1976-05-04 CC Packet84
COMMUNICATION C'iArgUFtiC LURING/L.ABORATORY
S7 3 T ~~rrv
Fert !Forth, Tnynn 76118
817-498-2032 May -it 17?6
City of Southla-kea, Texas
c/o R. G. Goods
Dear sirs:
I propose to repair on an as required' basis tho coo unic:ations
equipment within the activm inventory of Southl.a~ks, Tcxai~. I
further propose to make rogUlar checks and at that time perform
schedul*d maintenance to ensure that aparation within the rules
of the FCC are maintained and unanticipated break-down is
minimized,nclosed is a copy of the Ra§intenanc;e agroament and
price SCh=r.G: { P 141
on the complete inventory, howavrr, my estimate of the total
monthly fee in approximately 5 150.00 assuming that tha inventory
dated 2/25/76 is correct and that three of the listed receiver-
transmitters r!re inactive. Thank you for your canside-7-ation.
Sincerely yours,
Wayne Lc ons
CM/L
TWO-WAY C~t~~t i1iJlf:. TiOt S 5-3-76
Effective th.:cugh, January, 19-77)
TYPE Of EQUIPMENT ACE OF F (~l; g; s"`s_Fd~°MCNiEiLY FEE
a
L J _
a.,..-sw.vf-..®-o:a-~.v®d®rarsw
RECEIVER(30-175 MHZ)Now to 2 yewL-o 2.00
RECEIVER(400-460 MHZ) Now to 2 years 3.00
RECEIVER(30-175 MHZ)3 to 5 years 3.00
RECEIVER(400-460 MHZ) 3 to 5 years 4.00
RECEIVER(30-175 MHZ)6 or more years 4.00
RECEIVER(400-460 MHZ) 6 or more years 5.00
TR~:NSImI T Ti..11 i i G ofII 1vviv I u i Y+m L y uu
TRANSMTTTER(400-450 MHZ)Npkp to 1 vemr 3.00
TRANSMITTER(30-175 MHZ) 2 to 4 years 3.00
TRANSMITTER(400-460 MHZ)2 to 4 years 4.00
TRANSMITTER(36-175 MHZ) 5 or more years 4.00
TRANSMITTER(400-A6n R'HZ)5 ^r f:°ni.,9, .00
WILKIE-TALKIES and REPEATERS 5hali bvY cr.n3id« d u:s 3
receiver rind a transmitter. Enr,,.nd*rs,and
modems shall be consirlpred on rr.rcivc'z x(30-`t75 rZ)
for feet sch--duling.
85
RESOLUTION NO. 76-/2.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, THAT:
1.
The terms and provisions of Exhibit "A"' attached hereto, incorporated
herein and made a part hereof, be and are hereby approved and adopted
as the Personnel Rules and Regulations for the employees of the City of
Southlake. The provisions of said Exhibit "A" shall be binding upon all
employees of the C3ty_; of Southlake.
2.
This Exhibit "A"=supersedes all previous Rules and Regulations and par-
ticularly those contained in Resolution No. 72-23, Resolut-jon,No. 73,17
and Resolution No. 73-20.
3.
i
These Rules and Regulations shall be effective immediately upon passage
of this Resolution.
PASSED AND APPROVED this 9th day of A. D. 1976.
I
I
f
Mayor
ATTEST:
City Secretary
I
Exhibit A to
Resolution 76-12
PERSONNEL RULES AND REGULATIONS
Reference should be made to the City Organizational Chart
SECTION 1. AUTHORITY AND ADMINISTRATION
1.1 EFFECTIVE DATE: April 20, 1976.
1.2 SCOPE. These rules shall apply to and govern all employees of the
City of Southlake, Texas.
