Item 4AREGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 18, 2025
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REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 18, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Austin Reynolds and Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson,
Director of Economic Development and Tourism Daniel Cortez, Police Chief Ashley
Casey, Fire Chief Shannon Langford, Director of Community Services David Miller,
Director of Planning and Development Services Dennis Killough, Interim Director of Public
Works Lauren LaNeave, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: RECOGNIZE ROBERT "BOB" MUNDLIN'S
SERVICE ON VARIOUS SOUTHLAKE CITY BOARDS
Mayor McCaskill recognized Mr. Mundlin’s service on various Southlake City Boards and
presented Mr. Mundlin with a service plaque.
4. HONORS & RECOGNITION: PROCLAMATION HONORING THE VETERANS
OF FOREIGN WARS
Mayor McCaskill welcomed Mr. Joseph Campbell to the podium, where he honored and
recognized the Veterans of Foreign Wars.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 18, 2025
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Deputy Mayor Pro Tem Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:48pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072, deliberation regarding real property; and
Section 551.087, deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 5:48pm. Executive Session began at 5:56pm
and concluded at 6:19pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 6:36pm.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor McCaskill expressed his appreciation to staff for the Veterans Day program and
encouraged residents
3B. CITY MANAGER’S REPORT
3B1. 2025 HOME FOR THE HOLIDAYS
City Events and Festival Coordinator Lauren Kimberly provided an update on the 2025
Home for the Holidays.
3B2. CAPITAL IMPROVEMENTS PLAN REPORT (WRITTEN)
3B3. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 18, 2025
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4A. APPROVE MINUTES FROM THE NOVEMBER 4, 2025, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE ZA25-0065, VARIANCE TO SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, SECTION 5.06, REQUIRING A MINIMUM 5-FOOT-WIDE
RESIDENTIAL SIDEWALK ALONG THE STREET FRONTAGE FOR LOT 22, S.
FREEMAN NO. 525 ADDITION AND LOCATED AT 2530 GREENBOUGH LANE.
4C. APPROVE THE STANDARD AGREEMENT BETWEEN OWNER AND
CONTRACTOR WITH NOTIFICATION SYSTEMS OF AMERICA, INC. FOR THE
PURCHASE OF EQUIPMENT, SERVICES, AND INSTALLATION OF ACCESS
CONTROL SYSTEMS FOR THE MUNICIPAL SERVICE CENTER AND PUBLIC
SAFETY TRAINING TOWER PROJECT, IN AN AMOUNT NOT TO EXCEED
$133,600.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF A SCREENING WALL ACROSS A SANITARY SEWER
EASEMENT, WATER EASEMENT, AND DRAINAGE AND UTILITY EASEMENT
LOCATED AT 240 N CARROLL AVENUE.
4E. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF A SCREENING WALL AND IRON FENCE ACROSS A
DRAINAGE EASEMENT LOCATED AT 2008 WHEELER DRIVE.
4F. APPROVE AN ENCROACHMENT AGREEMENT BETWEEN ONCOR
ELECTRIC AND THE CITY OF SOUTHLAKE, FOR THE ENCROACHMENT OF
A PROPOSED PUBLIC WATERLINE, STORM DRAIN PIPE, AND ROADWAY
WITHIN AN EXISTING 60-FOOT ELECTRIC TRANSMISSION EASEMENT FOR
THE LINMAR DEVELOPMENT LOCATED AT 2665 N. WHITE CHAPEL BLVD.
APPROVED
Deputy Mayor Pro Tem Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4F, as written, including moving Items
8A and 8B from the Regular Agenda, noting the following:
- Item 8A - Resolution No. 25-047, casting votes for the Tarrant Appraisal District
Board of Directors – casting 13 votes for Mr. Mike Alfred.
- - Item 8B - Resolution No. 25-048, casting votes for the Denton Central Appraisal
District Board of Directors – casting 1 vote for Mr. Mike Hennefer
Motion: Talley
Second: Wiliamson
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 18, 2025
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:06pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:06pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 25-047, CASTING VOTES FOR THE TARRANT
APPRAISAL DISTRICT BOARD OF DIRECTORS.
APPROVED UNDER CONSENT
8B. RESOLUTION NO. 25-048, CASTING VOTES FOR THE DENTON CENTRAL
APPRAISAL DISTRICT BOARD OF DIRECTORS.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER AND SELECT REMAINING DESIGN ALTERNATIVES FOR THE
TOWN HALL PLAZA PARK PROJECT.
APPROVED
Director of Community Services David Miller presented Item 9A and answered questions
from the Council.
Motion was made to approve Item 9A, consider and select remaining design alternatives
for the Town Hall Plaza Park project, noting the following:
Decision Point 1: Artificial Turf versus Natural Grass
- Approve
o Option 1: Complete project with Natural Grass
Decision Point 2: Restroom/Amenity Centers
- Approve
o Option 3: No further design or construction, noting for staff to locate
potential locations for stubbing/placement of watering features as discussed
this evening.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 18, 2025
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Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:06 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 2ND OF DECEMBER 2025.
______________________________
Shawn McCaskill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary