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CM Report - 3B - 2 - CIP Report - October 2025CAPITAL IMPROVEMENTS PROGRAM REPORT OCTOBER 2025 r e c_d IL No Text ABOUT THE CIP REPORT The City of Southlake is committed to keeping the community informed about the progress of major infrastructure investments. This monthly report shares updates on all active Capital Improvements Program (CIP) projects. HOW TO READ THIS REPORT This monthly Capital Improvements Program (CIP) Report provides the current status of all active projects, meaning projects that are currently in preconstruction, which includes design, property or easement acquisition, study, or those actively in construction. Each project highlight includes key details such as its current phase, percentage of completion, adopted budget, and whether it is tracking under, at, or over budget. Only active projects are included in this report. Projects that have not yet entered preconstruction, or those that have been completed, are not shown here. By reviewing this report each month, readers can track the City's progress in delivering CIP projects, from early design through construction completion, ensuring transparency and accountability in how public funds are invested. UNDERSTANDING THE PROJECT HIGHLIGHTS Each project highlight includes: • Project Description - A short description of the outcome of the project. • CIP Project Number - Reference to the Capital Improvements Program (CIP) Adopted Budget project number. Useful for cross-referencing for more information about the project. • Project Status - A quick reference to whether the project is on track, delayed, or otherwise impacted. • Project Phase - Indicates the current phase of the project. • Overall Progress (Current Phase) - Percentage of completion for the current phase. • CIP Funding Source(s) - Reflects the fund or funds that the project is receiving money through. • Adopted Budget - The amount of funding currently awarded through the FY 2025 Capital Budget and prior fiscal years. This does not include planned funding for future fiscal years. • Future Planned Funding: The amount of funding currently planned for future fiscal years. Typicially these will be an estimate based on the design. • Budget Adherence - Shows whether the project is currently under budget, on target, or over budget. • Project Update - Gives a short summary of progress since the previous month, highlighting major milestones, current work, upcoming activities, or public impacts. Updates are intentionally brief, focusing on information most relevant to City Council and the public. • Department / Engineering Firm / General Contractor - Identifies the City department managing the project and, if awarded, the firms responsible for design and construction. For full project descriptions and more details, visit www.CityofSouthlake.com/CIP. No Text Project Description: Constructs sidewalk between Lonesome Dove Road and Heather Lane. CIP Project Number: 2022-02 Project Status: On Hold Project Phase: Pre -Design .• m Overall Progress (Current Phase): 36% CIP Funding Source(s): General Fund Adopted Budget: $465,000 r x Budget Adherence: On Target = Project Update: Phase 1 design has been completed, and a detailed application for TxDOT funding covering all four phases was submitted on June 19, 2025.The project is paused pending review and award of funding, with a decision now expected early November 2025. Department: Public Works Engineering Firm: KSA General Contractor: Not Awarded Yet FM • • & PEARSON•IMPROVEMENTS Project Description: Improves the intersection at Southlake Boulevard and Pearson/Union Church with new turn lanes, better traffic flow, and a sidewalk along JORPMO„ Pearson. CIP Project Number: 2022-13c R4IM9; Project Status: On Hold Project Phase: Design Overall Progress (Current Phase): 90% CIP Funding Source(s): General Fund, Roadway Impact Fee Fund, Storm Water Utility System, City of Keller+ Adopted Budget: $960,000 a Budget Adherence: On Target Project Update: No major changes since last update. The most recent milestone was the completion of design in May 2024. Construction of the project was placed on hold to prioritize the Continental Intersections improvements in the corridor. The project will resume once those improvements are complete in order to maintain alternate means of travel for area residents. Department: Public Works Engineering Firm: DEC General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 11 Project Description: Adds deceleration lanes at Byron Nelson Parkway and Southridge Lakes Parkway with enhanced landscaping. a