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Item 6G - Staff ReportCITY OF SOUTHLAKE Item 6G MEMORANDUM September 8, 2025 To: Alison Ortowski, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Resolution No. 25-033, authorizing purchases for the 2026 Fiscal Year and authorizing the City Manager to enter contracts necessary to effectuate said purchases Action Requested: Approval of Resolution No. 25-033. Background Information: The resolution authorizes purchases for FY 2026 and authorizes the City Manager to enter contracts for the approved services, supplies and equipment outlined in attachment A to the resolution. The city will follow normal purchasing procedures prior to the city manager's approval. The following policies and/or procedures will be followed prior to approval: • Adherence to the city's purchasing policy o Approved by Resolution 20-036 on September 15, 2020. • Adherence to State Statue o Local Government Code 252 — Purchasing and Contracting Authority of Municipalities o Local Government Code 271 — Purchasing and Contracting Authority of Municipalities, Counties, and Certain other local governments o Local Government Code 2161 — Historically, Underutilized Business o Local Government Code 2254 — Professional and Consulting Services o Local Government Code 2269 — Contracting and Delivery Procedures for Construction Projects o Local Government Code 791 — Interlocal Cooperation Contracts • Adherence to adopted city budget. o Scheduled for approval on September 16, 2025 Honorable Mayor and City Council Page 2 of 2 • City attorney review of contracts and agreements. • Respective board approval o Community Enhancement and Development Corporation o Southlake Park Development Corporation o Crime Control and Prevention District Financial Considerations: Approval of the Resolution will have no budgetary impact. Purchasing procedures will continue in the same manner as in the past. Strategic Link: F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. F2 Investing to provide & maintain high quality public assets. B1 Achieving strong outcomes through continual evaluation and pursuit of better practices that improve core business operations. Citizen Input/ Board Review: None required. Legal Review: The city attorney prepared the resolution. Alternatives: Deny or propose changes to the resolution Supporting Documents: Resolution No. 25-033 Attachment A Staff Recommendation: Approval of Resolution No. 25-033 RESOLUTION NO. 25-033 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, AUTHORIZING PURCHASES FOR THE 2026 FISCAL YEAR AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO ENTER INTO CONTRACTS NECESSARY TO EFFECTUATE SAID PURCHASES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake, Texas ("City"), is a home rule municipality acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, it is necessary for the City to make purchases of supplies, equipment, materials, and other things requisite for public purposes; and WHEREAS, Section 2-20 of the City's Code of Ordinances authorizes the City Manager, or her designee, to make purchases of all supplies, apparatus, equipment, materials, and other things requisite for public purposes for the City and to make all necessary contracts for work or labor to be done, material or other necessary things to be furnished for the benefit of the City where the amount of the expenditure for any purpose or contract does not exceed the sum specified in the Local Government Code §252.021(a); and WHEREAS, Section 2-20 of the City's Code of Ordinances further gives the City Council the exclusive power and responsibility to make all other purchases over the amount specified in the Local Government Code §252.021(a); and WHEREAS, in order to obtain the best purchase price available, the City has entered into cooperative purchasing agreements with other governmental entities; and WHEREAS, in order to procure items available from cooperative purchasing agreements in a timely manner, it is deemed in the best interest of the City to now authorize purchases for the 2026 Fiscal Year delineated in Exhibit A, provided such purchases are within previously budgeted amounts; comply with competitive bidding requirements, as necessary; and comply with the City purchasing policy; and WHEREAS, the City Council authorizes the City Manager, or her designee, to enter into contracts necessary to effectuate said purchases. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. The City Council of the City of Southlake authorizes and approves the purchases listed for Fiscal Year 2026 on Attachment A, provided that such purchases are within previously budgeted amounts, comply with competitive requirements, as necessary, and comply with the City's purchasing policy. SECTION 2. The City Manager, or her designee, is authorized to enter into contracts necessary to effectuate the purchases listed on Attachment A. SECTION 3. This Resolution shall be effective immediately upon its adoption and approval. PASSED AND APPROVED ON THIS THE DAY OF SEPTEMBER, 2025. Shawn McCaskill, Mayor ATTEST: Amy Shelley, City Secretary Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Community Service Authorize the purchase and maintenance of The purpose of this item is to authorize the purchase and maintenance of Marathon Fitness $290,000 115 CEDC F1 Safeguarding the public trust fitness equipment for Champions Club from replacement fitness equipment for Champions Club as identified in the 116 CEDC EQUIPMENT through a commitment to thoughtful Marathon Fitness Equipment in an amount not to The Marq Asset Replacement Plan. CEDC Equipment Replacement REPLACEMENT planning and responsible, conservative exceed $290,000. ($257,400). CEDC for repairs and maintenance of fitness equipment financial management. ($32,600) Community Service Authorize expenditures and contract renewal for The purpose of this item is to authorize the funding for the youth sports Lloyd Moore dba $180,000 001 GENERAL B2 Collaborating with select partners to youth sports officiating with Crowley Sports officiating with Crowley Sports Officials. Community Services currently Crowley Sports Officials implement service solutions. Officials in an amount not to exceed $180,000. offers youth athletic leagues for volleyball, basketball, and flag football. The purpose of this request is to approve the contract renewal and cost of officiating services for those recreational leagues. Community Service Authorize