2025-11-18 Regular CC MeetingCity of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 18, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORKSESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Honors & Recognition: Recognize Robert "Bob" Mundlin's service on various
Southlake City boards
4. Honors & Recognition: Proclamation honoring the Veterans of Foreign Wars
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
2. Section 551.072: Deliberation regarding real property.
a. Discuss the acquisition of real property for public purposes.
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program – Project No. 2017-03
City of Southlake
City Council meeting agenda
November 18, 2025
Page 2 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor’s Report
B. City Manager’s Report
1. 2025 Home for the Holidays
2. Capital Improvements Plan Report (written)
3. Monthly Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the November 4, 2025, Regular City Council
meeting.
B. Approve ZA25-0065, Variance to Subdivision Ordinance No. 483, as
amended, Section 5.06, requiring a minimum 5-foot-wide residential
sidewalk along the street frontage for Lot 22, S. Freeman No. 525 Addition
and located at 2530 Greenbough Lane.
C. Approve the Standard Agreement Between Owner and Contractor with
Notification Systems of America, Inc. for the purchase of equipment,
services, and installation of access control systems for the Municipal
Service Center and Public Safety Training Tower project, in an amount not
to exceed $133,600.
D. Approve an Encroachment and Joint Use Agreement for the placement of
a screening wall across a sanitary sewer easement, water easement, and
drainage and utility easement located at 240 N Carroll Avenue.
E. Approve an Encroachment and Joint Use Agreement for the placement of
a screening wall and iron fence across a drainage easement located at 2008
Wheeler Drive.
F. Approve an Encroachment Agreement between Oncor Electric and the City
of Southlake, for the encroachment of a proposed public waterline, storm
drain pipe, and roadway within an existing 60-foot Electric Transmission
Easement for the Linmar Development located at 2665 N. White Chapel
Blvd.
City of Southlake
City Council meeting agenda
November 18, 2025
Page 3 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public’s
opportunity to address the City Council about non-agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions:
A. Resolution No. 25-047, casting votes for the Tarrant Appraisal District Board
of Directors.
B. Resolution No. 25-048, casting votes for the Denton Central Appraisal
District Board of Directors.
9. Other items for consideration:
9A. Consider and select remaining design alternatives for the Town Hall Plaza
Park project.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Wednesday, November 12, 2025, by 5:00
p.m., pursuant to the Texas Government Code, Chapter 551.
_________________________
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary’s Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you.
City of Southlake
City Council meeting agenda
November 18, 2025
Page 4 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Nellie Hall v. The Marq Southlake and City of Southlake; Cause No. 096-358874-
24
2. City of Southlake v. Haydon Building Corp., Striland Construction, LP, Humphrey
& Associates, Inc.; Cause No. 352359242
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary’s Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate (1) the deployment, or specific occasions for implementation, of security
personnel or devices; or, (2) a security audit.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake
City Council meeting agenda
November 18, 2025
Page 5 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
CITY OF
SOUTHLAK,E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 18, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Austin Reynolds and Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson,
Director of Economic Development and Tourism Daniel Cortez, Police Chief Ashley
Casey, Fire Chief Shannon Langford, Director of Community Services David Miller,
Director of Planning and Development Services Dennis Killough, Interim Director of Public
Works Lauren LaNeave, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: RECOGNIZE ROBERT "BOB" MUNDLIN'S
SERVICE ON VARIOUS SOUTHLAKE CITY BOARDS
Mayor McCaskill recognized Mr. Mundlin's service on various Southlake City Boards and
presented Mr. Mundlin with a service plaque.
4. HONORS & RECOGNITION: PROCLAMATION HONORING THE VETERANS
OF FOREIGN WARS
Mayor McCaskill welcomed Mr. Joseph Campbell to the podium, where he honored and
recognized the Veterans of Foreign Wars.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 18, 2025
Page I of 5
Deputy Mayor Pro Tem Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 5:48pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072, deliberation regarding real property; and
Section 551.087, deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 5:48pm. Executive Session began at 5:56pm
and concluded at 6:19pm.
213. RECONVENE
Mayor McCaskill reconvened the meeting at 6:36pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill expressed his appreciation to staff for the Veterans Day program and
encouraged residents
313. CITY MANAGER'S REPORT
3131. 2025 HOME FOR THE HOLIDAYS
City Events and Festival Coordinator Lauren Kimberly provided an update on the 2025
Home for the Holidays.