ouwownw 9J CIP Project Number: 2022-06 Project Status: In Progress HNH Sf Project Phase: Closeout. Overall Progress (Current Phase): 99% CIP Funding Source(s): General Fund Adopted Budget: $1,200,000 mom Budget Adherence: On Target �'° Project Update: Coordination with TxDOT has .14 continued in order to address punch list items. Restoration work began mid -September. Staff and TxDOT continue to work with contractor to address outstanding items. Restoration work projected to be complete by the end of October, at which point TxDOT and City will re -inspect for approval and close- out of project. Department: Public Works Engineering Firm: Kimley-Horn General Contractor: EARTC Project Description: Realigns the intersection with a new traffic signal, turn lane, and paving to reduce congestion, and drainage improvements. This project is a companion project to S. Peytonville & W. Continental Intersection Improvements. CIP Project Number: 2022-07c Project Status: In Progress Project Phase: Construction Overall Progress (Current Phase): 1% F ye 51 nay 3 > Project Locations _W �1� o ,n•µ a 2 CIP Funding Source(s): General Fund, Roadway Impact , Fee Fund, Tarrant County Bond a Adopted Budget: $8,900,000 s Budget Adherence: On Target Project Update: A pre -construction meeting with the contractor was held at the end of June. The temporary driveway near Primrose School is expected to be constructed the week of October 13. Franchise utilities are still working in the area but have cleared enough to allow construction to begin. Preparation for construction is underway, and the closure of Union Church Road is scheduled for the week of November 3rd, weather permitting. Department: Public Works Engineering Firm: Kimley-Horn General Contractor: McMahon Contracting LP CIP REPORT OCTOBER 2025 12 Project Description: Extends Southwestern Street to Brumlow Avenue to provide improved industrial area access. CIP Project Number: 2022-15 Project Status: In Progress 4 Project Phase: Design - Overall Progress (Current Phase): 26% CIP Funding Source(s): General Fund, Utility Fund, Storm Water Utility System Adopted Budget: $1,975,000 Budget Adherence: On Target Project Update: The City's consultant is in the process of creating new roadway alignment proposals, following initial ROW negotiations with neighboring properties. Department: Public Works Engineering Firm: Kimley-Horn General Contractor: Not Awarded Yet Project Description: Improves the corridor with medians, turn lanes, pavement markings, and safer intersections for vehicles and pedestrians. CIP Project Number: 2022-09 Project Status: In Progress Project Phase: Construction Overall Progress (Current Phase): 30% CIP Funding Source(s): General Fund Adopted Budget: $2,070,000 Budget Adherence: On Target SOLMLAKE BLVD Project Update: There has been no major change bI j 1 12 ! on the project since the last update. Construction was recently completed on Phase 3 near the DPS Headquarters. Staff also met with business owners on North Carroll Avenue near Lakewood Drive to discuss driveway access concerns. Kimley-Horn is evaluating potential solutions, and the contractor has temporarily paused work until the SH 114 signal poles are delivered or an alternative design for Lakewood Drive is determined. Department: Public Works Engineering Firm: Kimley-Horn General Contractor: Tejas Cutters CIP REPORT OCTOBER 2025 13 Project Description: Constructs a new sidewalk and upsizes the existing water line from 8 inches to 12 inches along Randoll Mill Avenue, along with drainage improvements. N F7 CIP Project Number: 2022-33c P.—A-LN r IPL Project Status: In Progress 1. Project Phase: Construction W%"`°'"`°" Overall Progress (Current Phase): 1%s %.AMATIDM d! il6CAM �CCIR CIP Funding Source(s): General Fund, Utility Fund, s Water Impact Fee Fund .�.a...o Adopted Budget: $3,400,000 FT/ Budget Adherence: On Target Project Update: Construction was awarded to Quality Excavation at the August 19, 2025 City Council meeting. A pre -construction conference was held September 16, and material submittals and review are still ongoing. Franchise utility work is underway in the area, but this work is in a limited portion of the project limits. Construction began October 6th with erosion control and tree removal. The contractor will begin installing temporary above ground waterline in coming days in advance of the permanent water line replacement. Department: Public Works Engineering Firm: KSA General Contractor: Quality Excavation, LLC Project Description: Installs a landscaped roundabout with drainage upgrades at the Continental