the purchase and maintenance of The purpose of this item is to authorize the purchase and maintenance of Sunbelt Pools $175,000 105 TIF/TIRZ F2 Investing to provide & maintain high - aquatic equipment for Champions Club and replacement aquatic equipment for Champions Club as identified in the 106 SPDC quality public assets. splash pads/water features in city parks with The Marq Asset Replacement Plan and service contract (CEDC 115 CEDC Sunbelt Pools in an amount not to exceed Equipment Replacement-$125,000). Repairs to splashpads and water 116 CEDC EQUIPMENT $175,000. features in city parks (TIRZ-$10,000 and SPDC - $40,000). REPLACEMENT Community Service Authorize expenditures for electrical services with The purpose of this item is to provide funding for the electrical repair Ed's Electrical Service $175,000 001 GENERAL B2 Collaborating with select partners to Ed's Electric Service for an amount not to exceed service for parks, along streets and roundabouts (SPDC-$95,000; TIRZ - 105 TIF/TIRZ implement service solutions. $175,000. $20,000; General - $10,000), The Marq Southlake (CEDC- $20,000), and 106 SPDC Public Works projects (Utility Fund-$30,000) 115 CEDC 500 UTILITY FUND Community Service Authorize expenditures for tree services with F.A. The purpose of this item is to provide funding for tree services citywide, The F.A. Bartlett Tree $110,000 001 GENERAL B2 Collaborating with select partners to Bartlett Tree Expert Company in an amount not to including the 2026 Initiative to plant 2026 trees in 2026 for the City's 70th Expert Company 008 REFORESTATION implement service solutions. exceed $110,000. Birthday, and tree services related to ADA recommendations safety, and 105 TIF/TIRZ security - Crime Prevention Through Environmental Design (CPTED). 106 SPDC (Reforestation - $70,000; SPDC - $20,000; TIRZ - $10,000; General Fund -$10,000) Community Service Authorize expenditures for citywide landscape The purpose of this item is to provide funding for annual citywide O'Donnel's Landscape $1,500,000 001 GENERAL B2 Collaborating with select partners to services with Yellowstone for an amount not to landscape services for many areas owned and maintained by the City Services DBA 105 TIF/TIRZ implement service solutions. exceed $1,500,000. such as Town Square, parks, medians, right-of-way, DPS facilities, Public Yellowstone 106 SPDC Works service center, nature center, as well as various other municipal sites and properties owned by the City. (TIRZ- $419,000; SPDC - $446,000; General Fund - $635,000). Community Service Authorize expenditures for janitorial services with The purpose of this item is to provide funding for the janitorial services for PureService $116,000 105 TIF/TIRZ F2 Investing to provide & maintain high - Pure Service Corporation in an amount not to park restrooms, Pickleball and Town Square porter services. Park Corporation 106 SPDC quality public assets. exceed $116,000. restrooms and Pickleball janitorial services (SPDC-$110,000) and Town Square porter services (TIRZ - $6,000). Community Service Authorize the purchase of grass sod for The purpose of this item is to authorize the purchase of grass sod Sims Grass $130,000 001 GENERAL B2 Collaborating with select partners to improvements in the park and throughout the city replacements for city park improvements (SPDC-$80,000; Park General 106 SPDC implement service solutions. with Sims Grass in an amount not to exceed Fund - $20,000) and maintenance of waterline, sewer line, drainage and 500 UTILITY FUND $130,000. street repairs that require replacing sod in various areas in the city (Public Works General Fund- $15,000; Utility Fund- $15,000). Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Economic Development Authorize expenditures for holiday lighting The purpose of this item is to authorize funding to install holiday decor at Christmas by Zenith $378,000 101 HOT (HOTEL TAX) C1 Delivering outstanding customer services and contract renewal with Christmas By City facilities during the holiday season - including The Marq and (CBZ) 115 CEDC experiences through innovation, Zenith (CBZ) in an amount not to exceed Southlake DIPS HQ and throughout Southlake Town Square to benefit passion, and a strong culture. $378,000 City Tourism. (CEDC - $30,000 and HOT-$348,000) Economic Development Authorize expenditures for supporting the The purpose of this item is to provide funding for the Southlake Open Bludot Technologies $110,000 001 GENERAL C2 Enhancing the sense of community business database and funding the Southlake Rewards customer reimbursement program (HOT- $103,500) and also Inc. 101 HOT (HOTEL TAX) by proactively creating opportunities for Open Rewards consumer reimbursement for the related business database and app usage for the open rewards community partnerships, volunteer program with Bludot Technologies Inc., in an reimbursement (General Fund - $6,500). involvement, and citizen engagement. amount not to exceed $110,000. Economic Development Authorize expenditures for advertising, marketing, The purpose of this item is to authorize funding to provide consulting Medium Giant $150,000 101 HOT (HOTEL TAX) B1 Achieving strong outcomes through and consulting services with Medium Giant in an services to the City related to business recruitment and marketing for 115 CEDC continual evaluation and pursuit of amount not to exceed $150,000. both Select Southlake (Economic Development- CEDC $100,000) and better practices that improve core Visit Southlake (Tourism -HOT $50,000). business operations. Economic Development Authorize the purchase of promotional products, The purpose of this item is to authorize the purchase of promotional 41mprint $135,000 001 GENERAL B2 Collaborating with select partners to clothing, give-away items, from 41mprint in an products, clothing, and give-away items from 41mprint. The purchased 101 HOT (HOTEL TAX) implement service solutions. amount not to exceed $135,000. items include promotional items for city sponsored events (Home for the 115 CEDC Holidays, Stars and Stripes, etc.), recreational and athletic programs and economic development and tourism branded items (give-away items). Finance Authorize annual fuel purchases from Offen The purpose of this item is to authorize the purchase of fuel for city Offen Petroleum, LLC $472,124 001 GENERAL B2 Collaborating with select partners to Petroleum LLC for City Vehicles and Equipment vehicles and equipment utilizing a City of Irving