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CM Report 3B-2 CIP ReportCAPITAL IMPROVEMENTS PROGRAM REPORT SEPTEMBER 2025 r e c_d IL No Text ABOUT THE CIP REPORT The City of Southlake is committed to keeping the community informed about the progress of major infrastructure investments. This monthly report shares updates on all active Capital Improvements Program (CIP) projects. HOW TO READ THIS REPORT This monthly Capital Improvements Program (CIP) Report provides the current status of all active projects, meaning projects that are currently in preconstruction, which includes design, property or easement acquisition, study, or those actively in construction. Each project highlight includes key details such as its current phase, percentage of completion, adopted budget, and whether it is tracking under, at, or over budget. Only active projects are included in this report. Projects that have not yet entered preconstruction, or those that have been completed, are not shown here. By reviewing this report each month, readers can track the City's progress in delivering CIP projects, from early design through construction completion, ensuring transparency and accountability in how public funds are invested. UNDERSTANDING THE PROJECT HIGHLIGHTS Each project highlight includes: • Project Description - A short description of the outcome of the project. • CIP Project Number - Reference to the Capital Improvements Program (CIP) Adopted Budget project number. Useful for cross-referencing for more information about the project. • Project Status - A quick reference to whether the project is on track, delayed, or otherwise impacted. • Project Phase - Indicates the current phase of the project. • Overall Progress - Percentage of completion for the current phase. • Current Project Funding - The amount of funding currently awarded through the FY 2025 Capital Budget and prior fiscal years. This does not include planned funding for future fiscal years. • Future Planned Funding: The amount of funding currently planned for future fiscal years. Typicially these will be an estimate based on the design. • Budget Adherence - Shows whether the project is currently under budget, on target, or over budget. • Project Update - Gives a short summary of progress since the previous month, highlighting major milestones, current work, upcoming activities, or public impacts. Updates are intentionally brief, focusing on information most relevant to City Council and the public. • Department / Engineering Firm / General Contractor - Identifies the City department managing the project and, if awarded, the firms responsible for design and construction. For full project descriptions and more details, visit www.CityofSouthlake.com/CIP. No Text Project Description: Constructs sidewalk between Lonesome Dove Road and Heather Lane. CIP Project Number: 2022-02 Project Status: On Hold Project Phase: Pre -Design 'a Overall Progress: 36% Adopted Capital Budget: $465,000 Future Planned Funding: TBD - Pending grant request Budget Adherence: On Target Project Update: Phase 1 design has been completed, and a detailed application for TxDOT funding covering all four phases was submitted on June 19, 2025. The project is paused pending review and award of funding, with a decision expected in October 2025. Department: Public Works Engineering Firm: KSA General Contractor: Not Awarded Yet Project Description: Improves the intersection at Southlake Boulevard and Pearson/Union Church with new turn lanes, better traffic flow, and a sidewalk along Pearson. CIP Project Number: 2022-13 Project Status: On Hold Project Phase: Design Overall Progress: 90% Adopted Capital Budget: $960,000 Future Planned Funding: Pending final design Budget Adherence: On Target Project Update: Design was completed in May 2024, but construction was placed on hold to prioritize the Continental Intersections improvements in the corridor. Work will resume once those improvements are complete to preserve alternate travel routes for residents. Department: Public Works Engineering Firm: DEC General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 11 Project Description: Adds deceleration lanes at Byron Nelson Parkway and Southridge Lakes Parkway with enhanced landscaping. CIP Project Number: 2022-06 Project Status: In Progress Project Phase: Closeout Overall Progress: 99% Adopted Capital Budget: $1,200,000 Future Planned Funding: $0 Budget Adherence: On Target Q 4 - ; ■ Project Update: Coordination with TxDOT has continued to address construction punch list items. The Byron Nelson turn lane was reworked in late August, and a Registered Accessibility Specialist confirmed sidewalk compliance with Texas Accessibility Standards. Staff and TxDOT are now working with the contractor to replace defective sidewalk panels near Southridge Lakes, with restoration work scheduled to begin in mid -September. TxDOT will reinspect once the work is complete. Department: Public Works Engineering Firm: Kimley