Boulevard and South Peytonville Avenue intersection. This project is a companion project to FM 1938 & Continental Blvd. Intersection Improvements. CIP Project Number: 2022-17c Project Status: In Progress Project Phase: Construction Overall Progress (Current Phase): 1% F ye 51 Project Locations _W g z CIP Funding Source(s): General Fund, Utility Fund, ' Roadway Impact Fee Fund, Storm Water Utility System, � Tarrant County Bond - Adopted Budget: $6,185,000 Budget Adherence: On Target Project Update: No major changes since last update. This project is a companion to the FM1938 and Continental Boulevard intersection improvements. The contract was awarded to McMahon Contracting late May 2025, and work on this phase will not begin until the substantial completion of the companion project to minimize mobility impacts. The anticipated start is approximately 18 months after the FM1938 and Continental phase begins. Department: Public Works Engineering Firm: Kimley-Horn General Contractor: McMahon Contracting LP CIP REPORT OCTOBER 202b 14 Project Description: Enhances intersections along SH 114 with landscaping and corridor beautification. CIP Project Number: 2024-07 Project Status: In Progress Project Phase: Closeout Overall Progress (Current Phase): 100% CIP Funding Source(s): TxDOT Green Ribbon Funding Adopted Budget: $400,000 Budget Adherence: On Target Project Update: Phase 1 has been completed at Dove Road and 114 on the South side of the Intersection. The project is now in the warranty period and temporary irrigation will be on -site until the plants are stable enough to remove. The project was funded by a fully reimbursable $400,000 grant from TxDOT. This is the final month that this project will be included in this report. Department: Community Services Engineering Firm: Kimley-Horn General Contractor: C. Green Scalping Project Description: Enhances intersections along SH 114 with landscaping and corridor beautification. CIP Project Number: 2024-07 Project Status: In Progress Project Phase: Bidding/Pre-Con Overall Progress (Current Phase): 80% CIP Funding Source(s): TxDOT Green Ribbon Funding Adopted Budget: $400,000 Budget Adherence: On Target Project Update: Phase 2 design is complete and theGREEN RIBBON PROJECT PHA: SOUTH SIDEOF DOVE RD & SH 114 INTERSEC_ project has been bid. Bid opening was completed in late July and the City and design consultants are working with TxDOT to receive concurrence on the lowest qualified bidder with hopes of bringing a bid award to Council in the coming months. Construction is set to begin late this year. The project will be funded by a $400,000 fully reimbursable grant by TxDOT. Department: Community Services Engineering Firm: Kimley-Horn General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 15 Project Description: Enhances intersections on SH 114 with landscaping and corridor beautification. CIP Project Number: 2024-07 Project Status: In Progress Project Phase: Pre -Design Overall Progress (Current Phase): 10% CIP Funding Source(s): TxDOT Green Ribbon Funding Adopted Budget: $420,000 Budget Adherence: On Target Project Update: Phase 3 was awarded the full $420,000 to begin work at the intersection of White Chapel and SH 114. City staff are working with the design consultant and TxDOT on phase 3 of this project and have conducted a project kick-off and preliminary design work. City staff will be bringing forward an Advanced Funding Agreement for phase 3 of this project in the coming months. Department: Community Services Engineering Firm: Kimley-Horn General Contractor: Not Awarded Yet Project Description: Constructs landscape, irrigation, and hardscape improvements on FM 1938 from FM 1709 to the Southlake City limits, consistent with landscaped median improvements north of FM 1709. The City's scope includes landscape, irrigation, and hardscape only. CIP Project Number: 2024-06 Project Status: In Progress Project Phase: Design Overall Progress (Current Phase): 30% CIP Funding Source(s): General Fund Adopted Budget: $1,650,000 Budget Adherence: On Target s«WORK K4N,�°o �� ­1-- UMW — PR­ [ol� rQ'mN�,LL m� o a.ao�a� *i�eecaa ,EQ �siaaa tpn slrom .