2025-11-04 Regular CC MeetingCity of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 4, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORKSESSION: 5:30 P.M.
1. Call to order.
2. Invocation: Clayton Reed
3. Honors & Recognition: Veteran’s Day Proclamation
4. Honors & Recognition: Tree City U.S.A. and Arbor Day Proclamation
5. North Carroll Avenue and Lake Wood Drive Intersection Options
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subject matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding the Jones Branch sewer
easements.
2. Section 551.072: Deliberation regarding real property.
a. Discuss the acquisition of real property for public purposes.
City of Southlake
City Council meeting agenda
November 4, 2025
Page 2 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
3. Section 551.087: Deliberation regarding economic development
negotiations.
a. Deliberate the terms and conditions of an economic development
incentive program – Project No. 2017-03
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor’s Report
B. City Manager’s Report
1. Seasonal Trash and Recycling Programs
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 21, 2025, Regular City Council meeting.
B. Cancel the December 16, 2025, Regular City Council meeting.
C. Excuse the absence of Councilmember Randy Robbins from the October
21, 2025, Regular City Council meeting.
D. Approve an Encroachment and Joint Use Agreement for the placement of
a retaining wall across a 15-foot-wide sanitary sewer easement located at
900 Davis Boulevard.
E. Award the construction contract for the Florence Elevated Storage Tank
Repaint Project to O&J Coatings, Inc., in an amount not to exceed
$925,000.
F. Consider approval of an economic development agreement between the
City of Southlake, Texas, and NL Southlake LLC, a Texas limited liability
company, dba Dakota’s Steakhouse.
G. Approve Resolution No. 25-045, amending Section 703 – “Holidays” of the
City of Southlake Employee Handbook and providing an effective date.
H. Approve Resolution No. 25-046, amending the Employee Handbook to
create Policy 721 – “Milestone Service Award Day” and providing an
effective date.
City of Southlake
City Council meeting agenda
November 4, 2025
Page 3 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
I. Excuse the absence of Planning and Zoning Commission Chair Daniel
Kubiak from the November 20, 2025, Regular Planning and Zoning
Commission meeting.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public’s
opportunity to address the City Council about non-agenda items. During this
proceeding, the City Council will not discuss, consider, or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1297, 2nd Reading, adopting the 2026 Standards of Care
for the recreation programs for elementary age children operated by the
Community Services Department. PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Wednesday, October 29, 2025, by 5:00
p.m., pursuant to the Texas Government Code, Chapter 551.
_________________________
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary’s Office 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you.
City of Southlake
City Council meeting agenda
November 4, 2025
Page 4 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. Nellie Hall v. The Marq Southlake and City of Southlake; Cause No. 096-358874-
24
2. City of Southlake v. Haydon Building Corp., Striland Construction, LP, Humphrey
& Associates, Inc.; Cause No. 352359242
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary’s Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate (1) the deployment, or specific occasions for implementation, of security
personnel or devices; or, (2) a security audit.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
Section 551.089: Deliberation regarding security devices or security audits. The City
Council may discuss or deliberate regarding security assessments or deployments
relating to information resources technology; network security information as described
by Section 2059.055(b); the deployment, or specific occasions for implementation, of
security personnel, critical infrastructure, or security devices; or results of security audits.
City of Southlake
City Council meeting agenda
November 4, 2025
Page 5 of 5
City of Southlake values:
Integrity Ƈ Innovation Ƈ Accountability Ƈ Commitment to Excellence Ƈ Teamwork
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 4. 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tern Randy Williamson,
Deputy Mayor Pro Tem Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Austin Reynolds and Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Director of Communications Pilar Schank, Chief Financial Officer Sharen Jackson,
Director of Economic Development and Tourism Daniel Cortez, Police Chief Ashley
Casey, Assistant Fire Chief Lorenzo Chavez, Director of Community Services David
Miller, Director of Planning and Development Services Dennis Killough, Interim Director
of Public Works Lauren LaNeave, City Attorney Cara White, and City Secretary Amy
Shelley.
CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. HONORS & RECOGNITION: VETERAN'S DAY PROCLAMATION
Operations Manager for Customer Relations, Melody Andersen, provided an overview of
planned activities for Veteran's Day, which included recognizing and honoring employee
veterans. Lieutenant Colonel Hince shared reflections on the significance of Veteran's
Day, emphasizing the sacrifices made by veterans and their families.