1.3 ADMINISTRATIVE AUTHORITY. With the exception of matters and
appointments reserved by the City Council by statutory provisions and
by liaison officer responsibilities, general authority and responsibility
for the conduct and administration of municipal affairs is delegated to
the Mayor. Final authority, in the form of review and approval, is
reserved by the City Council where not specifically delegated to the
Mayor. See Figure 1.3- 1
1.4 DEPARTMENTAL ADMINISTRATION OF THESE RULES. The Mayor
and/or DepartmentH:ead will be responsible for'the proper and-
effective administration of these rules and policies within their respec-
tive departments. Routine matters and duties in connection therewith
may be assigned to a subordinate employee, such as preparation and
handling of all required records, reports, etc. , within that department.
1.5 AMENDMENTS. The City Council may change or amend these rules
within statutory limitations when deemed necessary in order to more
effectively and efficiently promote the interest of the 'City of Southlake.
SECTION 2. INITIAL EMPLOYMENT INFORMATION AND REQUIREMENTS
2.1 BASIS OF EMPLOYMENT. All initial employment with the City of
Southlake shall be based on merit, ability, and physical and moral fitness
as evidenced by:
2.1-1 Training and experience as reflected by the application form
plus documentary evidence as to certification, registration,
etc. , if required.
2.1-2 Investigation of previous employment and credit records.
2.1-3 Physical examination, if required.
2.1-4 Character investigation by head of the department.
2.1-5 There is no discrimination with regard to race, creed, color,
sex or age.
2.1-6 Performance test, where applicable.
Page 1 of 10
Exhibit A to
Resolution 76-12
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Page 2 of 10
Exhibit A to
Resolution 76-12
2.2 RESIDENCE. Applicants are encouraged to reside within the corporatelimitsoftheCityofSouthlake.
2.3 NEPOTISM. No person related within the second degree of affinity orwithinthethirddegreeofconsanguinitytotheMayorortoanymemberoftheCityCouncilshallbeappointedtoanyoffice, position, clerkshiporservicetotheCity.
2.3-1 Persons'!who are relatives and members of an immediate familyshallnotbeappointedtoserviceinthesamedepartmentwithoutspecificapprovalfromtheCityCouncil.
2.4 APPLICATIONS. All persons seeking initial employment or reemploymentafteranabsenceofmorethansixmonthswillberequiredtocomplete,sign and submit a standard application form provided by the Town ofSouthlake.
2.5 OUTSIDE EMPLOYMENT. Upon the approval of the department head, anemployeemayacceptoutsideemploymentprovidedthatsuchactivitydoesnotinterferewithhisefficiencyinregularCityemploymentandthatsuchjobislimitedtootherthanregulardutyhours. In no event shall anemployeeholdanoutsidejobthathasanyconflictofinterestwithCityemployment.
2.6 STANDARDS OF CONDUCT. The attitude and deportment of a Cityemployee, whether in public or private, should at all times be suchastopromotethegoodwillandfavorableattitudeofthepublictoward theCityAdministrationanditsprogramsandpolicies. Employees will atnotimecriticizeotherdepartmentsoremployeesotherthanasrequired ibyjobfunction.
SECTION 3. ATTENDANCE AND ABSENCE.
3.1 ACCOUNTING RESPONSIBILITIES. Department heads are responsible formaintainingcompleteandaccuraterecordsrelativetoallformsofleave,attendance and absence for their employees due to any cause and whetherwithorwithoutpay; proper indications as to the cause of absence will bemadeondepartmentalpayrolls. Department heads :rust certify by sign-ing such payroll /attendance records to insure that salary and wage expen-ditures stay within budgetary limits.
3.1-1 The Mayor is responsible to the City Council for certifyingastothecomplianceofdepartmentswiththerequirements andpoliciesaswellasrulesgoverningvacation, sick leave, etc.
Page 3 of 10
Exhibit A to
Resolution 76-12
3.2 WAGES AND HOURS. Wages, salaries and working schedules for various
classes and positions shall be in general accordance with the provi-
sions of the official pay plan currently in effect including amend-
ments thereto and within the limitations of the financial provisions
of each department as approved by the City Council for each fiscal
year.
3.2-1 Annual wages and salaries shall be paid thru 24 pay periods,
beginning October 1, 1972.
3.2-2 Overtime work will be performed only on authorization of the
department head with regard to certain positions and depart-
ments and to the extent necessary to meet essential operating
requirements. Compensations for authorized overtime work
will be provided in the budget or as otherwise approved by the
City Council.
3.2-2-1 Department Heads: Employees who are regarded as
being on department, assistant or division head
levels shall not be eligible for overtime pay.
Employees in this class are to work whatever hours
may be necessary to properly perform the duties
assigned. The salaries for such personnel are de-
termined and established in accordance with this
assumption.
3.2-2-2 Office Staff: Employees on the office staff City,
Water, etc.) shall not be eligible for overtime pay
but shall be given compensatory time off.
3.2-2-3 Police Department: Members of this department shall
be paid the same pay as shift pay as set forth in the
budget for each fiscal year.
3.2-2-4 Fire Department: This department is voluntary at
this time. If paid, same as para. 3.2-2-3 above.)
3 AUTHORITY FOR ABSENCE. No City employee shall be absent from his/her
regularly scheduled duties except by authority of his department head
of other responsible supervisor. Absences with the reason therefore
must be reported to the department head as soon as possible. All
absences for periods in excess of 3 days must be approved by the
Liason Officer.
Paae 4 of 10
Exhibit A to
Resolution 76-12
3.4 SICK LEAVE WITH PAY. Employees in permanent positions will be
eligible for sick leave with full pay on the basis of ten working days within
a fiscal year subject to the following conditions:
3.4-1 Sick leave may not be taken until three months of service have
been completed.
3.4-2 Sick leave may accumulate to a maximum=of 30 :clays.. This will be
retroactive to 1 October 1973.
3.4-3 No pay will be authorized for unused sick leave.
3.4-4 Department heads are hereby authorized to make any investigation
of benefits claimed under this rule which they deem necessary and
to disapprove any claim not properly substantiated. Any sick
period in excess of three consecutive days will require authori-
zation by a physician.
3.4-5 Sick leave of 1/2 and less of a regular work shift need not be
reported as sick leave nor be reported on payrolls.
3.4-6 Frequent claiming of benefits under this rule will constitute
grounds for the assumption by the department head that the
physical condition of the employee is below the standard necessary
for the proper performance of his/her duties. Malingering or
abuse of this benefit will constitute grounds for prompt dismissal
or disciplinary action by the department head with the approval of
the City Council, or by the City Council.
3.5 VACATION. An employee in a permanent position will be eligible for
vacation benefits either as time off with pay or as terminal pay in
case of separation from City employment in good standing.
3.5-1 Employees in permanent positions shall be granted one week
five working days) vacation after twelve months continuous
employment, two weeks (ten working days) after twenty-four
months continuous employment, and three weeks (fifteen working
days) after ten years of continuous employment. The time
that an employee is on vacation is considered continuous service
time. All vacation time periods shall be based on the date of
employment.
3.5-2 Vacations shall be taken at a time approved by the department
head.
Page 5 of 10
Exhibit A to
Resolution 76-12
3.5-3 Vacation benefits are not cumulative from year to year and
must be used in the year earned.
3.5-4 If an employee declines to take his/her vacation, he shall not
be paid vacation pay.
3.5-5 No vacation benefits will be earned by temporary or part-time
personnel.
3.6 EMERGENCY LEAVE WITH PAY. Department heads may grant emergencyleavewithpaynottoexceedthreeworkingdaystoemployeeswhohave
completed at least three months of continuous service in case of death of
an immediate member of the employee's family.
3.7 MILITARY LEAVE WITH PAY. A permanent employee who is a member
of the National Guard or any reserve component of the Armed Forces of
the United States, when so ordered by the proper authority, shall be
entitled to a leave of absence with pay during any period when he shall be
engaged in field training or encampment, or when ordered to duty with
troops for field exercises or instructions, and not to exceed ten workingdaysduringanyonecalendaryear.
3.8 HOLIDAYS. The following holidays are officially declared and designated
to be observed with pay by all City employees occupying permanent posi-tions and subject to the revisions and limitations hereinafter set forth:
New Year's Day, Memorial Day, Independence Day, Labor Day, Thanks-
giving Day and Christmas Day.
3. 8- 1 When any designated holiday falls on Saturday or Sunday, the
preceding or following business day will be observed.
3.8-2 Department heads shall specifically authorize the observance of
any holiday above named and may revoke or restrict the
observance of same in order to provide necessary functions and
services by their departments.
3.8-3 No overtime pay or extra pay will be authorized for employees
who may be required to work on a designated holiday, but such
employees may be allowed corresponding time off with payaddedtovacationtimeallowed. Cerdtfor unused holidays
may not carry over into the following calendar year except
where the holidays have come after the employee's regular
vacation.
Page 6 of 10
Exhibit A to
Resalu.tion 76- 12
3.9 OTHER FORMS OF LEAVE. Attendance of seminars, schools, etc., will
be with pay together with necessary travel and expense allowance when
previously approved by the City Council and where such attendance im-
proves the employee's efficiency, and is considered beneficial to the
interest of the City.
3.9-1 Jurv and court :service will be a paid: absence.
SECTION 4. ADMINISTRATIVE POLICIES
4.1 DEPARTMENT HEADS TO ENFORCE DISCIPLINE. Department heads
will be charged with the responsibility of enforcing and maintaining proper
standards of discipline in personal conduct among their employees and
r.
their deportment toward citizens, and are vested with discretionary
authority to practice the following suggested forms and sequence of
remedial measures incident to the enforcement and observance of these
rules, or of any of the operating rules of their departments:
4.1-1 Seriously calling the attention of an employee to any unsatis-
factory conduct in performance of duty.
4.1-2 Personal reprimand of the employee.
4.1-3 Suspension of the employee without pay for an appropriate period
subject to review and approval by the City Council, if requested,
and as provided for under Sub-Section 4. 3.
4.1-4 Demotion of an employee to a position of lower classification,
as provided under Sub-Section 4. 4.
4.1-5 Dismissal of an employee, including disapproval of terminal
pay or unused vacation, as approved under Section 3. 5 of
these rules.
4.2 SPECIFIC GROUNDS FOR DISMISSAL. Any of the following acts of conduct
on the part of an employee will constitute special grounds for prompt dis-
missal by the City Council when recommended by the department head.
4.2-1 Conviction under a felony charge.
4.2-2 Repeated convictions during service on misdemeanor and/or
traffic charges.
4.2-3 Use of intoxicants or drugs while on duty, or repeated off-duty
intoxication or use of drugs, whether or not legally convicted
of s ame.
Page 7 of 10
Exhibit A to
Resolution 76-12
4.2-4 Flagrant or persistent insubordination.
4.2-5 Conduct subversive to the proper order, discipline
and morale of the municipal service.
4.2-6 Inciting or engaging in strikes or riots.
4.2-7 Misappropriation or unauthorized use of City tools,
equipment, machines, funds, etc.
4.2-8 Incompetence or repeated neglect of duty. This in----
d1udes failure to reprimand deserving employees.
4.2-9 Repeated failure or neglect to meet credit obligations,
particularly open accounts.
4.2-10 Unauthorized absence from duty without explanation.
4.2-11 Information found to be false on an application for
employment.
4.3 DISCIPLINARY SUSPENSIONS. Under justifiable circumstances,
the Department Heads, subject to review by the City Council,
if requested, may suspend an employee without pay for a per-
iod not to exceed thirty days. Such circumstances causing the
need for disciplinary supsension occurring within three years
will constitute grounds for dismissal. A law violation may be
grounds for suspension without pay until the charge is dismissed
or a decision settling the case is rendered. A verdict of
not guilty" will make the suspended employee eligible for
reinstatement upon approval by the City Council.
4.4 DEMOTIONS. Subject to review and approval by the City Council,
Department Heads are vested with discretionary authority to
demote employees to lower job classifications for disciplinary
purposes or, further, abolishment of the job due to lack of work
or funds. This latter reason shall be without prejudice and
such employee will be eligible for preferential consideration
upon reinstatement of the job.)