�48 Qa v a Project Update: No major changes since last update. The most recent milestone is that the City received correspondence form the Area Engineer that TxDOT would not be including the City's landscaping work into it's median construction project on FM1938. Staff continues to keep communication open with TxDOT, so that this project can be incorporated into TxDOT's contractor's scope of work. Department: Community Services Engineering Firm: Kimley-Horn General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 16 Project Description: Constructs a new Municipal Service Center with space for Streets & Drainage, Water, Wastewater, Environmental Services, and Traffic, Facilities, along with administrative offices for Utility Billing and a public safety training tower. CIP Project Number: 2022-79c Project Status: In Progress Project Phase: Construction Overall Progress (Current Phase): 20% CIP Funding Source(s): General Fund, Utility Fund, Crime Control Prevention District Adopted Budget: $46,600,000 Budget Adherence: On Target Project Update: Construction is underway with ongoing utility installation, site grading, and preparations for concrete work, including boring beneath Brumlow Avenue for the site's water connection. Department: Public Works Engineering Firm: RPGA (Architect) General Contractor: Byrne (CMAR) Project Description: Completes the redevelopment of Family Park in Town Square with new landscape, hardscape, park amenities, fountain upgrades, pedestrian and safety enhancements, and repair/ replacement of existing infrastructure to enhance visitor experience and event use. CIP Project Number: 2024-66c Project Status: In Progress Project Phase: Design Overall Progress (Current Phase): 25% CIP Funding Source(s): Southlake Parks Development Corporation, Hotel Occupancy Tax Fund Adopted Budget: $7,938,319 Budget Adherence: On Target Project Update: The most recent milestone was the award of the design agreement to Kimley-Horn Associates on June 3, 2025. The schedule is currently being revised as staff has determined that this project will be best delivered via the construction manager at -risk (CMAR) delivery method. Department: Community Services Engineering Firm: Kimley-Horn General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 17 Project Description: Implements high impact park improvements including conversion of athletic fields from grass to turf as recommended in the Southlake 2035 Parks, Recreation & Open Space Master Plan. This project will complete turf installations at North Park. CIP Project Number: 2024-05 Project Status: In Progress Project Phase: Design Overall Progress (Current Phase): 30% CIP Funding Source(s): Southlake Parks Development Corporation Adopted Budget: $5,673,000 Budget Adherence: On Target Project Update: The City reviewed the design consultant's 60% design submittal. The consultant is advancing to the 90% Plans, Specs, and Opinion of Probable Cost, expected in November 2025. Department: Community Services Engineering Firm: Baird, Hampton & Brown (BHB) General Contractor: Not Awarded Yet Project Description: Implements high impact park improvements including conversion of athletic fields from grass to turf as recommended in the Southlake 2035 Parks, Recreation & Open Space Master Plan. This project will complete turf installations at Bob Jones Park and Bicentennial Park. CIP Project Number: 2024-05 1 Project Status: In Progress Project Phase: Closeout Overall Progress (Current Phase): 95% CIP Funding Source(s): Southlake Parks Development Corporation Adopted Budget: $12,015,000 Budget Adherence: On Target Project Update: Contractor continues to address outstanding punch list items relative to the performance of the turf fields at Bicentennial Park. Department: Community Services Engineering Firm: Baird, Hampton & Brown (BHB) General Contractor: GeoSurfaces CIP REPORT OCTOBER 2025 18 Project Description: Provides erosion control and sewer realignment to protect sewer infrastructure along Big Bear Creek near Timber Court. CIP Project Number: 2022-45c Project Status: On Hold Project Phase: ROW/ Easement Acquisition Overall Progress (Current Phase): 59% CIP Funding Source(s): Storm Water Utility System, Utility Fund Adopted Budget: $148,000 Budget Adherence: On Target Project Update: No major changes since last update. Design reached 90 percent completion in July 2024, after which the project was placed on hold due to reprioritization. Staff has been coordinating with a Colleyville resident regarding a required sanitary sewer easement. Work will resume as other projects are completed or if reprioritization occurs. Department: Public Works Engineering Firm: VRX General Contractor: Not Awarded Yet Project Description: Installs a new 8-inch sewer line along East Highland street to North Kimball Avenue. s This project is a companion project to upsize existing 6-inch to 12-inch water line along East Highland from Blythe Lane to North Kimball Avenue. CIP Project Number: 2022-85c v Project Status: On Hold j Project Phase: ROW/ Easement Acquisition EHMHLAHD Overall Progress (Current Phase): 63% CIP Funding Source(s): Sanitary Sewer Impact Fee, Utility Fund Adopted Budget: $220,000 Budget Adherence: On Target Project Update: No major changes since last update. This project is a companion to the East Highland Water Line Upsize. Coordination with property owners is ongoing, with initial offers were sent to four of five property owners. Discussions were held with three, while ownership of the fourth property was in transition. The fifth is under legal review for prescriptive right-of-way. The project is scheduled to resume Fall 2025, continued negotiations, finalization of design, and consideration of alternate alignments for construction in Summer 2027. Department: Public Works Engineering Firm: TNP General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 19 Project Description: Replaces the existing 8-inch sewer zwn F with a 10-inch line under Timarron Golf Course Creek. CIP Project Number: 2023-14 Project Status: On Hold Project Phase: ROW/ Easement Acquisition Overall Progress (Current Phase): 76% CIP Funding Source(s): Utility Fund Adopted Budget: $200,000 Budget Adherence: On Target E CONTINENTAL- BLVD Lva w Iva a ► war Project Update: No major changes since last update. Design reached 90 percent completion in July 2024, and property owner coordination for easements is ongoing. One of the three permanent easements has been acquired, while agreements with the Timarron HOA and Golf Course remain under legal review. A required temporary easement has not yet been secured. The project is on hold due to reprioritization and will resume as other projects conclude. Department: Public Works Engineering Firm: Peloton (Formerly Westwood) General Contractor: Not Awarded Yet Project Description: Provides erosion control and .aau.wrnau+ sewer protection improvements along Higgins Branch near Woodbrook Lane. CIP Project Number: 2022-45c�� Project Status: On Hold Project Phase: ROW/ Easement Acquisition Overall Progress (Current Phase): 73% CIP Funding Source(s): Utility Fund, Storm Water o Utility System Adopted Budget: $235,000 : Budget Adherence: On Target Project Update: Coordination with property owners regarding access easements is ongoing. Two temporary easements have been acquired, while one permanent access easement remains under legal review. The project is on hold due to reprioritization and will resume as other projects are completed. Department: Public Works Engineering Firm: VRX General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 1 10 1 Project Description: Provides erosion control and sewer protection improvements along Jones Branch near Raintree Drive. CIP Project Number: 2022-45c " Project Status: On Hold Project Phase: Design Overall Progress (Current Phase): 80% GRYiIi' CIP Funding Source(s): Utility Fund, Storm Water"°`" Utility System = Adopted Budget: $158,000 Budget Adherence: On Target iya Project Update: No major changes since last update. This is a companion project to Jones Branch near Simmons Court. Replacement alternatives are under review, with staff preparing a life -cycle cost analysis. Once a preferred option is selected in executive session, a new design contract will be needed to resume design and easement acquisition. Department: Public Works Engineering Firm: Peloton (Formerly Westwood) General Contractor: Not Awarded Yet Project Description: Provides erosion control and sewer protection improvements along Jones Branch near Simmons Court. CIP Project Number: 2022-51 w Project Status: On Hold �w Project Phase: Design Overall Progress (Current Phase): 83% CIP Funding Source(s): Utility Fund, Storm Water --GIN Utility System : Adopted Budget: $885,000 Budget Adherence: On Target IL Project Update: No major changes since last update. This project is a companion project to Jones Branch near Raintree Drive. Replacement alternatives are under review, with staff preparing a life -cycle cost analysis. Once a preferred option is selected in executive session, a new design contract will be needed to resume design and easement acquisition. Department: Public Works Engineering Firm: Peloton (Formerly Westwood) General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 111 Project Description: Installs emergency backup pumps and generators at both lift stations. Upgrades electric and SCADA systems at Lonesome Dove lift station. CIP Project Number: 2024-04 Project Status: In Progress Project Phase: Construction Overall Progress (Current Phase): 0% CIP Funding Source(s): Utility Fund Adopted Budget: $2,810,000 Budget Adherence: On