Item 4C - Attachment B - NSA Sole Source Memo NON-EXPIRINGCITY OF
SOUTHLAKE
Sole Source Memo
Date 12/1412018
To: 5hana Yelverton, City Manager
prom: Kurt Ackermann, PW Facilities Supervisor
Subject: Sole Source Purchase Letter for Notification Systems of America, Inc.
This memo is to obtain authorization of a Sole Source Purchase_ This memo details the Sole Source
request.
This is a sole source because: (Check all that apply)
One -of -a -kind — there is no competitive alternative on the market
Compatibility — must match existing brander equipment for compatibility
Replacement part — for a specific brand of existing equipment
Unique design — must meet physical design or quality requirements
Other -
Describe the purpose of the purchase of goods or services and why this is a sole source:
Sale source memorandum for existing PRO -WATCH software by providing software updates, warranty
repairs of existing sites and new card readers additions to the PRO -WATCH systern.
Staff Recommendation:
The recommendation for sole source is based upon an objective review of the product/service required
and/appears to be in the best interest of the7.(Rpquired)
of Southlake.
Y Vendor Sole Source Letter Attache
This sole source procu(emepiyTequestos a�cyfate and complete to the best of my knowledge and belief.
Director Apia
Based upon the above, I authorize the sole source acquisition of the goods or services specified.
Approved
Shana Yeiverton, City I�laobger
Date 0o�!
SOLE SOURCE MEMORANDUM
DATE: December I2, 2018
TO: CITYOFSOUTHLAICE
FROM: NOTIFICATION SYSTEMS OFAMERICA, INC.
SUBJECT: SOLE SOURCE AFFIDAVIT FOR —Existing PRO -WITCH Software
PURCHASE AMOUNT: $ As quoted
DESCRIPTION: General purchases for additions to existing system
DESCRIPTION OF ITEMS OR SERVICE: For the purpose of providing software updates, worronty repairs
of existing sites and new card readers additions to the FAD -Watch system. 1 have initialed the
reason(s) why only one source of supply exists and stated It +below,
-There is no competitive or similar product. The goods/service is a o ne-of -a -ki n d ar patented
product, a copyrighted publication available from only one source, or a unique Item such as an artwork.
-The product is only available from a regulated or natural monopoly. For example, utilities,
i
Ifrom the only pit in the area or same other similar situation.
product is a component of an existing system, which is only available from one supplier.
replaceLment of a component or a repair part is only available from the original supplier.
-The item is produced by non-profit corporations using handicapped workers, Products made
by blind or otherwise handicapped workers are often used by schools, cities, and counties.
- The item is prod ucedl by prison workers. The State benefits from the sale of these items.
- There are no other items available in the marketplace that have the same fit, form and function
of the items being purchased.
Signature Date
SOLE SOURCE AFFIDAVIT
BEFORE ME, the undersigned official, on this day, personally appeared, Dana Richmond
A person known to me to be the person whose signature appears below, who after being duly sworn
upon his oath deposed and said:
My name is Dana Richmond [ am over the age of 18, have never been convicted
of a crime and am competent to sign this affidavit.
2. 1 am an authorized representative of the following company or firm:
Nvtificdtion Systems of America, Inc.
3. The above named company or firm is the sole source of the fb[fowing itemts] or product(s)
Existing PRO -Watch Software, Access Control System
4. Competition is providing the above named item(s) is precluded by the existence of a patent,
copyright, secret process or monopoly.
There is /are no other like items), or products(s) available for purchase that would serve the
same purpose or function and there is only one price for the above named item(s) or prod uct(s)
because of an exclusive: distribution or marketing rights.
We certify that no suspension or debarment is in place, which would preclude receiving a
federally, state, city or gover ment funded contract.
U
Signature date
SUBSCR16ED AND SWORN to before me on this
Notary public, State of
- T -4-- 1 � �, �-:,
Printed Name: �irNN- trvr. '
Date Commission Expires i172.10 2-C
day of ZEr-er*r2018
P I�EFSlv1lRA Pg�IE�-ELLI5
4 �o lA#1181B'W
M7 Commission Expires
o� Ni�y 13, dodo
Company Name Notification Systems of America, Inc. PO Box 1385, Grapevine, 7( 75051
PHONEIFAX 817-442-5442 Contact person: Jan E is entail : nso 22@msn,com