4.5 TERMINATION RULES AND REQUIREMENTS. To resign in good standing,
employees in permanent positions should give at least two weeks
notice of their intentions. Failure to do so will jeopardize
receiving terminal pay in the form of any unused vacation pay
due such employee. All terminating employees will be required
to surrender and return to their department all records and/or
property of the City of Southlake which may be in their posses-
sion or custody. Supplemental payrolls to issue paychecks for
terminating employees will not be permitted except in the case
of extenuating circumstances recommended by the Department Head
to the City Secretary.
Page 8 of 10
Exhibit A to
Resolution 76-12
4.6 PROMOTIONS. Promotions will be filled by qualified employees in
lower job classifications as may be consistent with the best interest
of the City.
4.7 COMPLAINTS AND GRIEVANCES. It shall be the general policy of the
City of Southlake to anticipate and avoid occurrence of valid complaints
or Rrievances and to deal promptly with any which may arise. All
matters of this nature will be handled and transmitted through superiors
as follows:
a. Immediate superior (Sgt. , Chief Dispatcher, etc. )
b. Department Read j
c. Liaison Officer i
d. City Council
i
Each of the above will attempt to adjust the matter on a satisfactory
basis. In every instance, the Department Head will submit a report
setting out all information to the City Council together with his recom-
mendations.
SECTION 5. FRINGE BENEFITS
5.1 Group hospitalization insurance for employees paid in full by the City
of Southlake.
5. 1-1 Members of employees families may have coverage if paid for
by the employee.i
5.1-2 A new employee is eligible for coverage after thirty days
emplo yment.
5.1-3 Employees not wanting coverage must sign a standard waiver
form.
i
5. 2 Social Security. At a later date. )
5. 3 Texas Municipal Retirement System Plan. At a later date if approved.)
SECTION 6. DEFINITIONS
6. 1 Permanent employee is one who is employed on a full-time basis at the
rate of forty hours per week, receiving remuneration from the City for
such work, except independent contractors.
Page 9 of 10
Exhibit A to
Resolution 76-12
6.2 A part-time employee is one who is employed by the City for less than
the above prescribed forty hours per week.
6.3 A temporary employee is one who is employed for a specific job whose
employment terminates upon completion of such specific job.
SECTION 7. LIAISON OFFICERS
7.1 APPOINTMENTS. Liaison officers will be appointed for an activity
or department. Such appointments will be made by the Mayor, confirmed
by the Council, and be for a period of one (1) year. These appointments
may be shortened or extended at the discretion of the Council.
7.2 RESPONSIBILITIES. The Liaison Officer for a given function or depart-
ment will work with the department head if one exists. If not, he will
work with the employee, or employees, involved in that function. While
he should not be involved in daily operations, he will provide advice,
assistance in preparing budget and other essentials as he sees fit. He
will be informed of all grievances internally or by citizens that occur
within the area of his responsibility. See Figure 1. 3-1.
Page 10 of 10
86
RESOLUTION NO. 76-14
WHEREAS, the City Council of the City of
Southlake, Texas, did pass and approve
Ordinance No. 161 on the 7th day of Janu-
ary, 1969, wherein provision is made for
a Zoning Board of Adjustment; And,
WHEREAS, said provision calls for five
persons to serve on such Board with all
the powers and duties given them under
said Ordinance; And,
WHEREAS, one of the duly appointed members,namely Lloyd Wolf, having moved from the
City of Southlake, has vacated his posi-tion on said Board; And,
WHEREAS, the City Council deems it to the
best interest and welfare of its citizens
that the vacancy be filled Now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFSOUTHLAKE, TEXAS, THAT:
1.Sam Sparger be and is hereby appointedtoserveouttheunexpiredtermofthevacancyontheZoningBoardofAdjustment.
2. That the term of such appointment expires May 1, 1977.
PASSED AND APPROVED this _4th day of May, 1976.
Mayor
ATTEST : ,
City Secretary
87
OATH OF OFFICE
STATE OF TEXAS X
COUNTY OF TARRANT X
CITY OF SOUTHLAKE X
I, Nelson Miller, do solemnly swear that I will faithfully
execute the duties of the office of Planning & Zoning Commission
member of the City of Southlake, Tarrant County, Texas, and will
to the best of my ability preserve, protect, and defend the Con-
stitution and Laws of the United States and of this State; and I
furthermore solemnly swear that I have not directly nor indirectly
paid, offered, or promised to contribute any money, or valuable
thing, or promised any public office or employment, as a reward
to secure my appointment.
So help me God.
zo"L
elson Miller
SUBSCRIBED AND SWORN to before me, this the 4±th day of May, 1976.
Alicean Z. Wallace
Notary Public, Tarrant County, Texas
My commission expires June 1, 1977.
88
OATH OF OFFICE
STATE OF TEXAS X
COUNTY OF TARRANT X
CITY OF SOUTHLAKE X
I, Ed Norman, do solemnly swear that I will faithfully exe-
cute the duties of the office of Planning & Zoning Commission
member of the City of Southlake, Tarrant County, Texas, and will
to the best of my ability preserve, protect, and defend the Con-
stitution and Laws of the United States and of this State; and I
furthermore solemnly swear that I have not directly nor indirectly
paid, offered, or promised to contribute any money, or valuable
thing, or promised any public office or employment, as a reward
to secure my appointment.
So help me God.
4
Gtr
Ed Norman
SUBSCRIBED AND SWORN to before me, this the 4 th day of May, 1976.
Aliceanne Wallace
Notary Public, Tarrant County, Texas
My commission expires June 1, 1977.
89
OATH OF OFFICE
STATE OF TEXAS X
COUNTY OF TARRANT X
CITY OF SOUTHLAKE X
I, A. C. Urbanosky, do solemnly swear that I will faithfully
execute the duties of the office of Planning & Zoning Commission
member of the City of Southlake, Tarrant County, Texas, and will
to the best of my ability preserve, protect, and defend the Con-
stitution and Laws of the United States and of this State; and I
furthermore solemnly swear that I have not directly nor indirectly
paid, offered, or promised to contribute any money, or valuable
thing, or promised any public office or employment, as a reward
to secure my appointment.
So help me God.
A. C. Urbano y
SUBSCRIBED AND SWORN to before me, this the 4,.th day of May, 1976.
Aliceann Z. Wallace
Notary Public, Tarrant County, Texas
My commission expires June 1, 1977.
90
BILLS FOR APPROVAL AT COUNCIL MEETING OF MAY 4, 1976;
Gulf Oil Products Gas)1331 419.87
AWS Office Equip. Co. Tapes-City)2402 13.31
Tri-County Elect.(Southlake Estates,
Dove Estates,Trail Creek)5/1/76 102.30
Lone Star Gas Co. City)Svc. to 4/26/76 11.11
Lone Star Gas Co. F.D.)Svc. to 4/26/76 10.28
Tex.Pwr & Light Co. City & F.D.)Svc. to 4/28/76 96.19
Mun.Court Forms (Printing)Misc.Forms 75.00
Carter & Burgess (City)Prof.Svc. March 1976 222.85
Carter & Burgess (Water)Water Dist.System Base Mapping 1055.98
Thompson Printing (P.D.-City Printing) Stmt. 4/25,4/27,4/27 65.10
Gen. Telephone(City )5/1/76 552.65
Gen.Telephone F.D)5/1/76 32.85
Gen.Telephone P.D.)5/1/76 30.58
Buddies (Supplies - P.D.)304343 8.40
Whites Auto (P.D.Remodeling Supplies)194841,#194845,#194849,#194851 25.94
Natl.Bldg.Ctr.(P.D.Supplies)259029 2.59
Wickes Lumber(P.D.Remodeling)0936031 13.63
Ace Sheet Metal P.D.-Vents for office) #0349 5.20
Motor Supply (Water - Mower belt)74846 #74946 4.30
Rohan Co. Water - meters)10186 315.95
Burroughs Corp.(Repair billing machine) 3386798 57.20
Tex.Pow & Light (Water)Svc. to 4/28/76 665.45