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1972-12-19 ~1$7 AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 19, 1972 1. ZA-72-12 - Public Hearing on P.U. zoning request of Love-Henry & Associates ("Trail Creek") 141- L17 2. Lone Star Gas Company re Rate Increase - Mr. Terry Irwin, Manager 3. Mr. James Tiller and Attorney re Building Permit for Work Purposes 4. City Matters: A. Revised Speed Zone Ordinance No. 163-A2. B. Resolution No. 72-23-Employees Rules & Regulations C. Approval of Bills 188 CITY OF SOUTHLAKE, TEXAS REGULAR MEETING OF THE CITY COUNCIL DECEMBER 19, 1972 The City Council of the City of Southlake met in regular session in the Council Chamber of City Hall in Southlake, Texas, on Tues- day, December 19, 1972, with the following members present: WAde Booker, Mayor Billy Joe Knox, Mayor Pro Tem W. 0. Nunn, Councilman J. A. Perez, Councilman Absent: R. D. Drummond, Councilman Frank Tetrault, Councilman Also present: W. D. Campbell, City Attorney I, Mayor Booker called the meeting to order at 7:30 p.m. The invo- cation was given by Councilman Nunn. I The minutes were approved as read. ZA-72-12: For the benefit of those in attendance at this public hearing, the Mayor read aloud the recommendation for approval of the PUD request of Love=Henry & Associates on 350 acres of land described by metes and bounds in said application and being called "Trail Creek Development". Mayor Booker then invited any- one present to speak for or against the request. Mr. Mike Wester of IBS Architects spoke on behalf of Love-Henry and presented, the project in detail. There being no comments either for or ' against it, Councilman Knox moved that Ordinance No. 161-4 be approved and adopted, changing the zoning on said tract of land from Ag District to PUD subject to the conditions incorporated in Exhibit which is incorporated in Ordinance No. 161-47 by reference and made a part thereof; seconded by Councilman Nunn. Motion carried unanimously. (Attached hereto and made a part hereof.) Lone Star Gas representative, Terry Irwin, addressed the Council concerning a rate increase of 25% for the City of Southlake. After many questions from the Council, the Mayor recommended that the Council be given additional time for further study and the matter was tabled to the January 16th meeting. Mr. James Tiller appeared before the Council requesting a building permit for construct a 30x50 metal building on his property cur- rently zoned Ag District. The building would be for the purpose of working on trucks owned by him in his bbsiness. It was the 189 opinion of the City Attorney that such a use would not be per- missible in Ag or Rbsidential Districts. Ordinance No. 163-A2, Revised Speed Zone Ordinance on F.M. 1709, necessitated by the city limit adjustment on Southlake's west side, was passed and approved on motion by Councilman Nunn; seconded by Councilman Perez. Motion carried unanimously. Councilman Knox moved that the bills now owing be approved for payment; seconded by Councilman Perez. Motion carried unanimously. Resolttion No. 72-23: calling for rules and regulations govern- ing City employees was passed and approved on motion by Councilman Perez; seconded by Councilman Nunn, subject to the revisions that have been made. (Attached hereto and made a part hereof.) Motion carried unanimously. Discussion followed regarding the spending of the Revenue Sharing Funds received by the City of Southlake in the amount of $2,969.00. No desision was reached. The Council then unanimously agreed to authorize the Police Chief to have the 172 Ford patrol car repaired at an approximate'-cost of $385 on motion by Councilman Knox; sec- onded by Councilman Nunn. Motion carried unanimously. (At this point Councilman Knox left the meeting-and a quorum was no longer present.) The Council instructed the City Secretary to get information on a proposed sales tax. There being no further business, the meeting adjourned. v a4t 2 Mayor ATTEST: 1 City Secretary Council Mtg. 12/19/72-Pg Y.! 190 NO. 161-47 AN ORDINANCE AMENDING ORDINANCE NO. 161 OF THE CITY OF SOUTHLAKE,TEXAS BY CHANGING ZONING CLASSIFICATION OF 362.21 ACRE TRACT OF LAND OUT OF THE JOHN CHILDRESS SURVEY, ABSTRACT NO. 253, THE A.A. FREEMAN SURVEY, ABSTRACT NO. 522, AND THE BENJAMIN J. FOSTER SURVEY, ABSTRACT NO. 519, ALL SITUATED IN .TARRANT COUNTY, TEXAS, AS MORE PARTICULARLY DESCRIBED IN EXHIBIT A ATTACHED HERETO AND MADE A PART HEREOF, FROM "A-G AGRICULTURAL DISTRICT" TO ZONING CLASSIFICATION "PUD PLANNED UNIT DEVELOPMENT DISTRICT:', PROVIDING FOR CHANGE IN OFFICIAL ZONING MAP, AND PROVIDING EFFECTIVE DATE