Contract. The agreement 109 CCD OPERATING implement service solutions. in an amount not to exceed $472,124. allows the City to purchase fuel under an interlocal agreement thereby 114 COMMERCIAL VEHICLE increasing the purchasing volume and reducing overall cost. ENFORCEMENT 500 UTILITY FUND Finance Authorize expenditures and contract renewals for The purpose of this item is to authorize funding for vehicle and equipment Blagg Tire/Car $600,000 001 GENERAL B2 Collaborating with select partners to vehicle and equipment maintenance services in maintenance services. Throughout the year, multiple vendors are utilized Concepts, Classic 114 COMMERCIAL VEHICLE implement service solutions. an amount not to exceed $600,000 to maintain the City fleet of vehicles and equipment. The amount spent Chevrolet Inc., DB Holt ENFORCEMENT F2 Investing to provide & maintain high - with each vendor will vary based on individual vehicle or equipment Caterpillar, Five Star 500 UTILITY FUND quality public assets. needs. Ongoing maintenance and repair services ensure we can maintain Ford, Grapevine Ford, City vehicles and equipment to be in operational condition at all times to Industrial Power, RD be able to provide services for our residents and community. Services Offutt Company, Retail covered include, preventative maintenance such as oil changes, Motorcycle Ventures, batteries, tires, etc. and repair services such as computerized control Rush Truck, Zimmerer systems, engines, transmissions, brakes, etc. Kubota, and other TBD vendors as required. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Finance Approve purchase of replacement vehicles and The purpose of this item is to authorize the replacement of vehicles and Silsbee Ford, Lake $6,058,612 VEHICLE REPLACEMENT B2 Collaborating with select partners to equipment in an amount not to exceed equipment. Per the Southlake Vehicle Replacement Policy, the vehicles Country Chevrolet, implement service solutions. $6,058,612 are scheduled or recommended for replacement. Siddons Martin F2 Investing to provide & maintain high - Emergency Group, quality public assets. The City's Vehicle Replacement Committee met in May 2025 to review Frazer, RDO and discuss vehicles scheduled for replacement per the Policy. The Equipment, Deere and committee evaluated the vehicles' condition, repair history, age, mileage, Company, DANA and usage before recommending replacement. The requested Safety, ASAP Off -Road authorization includes a variety of carryforward vehicles from previous Specialty Vehicle, Retail years including three fire trucks and an ambulance. Motorcycle Ventures, other TBD vendors as required. Finance Authorize expenditures with Amazon in an The purpose of this item is to authorize expenditures with Amazon for Amazon $375,000 001 GENERAL B2 Collaborating with select partners to amount not to exceed $375,000. office supplies, community and recreation programming, library 101 HOT (HOTEL TAX) implement service solutions. programming and supplies, and public works maintenance supplies. 107 LIBRARY DONATION These purchases provide essential materials and resources that support 109 CCD OPERATING community programs, educational services, and the ongoing 115 CEDC maintenance of City facilities. Amazon purchases are treated the same as 500 UTILITY FUND any other City purchase for compliance and approval, and the City benefits from business pricing that helps reduce overall costs for programming and maintenance. Finance Authorize expenditures for auditing services with The purpose of this item is to authorize the funding for audit services. City Weaver & Tidwell, LLP $149,000 001 GENERAL B1 Achieving strong outcomes through Weaver & Tidwell LLP in an amount not to Charter requires the city at the close of each fiscal year have an continual evaluation and pursuit of exceed $149,000. independent audit performed by a Certified Public Accountant. The City better practices that improve core currently contracts with Weaver and Tidwell to perform annual auditing business operations. services. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. Finance Authorize expenditures for appraisal services with The purpose of this item is to authorize the funding for appraisal services. Tarrant Appraisal $206,000 001 GENERAL B2 Collaborating with select partners to Tarrant Appraisal District in an amount not to The City currently contracts with Tarrant Appraisal District for appraisal District implement service solutions. exceed $206,000. services. Finance Authorize expenditures for the redesign and The purpose of this item is to authorize the funding for Laserfiche project. Cupit Innovation LLC $102,000 003 SIF (STRATEGIC INITIATIVE B2 Collaborating with select partners to implementation of the city records repository Laserfiche is the city's records management system. The system ensures FUND) implement service solutions. (Laserfiche) in an amount not to exceed compliance with regulations, efficient records management, transparency, $102,000. accountability, and streamlined workflows. These factors collectively contribute to better governance and service delivery for residents. Finance Authorize expenditures for electrical services for The purpose of this item is to authorize annual expenditures with Tri- Tri-County $1,200,000 001 GENERAL B2 Collaborating with select partners to city facilities with Tri-County Electric Cooperative County Electric Cooperative Inc., for required electrical services for city 500 UTILITY FUND implement service solutions. Inc., in an amount not to exceed $1,200,000. facilities. Finance Authorize expenditures for electrical services for The purpose of this item is to authorize annual expenditures with TXU TXU Energy $800,000 001 GENERAL B2 Collaborating with select partners to city facilities with TXU Energy, in an amount not Energy for required electrical services for city facilities. 500 UTILITY FUND implement service solutions. to exceed $800,000. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Fire Department Authorize the purchase of personal protective The purpose of this item is to authorize the purchase of personal Delta Fire & Safety Inc., $125,000 001 GENERAL B3 Maintaining an environment of equipment from Delta Fire & Safety Inc., dba protective equipment. The equipment includes bunker coats, bunker dba Delta Industrial future readiness by understanding and Delta Industrial Service & Supply in an amount pants, boots, gloves, hood, and helmet. The gear is custom fit to each Service & Supply acting upon the forces, trends, and not to exceed $125,000. individual to ensure all safety requirements are met and minimize coming challenges affecting services. unnecessary exposure to toxic atmosphere. Fire Department Authorize expenditures for fire apparatus and The purpose of this item is to authorize funding to maintain and repair fire Siddons Martin $275,000 001 GENERAL B3 Maintaining an environment of ambulance maintenance and repairs with Siddons apparatus and ambulances within the Fire Department. Ongoing Emergency Group LLC future readiness by understanding and Martin Emergency Group LLC in an amount not maintenance and repair services ensure we can maintain fire apparatus acting upon the forces, trends, and exceed $275,000 and ambulances in operational condition at all times to be able to provide coming challenges affecting services. services to the residents and the community. F2 Investing to provide & maintain high - quality public assets. Fire Department Authorize expenditures for Animal Control, Jail The purpose of this item is to authorize the funding for the interlocal City of Keller $1,600,000 001 GENERAL B2 Collaborating with select partners to and Dispatch Services to the City of Keller in an agreement with Keller and Colleyville to provide animal control, dispatch implement service solutions. amount not to exceed $1,600,000. and jail services. Payments are made quarterly. F1 Safeguarding the public trust through a commitment to thoughtful planning and responsible, conservative financial management. Fire Department Authorize the purchase and installation of the The purpose of this item is to authorize the purchase of a new station USDD $596,843 003 SIF (STRATEGIC INITIATIVE B3 Maintaining an environment of USDD Phoenix G2 Station Alerting System in an alerting system to replace the current platform, which has experienced FUND) future readiness by understanding and amount not to exceed $596,843. reliability issues and lacks redundancy. The Phoenix G2 system provides acting upon the forces, trends, and clear, rapid, and consistent emergency notifications, ensuring accurate coming challenges affecting services. dispatching and reducing response times. This upgrade enhances firefighter safety, operational efficiency, and meets recommendations identified during the CFAI peer assessment. Fire Department Authorize the purchase of EMS equipment from The purpose of this item is to authorize the purchase of 10 new LIFEPAK Stryker $803,500 003 SIF (STRATEGIC INITIATIVE B3 Maintaining an environment of Stryker in an amount not to exceed $803,500. cardiac monitors, one stretcher, and multiple LUCAS mechanical CPR FUND) future readiness by understanding and devices to replace aging and end -of -life equipment. This purchase acting upon the forces, trends, and ensures advanced patient care capabilities, enhances cardiac coming challenges affecting services. resuscitation efforts, and maintains compliance with current EMS standards. The upgraded equipment provides improved reliability, reduces downtime due to maintenance issues, and supports operational readiness across all units. Fire Department Authorize the purchase of medical supplies from The purpose of this item is to approve the funds required to purchase Bound Tree Medical $125,000 001 GENERAL B3 Maintaining an environment of Bound Tree Medical, LLC in an amount not to medical supplies as needed to provide emergency medical care to the LLC 115 CEDC future readiness by understanding and exceed $125,000. community. The Marq Southlake (CEDC- $20,000; General Fund -Police acting upon the forces, trends, and $7,000 and Fire $98,000) coming challenges affecting services. Human Resources Authorize annual expenditures with Texas The purpose of this item is to authorize annual expenditures with Texas TMRS $5,800,000 001 GENERAL B2 Collaborating with select partners to Municipal Retirement System (TMRS) for City Municipal Retirement System (TMRS) for City Retirement System 102 STORM WATER UTILITY implement service solutions. Retirement System Services in an amount not to Services. 105 TIF/TIRZ L1 Defining and managing a exceed $5,800,000. 106 SPDC professional workplace culture that 109 CCD OPERATING supports City values and promotes a 115 CEDC positive employee experience. 500 UTILITY FUND L3 Attracting, developing & retaining a talented and motivated workforce for lasting world -class performance. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Human Resources Authorize the annual expenditure with The The purpose of this item is to authorize the continuation of the City's The Standard Insurance $110,000 001 GENERAL L3 Attracting, developing & retaining a Standard Insurance Company for an employee Employee Assistance Program (EAP) and group insurance benefits, Company talented and motivated workforce for assistance program and employee long-term including long-term disability, basic life, and accidental death and lasting world -class performance. disability, life, and accidental death and dismemberment (AD&D) coverage for the plan year beginning October 1, dismemberment insurance in an amount not to 2025, and ending September 30, 2026. exceed $110,000. This action aligns with the City's strategic goal of being an employer of choice by offering a comprehensive, competitive, and fiscally responsible benefits package that supports employee well-being and helps attract and retain top talent. Human Resources Authorize annual expenditures with Cigna for The purpose of this item is to authorize expenditures with Cigna for Cigna $6,800,000 001 GENERAL B2 Collaborating with select partners to required City Medical, Dental, and Vision required City Medical, Dental, and Vision Insurance Services, as outlined 101 HOT (HOTEL TAX) implement service solutions. Insurance Services in an amount not to exceed in the contract approved on June 17, 2025. 102 STORM WATER UTILITY L1 Defining and managing a $6,800,000 105 TIF/TIRZ professional workplace culture that 106 SPDC supports City values and promotes a 109 CCD OPERATING positive employee experience. 114 COMMERCIAL VEHICLE L3 Attracting, developing & retaining a ENFORCEMENT talented and motivated workforce for 115 CEDC lasting world -class performance. 