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2025-09-23 SLAC Packet MEMORANDUM September16,2025 TO: Southlake Arts Council FROM:Milenka Lopez, Business Manager SUBJECT:Agenda Item Comments for the Southlake Arts Council meeting on Tuesday,September23, 2025,at 6:00PM The meeting will be held on Tuesday,September23, 2025,at the Champions Club Hall of Fame 2 Room. If you are not able to attend this meeting, please notify staff at 817.748.8963or mlopez@ci.southlake.tx.us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A.Approve the minutes from the August26, 2025, Southlake Arts Council meeting -Please make any corrections to the minutes part of the motion for consideration. 3.Agenda Item No. 3. Public Forum This is the public's opportunity to address the Arts Council about non-agenda items.During these proceedings, the Arts Council will not discussor acton any item presented.Southlake Arts Council respectfully asks anyone speaking during the Public Forum to limit remarks to three minutes or less. 4.Agenda Item No. 4. Consider A.Approve the Public Art Display Permit for the Paul Vigiletti Exhibit in January 2026–The purpose of this item is for the Southlake Arts Council to consider approval of a Public Art Display Permit for the proposed Paul Vigiletti Exhibit in January 2026. A memo is provided in your packet. 5.Agenda Item No. 5. Discussion Southlake Arts Council Meeting Date – September 23, 2025 A.Review of MSC Call to Artists Finalist Submissions – The purpose of this item is to reviewthe finalist submissions. The finalists’ revised submissionsare in your packet for your review. B.Fall Exhibit Discussion – The purpose of this item is for the Southlake Arts Council to reviewthe Fall Exhibit event held on September 14, 2025. No packet document. C.Public Art Program Updates- The purpose of this item is for the Southlake Arts Council to discuss any Public Art Program Updates. No packet documents. D.APEX Updates- The purpose of this item is for the Southlake Arts Council to discuss any APEX updates. No packet documents. .Agenda Item No. . Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Business Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Business Manager, mlopez@ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us Taygan McBurney, Administrative Assistant, tmcburney@ci.southlake.tx.us SOUTHLAKE ARTS COUNCIL Tuesday, September 23, 2025 LOCATION:The Marq Southlake Champions Club- Hall of Fame 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. Regular Agenda: 1.Call to Order 2.Consent A.Approve the minutes from the August 26, 2025, Southlake Arts Council meeting 3.Public Forum (This is the Public’s opportunity to address Southlake Arts Council about non-agenda items. During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 4.Consider A.Approve the Public Art Display Permit for the Paul Vigiletti Exhibit in January 2026 5.Discussion A.Review of MSC Call to Artist Finalist Submissions B.Fall Exhibit Discussion C.Public Art Program Update D.APEX Updates 6.Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, September 16, 2025, by 6:00 P.M. pursuant to Chapter 551 of the Texas Government Code. Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016. Reasonable accommodations will be made to assist you. City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork SOUTHLAKE ARTS COUNCIL MEETING MINUTES: AUGUST 26, 2025 LOCATION:The Marq Southlake Champions Club – Hall of Fame Room 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. SOUTHLAKE ARTS COUNCIL PRESENT:Chair Tamara McMillan, Vice-Chair Leslie Walker, and Southlake Arts Council Members Tim Sabo and Alison Viktorin SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Julie Doyle and Terri Messing STAFF PRESENT:Community Services Business Manager Milenka Lopez, Director of Community Services David Miller, Administrative Assistant Taygan McBurney, and Public Works Project Manager Mamerto Estepa CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tem Kathy Talley REGULAR SESSION 1.CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:00 P.M. 2.CONSENTAGENDA 2A.APPROVAL OF THE MINUTES FROM THE JUNE 24, 2025, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 2A, approval of the minutes from the June 24, 2025, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the June 24, 2025, Southlake Arts Council meeting as presented. Motion: Sabo Second: Walker Ayes: Sabo, Walker, Viktorin, McMillan City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork Minutes of the August 26, 2025 Southlake Arts Council Meeting Page 2 of 3 Nays: None Abstain: None Vote: 4-0 Motion passed. C FORUM 3.PUBLI Chair McMillan opened the Public Forum at 6:01 P.M. There b eing no one to speak, the Public Forum was closed at 6:01 P.M. 4.DISCUSSION 4A. REVIEW OF MSC CALL TO ARTISTS SUBMISSIONS AND SELECTION OF FINALISTS Business Manager of Community Services, Milenka Lopez, presented all submissions to the Call to Artists for the Municipal Service Center. The Southlake Arts Council discussed which proposals they liked the best and selected two finalists to further discuss during the September meeting. Direction to Staff: Reach out to the two finalists and provide feedback. Request revised proposals for the September meeting. 4B. DISCUSS CELEBRATE SOUTHLAKE Business Manager of Community Services, Milenka Lopez, presented Item 4B and provided an update on the timing of Celebrate Southlake. She also asked the Arts Council for input on potential booth activities for the event. Dir ection to Staff: Keep the same craft from previous years. 