Horn General Contractor: EARTC Project Description: Realigns the intersection with a new traffic signal, turn lane, and paving to reduce,,.,w: congestion, and drainage improvements. This project is a companion project to S. Peytonville & W. Continental o Intersection Improvements. Project Location���� CIP Project Number: 2022-07� Z Project Status: In Progress Project Phase: Construction Overall Progress: 0% UNION CHURCH Adopted Capital Budget: $8,900,000 Future Planned Funding: $0 sF5 Budget Adherence: On Target Project Update: A pre -construction meeting with the contractor was held at the end of June. A temporary driveway for the Primrose School has been coordinated, and construction of the driveway will occur before Union Church Road is closed. Franchise utilities are relocating, and construction is expected to begin once utilities are cleared. Department: Public Works Engineering Firm: Kimley Horn General Contractor: McMahon Contracting LP CIP REPORT SEPTEMBER 2025 12 Project Description: Extends Southwestern Street to Brumlow Avenue to provide improved industrial area access. CIP Project Number: 2022-15 Project Status: In Progress Project Phase: Design Overall Progress: 26% Adopted Capital Budget: $1,975,000 Future Planned Funding: Pending final design Budget Adherence: On Target F261 Project Update: The City is coordinating an access easement on the Sunoco site in connection with the Municipal Service Center and Public Safety Training Tower project. Department: Public Works Engineering Firm: Kimley Horn General Contractor: Not Awarded Yet Project Description: Improves the corridor with E HIGHLAND IT medians, turn lanes, pavement markings, and safer intersections for vehicles and pedestrians. CIP Project Number: 2022-09" Project Status: In Progress j Project Phase: Construction r e ! Overall Progress: 16% M Adopted Capital Budget: $2,070,000 Future Planned Funding: $0 Budget Adherence: On Target L. BLVD S Project Update: Construction was recently completed on Phase 3 near the DPS Headquarters. Staff met with business owners on North Carroll Avenue near Lakewood Drive to discuss driveway access concerns. Kimley-Horn is evaluating potential solutions, and the contractor has temporarily paused work until the SH 114 signal pole is delivered or an alternative design for Lakewood Drive is determined. Department: Public Works Engineering Firm: Kimley Horn General Contractor: Tejas Cutters CIP REPORT SEPTEMBER 2025 13 Project Description: Constructs a new sidewalk and upsizes the existing water line from 8 inches to 12 inches along Randol Mill Avenue, along with drainage N improvements. CIP Project Number: 2022-33 PHCASA NT LN Yr�nL Project Status: In Progress W­LKs�, r Project Phase: Bidding/Pre-Cons Overall Progress: 97/ -ATIOX OR Adopted Capital Budget: $3,400,000 � Future Planned Funding: $0 Budget Adherence: On Target 3 Project Update: Construction was awarded to Quality Excavation at the August 19, 2025 City Council meeting. Contract documents have been executed, a pre -construction conference is scheduled for September 16, and material submittals are under review. Construction is expected to begin in the fall pending completion of franchise utility relocations. Department: Public Works Engineering Firm: KSA General Contractor: Not Awarded Yet S. PEYTONVILLE• •N IMPROVEMEN Project Description: Installs a landscaped roundabout drainage the Continental Boulevard I I 1 ILL` a with upgrades at , and South Peytonville Avenue intersection. This project o is a companion project to FM 1938 & Continental Blvd.- q c Intersection Improvements. n n CIP Project Number: 2022-17 R Project Status: In Progress 7UNIONC.H Project Phase: Construction a Overall Progress: 0% _ Adopted Capital Budget: $6,185,000 Future Planned Funding: $0 Budget Adherence: On Target 4 Project Update: This project is a companion to the FM 1938 and Continental Boulevard Intersection Improvements. The contract was awarded to McMahon Contracting in late May 2025, and work on this phase will not begin until substantial completion of the companion project to minimize mobility impacts. The anticipated start is approximately 18 months after the FM 1938 and Continental phase begins. Department: Public Works Engineering Firm: Kimley Horn General Contractor: McMahon Contracting LP CIP REPORT SEPTEMBER 202b 14 Project Description: Enhances intersections along SH 114 with landscaping and corridor beautification. CIP Project Number: 2024-07 Project Status: In Progress Project Phase: Closeout Overall Progress: 0% Adopted Capital Budget: $400,000 Budget Adherence: At Budget Project Update: Phase 1 at Dove Road and State Highway 114 has been completed and is now in the warranty period, with temporary irrigation in place until the plants are established. The project was funded by a fully reimbursable $400,000 TxDOT grant. Department: Community Services Engineering Firm: Kimley Horn General Contractor: C. Green Scalping Project Description: Enhances intersections