2025-11-10 Park Board PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
November 04, 2025
TO: Parks and Recreation Board
FROM: David Miller, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks & Recreation Board Meeting –
Monday, November 10, 2025, at 6:00 P.M.
________________________________________________________________
NOTE: This meeting will be held in Legends Hall Board Room located within The Marq
Southlake, 285 Shady Oaks Dr. Dinner will be available at 5:30 p.m.
Please advise staff if you are not able to attend this meeting (djmiller@ci.southlake.tx.us or
817.748.8018). Thank you.
REGULAR AGENDA
1.Agenda Item No. 1. Call to Order:
2.Agenda Item No. 2. Consent:
A.Approve the minutes from the Parks and Recreation Board meeting held on
October 13, 2025 – Please make any corrections to the minutes part of the motion
for consideration.
3.Agenda Item No. 3. Public Forum:
A.Public Forum is the public's opportunity to address the Boards about non-agenda
items. During the Public Forum, board members will not discuss or take action
on any item brought up at this time.
4.Agenda Item No. 4. Executive Session:
A.Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076,
551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Regular Session or at any time during the
meeting that a need arises for the Parks and Recreation Board to seek
advice from the city attorney as to the posted subject matter of this Parks
and Recreation Board Meeting.
Parks and Recreation Board
Meeting Date – November 10, 2025, at 6:00 pm
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding the
Open Meetings Act and Social Media
Considerations.
5. Agenda Item No. 5. Discussion:
A. North Park Turf Project – Fencing Improvements Discussion- Director Miller will
present this item and request feedback on the proposed layouts for fencing
improvements at North Park that will take place as part of the Artificial Turf
Improvements Phase 2 project.
B. Recreation and Athletics Taskforce Update- Director Miller will provide a
Recreation and Athletics Taskforce Update. This is a standing item on the agenda
to allow staff to update the board on Recreation and Athletics Taskforce-related
topics. No packet item.
C. Parks & Recreation Update –Director Miller will provide a Parks & Recreation
Department update over the TRAPS North Region Workshop and Awards. This
is a standing item on the agenda to allow staff to update the board on Parks &
Recreation-related topics and upcoming activities and events. No packet item.
6. Agenda Item 6. Adjournment:
As always, we appreciate your commitment and service to the City. If you have any questions
regarding the agenda or materials, please feel free to contact me at (817) 748-8018.
DJM
STAFF CONTACT INFORMATION:
David Miller, Director of Community Services (817) 748-8018
Fince Espinoza, Deputy Director of Community Services (817) 748-8925
Taygan McBurney, Administrative Assistant (817)-748- 8951
City of Southlake Values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
PARKS AND RECREATION BOARD MEETING
Monday, November 10th, 2025
6:00 P.M.
LOCATION: City of Southlake, The Marq
Legends Hall ± Board Room
285 Shady Oaks Dr.
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
1.Call to Order
2.Consent
A.Approve minutes from the Parks & Recreation Board meeting held on October
13, 2025
3.Public Forum
7KLVLVWKH 3XEOLF¶VRSSRUWXQLW\ WR DGGUHVVWKH 3DUNDQG 5HFUHDWLRQ %RDUGDERXW QRQ-
agenda items. During this proceeding, the Park and Recreation Board will not discuss,
consider, or act on any item presented. We respectfully ask that anyone stepping
forward to speak during the Public Forum please limit remarks to 3 minutes.)
4.Executive Session
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076,
551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto
and incorporated herein. Executive Session may be held, under these
exceptions, at the end of the Regular Session or at any time during the
meeting that a need arises for the Parks and Recreation Board to seek
advice from the city attorney as to the posted subject matter of this Parks
and Recreation Board Meeting.
1.Section 551.071: Consultation with city attorney.
a.Seek advice of the city attorney regarding the Open Meetings Act
and Social Media Considerations
5.Discussion
A.North Park Turf Project ± Fencing Improvements Discussion
B.Recreation and Athletics Taskforce Update
C.Parks and Recreation Update
6.Adjournment
Parks and Recreation Board
Meeting Date ± November 10th, 2025
Page 2 of 2
City of Southlake Values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
A quorum of the City Council, Board, Commission, or Committee may or may not be present
at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Tuesday, November 04, 2025, by 6:00 p.m. pursuant
to Chapter 551 of the Texas Government Code.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special
accommodation, please advise the City Secretary 48 hours in advance at 817.748.8016.