OF AMENDMENT. WRkEAS, an application to change zoning has been filed and a public hearing conducted and all other prerequisites complied with 'g der applicable law concerning a requested change in zoning classification in connection with the property described on Exhibit :'A" attached hereto and made a part hereof; t NOW THEREFORE, Be it ordained by the City Council of the City,. of Southlake, Texas: k SECTION 1: The certain ordinance No. 161 passed by the City Council f' of.the City of Southlake, Texas January 7, 1969, and being the I "Comprehensive Zoning Ordinance" is hereby amended insofar as the property described on Exhibit "A" attached hereto and made a part j hereof is hereby changed from the zoning classification of " A-G AGRICULTURAL DISTRICT" to zoning classification "PUD PLANNED UNIT DEVELOPMENT DISTRICT" subject to compliance with all matters provided for and in the development plan and schedule attached hereto and made a part,hereof as Exhibit "B" and the site plan attached hereto and made a part hereof as Exhibit "C", such development plan and development schedule being contained in a 8-1/2 " x 11 " twelve page booklet entitled "TRAIL CREEK" prepared by I B S Architects for i. i, Love-Henry & Associates, Inc. and presented at the public hearing before the City Council of Southlake, Texas on December 19, 1972 and the site plan being a one page drawing measuring 2 ' x 3 If presented at the same December 19, 1972 public hearing and prepared by the same architects for the same Love-Henry & Associates,Inc. SECTION 2: The official zoning map created by said Ordinance No. 161 is hereby amended to include the zoning change made by this ordinance in connection with the property described on i Exhibit "A" attached hereto and made a part hereof. SECTION 3: The';,said ordinance No. 161, except as officially l amended by prior1,ordinance amendments and this ordinance No. 161-47, remains in effect in all other respects as originally passed. j This ordinance shall take effect upon its passage. I PASSED this 19th _ day of December, 1972. • I i. or ATTEST: Ci'ty Secretary APPROVED AS TO FORM: i i y - orney it ~i + + + i I~ _ I P. 0. BOX 15043 FART WORTH, TEXAS 76119 REGISTERED PUBLIC SURVEYORS. PHONE 293-5694 FIELD NOTES FOR A 362.21 ACRE TRACT OUT OF THE JOHN CHILDRESS SURVEY, ABSTRACT NO. 253, THE A. A. FREEMAN SURVEY. ABSTRACT NO. 522. AND THE BENJAMIN J. FOSTER SURVEY, ABSTRACT NO. 519, ALL SITUATED IN TARRANT COUNTY, TEXAS, AND BEING A PORTION OF THE TRACTS CONVEYED TO EDMUND K. MORGAN ETUX BY A DEED OF RECORD IN VOLUMB 2156, PAGE 158, AND THAT CERTAIN 20 ACRE.TRACT CONVEYED TO D. R. HRANITSKY i. BY A DEED OF RECORD IN VOLUME 4155, PAGE 360,. OF THE DIED RECORDS, TARRANT COUNT!!, G :'TEXAS, AM BEING MORE PARTICULARLY DESCRIBED BY METES AND BOUNDS AS FOLLOWS: BEGINNING at a point in the center of County Road No. 3088, said point being S. '0° - 04' W. 272.1 feet from the Northeast corner of the said Childreis Survey, same being the point of beginning of the tract j ` described as Second tract (a) in the above referenced deed recorded in Volume 2156, Page 158, Deed Records, Tarrant County, Texas, and from which point an iron pin -in the (lest R.O.W. line of said road bears S. 890 29' W. 22.0 feet; THENCE S. 0° - 04' W. 1365.7 feet along the center of said road to a point for corner from which point an iron pin in the West line of said road. bears S. 89° - 41' W. 22.0 fact; ;i A. TEEM S. 89° - 41' W. 1677.8 feet along a fence to a concrete monument at the Northwest corner of a 10.53 acre tract conveyed as First tract to E. H.. Morgan, Jr. stux by a deed of record in Volume 3752, . Page 18.. j of the Deed Records, Tarrant County, Texas; I ,I TRKNCE S.. O° - 37' W. at 272.1 feet an iron pin for the Southwest' corner of ` the above referenced 10.53 acre tract, same being the Northwest corner it of a 10.56 ecre tract conveyed as "Second tract" in the above referenced ! Dead to E. H. Morgan, Jr. etux in all, 544.2 feet to an iron pin at the Southwest corner of.tba:'above referenced Second tract, same being a re-entrant eorner.of the herein described tract; ; THENCE N. 89° - 42' E. along the South line of the above-referenced tract at 1661.61 feat an iron pia in the Wi'st line of said road, in all. 1683.6: feet to a point in the center of said road; THENCE •.S. 0° - 04' W. 1668.7 feet along the center of said road, passing that it Northwest corner of the said Freeman Survey to a point for corner in the said road; i~ 7i THENCE S. 89° - 24' W. 1803.7 feet along said road, and leaving said road along a fence line to an iron pin at fence. corner; II, THENCE