along SH 114 with landscaping and corridor beautification. CIP Project Number: 2024-07 Project Status: In Progress Project Phase: Bidding/Pre-Con Overall Progress: 0% Adopted Capital Budget: $400,000 Future Planned Funding: $0 Budget Adherence: At Budget a r Project Update: Phase 2 design is complete, and the project has been bid. The City and partner consultant from Kimley Horn has submitted the lowest qualified bid to TxDOT for certification prior to bringing an award to Council in the coming months. Construction is set to begin late this year. Construction for this project will be funded by a $400,000 fully reimbursable grant by TxDOT. Department: Community Services Engineering Firm: Kimley Horn General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 15 Project Description: Enhances intersections along SH 114 with landscaping and corridor beautification. CIP Project Number: 2024-07 Project Status: In Progress Project Phase: Pre -Design,;, - E Overall Progress: 0% - = Adopted Capital Budget: $420,000 Future Planned Funding: $0 Budget Adherence: At Budget I - SWEHWY 1,, Project Update: Phase 3 has received the full $420,000 funding allocation for work at the White Chapel and State Highway 114 intersection. City staff in conjunction with the consultant team from Kimley Horn, held a kickoff meeting with TxDOT in August and will be bringing for the phase 3 consultant agreement and advanced funding agreement with TxDOT to council in the near future. Department: Community Services Engineering Firm: Kimley Horn General Contractor: Not Awarded Yet Project Description: Constructs landscape, irrigation, and hardscape improvements on FM 1938 from FM 1709 to the Southlake City limits, consistent with landscaped median improvements north of FM 1709. The City's scope includes landscape, irrigation, and hardscape only. CIP Project Number: 2024-06 Project Status: In Progress Project Phase: Design Overall Progress: 0% Adopted Capital Budget: $1,650,000 Future Planned Funding: $0 Budget Adherence: On Target SOUTHLAKEO F •eI FM 17IK Ne k � "I,o LIMITS 4 WORK W/IN e� SOUTHLAKE CITY LIMITS LIMITS OF T.DOT _ti PROJECT L me.4 A Wg a d �n.mleiexe wc+e %3 C aelaaeae� TIL[a�xnrvliEO �EgERAIp XILIS m �rvp Project Update: The City received correspondence from the Area Engineer confirming that TxDOT will not include the City's landscaping work in the FM 1938 median construction project. Staff is maintaining communication with TxDOT to allow this work to be incorporated into the contractor's scope. Department: Community Services Engineering Firm: Kimley-Horn General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 16 Project Description: Constructs a new Municipal Service Center with space for Streets & Drainage, Water, Wastewater, Environmental Services, and Traffic, Facilities, along with administrative offices for Utility Billing and a public safety training tower. CIP Project Number: 2022-79 Project Status: In Progress Project Phase: Construction Overall Progress: 45% Adopted Capital Budget: $46,600,000 Future Planned Funding: $0 Budget Adherence: On Target Project Update: A Notice to Proceed with Construction was issued on August 7, 2025. Grading has begun, and under the agreement, the final completion date is scheduled for the third quarter of Fiscal Year 2027. Department: Public Works Engineering Firm: RPGA (Architect) General Contractor: Byrne (CMAR) Project Description: Completes the redevelopment of Family Park in Town Square with new landscape, hardscape, park amenities, fountain upgrades, pedestrian and safety enhancements, and repair/ replacement of existing infrastructure to enhance visitor experience and event use. CIP Project Number: 2024-66 Project Status: In Progress Project Phase: Design Overall Progress: 0% Adopted Capital Budget: $7,938,319 Future Planned Funding: Pending final design Budget Adherence: On Target Project Update: The design agreement with Kimley-Horn Associates was awarded on June 3, 2025. The project schedule is being revised to reflect delivery through the construction manager at -risk method. Department: Community Services Engineering Firm: Kimley-Horn General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 17 Project Description: Implements high impact park improvements including conversion of athletic fields from grass to turf as recommended in the Southlake 2035 Parks, Recreation & Open Space Master Plan. This project will complete turf installations at North Park. CIP Project Number: 2024-05 Project Status: In Progress Project Phase: Design Overall Progress: 0% Adopted Capital Budget: $5,673,000 Future Planned Funding: TBD - Pending final design Budget Adherence: On Target Project Update: The design agreement with BHB was awarded on June 3, 2025, and design completion is anticipated in the second quarter of Fiscal Year 2026. Department: Community Services Engineering Firm: Baird, Hampton & Brown General Contractor: Not Awarded Yet Project Description: Implements high impact