4C. FALL EXHIBIT DISCUSSION Business Manager of Community Services, Milenka Lopez, presented Item 4C. The Southlake Arts Council reviewed artwork by Greg Davis and provided feedback on potential changes. Direction to Staff: Contact Greg Davis for additional photos to potentially hang up. 4D. PUBLIC ART PROGRAM UPDATE Community Services Business Manager Milenka Lopez provided an update on the Public Art Program and was available to answer questions. Direction to Staff: NA City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork Minutes of the August 26, 2025 Southlake Arts Council Meeting Page 3 of 3 4E. APEX UPDATES Southlake Arts Council Chair, Tamara McMillan,gave an updateon upcoming APEX events and was available to answer questions. rection to Staff: NA Di 5.ADJOURNMENT Southlake Arts CouncilChair McMillan adjourned the meeting at 6:56 P.M. Attest: Tamara McMillan, ChairCommunity Services Department City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork 81% In attendanceNot in attendance, no substituteSubstitute in attendanceVacant positionMeeting CanceledMeeting Canceled due to no quorumChange in Representative 2025 Attendance Rate Average Monthly 4.7 Date 4.873.4.073.755.63 Hrs To Rate 85%57%71%85%71% 100% Individual Attendance 12/23/25 11/25/25 10/28/25 9/23/25 66%0.93 8/26/25 Tim SaboLeslie WalkerJulie DoyleTerri MessingAlison ViktorinVacantTamara McMillanVacant 7/29/25 2025 0.58 62% 6/24/25 75%0.63 5/27/25 0.6 88% 4/22/25 0.83 100% 3/25/25 88%0.76 2/25/25 1.3 88% 1/28/25 Name Tim SaboLeslie WalkerJulie DoyleTerri MessingAlison ViktorinSusan SteinbrecherTamara McMillanMilan Georgia 1234567 (includes substitutions) Meeting Attendance Rate Alt 1 Place Southlake Arts Council Attendance Report Total Hrs Per Month M E M O R A N D U M September 16, 2025 To: Southlake Arts Council From:Milenka Lopez, Business Manager Subject:ApprovethePublic Art Display Permit for thePaul Vigiletti ArtExhibit for January 2026 Action Requested: Approve the Public Art Display Permit for the Paul Vigiletti Art Exhibit for January 2026 Background Information: In early August, city staff were contacted by the artist Paul Vigiletti, requesting to do a public art show at the Southlake Library. As the Library didn’t have the space for it, it was sent to . informed Mr. Vigiletti of the approval process and sent him the application to fill out. He is requesting to display his art in January of 2026. The exhibit would consist of 17-20 acrylic paintings on canvas that are larger than 24x24 inches, or slightly smaller. Staff recommend displaying the exhibit in the Town Hall Lobby from Friday, January 09, 2026, to Friday, February 6, 2026. The exhibit artwork will not exceed 30% of the lobby wall space and will be hung in the same manner as all other art exhibits. The pieces will be placed based on size and aesthetic concerns related olor and composition. to c The permit for the exhibit complies with provisions of the Public Art Display and Performance Policy. A copy of the permit is attached for your review. Financial Considerations: N/A Strategic Link: Approval of the permit is linked to the City Council Focus Area of Partnerships and Volunteerism. The permit also addresses the corporate objectives of providing opportunities for partnerships and City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork Southlake Arts Council Meeting Date – September 23, 2025 Page 2 of 2 volunteer involvement and providing attractive and unique spaces for the enjoyment of personal interests. Citizen Input/ Board Review: Southlake Arts Council consideration and approval of Public Art Display Permit on September 23, 2025. Legal Review: The permit form was reviewed previously with the Public Art Display and Performance Policy by the City Attorney Alternatives:Approve the permit as presented Approve the permit with modifications Decision not to approve the permit Supporting Documents: Permit Application: Paul Vigiletti Public Art Display and Performance Policy Recommendation: Approve the Public Art Display Permit for the Paul Vigiletti Art Exhibit for January 2026 City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork Tpvuimblf!Upxo!Trvbsf!Mpccz 928.79:.5586 Qbvm!Wjhjmfuuj 928.79:.5586 qbvcfswjhAbuu/ofu 715!Tvnnfsusff!Dpvsu UY Dpmmfzwjmmf 87145 Cfsobefuuf!Wjhjmfuuj 928.:48.:757 qkwctwAhnbjm/dpn Kbovbsz!3137 Bdszmjd!Bsu!Po!Dbowbt J!ibwf!bcpvu!8!qbjoujoht!uibu!bsf! mbshfs!uibu!35Y35/!!J!bmtp!ibwf!bcpvu!9!up!21!qbjoujoht!uibu!bsf!tmjhiumz!tnbmmfs!uibu!35y35/!Bsf uiftf!PL/ Uijt!xpvme!hjwf!nf!bcpvu!28!up!31!qbjoujoht!pg!uif!bqqspyjnbuf!tj{f!pg!35Y35!ps!hsfbufs/ Uifzbsfbmmbdszmjdqbjoujohtpodbowbt/Tpnfbsfgsbnfeboetpnfbsfvogsbnfe/ QKW!!DSFBUJPOT Yy Y Public Art Display and/or Performance Policy __________________________________________ Policy: Displayand/or Performanceof art in public facilities or other city properties Source: City Council Effective Date: _____________________________________________________________________ 1.0Purpose: The purpose of this policy is to create a procedure to determine what art can be displayed within public facilities or other city property, and for how long, as well as to create an administrative framework for control of displayed artwork and related issues of liability, while epitomizing the City’s core values of integrity, innovation, accountability, commitment to excellence, and teamwork. 2.0Goals: 2.1To create a process and to put controls in place for temporary display of art in public facilitiesand parks. 2.2To provide a policy and a process for temporary art displays in public facilities by: 2.2.1Requiring little or nominal expense to the City to display works of local and nationally recognized professional artists; 2.2.2Providing a more satisfactory esthetic experience for citizens visiting public facilities or parks; 2.2.3 Creating an incentive or destination for citizens to utilize public facilities in order to involve them more in local government; and, 2.2.4Drawing citizens and others to shopping venues contiguous to public facilities and parks. 