S. OP-- 43' E. 1734.9 feet to an iron pin in the North R.O.W. line of said County Road No. 3088; i THENCE S. 64° • 33' W. 971.6 feet along a fence to an iron pia in the North line of said road; TH8NC8 N. 0° - 41' W. 706.6 feet along a fence line to an iron pin At fence ; corner; THENCE N. 89° - 49' W. 1302.6 feet along a fence line to an iron pipe at a I fence corner, came being the toot Westerly Southwest corner of the k herein described tract; i THENCE N. 00 - 35' W. 2647.1 feet to an iron pin at fence corner; I. O. BOX 15043 FgRT WORTH, TEXAS 76119 REGISTERED PUBLIC SURVEYORS PHONE 293.5684 j I I: THENCE S. 89° - 58' E. 654.0 feet to an iron pin at a fence corner;" THENCE" N. 0° 58' E. 1550.4 feet to an iron pin in the West line of the i 1 herein described Lraet, said pin being the Southwest corner of ;a 50.0 foot wide road easement; i;,• THENCE N. 89° - 34' E. 50.0 feet to a concrete monument at the Southwest f;• corner of said Hranitsky 20 acre tract, sane being a re-entrant corner of the tract herein described; 4 THENCE N. 0° 59' E.' 544.8 feet along the East line of said road easement and a Westerly line of the herein described tract, to a concrete r' monument; THENCE continuing N. 0° - 59' E.•544.0 feet to a concrete monument, same being the Northeast corner of said 50.0 foot wide road easement and the most Northerly Northwest corner of the herein described tract; THENCE N. 89° - 33' E. 1598.0 feet to a concrete monument for the-most Northerly Northeast corner of the herein described tract,, samembeing f 11 the Northwest corner of a 10.•33 acre tract conveyed to William M. j ttuinn etux by a deed of record in Volume 5061, Page 259, Dead Records, Tarrant County, Texas; THENCE S. 1° 03' W. 272.9 feet to an iron pin, same being the Southwest corner of the above referenced tract; THENCB N. 89° - 29' E. 1654.6 feet to the P1aCE OF BEGIMdIING and containing j 362.21 acres. E I, j'~I I • V4IfrNCE W. 04,%RT i ~a.u•..M.,wwr• ~ ( I i I' ■ I RESOLUTION NO. 72-23 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, that: 1. The terms and provisions of Exhibit "A", attached hereto, incorporated herein and made a part hereof, be and are hereby approved and adopted as the Per- sonnel Rules and Regulations for the employees of the City of Southlake. 2. The provisions of Exhibit "A" shall be binding upon all employees of the City of Southlake. This Exhibit "A" supersedes all previous Rules and Regulations. 3. These Rules and Regulations shall be effective im- mediately upon passage of this Resolution. PASSED AND APPROVED this --,L- day of , A. D. ID972. APPROVED: Mor ATTEST: City Secretary -2- Reference should be made to the City Organizational Chart. SECTION 1. - AUTHORITY AND ADMINISTRATION 1.1 EFFECTIVE DATE: 1.2 SCOPE. These rules shall apply to and govern all employees of the City of Southlake, Texas. 1.3 ADMINISTRATIVE AUTHORITY. With the exception of matters and appointments reserved by the City Council by statutory provisions, general authority and responsibility for the conduct and administration of municipal affairs is vested in the City Secretary. Final authority, in the form of review and approval, is reserved by the City Council where not specifically delegated to the City Secretary in the absence of a City Manager. 1.4 DEPARTMENTAL ADMINISTRATION OF THESE RULES. Department Heads will be - responsible for the proper and effective administration of these rules and policies within their respective departments. Routi&,,,matters and duties in connection therewith may be assigned to a subordinate employee, such as proper preparation and handling of all required records, reports, etc., within that department. 1.5 AMENDMENTS. The Cith Council may change or amend these rules within statutory limitations when deemed necessary in order to more effectively and efficiently promote the interest of the City of Southlake. SECTION 2. - INITIAL EMPLOYMENT INFORMATION AND REQUIREMENTS. 2.1 BASIS OF EMPLOYMENT. All initial employment with the City of Southlake shall be based on merit, ability, and physical and moral fitness as evidenced by: 2.1-1 Training and experience as reflected by"the application form plus documentary evidence as to certification, registration, etc., if required. 2.1-2 Mental examination or performance test, if required. 2.1-3 Physical examination, if required. 2.1-4 Character investigation by head of the department. 2.2 RESIDENCE. Other qualifications being equal, applicants who live inside the corporate limits of the City of Southlake shall be given preference for City positions. 