Loading...
2025-10-27 ACPD PacketCITY OF SOUTH LAKE MEMORANDUM October 21, 2025 TO: Advisory Commission on Persons with Disabilities FROM: Stacey Black, Assistant City Manager David Miller, Director of Community Services SUBJECT: Agenda Notes for October 27, 2025, Meeting of the Advisory Commission on Persons with Disabilities The Advisory Commission on Persons with Disabilities will hold its next meeting on Monday, October 27, 2025, at 6:30 p.m. in the Legends Hall Board Room at The Marq Southlake (285 Shady Oaks Drive). A light dinner will be available beginning at 6:00 p.m. If you are unable to attend, please notify staff in advance by contacting David Miller at djmiller ci.southlake.tx.us or (817) 748-8018. We look forward to welcoming you and appreciate your service to the City. If you have any questions regarding the agenda or materials, please do not hesitate to contact us. The agenda notes below are intended to support your preparation for this meeting. REGULAR AGENDA 1. Agenda Item No. 1: Call to Order 2. Agenda Item No. 2: Consent A. Approve the minutes of the September 29, 2025, Advisory Commission on Persons with Disabilities Meeting The purpose of this item is for the members of the Advisory Commission on Persons with Disabilities to approve the minutes of the September 29, 2025, Advisory Commission on Persons with Disabilities Meeting. 3. Agenda Item No. 3: Public Forum Public Forum Public Forum is the public's opportunity to address the Commission about non - agenda items. During the Public Forum, Commission members will not discuss, consider, or take action on any item presented. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Advisory Commission on Persons with Disabilities Meeting Date — October 27, 2025, at 6:30 pm Page 2 of 3 4. Agenda Item No. 4: Executive Session A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the Advisory Commission on Persons with Disabilities to seek advice from the city attorney as to the posted subject matter of this Advisory Commission on Persons with Disabilities meeting. 1. Section 551.071: Consultation with city attorney. a. Seek advice of the city attorney regarding the Open Meetings Act and Ordinance No. 635-D. 5. Agenda Item No. 5: Discussion A. Review of Current Programs and Funding Follow-up The purpose of this item is to provide ACPD members with follow-up information related to the Programs and Funding presentation shared at the September 29, 2025, meeting. There is no packet item associated with this discussion. B. Discuss Fiscal Year 2026 Draft Strategic Priorities Survey Results The purpose of this item is to review and discuss the results of the FY 2026 Strategic Priorities Survey. Feedback from this discussion will be used to finalize the Commission's Strategic Priorities and meeting plan for FY 2026. There is no packet item associated with this discussion. C. Review Draft Logo Concepts Updates The purpose of this item is for ACPD members to review the updated draft logo concepts and brand standards developed for the Commission. Members will be asked to provide feedback and direction to staff to help finalize a logo that will serve as the official visual identity of the ACPD. There is no packet item associated with this discussion. D. Discuss Future Meeting Logistics and November Meeting Date The purpose of this item is for the ACPD to review meeting logistics as a follow-up to the discussion at the September 29, 2025, meeting regarding meeting frequency. The Commission will also consider options for City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Advisory Commission on Persons with Disabilities Meeting Date — October 27, 2025, at 6:30 pm Page 3 of 3 rescheduling the November meeting, which is currently set during the week of Thanksgiving. There is no packet item associated with this discussion. E. Discuss Citizen Satisfaction Survey The purpose of this item is for staff to provide an overview of the City's ongoing Citizen Satisfaction Survey and discuss how the Advisory Commission on Persons with Disabilities can support participation and awareness efforts. There is no packet item associated with this discussion. 6. Agenda Item 6. Adjournment Staff Contact Information: Stacey Black, Assistant City Manager (817) 748-8063 David Miller, Director of Community Services (817) 748-8018 Milenka Lopez, Community Services Business Manager (817) 748-8963 Bora Sulollari, Assistant to the City Manager (817) 748-8645 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEETING Monday, October 27, 2025 6:30 P.M. LOCATION: City of Southlake, The Marq Legends Hall Board Room 285 Shady Oaks Dr. Southlake, Texas 76092 TIME: 6:30 P.M. REGULAR AGENDA: Call to Order. 2. Consent: A. Approve the minutes of the September 29, 2025, Advisory Commission on Persons with Disabilities meeting 3. Public Forum. (This is the Public's opportunity to address the Advisory Commission on Persons with Disabilities regarding non -agenda items. During this proceeding, the Advisory Commission on Persons with Disabilities will not discuss, consider, or act on any item presented. We respectfully ask that anyone stepping forward to speak during the Public Forum please limit remarks to three minutes.) 4. Executive Session A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held. under these exceations. at the end of the Reaular Session or at any time during the meeting that a need arises for the Advisory Commission on Persons with Disabilities to seek advice from the city attorney as to the posted subject matter of this Advisory Commission on Persons with Disabilities meeting. Section 551.071: Consultation with city attorney. a. Seek advice of the city attorney regarding the Open Meetings Act and Ordinance No. 635-D. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Advisory Commission on Persons with Disabilities October 27, 2025 Page 2 of 2 5. Discussion: A. Review of Current Programs and Funding Follow-up B. Discuss Fiscal Year 2026 Draft Strategic Priorities Survey Results C. Review Draft Logo Concept Updates D. Discuss Future Meeting Logistics and November Meeting Date E. Discuss Citizen Satisfaction Survey 6. Adjournment. A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, October 21, 2025, by 5:30 p.m. pursuant to Chapter 551 of the Texas Government Code. Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special accommodation, please advise the City Secretary 48 hours in advance at (817) 748-8016. Reasonable accommodation will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Item 2A CITY OF SOUTHLAKE ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEETING MINUTES: SEPTEMBER 29, 2025 LOCATION: The Marq Southlake Legends Hall — Executive Board Room 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:30 P.M. ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEMBERS PRESENT: Chair Laura McCaskill and Board Members Holly Birnbach, Mark Flores, Jay Waheed, Ryan Jacobson, and Ann Marie Walker ADVISORY COMMISSION ON PERSONS WITH DISABILITIES MEMBERS ABSENT: Board Member David Cunningham and Alternate Orlando Borges STAFF PRESENT: Assistant City Manager Stacey Black, Director of Community Services David Miller, Assistant to the City Manager Bora Sulollari, Deputy Director of Community Services Ryan McGrail, Business Manager of Community Services Milenka Lopez, and Director of Communications Pilar Schank REGULAR SESSION 1. CALL TO ORDER Advisory Commission on Persons with Disabilities Chair Laura McCaskill called the meeting to order at 6:30 P.M. 2. PUBLIC FORUM Chair McCaskill opened the Public Forum at 6:31 P.M. Marissa Mehan, 2949 River Crest Street, Grapevine, TX 76051, mentioned that Grapevine will open a new facility, Gigi's Playhouse, for adults and kids with Down syndrome in late Spring. Chair McCaskill closed the Public Forum at 6:35 P.M. 3. CONSENT AGENDA 3A. APPROVAL OF THE MINUTES FROM THE AUGUST 25, 2025, ADVISORY COMMISSION ON PERSONS WITH DISABILITIES City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the September 29, 2025 Advisory Commission on Persons with Disabilities Meeting Page 2 of 3 Chair Laura McCaskill presented item 3A, approval of the minutes from the August 25, 2025, Advisory Commission on Persons with Disabilities. APPROVED A motion was made to approve the minutes from the August 25, 2025, Advisory Commission on Persons with Disabilities meeting as presented. Motion: Birnbach Second: Walker Ayes: McCaskill, Birnbach, Flores, Waheed, Jacobson, Walker Nays: None Abstain: None Vote: 6-0 Motion passed. 4. DISCUSSION 4A. REVIEW OF CURRENT PROGRAMS AND FUNDING Director Miller presented item 3A and gave an overview of the current Adaptive Recreation programs and their funding within Community Services. Director Miller was available to answer questions. Direction to Staff: Research organizations and possible partnerships that accommodate wheelchairs. 4113. DISCUSS FISCAL YEAR 2026 DRAFT STRATEGIC PRIORITIES Assistant City Manager, Stacey Black, presented Item 4B to the Commission, discussed the draft of the Fiscal Year 2026 Strategic Priorities, and was available to answer questions. Direction to Staff: N/A 4C. REVIEW DRAFT LOGO CONCEPTS Assistant City Manager Stacey Black presented Item 4C and discussed possible logos. Direction to Staff: Revise Concept 1 and Alternative 1 to include the Southlake "S." 5. ADJOURNMENT City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the September 29, 2025 Advisory Commission on Persons with Disabilities Meeting Page 3 of 3 Advisory Commission on Persons with Disabilities Chair McCaskill adjourned the meeting at 7:52 P.M. Attest: Laura McCaskill, Chair David Miller, Director of Community Services City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Advisory Commission on Persons with Disabilities Attendance Report 2025 Average Monthly Holly Birnbach V, 11 1 100% 2.37 2 Mark Flores 100% 2.37 3 Jay Waheed 100% 2.37 4 Ryan Jacobson 100% 2.37 5 Laura McCaskill 100% 2.37 s 1 David Cunningham I X 50% 1 7 Ann Marie Walker 1 100% 2.37 Alt. 1 I Orlando Borges I X X 0% 0 Meeting Attendance Rate (includes substitutions) 88% 75% In attendance Total Hrs Per Month 1 :00 1 :37 is Not in attendance, no substitute 1 Substitute in attendance • Vacant position Meeting Canceled Meeting Canceled due to no quorum Change in Representative '