Reasonable accommodation will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
PARKS AND RECREATION BOARD MEETING MINUTES: October 13, 2025
LOCATION: THE MARQ SOUTHLAKE
Legends Hall – Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chair Magdalena Battles, Vice-
Chair Paul Venesky, Secretary Deanna Kienast, and Board Members Patrick Mundlin, Joe
Sansone, and Renee Thomas
PARKS AND RECREATION BOARD MEMBERS ABSENT: N/A
STAFF PRESENT: Director of Community Services David Miller and Deputy Director Fince
Espinoza
REGULAR AGENDA
1.CALL TO ORDER
Chair Magdalena Battles called the Parks and Recreation Board meeting to order at 6:00
p.m.
2.CONSENT AGENDA
2A. APPROVE MINUTES FROM THE PARKS AND RECREATION BOARD MEETING
HELD ON SEPTEMBER 08, 2025
The minutes of the September 08, 2025, Parks and Recreation Board meeting were
approved with no changes or corrections.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items, including the minutes of the Park
Board meeting held on September 08, 2025.
Motion: Venesky
Item 2A
Minutes of the October 13, 2025
Parks and Recreation Board Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Second: Thomas
Ayes: Sansone, Mundlin, Battles, Kienast, Thomas, Venesky
Nays: None
Abstain: None
Vote: 6-0
Motion carried.
3.PUBLIC FORUM
Chair Battles opened the Public Forum at 6:02 p.m.
Bryan and Lexi Cox, 808 Parkdale Court, Southlake, TX 76092, expressed an interest in
Sand Volleyball throughout the Southlake Parks.
Chair Battles advised Director Miller to follow up with the residents and closed the Public
Forum at 6:06 p.m.
4.CONSIDER
4A. RECOMMENDATION ON THE 2026 STANDARDS OF CARE ORDINANCE NO. 1297
Director Miller presented item 4A to the Park Board for consideration. Director Miller was
available to answer questions.
APPROVED
A motion was made to recommend the 2026 Standards of Care Ordinance No. 1297
Motion: Venesky
Second: Kienast
Ayes: Sansone, Mundlin, Battles, Kienast, Thomas, Venesky
Nays: None
Abstain: None
Vote: 6-0
Motion passed.
5.DISCUSSION
5A. RECREATION AND ATHLETICS TASKFORCE UPDATE
Director of Community Services, David Miller, provided an update on the Recreation
and Athletics Task Force and was available to answer questions.
Direction to Staff: N/A
Minutes of the October 13, 2025
Parks and Recreation Board Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5B. TRAPS NORTH PARKS MAINTENANCE RODEO RECAP
Deputy Director of Community Services, Fince Espinoza, presented Item 5B, providing
an overview of how the Southlake Community Services team hosted the TRAPS North
Parks Maintenance Rodeo. He also shared how the teams performed in each event and
was available to answer questions.
Direction to Staff: N/A
5C. PARKS AND RECREATION UPDATE
Director of Community Services, David Miller, provided a Parks and Recreation update
and was available to answer questions.
Direction to Staff: N/A
5.ADJOURNMENT
Chair Magdalena Battles adjourned the meeting at 7:05 p.m.
Magdalena Battles, David Miller,
Chair- Parks & Recreation Board Director of Community Services
An audio recording of this meeting may be available upon request from the Office of City Secretary.
2025
`
12/15/25
1 Joe Sansone 1 Joe Sansone 85%8.75 2025 88%
2 Kevin Klaas 2 Vacant
3 Patrick Mundlin 3
Patrick
Mundlin 71%6.82
4
Magdalena
Battles 4
Magdalena
Battles 100%9.34
5 Deanna Kienast 5
Deanna
Kienast 85%7.59
6 Renee Thomas 6 Renee Thomas 100%9.34
7 Paul Venesky 7 Paul Venesky 85%7.92
86%71%100%86%83%57%100%In attendance
Total Hrs Per Month 0.75 1.75 1.6 2.05 1.42 0.77 1 Not in attendance, no substitute
Substitute in attendance
Vacant position
Meeting Canceled
Meeting Canceled due to no quorum
Change in Representative
2025 Park and Recreation Board Attendance Report
Place Name 1/21/25 2/10/25 3/10/25 4/14/25 5/12/25 6/9/25 8/11/25 Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance
Rate (includes
substitutions)
7/7/25 9/8/25 10/13/25 11/10/25
Individual
Attendanc
e Rate
Place Name