2.3To provide a policy and a process for permanent art displays in public parks and city facilities. 3.0Definitions: 3.1Arts in public places – Any art displayed, performed, or demonstrated in City parks, rights of way, or the interior/exterior of any City facility. 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 2 of 12 3.2Artwork – Includes, but is not limited to, a sculpture, monument, mural, painting, fountain, or stained glass. 3.3Artist – A practitioner in the visual and/or performing arts generally recognized by critics and peers as a professional of serious intent and recognized ability that produces fine works of arts. 3.4City – Shall mean the City of Southlake, Texas. 3.5Deaccession – The removal, relocation, selling, auctioning, or trading of artworks owned by the City. 3.6Donations (and Gifts) – Arts donated to the City from a private individual or institution and/or other outside sources. 3.7Loan – Works of art provided to the City to display for a predetermined period of time and to be returned to the owner after the loan period has expired. 3.8Southlake Arts Council - A board appointed by the City Council that makes recommendations to the City Council regarding the public arts program. 3.9Permanent arts in public places - Any visual work of art displayed in City parks, rights of way, or the interior/exterior of any City facility. 3.10Donor - An individual, private company, community group, or other organization who places artwork in City parks, rights of ways, the interior or exterior of any City facility and/or private facilities and/or properties. 3.11Public Arts Collection – Consists of all City of Southlake owned or controlled fine works of art. 3.12Art Exhibit Agreement – Agreement that will exist between the City of Southlake and artists who display temporary exhibits in city facilities or on city property. 3.13Temporary arts in City facilities or property – Any visual or performing work of art in city facilities or property. 3. 14Facility Arts Display Performance Use Permit - Form is required to be filled out and processed by staff for Arts Council review six weeks prior to display, with the exception of art displays or performances initiated by city departments or divisions, which will be coordinated with the Southlake Arts Council staff liaison for scheduling purposes. 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 3 of 12 4.0Placement of temporary art exhibits or performances at public facilities or other city property: 4.1Planned Visual Art Exhibits, temporary – The Southlake Arts Council may present up to three Calls to Artists per annum and would select the artist(s) to present artwork in accordance with the Call to Artist SOP. The dates for presentation of the artworkand length of the exhibitwill be determined by the Southlake Arts Council. Temporary exhibitswould occur no more than five times per year with oneof those times being reserved for CISD student art. Art exhibits will be managed and maintained by the City of Southlake staff liaison to the Southlake Arts Council. City departmentart displays, events or programs maybe available for Arts Council review but not approval. All other applications will require Arts Council review and approval. No exhibit will be allowed to take up more than thirty percent (30%) of the floor space and/or thirty percent (30%) of the wall space in common areas of city facilities. A plan will be required detailing wall and floor space needed. Exceptions may be granted with City Council approval only. 4.2Ad Hoc Visual Arts Exhibits, temporary – Unlike the planned exhibits, these would be initiated by the public or City of Southlake staff,and would occur when space is available as determined by staff. A Facility Arts Display/Performance Form will need to be submitted to the Arts Council liaison at least six weeks in advance of the showing. The Southlake Arts Council will review and approve or deny all applications in order to determine appropriateness of the application in a requested venue. The dates for presentation of the artworkand length of the exhibitwill be determined by the Southlake Arts Council.Exhibits will be managed and maintained by the City of Southlake staff liaison with the Southlake Arts Council. City department art displays, events or programs maybe available for Arts Council review but not approval. All other applications will require Arts Council review and approval. No exhibit will be allowed to take up more than thirty percent (30%) of the floor space and/or thirty percent (30%) of the wall space in common areas of city facilities. A plan will be required detailing wall and floor space needed. Exceptions may be granted with City Council approval only. 4.3Performing Arts Programs, temporary – These programs are limited to single performances. A Facility Arts Display/Performance Form will need to be submitted to the Southlake Arts Council liaison at least six weeks in advance of the performance and will be subject to review and approval by the Southlake Arts Council. City sponsored performances in City facilities that are not generally used for programming will be the responsibility of the department or division sponsoring or providing the event. The sponsoring department or division is responsible for submitting proper forms to the Southlake Arts Council liaison. City department art displays, 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 4 of 12 events or programs may be availableforSouthlake Arts Council review but not approval; all other applications will require Southlake Arts Council reviewand approval. 4.4Donated art to be placed in public facilities – Donated art will be reviewed by the Southlake Arts Council and a recommendation will be made to the City Council for placement of the art in a city facility or on city property. Credence and a clear preference will be given to location indicated by donor, but the City Council will make any and all final determinations on placement. 4.5Art Exhibit Agreement – Art displayed on a temporary basis will require that the artist and the City of Southlake sign an agreement that determines the length of time for displays. Key components are: 4.5.1Artwork and agency: The artist shall agree to lend his/her artwork for temporary display at no cost to the city; 4.5.2Installation and curatorship: Theartist shall deliver the artwork in a form that is ready for immediate display; 4.5.3Artist’s assumption of liability and waiver removal of artwork: The artist shall acknowledge and agree that the City will not provide security for the exhibition, including without limitation, set up, operation and tear down of the exhibit, and the City should not, for any reason, be liable for lost, stolen, or damaged artwork and/or any related materials associated or used with the exhibit; and, 4.5.4 Conflicting events: The City will coordinate scheduling of exhibits. Should a conflict arise between the exhibit and a function of the City, the City’s event and/or function will take precedence. 4.6Facility Arts Display Performance Use Permit: The permit is required to be filled out and processed by staff for the Southlake Arts Council review six weeks prior to display, with the exception of art displays or performances initiated by City departments or divisions, which will be coordinated with the Southlake Arts Councilstaff liaison for scheduling purposes. Extensions of time can be requested for both ad-hoc and planned art displays for a period to be determined by the city staff members who administer the arts program. Any extension of time will be based on, but not limited to, the following: upcoming displays, City Manager’s office requests, approval by City Council and other staff- determined administrative needs. 4.7Sales of displayed art work: Art work that is displayed can be made available for sale by the artist, but the artist or their representative cannot actively solicit the sales of art other than passively indicating (discreetly) the artists’ contact information and pricing nearthe artwork. The city will not be involved in any such transactions and will not solicit sales of items on behalf of an artist or their agents. 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 5 of 12 4.8Art displayed and sold for fundraising: Art can be displayed and sold as part of a fundraising event, but the fundraising can only occur actively at specific events that need to be negotiated with the City. City facilities will not be a site for continuous/ongoing fundraising. Fundraising events can only occur for non-profit organizations. Applications specifically for Town Hall will be reviewed by the Arts Council, and they will make a recommendation to the City Council for final approval. 5.0Placement of permanent art exhibits or pieces at public facilities or other city property: 5.1Purchased Public Art – The placement and purchasing process of the Southlake Arts Council, which includes a Call to Artists, and subsequent selection process will be followed. The Southlake Arts Council will make recommendations on placement, artwork, and artists to the City Council who will make any and all final determinations on the said placement and the artwork/artists. 5.2Donated Public Art - The Southlake Arts Council will make recommendations on placement to the City Council who will make any and all final determinations on the said placement of the donated art. 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 6 of 12 City of Southlake Permit for the Display and/or Performance of Art in aPublic Facility orProperty Please Note:All requests are taken on a first-come, first-served basis. Art Exhibit agreement is also required to be signed before any display or performance may occur. Extensions may be granted by staff. City Facility requested__________________________________________________________________ ____________________________________________________________________________________ CONTACT INFORMATION PersonResponsible: ___________________________ Phone: _______________________________ Cell Phone: _________________________ E-Mail Address: ________________________________ Address: _____________________________City ___________________________State ________ Zip ________ Alternative Contact: Name: ______________________________________________________________________________ Phone Number: ________________________________ E-mail: ________________________________ DISPLAY or PERFORMANCE INFORMATION Requested Date: ______________________________________________________________________ Type of Display or performance: __________________________________________________________ Detailed Information including a plan of needed wall or floor space about the display or performance, including planned activities or any equipment/special needs:____________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Organization Represented: ______________________________________________________________ Non-Profit: Yes _______ No _______ performance to include a fundraiser?Yes ________No ________ Note: Must Is this display or provide at least 6 weeks notice and cannot be a continuous fundraising effort throughout the duration of the exhibit, but must occur in a specific event(s). If YES, please answer the following: Does your organization maintain a Southlake mailing address or PO Box? Yes _____ No ______ Do a