Item 4E - Memo Item 4E
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M E M O R A N D U M
October 1, 2025
To: Alison Ortowski, City Manager
From: Lauren LaNeave, Interim Director of Public Works
Subject: Award the construction contract for the Florence Elevated
Storage Tank Repaint Project, to O&J Coatings, Inc in an
amount not to exceed $925,000.
Action
Requested: Award the construction contract for the Florence Elevated Storage
Tank (EST) Repaint Project to O&J Coatings, Inc in an amount not
to exceed $925,000.
Background
Information: The repainting of an elevated storage tank is a preventative
maintenance service intended to preserve and protect City
infrastructure. This work will extend the service life of the Florence
EST, maintain its appearance, and ensure the City continues to
provide high-quality public assets.
The Florence Elevated Storage Tank was originally constructed in
2005 and provides water supply and pressure to the high-pressure
plane located on the western side of the City between FM 1709 and
SH 114. The City inspects all its water storage tanks on an annual
basis to ensure the protective coatings have not been compromised.
The existing paint on the Florence Elevated Storage Tank is original
to its construction. Proactive replacement of protective coating
systems protects the existing structural steel structure from
unnecessary corrosion and degradation, extending the usable
service life of the tank. Recent inspections have indicated the paint
on the Florence Elevated Storage Tank is starting to wear and
requires repainting.
To prepare for this rehabilitation, the City executed an engineering
services agreement with Bartlett & West, Inc. in August 2024 that
includes on-site inspection services to ensure proper preparation
and application of the coating system. Design was completed in July
2025, setting the project on schedule for construction in Winter 2025.
This project includes blasting and recoating the tank’s interior and
exterior steel surfaces, containment, replacement of the altitude
valve, disinfecting and testing the tank, and completing site cleanup
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and restoration as the base bid. The tank will be repainted using the
same color and design as its existing appearance, with no new
artwork or aesthetic changes. Additive alternates include the
replacement of the mixing system, exercise of valves in the process
room, containment alteration for uninterrupted SCADA signaling and
pressure wash of the concrete pedestal. Together, these
improvements will extend the service life of the 1.5-million-gallon
tank, ensure compliance with industry standards, and maintain the
reliability of the City’s water system.
Proposals
Solicitation of Proposals for this project began on August 8, 2025,
and competitive sealed proposals were received and opened on
September 11, 2025. The seven proposals received for this project
are shown in the tabulation below:
Proposer
Base Proposal
Amount
Additive
Alternates
O&J Coatings, Inc. $ 675,000 $ 65,000
BRZ Coatings, Inc. $ 750,000 $ 68,000
Viking Painting, LLC. $ 798,900 $ 93,900
M.K. Painting, Inc. $ 868,000 $ 255,000
N.G. Painting, L.P. $ 1,047,000 $ 75,000
Classic Protective Coatings $ 1,154,800 $ 212,000
TMI Coatings $ 1,539,000 $ 129,000
City staff reviewed and scored the seven proposals using best value
criteria as described in the project manual. The evaluation criteria for
this bid were the proposal price (50%); qualifications of key
personnel (10%); similar project experience (10%); quality of goods
and services (10%); proposer’s reputation (5); and project delivery
schedule (15%). The evaluation of the proposals, qualifications and
references led to the recommendation of O&J Coatings, Inc. for this
project.
The base bid from O&J Coatings, Inc. totaled $675,000 and additive
alternate bid items totaling $65,000. Staff are requesting
authorization for a total of $925,000 which includes the base bid, the
additive alternate bid items and $185,000 in contingency for
construction costs that may arise due to unforeseen conditions.
Construction is anticipated to begin this winter, with the tank currently
scheduled to be off line from January to the end of February 2026,
weather permitting, with no disruption to area water service during
these low demand months. There is currently over 30 days of buffer
for unforeseen delays, and contingency plans have been submitted
by the contractor to ensure completion by May 1, 2026.
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Financial
Considerations: Funding for this agreement is budgeted as part of the approved
Capital Improvements Program via the Utility Fund.
Strategic Link: This item links to the City’s Strategy Map strategic focus area of
Infrastructure and Development. It specifically relates to the City’s
Objective, F2: Investing to Provide and maintain High-Quality Public
Assets.
Citizen Input/
Board Review: N/A
Legal
Review: This is the standard construction services contract that has been
previously reviewed by the City Attorney.
Alternatives: The City Council may approve or deny the agreement.
Supporting
Documents: Attachment A: Bid Tabulation
Attachment B: Best Value Award Letter
Staff
Recommendation: Award the construction contract for the Florence Elevated Storage
Tank Repaint Project to O&J Coatings, Inc in an amount not to
exceed $925,000.
Staff
Contact: Lauren LaNeave, Interim Director of Public Works
Jeff Ginn, P.E., Interim City Engineer
Josué Hernandez, P.E., Civil Engineer