Item 4D - MemoItem 4D
Page 1 of 2
M E M O R A N D U M
November 18, 2025
To: Alison Ortowski, City Manager
From: Lauren LaNeave, Interim Director of Public Works
Subject: Approve an Encroachment and Joint Use Agreement for the
placement of a screening wall across a sanitary sewer
easement, water easement, and drainage and utility easement
located at 240 N Carroll Avenue.
Action
Requested: Approve an Encroachment and Joint Use Agreement for the
placement of a screening wall across a sanitary sewer easement,
water easement, and drainage and utility easement located at 240 N
Carroll Avenue.
Background
Information: The purpose of this item is to seek City Council approval of an
Encroachment and Joint Use Agreement for the placement of a
screening wall across a 10-foot wide sanitary sewer easement, a 10-
foot wide water easement, and a variable width drainage and utility
easement located at 240 N Carroll Avenue. This agreement will
allow the developer to place a screening wall across the existing
easements along the west and east sides of the property.
The sanitary sewer easement was dedicated for an 8-inch sanitary
sewer pipe that extends from the residential subdivision, east into the
commercial property within the Willow Tree Gardens development.
The water easement was dedicated for an 8-inch water pipe that
extends from the residential subdivision, east into the commercial
property within the Willow Tree Gardens development. The drainage
and utility easement was dedicated along the west side of the
residential subdivision of Willow Tree Gardens for the detention pond
and outletting storm drain pipe. The proposed screening wall will not
impede drainage flow since the wall is crossing over the top of the
storm pipe. Public Works Wastewater has reviewed and approved
the encroachment.
Financial
Considerations: This is a no cost agreement.
Item 4D
Page 2 of 2
Strategic Link: This item links to the City’s Strategy Map strategic focus area of
Partnership & Volunteerism. It specifically relates to the Critical
Business Outcome is, B2: Collaborating with select partners to
implement service solutions.
Citizen Input/
Board Review: None.
Legal
Review: The City Attorney has reviewed and approved the agreement.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Attachment A: Encroachment Agreement Documents
Attachment B: Location Photo
Staff
Recommendation: Approve an Encroachment and Joint Use Agreement for the
placement of a screening wall across a sanitary sewer easement,
water easement, and drainage and utility easement located at 240 N
Carroll Avenue.
Staff
Contact: Lauren LaNeave, Interim Director of Public Works
Sandy Endy, P.E., CFM, Development Engineer
Jeff Ginn, P.E.,CFM, Deputy City Engineer