park improvements including conversion of athletic fields from grass to turf as recommended in the Southlake 2035 Parks, Recreation & Open Space Master Plan. This project will complete turf installations at Bob Jones Park and Bicentennial Park. CIP Project Number: 2024-05 Project Status: In Progress Project Phase: Closeout Overall Progress: 95% Adopted Capital Budget: $12,015,000 Future Planned Funding: $0 Budget Adherence: On Target Project Update: The contractor is in the process of completing punch list items. Department: Community Services Engineering Firm: BHB General Contractor: GeoSurfaces CIP REPORT SEPTEMBER 2025 18 Project Description: Provides erosion control and sewer realignment to protect sewer infrastructure along Big Bear Creek near Timber Court. CIP Project Number: 2022-45 Project Status: On Hold Project Phase: ROW/ Easement Acquisition Overall Progress: 59% Adopted Capital Budget: $148,000 Future Planned Funding: $555,000 (Estimate) Budget Adherence: On Target W COHnNOf/LL BLVD q F Project Update: Design reached 90 percent completion in July 2024, after which the project was placed on hold due to reprioritization. Staff has been coordinating with a Colleyville resident regarding a required sanitary sewer easement. Work will resume as other projects are completed or reprioritization occurs. Department: Public Works Engineering Firm: VRX General Contractor: Not Awarded Yet Project Description: Installs a new 8-inch sewer line along East Highland Street to North Kimball Avenue. # This project is a companion project to the upsize existing 6-inch to 12-inch Water line along East z Highland from Blythe Lane to North Kimball Avenue. CIP Project Number: 2022-85 : Project Status: On Hold Project Phase: ROW/ Easement Acquisition e�sT Overall Progress: 63% j Adopted Capital Budget: $220,000 Future Planned Funding: $2,675,000 (Estimate) Budget Adherence: On Target Project Update: This project is a companion to the East Highland Water Line Upsize. Coordination with property owners for easements is ongoing, with initial offers sent to four of five property owners. Discussions are active with three, while ownership of the fourth property is in transition. The fifth is under legal review for a prescriptive right-of-way. The project is scheduled to resume in fall 2025, with design finalization and alternative alignments identified for construction in summer 2027. Department: Public Works Engineering Firm: TNP General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 19 Project Description: Replaces the existing 8-inch sewer with a 10-inch line under Timarron Golf Course Creek. CIP Project Number: 2023-14 Project Status: On Hold Project Phase: ROW/ Easement Acquisition Overall Progress: 76% Adopted Capital Budget: $200,000 Future Planned Funding: $975,000 (Estimate) Budget Adherence: On Target 4 $ pC --,A N --H WAY Project Update: Design reached 90 percent completion in July 2024, and property owner coordination for easements is ongoing. One of three permanent easements has been acquired, while agreements with the Timarron HOA and Golf Course remain under legal review. A temporary easement has not yet been secured. The project is on hold due to reprioritization and will resume as other projects conclude. Department: Public Works Engineering Firm: Westwood (formerly Peloton) General Contractor: Not Awarded Yet Project Description: Provides erosion control and sewer protection improvements along Higgins Branch PHRABAW`" � n near Woodbrook Lane. ¢ s � CIP Project Number: 2022-45 PLAMMIM Project Status: On Hold Project Phase: ROW/ Easement Acquisition^ Overall Progress: 73% Adopted Capital Budget: $235,000� Future Planned Funding: $475,000 (Estimate) Budget Adherence: On Target z Project Update: Coordination with three property owners for easements is ongoing. Two temporary easements have been acquired, while one permanent access easement remains under legal review. The project is on hold due to reprioritization and will resume as other projects are completed. Department: Public Works Engineering Firm: VRX General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 110 Project Description: Provides erosion control and sewer protection improvements along Jones Branch near Raintree Drive. CIP Project Number: 2022-45 Project Status: On Hold Project Phase: Design �+ Overall Progress: 80% RAWMAM W Adopted Capital Budget: $158,000 `'C Future Planned Funding: Pending final design "°' GR®CNOWGH LA Budget Adherence: On Target Vt8lt1N6 sN Project Update: Alternatives for replacement are under review following discussions with residents regarding property rights. Staff and the consultant are preparing life cycle cost comparisons and evaluating options. The analysis will be presented in executive session, after which a new design contract will be required to resume design and acquire easements. Department: Public Works Engineering Firm: Westwood (formerly Peloton) General Contractor: Not Awarded Yet Project Description: Provides erosion control and sewer protection improvements along Jones Branch near Simmons Court. CIP Project Number: 2022-51 Project Status: On Hold Project Phase: Design Overall Progress: 83% nw+m� w Adopted Capital Budget: $885,000 t I ,ya4 6RBENBWfiN Future Planned Funding: $0 (Estimate) Budget Adherence: On Target ROLi1N6 hN Project Update: This project is a companion to Jones Branch near Simmons Court. Replacement alternatives are under review, with staff preparing a life cycle cost analysis. Once a preferred option is selected in executive session, a new design contract will be needed to resume design and easement acquisition. Department: Public Works Engineering Firm: Westwood (formerly Peloton) General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 111 Project Description: Installs emergency backup pumps and generators at both lift stations. Upgrades electric and SCADA systems at Lonesome Dove lift station. CIP Project Number: 2024-04 Project Status: In Progress Project Phase: Construction Overall Progress: 0% Adopted Capital Budget: $2,810,000 Future Planned Funding: $0 Budget Adherence: On Target W a Project Update: A pre -construction meeting with the contractor was held in April 2025. Electrical components with long lead times have been ordered, and construction is expected to begin by year-end, or sooner if materials arrive ahead of schedule. Department: Public Works Engineering Firm: Garver, LLC. General Contractor: Felix Construction Project Description: Constructs a new drainage ditch, culvert, and channel to reduce flooding risk on Morgan f' Road. CIP Project Number: 2022-47 3 J Project Status: In Progress Project Phase: Design Overall Progress: 59% Adopted Capital Budget: $228,000 ` Future Planned Funding: $825,000 (Estimate) Budget Adherence: On Target TIONM DR Project Update: Coordination with residents on final design recommendations has been completed, with approval secured to place underground drainage improvements in the existing easement. Staff has reviewed these recommendations with the consultant, and a secondary kick-off meeting is scheduled for September to confirm the design approach. Final design is expected to be completed in the coming months, with a CIP budget request to follow. Department: Public Works Engineering Firm: TNP General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 112 Project Description: Repaints and repairs the Florence Elevated Storage Tank to extend its service life and FLORENCER❑ protect water quality. c p m CIP Project Number: 2022-37 uaE 1 Project Status: In Progress Project Phase: Design 9 Overall Progress: 50% 3 � "°° ��' a z $ Adopted Capital Budget: $2,745,000 JOF8t80NRD a Future Planned Funding: $0 Z Budget Adherence: On Target - t Project Update: A pre -bid meeting was held on August 26, and the bid opening is scheduled for September 11. Department: Public Works Engineering Firm: Bartlett & West General Contractor: Not Awarded Yet Project Description: Upgrades the pump station with a generator, replaces the existing pumps and motors and adds a new pump and motor to the Low Pressure Plane. CIP Project Number: 2022-96 Project Status: In Progress Project Phase: Design Overall Progress: 64% Adopted Capital Budget: $15,475,000 Future Planned Funding: $0 (Estimate) Budget Adherence: On Target r-� 11 Project Update: Design work continues, with the backup generator design completed as part of the most recent milestone. Staff are working with the consultant to finalize the remaining site design and requirements. The FEMA grant application for the generator is still under review, but since FEMA has not provided an award date, staff may withdraw the application later this year or early next year to proceed with ordering the generators due to long lead times. Department: Public Works Engineering Firm: Freese and Nichols General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2�.__ 113 Project Description: Replaces the existing 6-inch water line with a 12-inch line to improve service and capacity. This project is a companion project to the East Highland/Kimball 8-inch Sewer Line. CIP Project Number: 2022-28 Project Status: On Hold Project Phase: ROW/ Easement Acquisition Overall Progress: 64% Adopted Capital Budget: $825,000 Future Planned Funding: $3,250,000 (Estimate) Budget Adherence: On Target WmR Project Update: Coordination with property owners for required easements has advanced. Initial offers were sent to four of five property owners, with discussions held with three. The fourth property was in transition when the offer was sent, and the fifth is under legal review regarding a prescriptive right- of-way. Although the project was placed on hold due to reprioritization, it is scheduled to resume this fall with continued negotiations, finalization of design, and consideration of alternate alignments for construction. Department: Public Works Engineering Firm: TNP General Contractor: Not Awarded Yet CIP REPORT SEPTEMBER 2025 114