1976-05-21
CITY OF SOUTHLAKE, TEXAS 9
667 N. Carroll Avenue
Southlake, Texas
SPECIAL MEETING OF CITY COUNCIL
May 21, 1976
7:30 P.M.
A G E N D A
I. Appointment of City Secretary/Asst. City Secretary
II. Consideration of Tarrant County Mayors' Council
III. Developers' Agreement:
A. "Seclusion Estates, "David Moak, Developer
B. Standarized Form of Developers Agreement.
IV. Cash Flow Revised Format.
V. Discussion of Resolution 75-22 authorizing Mayor
to sign document pertaining to sewer: Councilman
Sweet.
VI. City Attorney's Review of Ad Valorem Tax Ordinance.
VII. Planning & Zoning Recommendation:
A. Joe Smith ZA-76-1
B. Citizens Advisory Committee Charter.
VIII. Radio Contract Discussion - Mayor Booker
IX. Approval of Bills.
A. COG General Assembly Luncheon.
X. Departmental Reports:
A. Police
B. Municipal Court - Appointment of Barbara K. Stacy
Deputy Court Clerk and increased salary.
C. Water
D. Fire
E. Building Inspections
1. Building permit - Johnny Crumpler
I hereby certify that the above Agenda was posted on the bulletin board in
City Hall, 667 N. Carroll Avenue, Southlake, Texas, on Wednesday, May 19 at
10.00 A.M.
i
Aliceanne Wallace, City Secretary/
94
CITY OF SOUTHLAKE
SPECIAL MEETING OF THE CITY COUNCIL
May 21, 1976
The City Council of the City of Southlake, Texas, met in spec-
ial session in the Council Chamber of City Hall, 667 North
Carroll Avenue in Southlake on Friday, May 21, 1976, with the
following members present:
Pa,t Hawk, Mayor Pro Tem
W.O. Nunn, Councilman
Ben Berry, Councilman
Colon Sweet, Councilman
Bob Goode, Councilman
Absent: Wade Booker, Mayor
Staff members present: William D. Campbell, City Attorney
Larry Senn, Building Inspector
D.R. Hughes, Police Chief
W.G. Cline, Water Superintendent
R.P. Steele, Fire Chief
Staff absent: Aliceanne Wallace, City Secretary
Also present: Members of the Planning & Zoning
Commission: Larry Smith, James
Harrell
Members of the Citizens Advisory
Committee: Virginia Clow, Ed Nash
In the absence of Mayor Booker, Mayor Pro Tem Hawk conducted the
meeting. Mayor Pro Tem Hawk called the meeting to order at 7:30
P.M. The invocation was given by Councilman Nunn. The Minutes
of the last regular meeting were approved as read.
The first order of business was discussion regarding the swearing
in of Sam Sparger to the Zoning Board of Adjustment. This was put
on the next regular council meeting agenda.
Due to the death of the Editor of the Grapevine Sun, there was not
sufficient time to publish notice of the public hearing regarding
95
Revenue Sharing Funds and David Moak Subdivision. Therefore,
Mayor Pro Tem Hawk advised the Council that this date needed
to be reset to June 15, 1976. So moved Councilman Berry;
seconded by Councilman Nunn. Motion passed unanimously.
Discussion was had on the appointment of an Acting City Secretary
in the absence of the City Secretary. Councilman Goode moved
that Barbara Stacy be appointed Acting City Secretary; seconded
by Councilman Nunn. Motion passed unanimously.
RESOLUTION NO. 76-13, regarding joining in with the Tarrant County
Mayors' Council to form a Rate Utility Study Committee, was
presented to the City Council by the City Attorney. Councilman
Berry moved to accept Resolution 76-13 having the City of Southlake
participate in the Tarrant County Rate Study Committee; seconded
by Councilman Goode. Motion passed unanimously. (Resolution 76-13
attached hereto and made a part hereof.)
The next item on the Agenda was the discussion of the Developers
Agreement. Councilman Nunn moved to accept this Developers
Agreement with the updated changes for David Moak and the Exclusion
of paragraph 2; seconded by Councilman Goode. Motion passed
unanimously. (Said Developers agreement attached hereto and made
a part hereof.)
The Revised format of the Cash Flow which was to be discussed was
postponed until the City Secretary returns.
RESOLUTION NO. 75-22, authorizing the Mayor to sign all documents
pertaining to sewer was discussed with the City Attorney. Councilman
Goode moved to pass Resolution No. 76-15 which revokes Resolution No.
75-22; seconded by Councilman Sweet; Councilmen Goode and Sweet
voted "For". Councilmen Nunn and Berry voted "Against". Mayor Pro
Tem Hawk voted "For" to break the tie. Motion carried. (Resolution
attached hereto and made a part hereof.)
Next was the discussion of the City Attorney's Review of the Ad
Valorem Tax Ordinance. He stated that it was his opinion that
the Ordinance was sufficient and valid.
Mr. Joe V. Smith addressed the Council regarding his request for
a 5 year special permit. The City Attorney advised the Council of
the legality of his request. Following discussion, Councilman Nunn
moved to deny the request; seconded by Councilman Berry. Motion
passed unanimously. Mr. Smith gave notice of appeal to the Zoning
Board of Adjustment.
Special Council Meeting 5/21/76 Page 2 of 4.