2.3 NEPOTISM. No person related within the second degree by affinity or within the third degree of consanguinity to the Mayor or to any member of the City Council shall be appointed to any office, position, clerkship or service to the City. 2.3-1 Persons, who are relatives and members of an immediate family shall not be appointed to service in permanent positions in the same department without specific approval from the City Council. -3- s N o -P m .N En m a`a) to ro N x•N k k 4-) •ra E-f fu ~ 4 4J x a~ H >'1 >4 9 4J N m U 4J ri 0 t,1 0 Z~ a ~ I Z LAJ a N z cs~ V - 44 ce aa) Q Q •rl N (a 4J 4-) .0 k " ~w q) $4 $4 4J .4J J $4 a q1 a~ •r4 U ,I W 44 > 'r= U to ON A rq a) 0.0 W 0 r-I I ro La N N •1 U M 0 L- r q . 08 r-I 0 N U O +J 4J --ri r-I ~ M U r-I O to m .-I A4 a a Q a -4- 2.4 APPLICATIONS: All persons seeking initial employment or reemployment after an absence of more than six months will be required to complete, sign and submit a standard application form provided by the City of Southlake. 2.5 OUTSIDE EMPLOYMENT. Upon the approval of the department head, an employee may accept outside employment provided that such activity does not interfere with his efficiency in regular City employment. In no event shall an employee hold an outside job that has any conflict of interest with City employment. STANDARDS OF CONDUCT. The attitude and deportment of a City employee, whether in public or private, should at all times be such as to promote the goodwill and favorable attitude of the public toward the City Admini- stration and its programs and policies. SECTION 3. - ATTENDANCE AND ABSENCE 3.1 ACCOUNTING RESPONSIBILITIES. 3.1-1 Department heads are responsible for maintaining complete and accurate records relative to all forms of leave, attendance and absence for their employees due to any cause and whether with or without pay; proper indications will be made on departmental payrolls the cause of absence. Department heads must certify by signing such payroll/attendance records to insure that salary and wage expenditures stay within budgetary limits. 3.1-2 The City Secretary is responsible to the City Council for certifying as to the compliance of departments with the requirements and policies as well as rules governing vacation, sick leave, etc. 3.2 WAGES AND HOURS. 3.2-1 Wages, salaries and working schedules for various classes and positions shall be in general accordance with the provisions of the official pay plan currently in effect including amendments thereto and within the limitations of the financial provisions of each department as approved by the City Council for each fiscal year. 3.2-1-1 Annual wages and salaries shall be paid thru 24 pay periods, beginning October 1, 1972. 3.2-2 Overtime work will be performed only on authorization of the depart- ment head with regard to certain positions and departments and to the extent necessary to meet essential operating requirements. Compensations for authorized overtimme~work will be provided in the budget or as otherwise approved by the City Council. 3.2-2-1 Department heads and key personnel. Employees who are regarded as being on department, assistant or division head levels shall not be eligible for overtime pay. Employees in this class are expected to work for whatever hours may be necessary to properly perform the duties assigned. The salaries for such personnel are determined and established in accordance with this assumption. -5- 3.2-2-2 Office Staff. Employees in the office staff (City, Water, etc.) shall not be eligible for overtime pay but shall be given compensatory time off. 3.2-2-3 Police Departments. (Fire Dept. is voluntary at this time.) Members of this department shall be paid the same pay as shift pay as set forth in the budget for each fiscal year. 3.3 AUTHORITY FOR ABSENCE. No City employee shall be absent from his/her regularly scheduled duties except by authority of his department head or other responsible supervisor. Absences with the reason, therefore, must be reported to the department head as soon as possible. All absences for periods in excess of two weeks must be approved by the City Council. 3.4 SICK LEAVE WITH PAY. Employees in permanent positions will be eliglble for sick leave with full pay on the basis of ten working days within a fiscal year subject to the following conditions 3.4-1 Sick leave may not be taken until three months of service has been completed. 3.4-2 Sick leave may not accumulate from year to year. 3.4-3 No pay will be authorized for unused sick leave. 