Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 4, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Austin Reynolds and Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson,
Director of Economic Development and Tourism Daniel Cortez, Police Chief Ashley
Casey, Assistant Fire Chief Lorenzo Chavez, Director of Community Services David
Miller, Director of Planning and Development Services Dennis Killough, Interim Director
of Public Works Lauren LaNeave, City Attorney Cara White, and City Secretary Amy
Shelley.
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: VETERAN’S DAY PROCLAMATION
Operations Manager for Customer Relations, Melody Andersen, provided an overview of
planned activities for Veteran’s Day, which included recognizing and honoring employee
veterans. Lieutenant Colonel Hince shared reflections on the significance of Veteran’s
Day, emphasizing the sacrifices made by veterans and their families.
4. HONORS & RECOGNITION: TREE CITY U.S.A. AND ARBOR DAY
PROCLAMATION
Director of Planning and Development Services Dennis Killough recognized and
celebrated the City’s commitment to tree preservation. Certified Forester and Landscape
Administrator Keith Martin from Planning and Development Services accepted the
proclamation.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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5. NORTH CARROLL AVENUE AND LAKE WOOD DRIVE INTERSECTION
OPTIONS
Interim City Engineer Jeff Ginn presented potential design alternatives for the North
Carroll Avenue and Lake Wood Drive intersection - part of the broader North Carroll
Avenue Corridor Project.
Mayor McCaskill opened a public forum on this item at 6:08pm.
The following persons provided feedback to the options presented:
Chris Lott, 750-756 N. Carroll Ave.
Dwight Hilton, 775 Wild Wood Ln.
Howard Sanders, 1000 Lakewood Dr.
Josephine Ni, 475 Bent Wood Ln.
Paul Simon, 500 Bent Wood Ln.
Susan Stanek, 800 Lakewood Dr.
Ann Wooten, 970 Southview Trl.
Nancy Sorrell, 775 Inwood Ln.
The following person was not present, but submitted feedback via online form:
Linda Miller, 750 Lake Wood Dr.
There being no one else wishing to speak, Mayor McCaskill closed the public forum at
6:40pm.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Deputy Mayor Pro Tem Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:56pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072, deliberation regarding real property; and
Section 551.087, deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 6:56pm. Executive Session began at 7:03pm
and concluded at 8:08pm.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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2B. RECONVENE
Mayor McCaskill reconvened the meeting at 8:13pm.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor McCaskill spoke about the property at the old Dragon Stadium.
3B. CITY MANAGER’S REPORT
3B1. SEASONAL TRASH AND RECYCLING PROGRAMS
Public Works Business Manager Zayne Huff provided an overview of the seasonal trash
and recycling programs.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 21, 2025, REGULAR CITY
COUNCIL MEETING.
4B. CANCEL THE DECEMBER 16, 2025, REGULAR CITY COUNCIL MEETING.
4C. EXCUSE THE ABSENCE OF COUNCILMEMBER RANDY ROBBINS FROM
THE OCTOBER 21, 2025, REGULAR CITY COUNCIL MEETING.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF A RETAINING WALL ACROSS A 15-FOOT-WIDE SANITARY
SEWER EASEMENT LOCATED AT 900 DAVIS BOULEVARD.
4E. AWARD THE CONSTRUCTION CONTRACT FOR THE FLORENCE ELEVATED
STORAGE TANK REPAINT PROJECT TO O&J COATINGS, INC., IN AN
AMOUNT NOT TO EXCEED $925,000.
4F. CONSIDER APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF SOUTHLAKE, TEXAS, AND NL SOUTHLAKE LLC, A
TEXAS LIMITED LIABILITY COMPANY, DBA DAKOTA’S STEAKHOUSE.
4G. APPROVE RESOLUTION NO. 25-045, AMENDING SECTION 703 –
“HOLIDAYS” OF THE CITY OF SOUTHLAKE EMPLOYEE HANDBOOK AND
PROVIDING AN EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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4H. APPROVE RESOLUTION NO. 25-046, AMENDING THE EMPLOYEE
HANDBOOK TO CREATE POLICY 721 – “MILESTONE SERVICE AWARD
DAY” AND PROVIDING AN EFFECTIVE DATE.
4I. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSION CHAIR
DANIEL KUBIAK FROM THE NOVEMBER 20, 2025, REGULAR PLANNING
AND ZONING COMMISSION MEETING.
APPROVED
Deputy Mayor Pro Tem Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4I, as written.
Motion: Talley
Second: Wiliamson
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 8:24pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 8:24pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1297, 2ND READING, ADOPTING THE 2026 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY AGE
CHILDREN OPERATED BY THE COMMUNITY SERVICES DEPARTMENT.
PUBLIC HEARING
APPROVED
Director of Community Services David Miller presented Item 6A and answered questions
from the Council.
Mayor McCaskill opened the public hearing at 8:27pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:27pm.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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Motion was made to approve Item 6A, Ordinance No. 1297, 2nd Reading, adopting the
2026 Standards of Care for the recreation programs for elementary age children operated
by the Community Services Department.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 1297
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8:28 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 18TH OF NOVEMBER 2025.
______________________________
Shawn McCaskill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary