Award a bid with Central North Construction, LLC., for Phase 2 of the Green
Ribbon Improvements Project along State Highway 114 and Dove Road in an
amount not to exceed $370,000.
O. Approve Ordinance No. 1228E, 1st Reading, amending Chapter 2, Article 5, of
the Southlake City Code to conform to state law changes impacting the Capital
Improvements Advisory Committee.
P. Approval of the Metroport Teen Court Interlocal Agreement.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public¶s
opportunity to address the City Council about non-agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during Public
Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-810a, ZA25-0068, 2nd Reading, Zoning Change and Site
Plan for The Overlook of the Willow Tree Gardens development, on property
described as a portion of Tract 3C, W.W Hall Survey Abstract No. 695 and
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DLVWULFW 3URSRVHG =RQLQJ ³7='´ 7UDQVLWLRQ =RQLQJ 'LVWULFW 63,1
Neighborhood #7. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
City of Southlake
City Council meeting agenda
January 6, 2026
Page 4 of 6
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Wednesday, December 31, 2025, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
_________________________
Amy Shelley, TRMC
City Secretary
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Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you.
City of Southlake
City Council meeting agenda
January 6, 2026
Page 5 of 6
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
BUDGET STATEMENT
Pursuant to Section 551.043, Government Code and the amended Truth -in-Taxation
provisions under H.B. 1522, the following taxpayer impact statement must be included with
the City Council meeting notice at which the City Council will discuss or adopt a budge t for
the City of Southlake: For an average -YDOXHG KRPHVWHDG SURSHUW\ WKH &LW\¶V
portion of the property tax bill in dollars for the current fiscal year (FY2025) is $2,793, the
&LW\¶VSRUWLRQ RIWKH SURSHUW\WD[ELOOIRUWKH XSFRPLQJ ILVFDO\H ar (FY2026) for the same
SURSHUW\LIWKH SURSRVHG EXGJHWLVDGRSWHG LVHVWLPDWHG WR EH DQG WKH &LW\¶VSRUWLRQ
of the property tax bill in dollars for the upcoming fiscal year (FY2026) for the same property
if a budget funded at the no -new-revenue rate under Chapter 26, Tax Code, is adopted is
estimated to be $2,510.
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under the
Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts
with Chapter 551. This includes the following pending and/or contemplated litigation subjects:
1. Nellie Hall v. The Marq Southlake and City of Southlake ; Cause No. 096-358874-24
2. City of Southlake v. Haydon Building Corp., Striland Construction, LP, Humphrey &
Associates, Inc.; Cause No. 352359242
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council may
conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation
to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may deliberate
the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of
public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge
and city boards and commission members. A complete list of the city boards and
FRPPLVVLRQVLVRQILOHLQWKH&LW\6HFUHWDU\¶V2IILFH
Section 551.076: Deliberation regarding security devices. The City Council may deliberate
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or, (2) a security audit.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
City of Southlake
City Council meeting agenda
January 6, 2026
Page 6 of 6
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City Council
may discuss or deliberate regarding security assessments or deployments relating to
information resources technology; network security information as described by Section
2059.055(b); the deployment, or specific occasions for implementation, of security personnel,
critical infrastructure, or security devices; or results of security audits.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1) for
purposes of preventing, investigating, or responding to an act of terrorism or related criminal
activity and involving emergency response providers, their staffing, contact information and
tactical plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon,
the location of a material that may be used in a chemical, biological or radio active weapon,
or unpublished information pertaining to vaccines or devices to detect biological agents or
toxins; 4) that relates to details of the encryption codes or security keys for a public
communication system; 5) that relates to a terrorism-related report to an agency of the United
States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure
to an act of terrorism; 7) that relates to information regarding security measures or security
systems intended to protect public and private property from an act of terrorism. The Texas
Disaster Act specifically requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
CITY OF
SOUTHLAK.E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES JANUARY 6, 2026
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Deputy Mayor Pro Tern Kathy Talley,
and Councilmembers Randy Robbins, France Scharli, Austin Reynolds and Chuck Taggart.