3.4-4 Department heads are hereby authorized to make any investigation of benefits claimed under this rule which they deem necessary and to disapprove any claim not properly substantiated. Any sick period in excess of three consecutive days will require authorization by a physician. 3.4-5 Sick leave of 112 and less of a regular work shift need not be reported as sick leave nor be reported on payrolls. 3.4-6 Frequent claiming of benefits under this rule will constitute grounds for the assumption by the department head that the physical condition of the employee is below the standard necessary for the proper performance of his/her duties. Malingering or abuse of this benefit will constitute grounds for prompt dismissal or disciplinary action by either the department head or the City Council. 3.5 VACATION. An employee in a permanent position will be eligible for vacation benefits either as time off with pay or as terminal pay in case of separation from City employment in good standing. 3.5-1 Permanent salaried employees shall be granted ten days paid vacation each year using a calculation date of January 1 of each year. Employees shall be granted vacation leave equal to one half day for each month worked prior to January 1. Employees who have served the City of'Southlake for ten consecutive years shall be granted 15 work days paid vacation each year. 3.5-2 Vacations shall be taken at a time approved by the department head. -6- 3.5-3 No vacation benefits will be earned by temporary or part-time personnel. 3.6 EMERGENCY LEAVE WITH PAY. Department heads may grant emergency leave with pay not to exceed three working days to employees who have completed at least three months of continuous service in case of death of a member of the employee's family or person related to such employee not more distantly than aunt or uncle. 3.7 MILITARY LEAVE WITH PAY. A permanent employee who is a member of the National Guard or any reserve component of the Armed Forces of the United States, when so ordered by the proper authority, shall be entitled to a leave of absence with pay during any period when he shall be engaged in field training or encampment, or when ordered to duty with troops for field exercises or instructions, and not to exceed ten days during any one calendart:year. 3.8 HOLIDAYS. The following holidays are officially declared and designated to be observed with pay by all City employees occupying permanent positions, and subject to the revisions and limitations hereinafter set forth: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. 3.8-1 When any designated holiday shall fall on Saturday or Sunday, the preceding or following"business day will be observed. 3.8-2 Department heads shall specifically authorize the observance of any holiday above named and may revoke or restrict the observance of same in order to provide necessary functions and services by their departments. 3.8-3 No overtime pay or extra pay will be authorized for employees who may be required to work on a designated holiday, but such employees may be allowed corresponding time off with pay added to vacation time allowed. Credit for unused holidays may not carry over into the following calendar year except where the holidays have come after the employee's regular vacation. 3.9 OTHER FORMS OF LEAVE. 3.9-1 Attendance of seminars, schools, etc., will be with pay together with necessary travel and expense allowance on approval of the City Council where such attendance improves the employee's efficiency and is considered beneficial to the-interest of the City. 3.9-2 Jury and Court Service may be permitted absence with pay. SECTION 4. - ADMINISTRATIVE POLICIES 4.1 DEPARTMENT HEADS TO ENFORCE DISCIPLINE. Department Heads will be charged with the responsibility of enforcing and maintaining proper standards of discipline in personal conduct among their employees, and are vested with discretionary authority to practice the following suggested forms and sequence or remedial measures incident to the enforcement and observance of these rules, or of any of the operating rules of their departments: -7 4.1-1 Seriously calling the attention of an employee to any unsatisfactory conduct in performance of duty. 4.1-2 Personal reprimand of the employee. 4.1-3 Suspension of the employee without pay for an appropriate period subject to review and approval by the City Council, if requested, and as provided for under Sub-Section 4.3. 4.1-4 Demotion of an employee to a position of lower classification, as provided under Sub-Section 4.4. 4.1-5 Dismissal of an employee, including disapproval of terminal pay or unused vacation, as provided under Section 3.5 of these rules. 