500 UTILITY FUND Information Technology Authorize the purchase of software maintenance The purpose of this item is to approve the purchase of software Tyler Technologies $486,000 001 GENERAL B2 Collaborating with select partners to fees, support services fees, hardware, and maintenance fees, support services fees, hardware, and training for 104 COURT TECHNOLOGY implement service solutions. training in an amount not to exceed $486,000. systems underneath Tyler Technologies including Munis, EnerGov, 500 UTILITY FUND Incode Court Suite, and Brazos/Ecitations. These programs dramatically enhance staff ability to provide streamlined services to both internal and external customers, online options for processing transactions and submitting documentation, and house an invaluable resource of financial information, maps, documents and statistics for reporting and decision making. (General Fund-$410,000; Court Technology-$65,000; Utility Fund-$11,000). Information Technology Authorize the annual expenditure with UKG The purpose of this item is to authorize the annual expenditure for UKG UKG Kronos Systems, $140,000 001 GENERAL 131 Achieving strong outcomes through Kronos Systems LLC, for its UKG Ready to provide workforce management technology that supports HR functions, LLC continual evaluation and pursuit of workforce management solution in an amount not including talent acquisition, onboarding, leave, performance better practices that improve core to exceed $140,000. management, benefits administration, timekeeping, accruals, and business operations. learning. The platform provides automated workflows and complete B2 Collaborating with select partners to Employee Self Service with a single source of real-time employee data in implement service solutions. an intuitive user interface. UKG Ready facilitates accurate and efficient B3 Maintaining an environment of tracking of employee work hours and attendance, helps to ensure future readiness by understanding and compliance with labor laws, supports payroll processing, and provides acting upon the forces, trends, and insights into workforce analytics. coming challenges affecting services. L3 Attracting, developing & retaining a talented and motivated workforce for lasting world -class performance. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Technology Approve the annual expenditure with Presidio The purpose of this item is to authorize the annual expenditure for Presidio Holdings Inc. $535,000 001 GENERAL F2 Investing to provide & maintain high - Holdings, Inc in an amount not to exceed Presidio Holdings, Inc for the following: Cisco Smartnet, Duo dba Presidio Networked quality public assets. $535,000. Authentication, Cisco ISE, AMP Umbrella Renewal, Palo Alto renewal, Solutions Group, LLC. HPE Nimble, and Rubrik renewal, as well as additional various contract services items for the Information Technology Department. These renewals are necessary to keep the city's core technology systems under active support, protect against cybersecurity threats, ensure staff can securely access systems, and maintain reliable data backups for business continuity. Without these services, the city would face increased risk of outages, data loss, and potential security vulnerabilities. Information Technology Approve the annual expenditure with SHI - The purpose of this item is to authorize funding for software renewals, SHI-Government $400,000 001 GENERAL F2 Investing to provide & maintain high - Government Solutions in an amount not to licensing, and support services through SHI Government Solutions. This Solutions quality public assets. exceed $400,000. includes renewals for Microsoft Volume Licensing (including SQL), Bluebeam, Pure Storage, ConnectWise, IT Glue, KnowBe4, and ManageEngine/AD Audit/Patch Manager. These renewals ensure that the City's core software remains properly licensed, supported, and up to date. They provide technology staff with the essential tools needed to maintain secure systems, manage daily operations, and ensure the continued reliability of City services. Information Technology Approve the purchase of new computer The purpose of this item is to approve the purchase of computer TBD $261,012 013 IT INFRASTRUCTURE/SECURITY B2 Collaborating with select partners to workstations in an amount not to exceed workstations scheduled for replacement. The follows the replacement implement service solutions. $261,012. schedule for computer workstations to ensure technology remains B3 Maintaining an environment of reliable, secure, and efficient. Regular upgrades reduce downtime from future readiness by understanding and hardware failures and improve employee productivity. acting upon the forces, trends, and coming challenges affecting services. Information Technology Authorize expenditures for copier services The purpose of this item is to authorize funding for copier services, De Lage Landen $144,000 001 GENERAL B3 Maintaining an environment of expenses in an amount not to exceed $144,000. including the leasing of multi -functional devices, as well as associated Financial Services, Inc. future readiness by understanding and supplies and maintenance. This ensures the City has reliable printing and acting upon the forces, trends, and scanning services while benefiting from the latest technology to improve coming challenges affecting services. performance and support the production of high -quality documents. Information Technology Authorize the annual expenditures for The purpose of this item is to authorize funding for the City's internet Verizon, Spectrum, $575,000 001 GENERAL B2 Collaborating with select partners to telecom/internet services in an amount not to connections, phone lines, redundant network circuits, and cable TV FiberFirst, AT&T 115 CEDC implement service solutions. exceed $575,000. provider. The services provide highly available telecom and internet B3 Maintaining an environment of services for city facilities. Including wireless communication for public future readiness by understanding and safety, support personnel, and the Emergency Operations Center. acting upon the forces, trends, and (General Fund- $525,000; CEDC- $55,000) coming challenges affecting services. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Information Technology Authorize the expenditures for telecommunication The purpose of this item is to authorize funding for the city's RingCentral $123,500 001 GENERAL B2 Collaborating with select partners to system with RingCentral Inc. in an amount not to telecommunication system. RingCentral provides a reliable, cloud -based implement service solutions. exceed $123,500. telecommunication system that unifies phone, video, messaging, and collaboration tools. It enhances flexibility by enabling staff to communicate from anywhere, improves customer service through streamlined call management, and reduces costs compared to maintaining traditional phone systems. Information Technology Approve the purchase of equipment and services The purpose of this item is to approve the purchase of equipment and Ford Audio -Video $1,405,000 001 GENERAL F2 Investing to provide & maintain high - from Ford Audio -Video Systems, LLC in an services from Ford Audio -Video Systems, LLC to address current audio- Systems, LLC 106 SPDC quality public assets. amount not to exceed $1,405,000. video issues at Bob Jones Park CCTV and Marq AV, as well as to 115 CEDC support ongoing AV maintenance and equipment replacements at City facilities throughout the year. Information Technology Approve the annual expenditure for software The purpose of this item is to authorize funding for software renewals for CDW, LLC $125,000 001 GENERAL B2 Collaborating with select partners to renewals with CDW, LLC in an amount not to DeepFreeze, JAMF, Adobe, and SolarWinds, along with related support implement service solutions. exceed $125,000. services through CDW. These renewals ensure City staff and IT have the F2 Investing to provide & maintain high - essential tools needed for daily operations, including document creation quality public assets. and publication, computer management and protection, and network monitoring. Information Technology Approve the expenditures for software renewals, The purpose of this item is to authorize funding for VMware software NetSync Network $550,000 001 GENERAL F2 Investing to provide & maintain high - equipment and services with NetSync in an renewals, a cybersecurity audit, DPS HQ Wi-Fi access points, Marq Solutions 013 IT INFRASTRUCTURE/SECURITY quality public assets. amount not to exceed $550,000. network replacement equipment, and related support services with 106 SPDC Netsync. These investments strengthen the City's technology 115 CEDC infrastructure by ensuring modern server and network systems, enhancing connectivity, and providing periodic security reviews to identify risks and protect against cyber threats. (General Fund - $88,000; CEDC - $205,500; SPDC - $77,500; IT Infrastructure - $179,000) Library Authorize renewal of an off -site lease with KRG The purpose of this item is to seek approval to continue the lease of KRG Town Square $135,000 001 GENERAL C1 Delivering outstanding customer Town Square Venture, LLC for office space for office space for library administrative staff due to space constraints in Ventures, LLC experiences through innovation, the Library administrative offices in an amount not Town Hall. passion, and a strong culture. to exceed $135,000. L3 Attracting, developing & retaining a talented and motivated workforce for lasting world -class performance. Police Department Authorize the purchase of ammunition, tactical The purpose of this item is to request authorization to spend $120,000 GT Distributors, Inc. $120,000 001 GENERAL C1 Delivering outstanding customer gear and equipment with GT Distributors in an with GT Distributors for Police Department ammunition, simunition, 109 CCD OPERATING experiences through innovation, amount not to exceed $120,000. tactical gear and equipment. The Police Department currently utilizes GT passion, and a strong culture. Distributors for ammunition, simunition, SWAT gear, Range Equipment, F2 Investing to provide & maintain high - Ballistic Vests and Helmets. GT Distributors is an approved BuyBoard quality public assets. vendor.(SWAT Gear CCPD-$54,538; General Fund-$65,462) Police Department Approve the renewal of a contract with Tactical The purpose of this item is to seek approval to continue the contract with Tactical Systems $386,000 001 GENERAL B2 Collaborating with select partners to Systems Network LLC, (TSN) for Town Hall and Tactical Systems Network LLC (TSN) to provide armed security for Town Network, LLC. 115 CEDC implement service solutions. Champions Club Security in an amount not to Hall and Champions Club. The current contract is set to renew on C1 Delivering outstanding customer exceed $386,000. October 1, 2025. (Town Hall General Fund- $171,000; Champions Club experiences through innovation, CEDC- $215,000) passion, and a strong culture. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Police Department Authorize the purchase of ballistic vests, body The purpose of this item is to request authorization to spend $220,000 Final Vendor Selection - $220,000 001 GENERAL C1 Delivering outstanding customer armor, vest plates, police gear & equipment, with a uniform vendor (s) TBD for Police Department uniforms and TBD 109 CCD OPERATING experiences through innovation, branded uniforms/clothing, patches, badges and equipment. The Police Department currently purchases police uniforms passion, and a strong culture. accessories in an amount not to exceed and equipment for all sworn staff, civilian staff, SWAT team members, F2 Investing to provide & maintain high- $220,000. School Resource Officers and new hires. The department is currently quality public assets. selecting uniform vendors for uniforms and equipment, including but not limited to, ballistic vests, body armor, helmets, vest plates, police gear, police equipment, branded uniforms/clothing, patches, badges and accessories. (General Fund - $182,440; CCPD-$37,560) Police Department Authorize the expenditures for DWI and Drug lab The purpose of this item is to authorize the annual expenditure with Tarrant County Texas $105,000 001 GENERAL B1 Achieving strong outcomes through testing with Tarrant County in an amount not to Tarrant County Texas Medical Examiners Office for DWI and Drug Lab continual evaluation and pursuit of exceed $105,000 Testing. better practices that improve core business operations. B2 Collaborating with select partners to implement service solutions. Police Department Authorize the purchase of public safety uniforms The purpose of this item is to authorize the annual expenditure with Gall's Galls Parent Holdings $120,000 001 GENERAL B2 Collaborating with select partners to and accessories from Galls Parent Holdings LLC, LLC for uniforms and accessories for the Police Department and Fire LLC implement service solutions. dba Gall's LLC, in an amount not to exceed Department. Uniforms include