3132. CAPITAL IMPROVEMENTS PLAN REPORT (WRITTEN)
3133. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 18, 2025
Page 2 of 5
4A. APPROVE MINUTES FROM THE NOVEMBER 4, 2025, REGULAR CITY
COUNCIL MEETING.
4B. APPROVE ZA25-0065, VARIANCE TO SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, SECTION 5.06, REQUIRING A MINIMUM 5-FOOT-WIDE
RESIDENTIAL SIDEWALK ALONG THE STREET FRONTAGE FOR LOT 22, S.
FREEMAN NO. 525 ADDITION AND LOCATED AT 2530 GREEN BOUGH LANE.
4C. APPROVE THE STANDARD AGREEMENT BETWEEN OWNER AND
CONTRACTOR WITH NOTIFICATION SYSTEMS OF AMERICA, INC. FOR THE
PURCHASE OF EQUIPMENT, SERVICES, AND INSTALLATION OF ACCESS
CONTROL SYSTEMS FOR THE MUNICIPAL SERVICE CENTER AND PUBLIC
SAFETY TRAINING TOWER PROJECT, IN AN AMOUNT NOT TO EXCEED
$133,600.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF A SCREENING WALL ACROSS A SANITARY SEWER
EASEMENT, WATER EASEMENT, AND DRAINAGE AND UTILITY EASEMENT
LOCATED AT 240 N CARROLL AVENUE.
4E. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF A SCREENING WALL AND IRON FENCE ACROSS A
DRAINAGE EASEMENT LOCATED AT 2008 WHEELER DRIVE.
4F. APPROVE AN ENCROACHMENT AGREEMENT BETWEEN ONCOR
ELECTRIC AND THE CITY OF SOUTHLAKE, FOR THE ENCROACHMENT OF
A PROPOSED PUBLIC WATERLINE, STORM DRAIN PIPE, AND ROADWAY
WITHIN AN EXISTING 60-FOOT ELECTRIC TRANSMISSION EASEMENT FOR
THE LINMAR DEVELOPMENT LOCATED AT 2665 N. WHITE CHAPEL BLVD.
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-4F, as written, including moving Items
8A and 8B from the Regular Agenda, noting the following:
Item 8A - Resolution No. 25-047, casting votes for the Tarrant Appraisal District
Board of Directors— casting 13 votes for Mr. Mike Alfred.
- - Item 813 - Resolution No. 25-048, casting votes for the Denton Central Appraisal
District Board of Directors — casting 1 vote for Mr. Mike Hennefer
Motion: Talley
Second: Wiliamson
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
REGULAR CITI'COUNCIL MEETING MINUTES, NOVEMBER 18, 2035
Page 3 of 5
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 7:06pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 7:06pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA)
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 25-047, CASTING VOTES FOR THE TARRANT
APPRAISAL DISTRICT BOARD OF DIRECTORS.
APPROVED UNDER CONSENT
8B. RESOLUTION NO. 25-048, CASTING VOTES FOR THE DENTON CENTRAL
APPRAISAL DISTRICT BOARD OF DIRECTORS.
APPROVED UNDER CONSENT
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER AND SELECT REMAINING DESIGN ALTERNATIVES FOR THE
TOWN HALL PLAZA PARK PROJECT.
APPROVED
Director of Community Services David Miller presented Item 9A and answered questions
from the Council.
Motion was made to approve Item 9A, consider and select remaining design alternatives
for the Town Hall Plaza Park project, noting the following:
Decision Point 1: Artificial Turf versus Natural Grass
- Approve
o Option 1: Complete project with Natural Grass
Decision Point 2: Restroom/Amenity Centers
- Approve
o Option 3: No further design or construction, noting for staff to locate
potential locations for stubbing/placement of watering features as discussed
this evening.
REGULAR CITY COUNCIL MEETING MINUTES, NO VEMBER 18, 2025
Page 4 of 5
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 7:06 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 2ND OF DECEMBER 2025.
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Shawn McCaskill
Mayor
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REGULAR CITYCOUNCIL MEETING MINUTES, NOVEMBER 18, 2025
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