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2025-11-18 Regular CC MeetingCity of Southlake values: Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 18, 2025 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORKSESSION: 5:30 P.M. 1. Call to order. 2. Invocation: Clayton Reed 3. Honors & Recognition: Recognize Robert "Bob" Mundlin's service on various Southlake City boards 4. Honors & Recognition: Proclamation honoring the Veterans of Foreign Wars 5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately following the work session 1. Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with city attorney. a. Seek advice of the city attorney regarding legal issues related to legislative items. 2. Section 551.072: Deliberation regarding real property. a. Discuss the acquisition of real property for public purposes. 3. Section 551.087: Deliberation regarding economic development negotiations. a. Deliberate the terms and conditions of an economic development incentive program – Project No. 2017-03 City of Southlake City Council meeting agenda November 18, 2025 Page 2 of 5 City of Southlake values: Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor’s Report B. City Manager’s Report 1. 2025 Home for the Holidays 2. Capital Improvements Plan Report (written) 3. Monthly Financial Report (written) CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the November 4, 2025, Regular City Council meeting. B. Approve ZA25-0065, Variance to Subdivision Ordinance No. 483, as amended, Section 5.06, requiring a minimum 5-foot-wide residential sidewalk along the street frontage for Lot 22, S. Freeman No. 525 Addition and located at 2530 Greenbough Lane. C. Approve the Standard Agreement Between Owner and Contractor with Notification Systems of America, Inc. for the purchase of equipment, services, and installation of access control systems for the Municipal Service Center and Public Safety Training Tower project, in an amount not to exceed $133,600. D. Approve an Encroachment and Joint Use Agreement for the placement of a screening wall across a sanitary sewer easement, water easement, and drainage and utility easement located at 240 N Carroll Avenue. E. Approve an Encroachment and Joint Use Agreement for the placement of a screening wall and iron fence across a drainage easement located at 2008 Wheeler Drive. F. Approve an Encroachment Agreement between Oncor Electric and the City of Southlake, for the encroachment of a proposed public waterline, storm drain pipe, and roadway within an existing 60-foot Electric Transmission Easement for the Linmar Development located at 2665 N. White Chapel Blvd. City of Southlake City Council meeting agenda November 18, 2025 Page 3 of 5 City of Southlake values: Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public’s opportunity to address the City Council about non-agenda items. During this proceeding, the City Council will not discuss, consider, or take action on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 6. Ordinances, second readings, public hearings, and related items: (There are no items on this agenda.) 7. Ordinances, first readings, and related items: (There are no items on this agenda.) 8. Resolutions: A. Resolution No. 25-047, casting votes for the Tarrant Appraisal District Board of Directors. B. Resolution No. 25-048, casting votes for the Denton Central Appraisal District Board of Directors. 9. Other items for consideration: 9A. Consider and select remaining design alternatives for the Town Hall Plaza Park project. 10. Other items for discussion: (There are no items on this agenda.) 11. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Wednesday, November 12, 2025, by 5:00 p.m., pursuant to the Texas Government Code, Chapter 551. _________________________ Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary’s Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake City Council meeting agenda November 18, 2025 Page 4 of 5 City of Southlake values: Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork EXECUTIVE SESSION Section 551.071: Consultation with attorney. The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. Nellie Hall v. The Marq Southlake and City of Southlake; Cause No. 096-358874- 24 2. City of Southlake v. Haydon Building Corp., Striland Construction, LP, Humphrey & Associates, Inc.; Cause No. 352359242 Section 551.072: Deliberation regarding real property. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation. The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary’s Office. Section 551.076: Deliberation regarding security devices. The City Council may deliberate (1) the deployment, or specific occasions for implementation, of security personnel or devices; or, (2) a security audit. Section 551.087: Deliberation regarding economic development negotiations. The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. Section 551.089: Deliberation regarding security devices or security audits. The City Council may discuss or deliberate regarding security assessments or deployments relating to information resources technology; network security information as described by Section 2059.055(b); the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices; or results of security audits. City of Southlake City Council meeting agenda November 18, 2025 Page 5 of 5 City of Southlake values: Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism-related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety. The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information.