CITY COUNCIL ABSENT: Mayor Pro Tern Randy Williamson
STAFF PRESENT: City Manager Alison Orlowski, Assistant City Manager/Senior Director of
Human Resources Stacey Black, Chief Financial Officer Sharen Jackson, Director of
Economic Development and Tourism Daniel Cortez, Police Chief Ashley Casey, Deputy Fire
Chief Jeremy Wilson, Director of Community Services David Miller, Director of Planning and
Development Services Dennis Killough, Interim Director of Public Works Lauren LaNeave,
City Attorney Cara White, and City Secretary Amy Shelley.
WORKSESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance to
the United States and Texas Flags.
3. HONORS & RECOGNITION: PROCLAMATION HONORING THE SOUTHLAKE
CARROLL DRAGON FOOTBALL
Mayor McCaskill honored and recognized the Southlake Carroll Dragon Football team with
a proclamation and certificates for the coaching staff.
4. HONORS & RECOGNITION: PROCLAMATION HONORING SAANVI
GULLAPALLI'S EDUCATIONAL CONTRIBUTIONS
Mayor McCaskill honored and recognized Saanvi Gullapalli's educational contributions with
a proclamation.
5. CAPITAL IMPROVEMENTS PROGRAM FRAMEWORK
REGULAR CITY COUNCIL MEETING MINUTES, JANUARY6, 2026
Page 1 of 6
City Manager Alison Ortowski and Chief Financial Officer Sharen Jackson presented an
overview of the Capital Improvements Program Framework.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:21 pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.087, deliberation regarding economic
development negotiations. The City Council adjourned for Executive Session at 6:21pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 6:45pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. SOUTHLAKE OPEN REWARDS PROGRAM
Economic Development & Tourism Manager Dylan Duque provided highlights regarding the
upcoming open rewards program.
CONSENT AGENDA: All items listed below are considered to be routine by the City Council
and will be enacted with one motion. There will be no separate discussion of items unless a
Councilmember or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE DECEMBER 2, 2025, REGULAR CITY COUNCIL
MEETING.
REGULAR CITF' COUNCIL A1EETING MINUTES, J4NU4R176, 2026
Page 2 of 6
4B. EXCUSE THE ABSENCE OF COUNCILMEMBER FRANCES SCHARLI FROM THE
DECEMBER 2, 2025, REGULAR CITY COUNCIL MEETING.
4C. APPROVE THE VENDORIMEMBER AGREEMENT WITH STOVALL
CORPORATION FOR THE CONSTRUCTION OF FUELING SYSTEMS AND
EQUIPMENT FOR THE MUNICIPAL SERVICE CENTER AND PUBLIC SAFETY
TRAINING TOWER PROJECT, IN AN AMOUNT NOT TO EXCEED $1,015,000.
4D. APPROVE ORDINANCE NO. 1298, 1ST READING, ADOPTING AN ORDINANCE
TO ESTABLISH PARKING RESTRICTIONS ON BORDEAUX DRIVE BETWEEN
SOUTH CARROLL AVENUE AND LORRAINE DRIVE AND ON ASCOT DRIVE
BETWEEN NORTH WHITE CHAPEL DRIVE AND SARATOGA DRIVE.
4E. APPROVAL OF A CONTRACT WITH ARTIST ERIC DOWDLE, DBA DOWDLE
STUDIOS, IN AN AMOUNT NOT TO EXCEED $125,000 FOR ART TO BE
INSTALLED IN THE CITY OF SOUTHLAKE FOR ITS 70TH ANNIVERSARY.
4F. APPROVAL OF A CONTRACT WITH ARTIST BRANDON TAYLOR, DBA 23
DESIGN CO., IN AN AMOUNT NOT TO EXCEED $200,000 FOR ART TO BE
INSTALLED AT THE MUNICIPAL SERVICE CENTER.
4G. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH FOOTBALL.
4H. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH GRAPEVINE
SOUTHLAKE SOCCER ASSOCIATION.
41. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
CARROLL LACROSSE ASSOCIATION.
4J. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH LADY DRAGON
LACROSSE ASSOCIATION.
4K. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH BASEBALL ASSOCIATION.
4L. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH SOUTHLAKE
GIRLS SOFTBALL ASSOCIATION.
4M. APPROVAL OF A FACILITIES UTILIZATION AGREEMENT WITH MIRACLE
LEAGUE OF SOUTHLAKE.
4N. AWARD A BID WITH CENTRAL NORTH CONSTRUCTION, LLC., FOR PHASE 2
OF THE GREEN RIBBON IMPROVEMENTS PROJECT ALONG STATE HIGHWAY
114 AND DOVE ROAD IN AN AMOUNT NOT TO EXCEED $370,000.
REGULAR CITY CO UNCIL MEETING MINUTES, J.4NU4RY 6, 2026
Page 3 o f '6
40. APPROVE ORDINANCE NO. 1228E, 1ST READING, AMENDING CHAPTER 2,
ARTICLE 5, OF THE SOUTHLAKE CITY CODE TO CONFORM TO STATE LAW
CHANGES IMPACTING THE CAPITAL IMPROVEMENTS ADVISORY
COMMITTEE.
4P. APPROVAL OF THE METROPORT TEEN COURT INTERLOCAL AGREEMENT.
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the Consent
Agenda.
Motion was made to approve Consent Items 4A-4P.
Motion:
Talley
Second:
Robbins
Ayes:
Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart
Nays:
None
Absent:
Williamson
Approved:
6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-810A, ZA25-0068, 2ND READING, ZONING CHANGE AND
SITE PLAN FOR THE OVERLOOK OF THE WILLOW TREE GARDENS
DEVELOPMENT, ON PROPERTY DESCRIBED AS A PORTION OF TRACT 3C,
W.W HALL SURVEY ABSTRACT NO. 695 AND LOCATED AT 240 N. CARROLL
AVENUE. CURRENT ZONING: "TZD" TRANSITION ZONING DISTRICT.
PROPOSED ZONING: "TZD" TRANSITION ZONING DISTRICT. SPIN
NEIGHBORHOOD #7. PUBLIC HEARING
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 6A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 6:51 pm.
REGULAR CITFCOUNCIL MEETING MINUTES. JANUARY6, 2026
Page 4 of '6
There being no one wishing to speak, Mayor McCaskill closed the public hearing at 6:51 pm.
Motion was made to approve Item 6A, Ordinance No. 480-810a, ZA25-0068, 2nd Reading,
Zoning Change and Site Plan for The Overlook of the Willow Tree Gardens development, on
property described as a portion of Tract 3C, W.W Hail Survey Abstract No. 695, located at
240 N. Carroll Avenue, subject to the Staff Report dated December 29, 2025, and Site Plan
Review Summary No. 3, dated December 29, 2025, and noting the following:
- Approving the zoning change and site plan to permit:
o Drive-thru lane for the bank, including the initial lease and any extensions of
the bank's use;
o And, a maximum 2-story building with a footprint area of approximately 12,455
sq.ft., and floor area of approximately 24,910 sq.ft.
Motion:
Talley
Second:
Robbins
Ayes:
Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart
Nays:
None
Absent:
Williamson
Approved:
6-0
ORDINANCE NO. 480-810A
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN
THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS A PORTION OF
TRACT 3C, W.W. HALL SURVEY ABSTRACT NO. 695, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "TZD" TRANSITION ZONING
DISTRICT TO "TZD" TRANSITION ZONING DISTRICT, AS DEPICTED ON THE
APPROVED DEVELOPMENT PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN
THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC
INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.)
REGULAR CITYCOUNCIL MEETING MINUTES, J.4NU-1RY"620?6
Page 5 of 6
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:00:02 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's Office.
MINUTES APPROVED ON THIS, THE 20TH OF JANUARY 2026.
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Shawn McCaskill
Mayor
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REGULAR CITYCOUNCIL MEETING MINUTES. J.4NUARY6, 2026
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