shirts, pants, and related apparel items, F2 Investing to provide & maintain high- $120,000. excluding duty gear, to ensure personnel are properly outfitted for daily quality public assets. operations. Police Department Authorize the expenditures with Motorola The purpose of this item is to authorize an expenditure with Motorola Motorola Solutions $185,000 001 GENERAL C1 Delivering outstanding customer Solutions for public safety radios, cameras, Solutions for public safety radios, cameras, equipment, accessories, and 109 CCD OPERATING experiences through innovation, equipment, accessories and database access in data access for Police and Fire. Over the past six years, Motorola passion, and a strong culture. an amount not to exceed $185,000. Solutions has acquired multiple technology companies, including Vigilant F2 Investing to provide & maintain high - Solutions and WatchGuard, consolidating key public safety tools under quality public assets. one provider. Both Police and Fire rely on Motorola Solutions for critical software services, equipment, and database access that support daily operations and enhance public safety. (General Fund - $89,000; CCPD - $96,000) Public Works Authorize the purchase of water from the City of The purpose of this item is to authorize the purchase of water from the City of Fort Worth $11,606,605 500 UTILITY FUND B2 Collaborating with select partners to Fort Worth in an amount not to exceed City of Fort Worth, which serves as the City's primary water supplier. implement service solutions. $11,606,605. Public Works Authorize expenditures with Trinity River The purpose of this item is to authorize the annual City contracts with Trinity River Authority $6,711,000 500 UTILITY FUND B2 Collaborating with select partners to Authority for the provision of wastewater Trinity River Authority to provide regional wastewater treatment. These implement service solutions. treatment services in an amount not to exceed services are essential for managing municipal wastewater flows and $6,711,000. ensuring compliance with state and federal environmental regulations. Public Works Authorize expenditures with Freese and Nichols The purpose of this item is to authorize expenditures for professional Freese and Nichols Inc. $350,000 001 GENERAL B2 Collaborating with select partners to Inc. for consulting services in engineering, services required for the Lead and Copper Rule Improvement adherance, implement service solutions. planning, and architecture in an amount not to Water System Operations and Maintenance Manual, development plan exceed $350,000. review, and other engineering services as needed. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Public Works Authorize expenditures with Apex Concrete The purpose of this item is to authorize the annual expenditure and Apex concrete $435,000 001 GENERAL B2 Collaborating with select partners to Construction for concrete installation, repair, and contract renewal with Apex Concrete for concrete and construction Construction 102 STORM WATER UTILITY implement service solutions. replacement services in an amount not to exceed services including the installation/removal of flatwork (to perform all 105 TIF/TIRZ F2 Investing to provide & maintain high- $435,000. grading, forming, pouring, finishing, backfilling, landscaping, and resod quality public assets. disturbed sod), curb and gutter, curb ramps, French drains, headwalls, RCP, rip -rap, exposed aggregate, colored and/or stamped concrete, brick pavers, truncated domes, handrails, fences, manhole ring adjustments, rough and finish grading, erosion control measures, and flexbase or top soil for various projects. (General Fund-$170,000; Storm Water - $200,000; TIRZ-$65,000) Public Works Authorize the annual expenditure with WS The purpose of this item is to authorize the annual expenditure with WS WS Equipment Leasing $815,000 001 GENERAL B2 Collaborating with select partners to Equipment Leasing Enterprises of Texas, Inc. for Equipment Leasing Enterprises of Texas, Inc. for facility weatherproofing Enterprises of Texas, 011 FACILITY MAINTENANCE implement service solutions. facility weatherproofing and water damage and water damage repairs and services in regard to various City projects, Inc. RESERVE F2 Investing to provide & maintain high - repairs and services in an amount not to exceed including but not limited to the DPS HQ capstone coping, brick joint quality public assets. $805,000. caulking, and precast stone repair. (General Fund-$15,000; Facility Maintenance Reserve-$800,000) Public Works Authorize expenditures with Badger Meter for the The purpose of this item is to authorize funding for water meters, Badger Meter $175,000 500 UTILITY FUND B2 Collaborating with select partners to purchase and maintenance of water meters and monitoring equipment, and service fees to Badger Meter accurately implement service solutions. related technology in an amount not to exceed measure consumption, improve billing accuracy, and support water F2 Investing to provide & maintain high- $175,000 conservation initiatives. This purchase ensures efficient operations and quality public assets. compliance with utility service standards. Public Works Authorize the annual expenditure with Wildstone The purpose of this item is to authorize the annual expenditure with Wildstone Construction $200,000 500 UTILITY FUND B2 Collaborating with select partners to Construction LLC for emergency water and Wildstone Construction LLC for emergency water and wastewater repairs LLC implement service solutions. wastewater repairs and services in an amount not and services as needed throughout the year to assist water and to exceed $200,000. wastewater operations. Public Works Authorize expenditures with Pace Analytical The purpose of this item is to authorize the annual expenditure with Pace Pace Analytical $115,000 001 GENERAL B2 Collaborating with select partners to Services Inc. for laboratory testing and Analytical Services, Inc. for a variety of lab -testing services, including Services Inc. implement service solutions. environmental analysis in an amount not to NAP, E.Coli, Fats Oils & Grease, and Lead & Copper. exceed $115,000. Public Works Authorize expenditures with Core and Main for The purpose of this item is to authorize the annual expenditure and Core and Main $150,000 500 UTILITY FUND B2 Collaborating with select partners to waterworks materials, valves, hydrants, and fire contract renewal