4. HONORS & RECOGNITION: TREE CITY U.S.A. AND ARBOR DAY
PROCLAMATION
Director of Planning and Development Services Dennis Killough recognized and
celebrated the City's commitment to tree preservation. Certified Forester and Landscape
Administrator Keith Martin from Planning and Development Services accepted the
proclamation.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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5. NORTH CARROLL AVENUE AND LAKE WOOD DRIVE INTERSECTION
OPTIONS
Interim City Engineer Jeff Ginn presented potential design alternatives for the North
Carroll Avenue and Lake Wood Drive intersection - part of the broader North Carroll
Avenue Corridor Project.
Mayor McCaskill opened a public forum on this item at 6:08pm.
The following persons provided feedback to the options presented:
Chris Lott, 750-756 N. Carroll Ave.
Dwight Hilton, 775 Wild Wood Ln.
Howard Sanders, 1000 Lakewood Dr.
Josephine Ni, 475 Bent Wood Ln.
Paul Simon, 500 Bent Wood Ln.
Susan Stanek, 800 Lakewood Dr.
Ann Wooten, 970 Southview Trl.
Nancy Sorrell, 775 Inwood Ln.
The following person was not present, but submitted feedback via online form:
Linda Miller, 750 Lake Wood Dr.
There being no one else wishing to speak, Mayor McCaskill closed the public forum at
6:40pm.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:56pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072, deliberation regarding real property; and
Section 551.087, deliberation regarding economic development negotiations. The City
Council adjourned for Executive Session at 6:56pm. Executive Session began at 7:03pm
and concluded at 8:08pm.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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2B. RECONVENE
Mayor McCaskill reconvened the meeting at 8:13pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill spoke about the property at the old Dragon Stadium.
3B. CITY MANAGER'S REPORT
3131. SEASONAL TRASH AND RECYCLING PROGRAMS
Public Works Business Manager Zayne Huff provided an overview of the seasonal trash
and recycling programs.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE OCTOBER 21, 2025, REGULAR CITY
COUNCIL MEETING.
4B. CANCEL THE DECEMBER 16, 2025, REGULAR CITY COUNCIL MEETING.
4C. EXCUSE THE ABSENCE OF COUNCILMEMBER RANDY ROBBINS FROM
THE OCTOBER 21, 2025, REGULAR CITY COUNCIL MEETING.
4D. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR THE
PLACEMENT OF A RETAINING WALL ACROSS A 15-FOOT-WIDE SANITARY
SEWER EASEMENT LOCATED AT 900 DAVIS BOULEVARD.
4E. AWARD THE CONSTRUCTION CONTRACT FOR THE FLORENCE ELEVATED
STORAGE TANK REPAINT PROJECT TO O&J COATINGS, INC., IN AN
AMOUNT NOT TO EXCEED $925,000.
4F. CONSIDER APPROVAL OF AN ECONOMIC DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF SOUTHLAKE, TEXAS, AND NL SOUTHLAKE LLC, A
TEXAS LIMITED LIABILITY COMPANY, DBA DAKOTA'S STEAKHOUSE.
4G. APPROVE RESOLUTION NO. 25-045, AMENDING SECTION 703 —
"HOLIDAYS" OF THE CITY OF SOUTHLAKE EMPLOYEE HANDBOOK AND
PROVIDING AN EFFECTIVE DATE.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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4H. APPROVE RESOLUTION NO. 25-046, AMENDING THE EMPLOYEE
HANDBOOK TO CREATE POLICY 721 — "MILESTONE SERVICE AWARD
DAY" AND PROVIDING AN EFFECTIVE DATE.
41. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSION CHAIR
DANIEL KUBIAK FROM THE NOVEMBER 20, 2025, REGULAR PLANNING
AND ZONING COMMISSION MEETING.
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-41, as written.
Motion:
Talley
Second:
Wiliamson _
Ayes:
Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays:
None
Approved:
7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 8:24pm.
There being no one wishing to speak, Mayor McCaskill closed the public forum at 8:24pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1297, 2ND READING, ADOPTING THE 2026 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY AGE
CHILDREN OPERATED BY THE COMMUNITY SERVICES DEPARTMENT.
PUBLIC HEARING
APPROVED
Director of Community Services David Miller presented Item 6A and answered questions
from the Council.
Mayor McCaskill opened the public hearing at 8:27pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:27pm.
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
Page 4 of 5
Motion was made to approve Item 6A, Ordinance No. 1297, 2nd Reading, adopting the
2026 Standards of Care for the recreation programs for elementary age children operated
by the Community Services Department.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
ORDINANCE NO. 1297
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 8:28 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 18TH OF NOVEMBER 2025.
Shawn McCaskill
Mayor
ATTEST:
A he e , ERMC ' Cn
Ci ecretary'
REGULAR CITY COUNCIL MEETING MINUTES, NOVEMBER 4, 2025
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