2025-11-17 ACPD PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
November 11, 2025
TO: Advisory Commission on Persons with Disabilities
FROM: Stacey Black, Assistant City Manager
David Miller, Director of Community Services
SUBJECT: Agenda Notes for November 17, 2025, Meeting of the Advisory
Commission on Persons with Disabilities
The Advisory Commission on Persons with Disabilities will hold its next meeting on
Monday, November 17, 2025, at 6:30 p.m. in the Legends Hall Board Room at The
Marq Southlake (285 Shady Oaks Drive). A light dinner will be available beginning at
6:00 p.m.
If you are unable to attend, please notify staff in advance by contacting David Miller at
djmiller@ci.southlake.tx.us or (817) 748-8018.
We look forward to welcoming you and appreciate your service to the City. If you have
any questions regarding the agenda or materials, please do not hesitate to contact us.
The agenda notes below are intended to support your preparation for this meeting.
REGULAR AGENDA
1.Agenda Item No. 1: Call to Order
2.Agenda Item No. 2: Consent
A.Approve the minutes of the October 27, 2025, Advisory Commission on
Persons with Disabilities Meeting
The purpose of this item is for the members of the Advisory Commission on
Persons with Disabilities to approve the minutes from the October 27,
2025, Advisory Commission on Persons with Disabilities Meeting.
3.Agenda Item No. 3: Public Forum
Public Forum
Advisory Commission on Persons with Disabilities
Meeting Date – November 17, 2025, at 6:30 pm
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Public Forum is the public's opportunity to address the Commission about non-
agenda items. During the Public Forum, Commission members will not discuss,
consider, or take action on any item presented.
4.Agenda Item No. 4: Consider
A.Cancel the Advisory Commission on Persons with Disabilities Meeting on
December 22, 2025
The purpose of this item is to cancel the Advisory Commission on Persons
with Disabilities Meeting so that it does not coincide with the week of
Christmas.
There is no packet item associated with this discussion.
5.Agenda Item No. 5: Discussion
A.Strategic Priority One: Review and Assess the City’s Adaptive Programs
and Services – Framework Review
The purpose of this item is to initiate work on the first strategic priority:
reviewing and assessing the City’s Adaptive Programs and Services. This
discussion will focus on reviewing a general framework for adaptive
programming and outlining key areas for future work and decision-making.
There is no packet item associated with this discussion.
B.Adaptive Programming Opportunity
The purpose of this item is to provide ACPD members with an update on an
Adaptive Programming Opportunity.
There is no packet item associated with this discussion.
6.Agenda Item 6. Adjournment
Staff Contact Information:
Stacey Black, Assistant City Manager (817) 748-8063
David Miller, Director of Community Services (817) 748-8018
Bora Sulollari, Assistant to the City Manager (817) 748-8645
City of Southlake Values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEETING
Monday, November 17, 2025
6:30 P.M.
LOCATION: City of Southlake, The Marq
Legends Hall Board Room
285 Shady Oaks Dr.
Southlake, Texas 76092
TIME: 6:30 P.M.
REGULAR AGENDA:
1.Call to Order
2.Consent
A.Approve the minutes of the October 27, 2025, Advisory Commission on Persons
with Disabilities meeting
3.Public Forum
7KLVLVWKH 3XEOLF¶VRSSRUWXQLW\ WR DGGUHVV WKH Advisory Commission on Persons with
Disabilities regarding non-agenda items. During this proceeding, the Advisory
Commission on Persons with Disabilities will not discuss, consider, or act on any item
presented. We respectfully ask that anyone stepping forward to speak during the Public
Forum please limit remarks to three minutes.)
4.Consider
A.Cancel the Advisory Commission on Persons with Disabilities Meeting on December
22, 2025
5.Discussion
A.6WUDWHJLF 3ULRULW\ 2QH 5HYLHZ DQG $VVHVV WKH &LW\¶V $GDSWLYH 3URJUDPV DQG
Services ± Framework Review
B.Adaptive Programming Opportunity
6.Adjournment
A quorum of the City Council, Board, Commission, or Committee
may or may not be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Tuesday, November 11, 2025, by 5:30 p.m. pursuant
to Chapter 551 of the Texas Government Code.
Advisory Commission on Persons with Disabilities
November 17, 2025
Page 2 of 2
City of Southlake Values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special
accommodation, please advise the City Secretary 48 hours in advance at (817) 748-8016.
Reasonable accommodation will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEETING MINUTES:
OCTOBER 27, 2025
LOCATION: The Marq Southlake
Legends Hall – Executive Board Room
285 Shady Oaks Blvd.
Southlake, Texas 76092
TIME: 6:30 P.M.
ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEMBERS PRESENT:
Chair Laura McCaskill and Board Members Holly Birnbach, Mark Flores, Jay Waheed,
Ryan Jacobson, Ann Marie Walker, and Alternate Amy Sillan
ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEMBERS ABSENT:
Board Member David Cunningham and Alternate Orlando Borges
STAFF PRESENT: Assistant City Manager Stacey Black, Director of Community
Services David Miller, Deputy Director of Community Services Ryan McGrail, Business
Manager of Community Services Milenka Lopez, and Director of Communications Pilar
Schank
REGULAR SESSION
1.CALL TO ORDER
Advisory Commission on Persons with Disabilities Chair Laura McCaskill called
the meeting to order at 6:31 P.M.
2.CONSENT AGENDA
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 29, 2025, ADVISORY
COMMISSION ON PERSONS WITH DISABILITIES
Chair Laura McCaskill presented item 2A, approval of the minutes from
the September 29, 2025, Advisory Commission on Persons with
Disabilities. Chair McCaskill mentioned Marissa Mahon’s name was
misspelled in the September Minutes.
APPROVED
A motion was made to approve the minutes from the September 29, 2025,
Advisory Commission on Persons with Disabilities meeting with the
suggested change.
Item 2A
Minutes of the October 27, 2025
Advisory Commission on Persons with Disabilities Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Birnbach
Second: Jacobson
Ayes: McCaskill, Birnbach, Flores, Waheed, Jacobson, Walker, and Sillan
Nays: None
Abstain: None
Vote: 7-0
Motion passed.
3.PUBLIC FORUM
Chair McCaskill opened the Public Forum at 6:33 P.M. There being no one to
speak, Chair McCaskill closed the Public Forum at 6:33 P.M.
4.EXECUTIVE SESSION
A.Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076,
551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached
hereto and incorporated herein. Executive Session may be held, under
these exceptions, at the end of the Regular Session or at any time
during the meeting that a need arises for the Advisory Commission on
Persons with Disabilities to seek advice from the city attorney as to
the posted subject matter of this Advisory Commission on Persons
with Disabilities meeting.
1.Section 551.071: Consultation with city attorney.
a.Seek advice of the city attorney regarding the Open Meetings
Act and Ordinance No. 635-D.
Direction to Staff: N/A
5.DISCUSSION
5A. REVIEW OF CURRENT PROGRAMS AND FUNDING FOLLOW-UP
Director of Community Services, David Miller, and Deputy Director of Community
Services, Ryan McGrail, presented Item 5A to the Commission. McGrail
discussed community partnerships with the City of Grapevine and gave details
on current available programs from an inclusion perspective. McGrail also
mentioned a partnership with Abilities Ignited. They were available to answer
questions.
Direction to Staff: N/A
Minutes of the October 27, 2025
Advisory Commission on Persons with Disabilities Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5B. DISCUSS FISCAL YEAR 2026 DRAFT STRATEGIC PRIORITIES SURVEY
RESULTS
Assistant City Manager Stacey Black presented Item 5B and discussed the survey
results along with the draft Advisory Commission on Persons with Disabilities Work
Plan.
Direction to Staff: N/A
5C. REVIEW DRAFT LOGO CONCEPTS UPDATES
Assistant City Manager Stacey Black presented Item 5C and presented the
updated logo concepts that were discussed during the September ACPD meeting.
Direction to Staff: ACPD directed staff to use Logo Concept 1.
5D. DISCUSS FUTURE MEETING LOGISTICS AND NOVEMBER MEETING DATE
Chair Laura McCaskill presented Item 5D, and the Advisory Commission on
Persons with Disabilities changed the November meeting from November 24,
2025, to November 17, 2025.
Direction to Staff: N/A
5E. DISCUSS CITIZEN SATISFACTION SURVEY
Assistant to the City Manager, Stacey Black, presented Item 5E and discussed the
Citizen Satisfaction Survey, and was available to answer questions.
Direction to Staff: N/A
6.ADJOURNMENT
Advisory Commission on Persons with Disabilities Chair McCaskill adjourned the
meeting at 8:21 P.M.
Attest:
Laura McCaskill, Chair David Miller,
Director of Community Services
1 Holly Birnbach 1 Holly Birnbach 100%4.29 2025 81%
2 Mark Flores 2 Mark Flores 100%4.29
3 Jay Waheed 3 Jay Waheed 100%4.29
4 Ryan Jacobson 4 Ryan Jacobson 100%4.29
5 Laura McCaskill 5 Laura McCaskill 100%4.29
6 David Cunningham 6
David
Cunningham 50%1
7 Ann Marie Walker 7
Ann Marie
Walker 100%4.29
Alt. 1 Orlando Borges Alt. 1 Orlando Borges 0%0
Alt. 2 Alt. 2 Amy Sillan 100%1.92
88%75%78%In attendance
Total Hrs Per Month 1:00 1:37 1.92 Not in attendance, no substitute
Substitute in attendance
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative
2025
2025 Advisory Commission on Persons with Disabilities Attendance Report
Meeting Attendance Rate
(includes substitutions)
9/29/25 10/27/25 11/17/25 Individual Attendance
RatePlaceName8/25/25 Hrs To
Date Average Monthly
Attendance Rate
Place Name