with Core and Main, LP for utility parts and equipment, implement service solutions. protection supplies in an amount not to exceed including but not limited to clamps, couplings, fittings, meter boxes, $150,000. gaskets, PVC pipe, hydrants, valves, and valve boxes for Water and Wastewater repairs and maintenance. Public Works Authorize expenditures with CJHorak Enterprises The purpose of this item is to authorize the annual expenditure with CJHorak Enterprises $177,000 001 GENERAL F2 Investing to provide & maintain high - Inc. for sign repair and replacement projects in an Cjhorak Enterprises Inc. for sign repair and maintenance, including but Inc. 011 FACILITY MAINTENANCE quality public assets. amount not to exceed $177,000. not limited to the wayfinding sign repair and replacement program and RESERVE several Town Square sign repair projects. (General Fund-$1,000; Facility 101 HOT (HOTEL TAX) Maintenance-$26,000; HOT-$150,000) Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Public Works Authorize the annual expenditure with Davidson The purpose of this item is to authorize the annual expenditure with Davidson $819,000 001 GENERAL 131 Achieving strong outcomes through Reconstruction Inc. for facility construction, Davidson Reconstruction Inc. for facility construction, remodel, and repair Reconstruction Inc. 011 FACILITY MAINTENANCE continual evaluation and pursuit of remodel, and repair services in an amount not to services for various building and facility projects. This includes, but is not RESERVE better practices that improve core exceed $819,000. limited to, CEDC Marq Facility Maintenace projects and Facility Reserve 106 SPDC business operations. Maintenace projects. (General Fund-$15,000; Facility Maintenance - 115 CEDC F2 Investing to provide & maintain high- $59,000; SPDC-$90,000; CEDC-$120,000; CEDC Replacement - quality public assets. $535,000) Public Works Authorize expenditures and contract renewal with The purpose of this item is to authorize annual expenditures for Premier Magnesia LLC $135,000 500 UTILITY FUND F2 Investing to provide & maintain high - Premier Magnesia LLC for the purchase of chemicals that are required to ensure efficient wastewater treatment, odor quality public assets. chemicals to support lift station operations in an control, and regulatory compliance at lift stations. amount not to exceed $135,000. Public Works Authorize expenditures with Reynolds Asphalt & The purpose of this item is to authorize the annual expenditure with Reynolds Ashphalt & $4,340,000 001 GENERAL F2 Investing to provide & maintain high - Construction Co. for asphalt paving and roadway Reynolds Asphalt& Construction Co. for asphalt materials and services, Construction Co 105 TIF/TIRZ quality public assets. repair projects in an amount not to exceed including installation andremoval of asphalt, repair and removal services, 200 CAPITAL PROJECTS FUND $4,340,000. and purchase of mix and materials forvarious PMA, CIP, and operational projects. (General $40,000; TIRZ-$300,000; Capital Projects Fund - $4,000,000) Public Works Authorize expenditures and contract renewals The purpose of this item is to authorize the annual expenditure and Southlake Leasing and $385,000 001 GENERAL F2 Investing to provide & maintain high - with Southlake Leasing and Management for contract renewal with Southlake Leasing and Management for janitorial Management 115 CEDC quality public assets. janitorial supplies and contracted street cleaning services for all City facilities and Town Square street sweeping. These services in an amount not to exceed $385,000. services ensure compliance with health standards, provide a positive environment for employees and residents, and ensures safe roadways in Town Square. (General Fund-$300,000; CEDC-$85,000) Public Works Authorize expenditures with Spectra Holdings, The purpose of this item is to authorize expenditures with Spectra Spectra Holdings, Inc. $252,000 011 FACILITY MAINTENANCE B1 Achieving strong outcomes through Inc. for flooring and tile installation, repair, and Holdings, Inc. for flooring and tile projects that are necessary to maintain RESERVE continual evaluation and pursuit of maintenance services in an amount not to exceed safe, durable, and aesthetically appropriate conditions in City facilities. better practices that improve core $252,000. Services include, but are not limited to, DPS HQ & DPS North floor business operations. resurfacing and DPS HQ carpet and flooring replacement projects. Public Works Authorize expenditures with Super Tech The purpose of this item is to authorize the annual expenditure with Super Tech Automation $298,000 500 UTILITY FUND B2 Collaborating with select partners to Automation LLC for SCADA automation and Super Tech Automation LLC for SCADA automation system software, LLC implement service solutions. control system services in an amount not to which are critical for monitoring and managing the City's water and exceed $298,000. wastewater infrastructure. These services provide real-time data, improve operational efficiency, and support reliable delivery of utility services while ensuring regulatory compliance. This includes, but is not limited to, new software purchases and ongoing maintenance of the system. Support Services Authorize the annual expenditure with Taylor The purpose of this item is to authorize the annual expenditure with Taylor Olson Adkins $550,000 001 GENERAL B2 Collaborating with select partners to Olson Adkins Sralla & Elam, LLP for legal Taylor Olson Adkins Sralla & Elam, LLP (TOASE) for legal counsel in Sralla & Elam, LLP implement service solutions. services in an amount not to exceed $550,000. support of city operations. Department Action Requested Item Purpose Vendor Total Cost Fund Strategic Link Support Services Authorize the annual expenditure with TML The purpose of this item is to provide liability, property, cyber, risk, and TML Intergovernmental $1,500,000 001 GENERAL F1 Safeguarding the public trust Intergovernmental Risk Pool for liability, property, workers' compensation insurance protection to the City through the TML Risk Pool 102 STORM WATER UTILITY through a commitment to thoughtful cyber, risk, and workers' compensation insurance Intergovernmental Risk Pool. 105 TIF/TIRZ planning and responsible, conservative coverage in an amount not to exceed $1,500,000 106 SPDC financial management. 109 CCD OPERATING 114 COMMERCIAL VEHICLE ENFORCEMENT 115 CEDC 500 UTILITY FUND