majority of your members, including officers, reside in Southlake?Yes _____No ______ Will your event cause any impact on City staff or City resources? Yes _____ No ______ 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 7 of 12 ART EXHIBIT AGREEMENT BY AND BETWEEN THE CITY OF SOUTHLAKE, TEXAS, AND (Artist)_________________________________________ This Art Exhibit Agreement (“Agreement”) is made and entered into this ___ day of __________________, by and between the City of Southlake, Texas (“City”), a Home- RuleMunicipal Corporation and __________________________________ (“Artist”) on the termsand conditions set forth below. WHEREAS, the Exhibition is anticipated to be held from __________through ___________and any additionaldates agreed to in writing; and, WHEREAS, the Exhibition will be located at a facility of the City of Southlake; and, WHEREAS, in exchange for the promotion of the arts, Artist desires to lend, at no cost toCity, his/her Artwork (hereinafter defined) for display at the Exhibition as set forth below; and, WHEREAS, the City has investigated and determined that it would bebeneficial and in thebest interest of the City and its citizens toallow the Artist to place the artwork at City Hall topromote visual arts in the City on the terms and conditions set forth below. NOW, THEREFORE, for and in consideration of the premises and the mutual promises, covenants, and agreements hereinafter set forth, Artist and City agree as follows: 1.Artwork and Agency. Artist agrees to, at no cost to City, lend his/her Artwork, asmore particularly described and/or depicted on Exhibit A, attached hereto and incorporatedherein for all purposes, for display at the Exhibition (“Artwork”). All modifications or additionsto Exhibit A shall be in writing, signed by both parties, and attached to this Agreement. Artistand City agree that City isnot, under any circumstance, acting as Artist’s agent, dealer and/orexclusive seller. The parties acknowledge and agree that the Exhibition is the sole and exclusiveevent of the City in its promotion of public art. 2.Delivery/Loan Period. Artist hereby agrees to loan the Artwork to City from __________through___________. Artist shall, at his/her sole cost and expense, be responsiblefor delivery and removal of the Artwork from the Exhibition, said removal to occur no later than___________(“Removal Date”). Artist acknowledges and agrees that space is limited in CityHall and that all artwork submitted for display during the Exhibition is subject to the review andapproval of the Southlake Arts Council. 3.Installation and Curatorship. Artist shall deliver the Artwork in a form that is readyfor immediate display. Two-dimensional (“2D”) Artwork shall be wired for hanging and three dimensional (“3D”) artwork must be ready for installation 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 8 of 12 immediately upon delivery to theExhibition. Artist shall tape the following information on the back of 2D pieces and attachtemporarily to 3D pieces: Artist’s name, title of piece, and medium. The Artwork must be approved, in its sole discretion, by the Southlake Arts Council. 4.Artist Assumption of Liabilityand Waiver/Removal of Artwork. Artist acknowledges and agrees that City will not provide any security for the Exhibition, including,without limitation, set up, operation and teardown of the Exhibition, and City shall not, for anyreason, be liable for any lost, stolen and/or damaged Artwork and/or the related materials,equipment and/or any other items associated and/or used in conjunction with the Artwork and/orExhibition. ARTIST HEREBY RELEASES CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS,REPRESENTATIVES AND EMPLOYEES, FROM, AND WAIVES ANY AND ALL RIGHTS TO ANY ANDALL CLAIMS FOR DAMAGES, OR OTHERWISE, HE/SHE MAY HAVE WITH REGARD TO LOST,STOLEN AND/OR DAMAGED ARTWORK AND/OR RELATED MATERIALS, EQUIPMENT AND/OR ANYOTHER ITEMS ASSOCIATED AND/OR USED IN CONJUNCTION WITH THE ARTWORK AND/OREXHIBITION. Should Artist fail to remove the Artwork by the Removal Date, City shall have the rightto dispose of the Artwork and any other items related thereto in any manner deemed appropriatesolely by City. Artistshall be responsible for any and all costs and expenses associated withCity’s removal of the Artwork and/or the related materials, equipment and/or any other itemsassociated and/or used in conjunction with the Exhibition as provided in this Paragraph. ARTISTHEREBY RELEASES CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, REPRESENTATIVES ANDEMPLOYEES, FROM, AND WAIVES ANY AND ALL RIGHTS TO ANY AND ALL CLAIMS FORDAMAGES, OR OTHERWISE, HE/SHE MAY HAVE WITH REGARD TO, CITY’S REMOVAL OF THE ARTWORK AND/OR RELATED MATERIALS, EQUIPMENT AND/OR ANY OTHER ITEMS ASSOCIATEDAND/OR USED IN CONJUNCTION WITH THE EXHIBITION AS PROVIDED IN THIS PARAGRAPH. 5.Photographic Rights. Artist hereby grants permission to City to photograph and/orvideotape and/or to authorize others to photograph and/or videotape the Artwork and Exhibitionfor any non-commercial use, including but not limited to, installation documentation, publicity ofthe Artwork and/or Exhibition, record keeping and additional non-commercial purposes such as,among others, educational, public relations and promotion of the arts. 6.Representations and Warranties Regarding Copyright. Artist hereby warrants andrepresents that the Artwork is an original creation of Artist and will not infringe the copyright,trademark or other intangible rights of any third party. 