2025-045 ResolutionRESOLUTION NO. 25-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, AMENDING SECTION 703 —
"HOLIDAYS" OF THE CITY OF SOUTHLAKE EMPLOYEE
HANDBOOK AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake (the "City") previously adopted an Employee
Handbook; and
WHEREAS, the City wishes to revise Section 703 — "Holidays" to replace Section
703 of the previously adopted Employee Handbook;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. The City of Southlake hereby approves and adopts the following policy that
has financial implications, a copy of which is attached as Exhibit "A" and is incorporated
into the Employee Handbook:
Policy 703 — "Holidays"
Section2. That this resolution is in effect upon passage and adoption by the City
Council effective January 1, 2026.
PASSED AND APPROVED THIS THE DAY OF
NCAWLb-tr , 2025.
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Shawn McCaskill, Mayor
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ATTEST:
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Am hell , City -Secretary
RESOLUTION NO.25-045: EXHIBIT A
CITY OF
SOUTHLAKE
703: Holidays
703.01 Eligibility. Paid holidays are extended to all regular, full-time employees. There is no waiting
period for employees to receive holiday pay. Part-time, temporary or seasonal employees are
not eligible for paid holiday leave. Holiday pay is subject to funding in the annual budget.
703.02 Official City Holidays. The following holidays will be observed by the city:
New Year's Day (January 1);
Martin Luther King, Jr. Day (third Monday in January);
Good Friday (Friday before Easter);
Memorial Day (last Monday in May);
Independence Day (July 4);
Labor Day / September 11(first Monday in September);
Thanksgiving Day (fourth Thursday in November);
Day after Thanksgiving (fourth Friday in November);
Christmas Eve (December 24);
Christmas Day (December 25); and
Two (2) Personal Days.
703.03 Personal Day. Employees are afforded two (2) personal days per calendar year. The personal
day may be taken on a workday of the employee's choice, subject to supervisor approval and
operational needs. Personal days:
i. Shall not count as hours worked for the purposes of overtime eligibility.
ii. Must be used within the calendar year they are awarded.
iii. Cannot be carried over at the end of the calendar year, banked or paid out upon separation
of employment.
iv. Will be forfeited if not used on or before December 31 of each calendar year.
703.04 Holidays on Weekends. When an official holidayfalls on a weekend, the following alternative
schedule applies:
i. A holiday which falls on a Saturday shall be taken'on the Friday before the holiday.
ii. A holiday which falls on a Sunday shall be taken on the Monday after the holiday.
703.05 Holiday Pay.
703.05.01 Regular full-time employees shall receive holiday pay equivalent to a standard
eight (8) hour workday unless the employee is on.a reduced work schedule as
provided for in the Reduced Work Schedule policy, in which case, the Reduced
Work Schedule policy applies. Eight hours of pay for regular employees is equal
to 12 hours of pay for firefighters on the fire shift schedule. Refer to Section 4,
Policy 406 — Reduced Work Schedule for more information.
703.05.02 An employee shall not receive pay for a holiday if he or she:
Policy No. 703: Holidays Page 1
RESOLUTION NO.25-045: EXHIBIT A
CITY OF
SOUTHLAKE
i. Is absent without approved leave either the day before or the day following
an official holiday; or
ii. Is absent without approved leave on a holiday on which the employee is
scheduled to work.
703.05.03 An official holiday occurring while vacation, sick, or FMLA leave is being taken will
be reflected as a holiday on the payroll, and no deduction from the vacation or
sick leave balance will be made for the holiday.
703.05.04 In the event an official city holiday conflicts with a city -sponsored event, the City
Manager may designate an alternate holiday for employees designated as
essential personnel on the normally scheduled holiday.
703.05.05 Employees may request an approved absence to celebrate a religious holiday that
is not a scheduled city holiday. If approved, the employee must use a personal
day, vacation, compensatory time, or an excused absence without pay.
703.05.06 No holiday occurring after the date of separation of employment of an employee
will be included in the final paycheck.
703.05.07 Employees who designate their last day of employment on an official city holiday
shall not receive holiday pay for that holiday. An unused personal day will not be
paid to an employee in the event of a separation of employment.
703.06 Approval and Effective Date. This policy was approved by the City Council on November 4,
2025, by Resolution No. 25-045 and is effective January 1, 2026. It supersedes all previous
holiday policies.
Policy No. 703: Holidays Page 2