Target Project Update: There has been no major change since ' ' - ' M, '""' ' %, ' the last update. A pre -construction meeting in April 2025. The contractor is still waiting on long -lead electrical components before mobilizing. Construction is expected to begin once those materials are delivered, which is projected for mid -November. Department: Public Works Engineering Firm: Garver, LLC. General Contractor: Felix Construction Project Description: Constructs a new drainage ditch, PL WASION DR culvert, and channel to reduce flooding risk on Morgan Road. 5 l' a CIP Project Number: 2022-47 Project Status: In Progress Project Phase: Design , Overall Progress (Current Phase): 66% z CIP Funding Source(s): Storm Water Utility System L� Adopted Budget: $228,000 LN Budget Adherence: On Target"�� Project Update: Coordination with residents on final design recommendations has been completed, with approval secured to place underground drainage improvements in the existing drainage easement. A secondary kick-off meeting with the consultant was held in September to confirm the design approach and review the current project needs. The next milestone design set is expected to be submitted in October for review. Final design will be completed in the coming months, with a CIP budget request to follow. Department: Public Works Engineering Firm: TNP General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 112 Project Description: Repaints and repairs the Florence Elevated Storage Tank to extend its service life and FLORENCErt� protect water quality. �e CIP Project Number: 2022-37 Project Status: In Progress Project Phase: Bidding/Pre-ConLU Overall Progress (Current Phase): 93%� � CIP Funding Source(s): Utility Fund jam -QON q[) � Adopted Budget: $2,745,000 Budget Adherence: On Target Project Update: Sealed proposals were received and opened on September 11, 2025. City staff and the design consultant evaluated the submissions to determine the best value to the City. Staff will recommend award of the construction contract to the best value proposer at the November 4, 2025 City Council meeting. Department: Public Works Engineering Firm: Bartlett & West General Contractor: Not Awarded Yet Project Description: Upgrades the pump station with a generator, replaces the existing pumps and motors and adds a new pump and motor to the Low Pressure Plane. CIP Project Number: 2022-96c Project Status: In Progress Project Phase: Design Overall Progress (Current Phase): 69% CIP Funding Source(s): Utility Fund, Water Impact Fee Fund, General Fund Adopted Budget: $15,475,000 Budget Adherence: On Target Project Update: Design work continues, with the backup generator design completed as part of the most recent milestone. Staff are working with the consultant to finalize the remaining site design and associated requirements with the next milestone review expected in December. TDEM has been coordinating further with the City on the grant application for the generator, though the application is still under review. As FEMA has not provided a set award date and grants are distributed based on a priority list, staff may choose to withdraw the application by the end of the year or early next year if confirmation is not received in a timely manner, in order to proceed with ordering the generators due to their long lead times. Department: Public Works Engineering Firm: Freese and Nichols General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 113 Project Description: Replaces the existing 6-inch watery a line with a 12-inch line to improve service and capacity. This project is a companion project to the East Highland/Kimball 8-inch Sewer Line.,R CIP Project Number: 2022-28c Project Status: On Hold Project Phase: ROW/ Easement Acquisition, Overall Progress (Current Phase): 64% CIP Funding Source(s): Utility Fund, Water Impact Fee Fund Adopted Budget: $825,000 Budget Adherence: On Target Project Update: There has been no major change since the last update. Coordination with property owners for required easements is ongoing. Initial offers were sent to four of five property owners, with discussions held with three. The fourth property was in transition when the offer was sent, and the fifth is under legal review regarding prescriptive right-of-way. Although the project was placed on hold due to reprioritization, it is scheduled to resume this fall with continued negotiations, finalization of design, and consideration of alternate alignments for construction. Department: Public Works Engineering Firm: TNP General Contractor: Not Awarded Yet CIP REPORT OCTOBER 2025 114