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 9 of 12 7.Termination/Waiver of Damages. This Agreement may, at any time, be terminatedfor any reason or no reason at all. Should City terminate this Agreement, ARTIST HEREBYRELEASES CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, SERVANTS, REPRESENTATIVESAND EMPLOYEES, FROM, AND WAIVES ANY AND ALL RIGHTS TO ANY AND ALL CLAIMS FORDAMAGES, OR OTHERWISE, HE/SHE MAY HAVE WITH REGARD TO CITY’S TERMINATION OF THISAGREEMENT, INCLUDING WITHOUT LIMITATION, ACTUAL AND/OR CONSEQUENTIAL DAMAGES. 8.Conflicting Events. City will coordinate the scheduling of the Exhibition so as not toconflict with any event and/or function of the City. Should a conflict arise between theExhibition and an event and/or function ofthe City, the City’s event and/or function shall takeprecedence over the Exhibition. 9.No Security/Waiver of Damages/Liability. Artist acknowledges and agrees that City will not provide any security for the Exhibition, including, without limitation, set up,operation, viewing by the public and/or removal of the Artwork at the conclusion of theExhibition, and City shall not be liable for any lost, stolen and/or damaged property, materials,equipment and/or the Artwork and any other items associated and/or used in conjunction with theExhibition and/or Artwork. ARTIST HEREBY RELEASES CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, REPRESENTATIVES AND EMPLOYEES, FROM, AND WAIVES ANY AND ALLRIGHTS TO ANY AND ALL CLAIMS FOR DAMAGES, OR OTHERWISE, IT MAY HAVE WITH REGARDTO LOST, STOLEN AND/OR DAMAGED PROPERTY, MATERIALS, EQUIPMENT AND/OR THEARTWORK AND ANY OTHER ITEMS ASSOCIATED AND/OR USED IN CONJUNCTION WITH THEEXHIBITION AND/OR ARTWORK. 10.Indemnification. ARTIST SHALL DEFEND, INDEMNIFY, SAVE HARMLESS, ANDEXEMPT CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS, REPRESENTATIVES, SERVANTS AND EMPLOYEES FROM AND AGAINST ALL LAWSUITS, ACTIONS, LEGAL PROCEEDINGS, CLAIMS,DEMANDS, DAMAGES, COSTS, EXPENSES, AND ATTORNEYS’ FEES INCIDENT TO THEPERFORMANCE OF THIS AGREEMENT AND/OR THE SET UP, OPERATION, VIEWING BY THEPUBLIC AND/OR REMOVAL OF THE ARTWORK AND ARISING OUT OF A WILLFUL AND/ORNEGLIGENT ACT AND/OR OMISSION OF THE CITY AND/OR ARTIST, THEIR RESPECTIVE OWNERS,OFFICERS, PARTNERS, AGENTS, SERVANTS, REPRESENTATIVES, CONTRACTORS,SUBCONTRACTORS, VOLUNTEERS AND/OR EMPLOYEES. This Paragraph shall survive thetermination of this Agreement. 11.Entirety of Agreement, Governing Jurisdiction and Mediation. This Agreementconstitutes the entire Agreement between the parties. No modification will be enforceable exceptin writing and signed by both parties. This 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 10of 12 Agreement is governed by the laws of the State ofTexas. In the event that any dispute arising under this Agreement results in litigation ormediation, such action or proceeding will be brought exclusively with the state court of TarrantCounty, Texas. 12.Reference to Artist. When referring to Artist herein, this Agreement shall refer to and be binding upon Artist, his/her agents, representatives, servants, employees, volunteers and assigns. 13.Reference to City. When referring to City herein, this Agreement shall refer to andbe binding upon the City of Southlake, its Council Members, officers, agents, representatives,servants, employees and assigns. 14.Compliance with Laws. Artist shall comply with any and all local, state and federalordinances, rules, laws and regulations, as they currently exist, may be amended or in the futurearising. 15.Default. In the event Artist fails to comply with any of the provisions of this Agreement, City shall have the following remedies, in addition to City’s other rights andremedies: a.to immediately terminate this Agreement without any liability to City as previously provided herein; and/or b.torequire the immediate cessation of the set up, operation and/or removal of the Artwork and/or Exhibition. 16.Miscellaneous Provisions. a.No Third Party Beneficiaries. Nothing in this Agreement shall be construed to create any right in any third party not a signatory to this Agreement, and theparties do not intend to create any third party beneficiaries by entering into thisAgreement. b.Assignment. This Agreement is not assignable without the prior written consent of City. c.N otices. Anynotice provided or permitted to be given under this Agreement must be in writing and may be served by depositing same in the United StatesMail, addressed to the party to be notified, postage pre- paid and registered or certifiedwith return receipt requested, or by delivering the same in person to such party via ahand-delivery service, Federal Express or any courier service that provides a returnreceipt showing the date of actual delivery of same to the addressee thereof. Notice givenin accordance herewith shall be effective upon receipt at the address of the addressee. 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 11of 12 For purposes of notice, the addresses of the parties shall be as follows: If to the Artist: Attn: ________________________ ________________________ ________________________ Ifto the City of Southlake: Attn: City of Southlake, Public Arts Liaison 1400 Main Street, Suite 210 Southlake, Texas 76092 d.Sovereign Immunity. The parties agree that City has not waived its sovereign immunity by entering into and performing its obligations under thisAgreement. e.Entire Agreement. This Agreement contains the entire agreement of the parties with respect to the matters contained herein and may not be modified orterminated except upon the mutual written agreement of the parties hereto. f.Execution. This Agreement is executed by the parties hereto without coercion or duress and for substantial consideration, the sufficiency of which is foreverconfessed. g.Counterparts. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. A facsimilesignature will also be deemed to constitute an original if properly executed. h.Authority to Execute. The individuals executing this Agreement onbehalf of the respective parties below represent to each other and to others that allappropriate and necessary action has been taken to authorize the individual who isexecuting this Agreement to do so for and on behalf of the party for which his or hersignature appears, that there are no other parties or entities required to execute thisAgreement in order for the same to be an authorized and binding agreement on the partyfor whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effectiveon the date hereof. i.Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, legalrepresentatives, successors and assigns, as allowed herein. 04/19/2016 City Council Approved (7-0) Public Art Display and/or PerformancePolicy Page 12of 12 j.Savings/Severability. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal orunenforceable in any respect, such invalidity, illegality or unenforceability shall notaffect any other provision thereof, and this Agreement shall be construed as if suchinvalid, illegal or unenforceable provision had never been contained herein. k.Miscellaneous Representations. Each signatory represents this Agreement has been read by the party for which this Agreement is executed and that suchparty has had an opportunity to confer with its counsel. l.Miscellaneous Drafting Provision. This Agreement shall be deemed draftedequally by all parties hereto. The language of all parts of this Agreement shall beconstrued as a whole according to its fair meaning, and any presumption or principle thatthe language herein is to be construed against any party shall not apply. Headings in thisAgreement are for the convenience of the parties and are not intended to be used in construing this document. m.Waiver. Waiver by either party of any breach of this Agreement, or the failure of either party to enforce any of the provisions ofthis Agreement, at any time, shall notin any way affect, limit or waive such party’s right thereafter to enforce and compel strictcompliance. IN WITNESS WHEREOF, the parties have executed this Agreement and caused this Agreement to be effective on the latest day as reflected by the signatures below. CITY: ______________________________DATE:________________ City of Southlake, Texas 1400 Main Street, Suite 210 Southlake, Texas 76092 817-748-8019 ARTIST:_______________________________DATE: ________________ _______________________________ _______________________________ _______________________________ 04/19/2016 City Council Approved (7-0) M E M O R A N D U M September 16, 2025 To:Southlake Arts Council From:Milenka Lopez, Business Manager Subject:Review of MSCCall to Artists Finalist Submissions Action Requested: Review of MSC Call to Artists Finalist Submissions Background Information: The Public Art Master Plan recommends commissioning and installing publicart pieces for beautification and to celebrate the history of Southlake through the arts throughout the city. Page 66 of the Public Art Master Plan suggests identifying capital projects that will benefit from public art. The Southlake Arts Councilextended an invitation to different artists in May 2025 to submit concepts for commissioned public art to be placed on the façade of the new Municipal Services Center. The Call to Artists was publicly announced in late May 2025. The deadline for applications was August 1, 2025. Staff received 35 total applications, of which 29 included a visual art concept for the site. The complete applications are included in the packet for Arts Council review. The Southlake Arts Council reviewed the complete submissions at their August 26, 2025, meeting and selected Brandon Taylor and J. Muzacz as finalists for further consideration or consultation. Both artists were asked to revise their proposals to incorporate the Arts Council’s feedback for Arts Council review during their September meeting. Financial Considerations: Funding not to exceed $200,000 for the design and installation of artwork is provided in the Municipal Services Center construction budget and the CIP 2025 budget. City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork Southlake Arts Council Meeting Date – September 16, 2025 Page 2 of 2 Strategic Link: Review of Call to Artists Finalist Submissions for public art is linked to the City’s Strategy Map related to Quality Development and Performance Management and Service Delivery. Citizen Input/ Board Review:The reviewof public artcomplies with provisions of the Public Art Display and/or Performance Policy and the Southlake 2030 Public Art Master Plan. Southlake Arts Council reviewedapplications on August 26, 2025, to select a finalist or finalistsfor future consideration. Southlake Arts Council review of finalist concepts on September 24, 2025. Southlake Arts Council will consider recommending approval of the final concept on October 28, 2025. City Council consideration onNovember 4, 2025. Legal Review: Not Applicable Alternatives:Select a finalist for contract creation Deny all applications and re-open Call to Artists Supporting Documents: MSC Call to Artists MSC Call to Artist Finalist Submissions Recommendation: Review of MSC Call to Artists Finalist Submissions City of Southlake Values: Integrity Innovation Accountability Commitment to Excellence Teamwork ART COMMISSION CITY OF SOUTHLAKE, TEXAS PUBLIC ART PROJECT OPPORTUNITY PUBLIC ART FOR THE MUNICIPAL SERVICE CENTER ON 1605 BRUMLOW AVENUE, SOUTHLAKE, TX ------------------------------------------------------------------------------------------------------------------------------ The City of Southlake, Texas, through theSouthlake Arts Council, seeks to commission an artist to create public art for the soon-to-be-constructed Municipal Service