4.2 SPECIFIC GROUNDS FOR DISMISSAL. Any of the acts of conduct on the part of an employee will constitute special grounds for prompt dismissal by the City Council when recommended by the Department Head. 4.2-1 Conviction under a felony charge. 4.2-2 Repeated convictions during service on misdemeanor and/or traffic charges. 4.2-3 Use of intoxicants or drugs while on duty, or repeated off-duty intoxication or use of drugs, whether or not legally convicted of same. 4.2-4 Flagrant or persistent insubordination. 4.2-5 Conduct subversive to the proper order, discipline and morale of the minicipal service. 4.2-6 Inciting or engaging in strikes or riots. 4.2-7 Misappropriation or unauthorized use of City tools, equipment, machines, funds', etc. 4.2-8 Incompetence or repeated neglect of duty. 4.2=9 Repeated failure or neglect to meet credit obligations particularly open accounts. 4.2-10 Unauthorized absence from duty without explanation. 4.3 DISCIPLINARY SUSPENSIONS. Under justifiable circumstances, the City Secretary or Department Head, subject to review by the City Council, if requested, may suspend an employee without pay for a period not to exceed thirty days. Such circumstances causing the need for disciplinary suspension occurring within three years will constitute grounds for dis- missal. A law violation may be grounds for suspension without pay until the charge is dismissed or a decision settling the case is rendered. A verdict of "not guilty" will make the suspended employee.eligible for reinstatement upon approval by the City Council. -9• SECTION 6. - DEFINITIONS: 1.1 An employee is one who is employed on a full-time basis at the rate of forty hours per week, receiving remuneration from the City for such work, except independent contractors. 1.2 A part-time employee is one who is employed by the City for less than the above prescribed forty hours per week. 1.3 A temporary employee is one who is employed for a specific job whose employment terminates upon completion of such specific job. 1.4 The City Secretary is eligible for the same benefits as an "employee." ea -8• 4.4 DEMOTIONS. Subject to review and approval by the City Council, Department Heads are vested with discretionary authority to demote employees to_Aower job classifications for disciplinary purposes or, further, abolishment of the job due to lack of work or funds. (This latter reason shall be without prejudice and such employee will be eligible for preferential consideration upon reinstatement of the job.) 4.5 TERMINATION RULES AND REQUIREMENTS. To resign in good standing, employees in permanent positions sbould give at least two weeks notice of their intentions. Failure to do so will jeopardize receiving terminal pay in the form of any unused vacation pay due such employee. All terminating employees will be required to surrender and return to their department all records and/or property of the City of Southlake which may be in their possession or custody. Supplemental payrolls to issue paychecks for terminating employees will not be permitted except in the case of extenuating circumstances recommended by the Department Head to the City Secretary. 4.6 PROMOTIONS. Promotions will be filled by qualified employees in lower job classifications as may be consistent with the best interest of the City. 4.7, COMPLAINTS AND GRIEVANCES. It shall be the general policy of the City of Southlake to anticipate and avoid occurrence of valid complaints or griev- ances and to deal promptly with any which may arise. Except where there is an acceptable reason for not doing so, all matters of this nature will be handled and transmitted thru superiors as follows: Immediate superior (Sgt., Clief Dispatcher, etc.) Department Head City Secretary Each of the above will attempt to adjust the matter on a basis satisfactory to the Department Head. If necessary, the Department Head may submit the problem to the next in authority. Still failing a satisfactory adjustment, the Department Head must submit a report setting out all information to the City Council together with his recommendations and recommendations of the City Secretary, if any. Upon a final decision made by the City Council, such will be binding on all concerned. i SECTION 5. FRINGE BENEFITS 5.1 Group Hospitalization Insurance for employees paid in full by the City of Southlake. 5.1-1 Members of employees families may have coverage if paid for by the employee. 5.1-2 A new employee is eligible for coverage after thirty days employment. 5.1-3 Employees not wanting coverage must sign a standard waiver form. 5.2 Social Security (later) 5.3 Retirement Plan of the Texas Municipal Retirement System (later)