Center on 1605 Brumlow Avenue, Southlake, TX 76092. The application deadline is August 1,2025. Artists must submit their application via email to mlopez@ci.southlake.tx.us. Complete information on how to apply is listed below. PUBLIC ART PROJECT DESCRIPTION The City of Southlake is a premier community in the Dallas/Fort Worth Metroplex. Southlake is known for its high-quality school system, youth athletics, and destination dining and retail. Exceptional neighborhoods are prevalent, and much of Southlake’s small-town charm has been preserved through careful planning. The mission of the public art program is to enhance the visual environment for Southlake residents and visitors. The City of Southlake seeks to commission new artworks for visually prominent locations in the community. The Municipal Service Center is located on the south side of Southlake (location map available on page 6). This new facility will host: Public Works Department (Water, Wastewater, Streets & Drainage, Traffic, and Environmental Services) Facilities Services Utilities Fire Department Safety Training Tower. The Public Art Master Plan establishes the following goals for the artwork: City of Southlake Call to Artists: Municipal Service Center 2 Promote unique community character by emphasizing urban design detail Encourage features and amenities that create a unique sense of place Emphasize creativity in the design of all development Improve the appearance of entryways into the City Incorporate public art into the proposed public works operation center The Southlake Arts Council seeks an artist to provide artwork for the Municipal Service Center. Renderingsof the facility have been provided on page 4. The artwork should: Reflect the value of the services provided by the building Compliment the architecture and design of the building Be of the highest quality Create interest in the community Enrich the quality of life and visual environment for all residents and visitors of the city Reflect the mission and values of the City of Southlake Convey the integrity of Public Service professionals Be appropriate to the identified location, durable, and low maintenance. The artwork will be placed directly on the front wall of the building and has a total area of 280 square feet, with a maximum possible weight of 1,400 pounds. The Arts Council would like the art to be visible from the street as people drive by the building. The Arts Council is not interested in seeing any proposals for a mural. The project budget is approximately $200,000. ESTIMATED PROJECT TIMELINE August 01, 2025 Application Deadline – 5:00 PM August 2025 Application Review/Selection of Artist by Southlake Arts Council September/ October 2025 Notification to Artist October/November 2025 Presentation of Selected Art to City Council for City Council approval November/ December 2025 Execution of the Contract with the Artist The City of Southlake reserves the right to adjust this estimated timeline as necessary. City of Southlake Call to Artists: Municipal Service Center 3 APPLICATION PROCESS Artists must submit the following via email to mlopez@ci.southlake.tx.us. Applications are due August 01, 2025,at 5:00 PM. No late applications will be accepted. Letter of Interest- Applicants must submit a letter of interest indicating the project(s) for which they are applying and an artist statement Resume – Limited to two pages or less, utilizing a font size of 10 or greater (must include name, address, phone, e-mail, and website) Images of Previous Completed Artwork – Must be submitted as a PDF with no more than ten (10) images of completed works. The first should include the artist's name and contact information. Each image must include a title. Description of Art Concept/ Proposal for Review – Must be submitted as a PDF to include the title, date, media, size (HxWxD), commission cost/purchase price, and a brief description of the artwork as well as a sketch or digital rendering Budget – Total estimated cost of the piece ARTIST SELECTION PROCESS The Southlake Arts Council will review all applications and select finalistsor a singular finalist. Interviewswith finalists maybe conducted to select one artist to commission the artwork. The criteria for selection include: artistic merit as evidenced by the submitted materials; the applicant’s professional qualifications; proven ability to perform well on similar projects; and demonstrated ability to work with government agencies, boards, committees, architects, engineers, and other groups for the successful completion of similar art projects. HELPFUL WEBSITE LINKS City of Southlake: https://www.cityofsouthlake.com/ Southlake Public Art Collection: https://www.experiencesouthlaketexas.com/689/Southlake-Public-Art-Collection Southlake Urban Design Plan: https://www.cityofsouthlake.com/876/Urban-Design FOR ADDITIONAL INFORMATION, PLEASE CONTACT: Milenka Lopez, Business Manager- Community Services (817)748-8963 or mlopez@ci.southlake.tx.us City of Southlake Call to Artists: Municipal Service Center 4 MUNICIPAL SERVICE CENTER- ESTIMATED DESIGN City of Southlake Call to Artists: Municipal Service Center 5 Art should be limited to the designated 280 square feet within the blue rectangle on page 4. Please account for movement along the expansion joints The Arts Council would like the art to be lit. Please include lighting considerations in your design The stars are a placeholder but can be removed to accommodate the selected art With the expansion joints, there is the possibility of doing three pieces P lease include any preliminary engineering considerations for your art proposal City of Southlake Call to Artists: Municipal Service Center 6 MUNICIPAL SERVICE CENTER 1605 Brumlow Avenue Southlake, TX 76092