96
Radio Maintenance Contract was next discussed. It was brought
up before the Council that the radios in the Police Department
were out of service for 10 days. They had trouble geeting some-
one here to service the radios. Mayor Pro Tem Hawk instructed
Councilman Goode to get in touch with Bell Communications through
Mayor Booker, to find out if there is any way we would be able to
renew our contract with Bell Communications.
Mayor Pro Tem Hawk informed the Council about the NCTCOG General
Assembly meeting to be held May 26, 1976 at a cost of $5.00 per
person. Councilmen Nunn and Berry advised they would attend.
Councilman Nunn moved that the bills presented as per the attached
list be approved for payment; seconded by Councilman Berry. Motion
passed unanimously.
POLICE DEPARTMENT report was given by Councilman Nunn. He informed
the Council that the bill for repair of the radios would be around
$490.00. He also stated that he was given approval within the
week for the purchase of a year's supply of Incoterm supplies from
Grapevine which totaled $215.97. He also informed the Council of
the need for servicing patrol cars #5 and #8 at an approximate cost
of $80.00 each and stated the need to purchase 200 books of tickets
at $284.00 Following discussion, Councilman Goode moved to purchase
the ticket books and to have the patrol cars serviced; seconded by
Councilman Sweet. Motion passed unanimously.
MUNICIPAL COURT report and the appointment of Barbara K. Stacy as
Deputy Court Clerk was next on the agenda. Following Discussion
Councilman Nunn moved to appoint Barbara K. Stacy Deputy Court Clerk
at $8,400 a year; seconded by Councilman Berry. Councilmen, Nunn,
Berry, and Goode voted "For". Councilman Sweet abstained. Motion
carried.
WATER DEPARTMENT report was given by Superintendent W.G. Cline who
stated that everything was running smooth.
FIRE DEPARTMENT report was given by Councilman Goode. Following
discussion, Councilman Nunn moved to approve the purchase of fiber-
glass lining for No. 3003 at approximately $300 and the purchase of
decals for No. 3001 at an approximate cost of $27.00; seconded by
Councilman Goode. Motion passed unanimously.
BUILDING INSPECTION report was given by Larry Senn. He informed the
two Councilmen who were not present at the last regular Council
meeting of the discussion with Mr. Pritchett concerning his request
for a building permit. Mr. Senn, acting upon the direction of Mayor
Pro Tem Hawk, agreed to issue Mr. Pritchett a building permit pro-
viding he understood and waived all rights pertaining to the Developers
Agreement, thereby relieving the City of any and all liability.
Specia.L Council Meeting 5/21/76 Page 3 of 4.
97
The CITIZENS ADVISORY COMMITTEE was next discussed. Councilman
Goode moved to adopt the "Charter/Ground Rules" set forth for the
Citizens Advisory Committee; seconded by Councilman Nunn. Motion
passed unanimously. Mayor Pro Tem Hawk stated that Mr. Knight
could no longer serve on the Citizens Advisory Committee and
appointed Mrs. Mary Ann Copp to fill this spot. The Council
approved the appointment by unanimous vote.
There being no further business, the meeting adjourned.
Mayor Pro Tem
ATTEST:
F 7
t O: CE
Acting City Secre ry
!N
Special Council Meeting 5/21/76 Page 4 of 4.
98
RESOLUTION NO. 76-13
CONCERNING TARRANT COUNTY UTILITY
BATE STUDY COMMITTEE.
WHEREAS, the Mayors' Council of Tarrant County passed
a Resolution dated March 12, 1976 establishing the
Tarrant County Rate Study Committee; And,
WHEREAS, the City of Southlake, Texas, desires to be-
come a participating city in the said committee; Now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
The City of Southlake be a participating city in the functions
of the Tarrant County Rate Study Committee as provided for in
said March 12, 1976.Mayors' Council resolution, with the City
of Southlake reserving the final decision by its City Council
concerning:
1. Approval of any formula used to distribute any cost to
the City of Southlake, and,
2. Whether a particular utility rate increase request filed
with the City of Southlake is referred to the Committee
for study.
PASSED AND APPROVED this 21st day of May, 1976.
i
Mayor Pro Tem
ATTEST:
Acting City Se etary
99
RESOLUTION NO. 76-15
WHEREAS, the City Council of the City of
Southlake, Texas is concerned---that the
Citizens of Southlake will incur a finan-
cial burden they are unwilling and unable
to bear; And,
WHEREAS, the City Council of the City of
Southlake does not wish to subrogate its
its rights of review and approval of a
sanitary sewer system and all acts related
thereto; Now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Resolution 75-22, dated 5 August 1975, is hereby revoked.
And, furthermore the Mayor is instructed that no expenses will
be incurred nor activity initiated or continued as related to
a sanitary sever system without City Council approval.
PASSED AND APPROVED this 21st day of May, 1976.
X. " x4 41CA W~
Mayor Pro Tem.
ATTEST:
Acting City Secr tary
CITE' OF SOUTHLA.KE, TEXAS
PLANNING & ZONING COIUSSION MEETING
MAY 11, 1976
Members Present:
J. A. Farrell Ed Norman
Bob Pasley A. C. ttrbanosky
Larry Smith Nelson Miller
Meeting called to order at 7:40 P.M. by Acting Chairman J. A. Harrell.
Minutes of previous meeting were read and approved.
First order of business was Request No. ZA-76-1.
1. ZA-76-1: Request by Joe V. Smith for "L" (Light Commercial)
District on 1 acre of land, more or less, out of the J. T. Bailey
Survey, Abstract No. 97, ccamnonly known as 803 W. Southlake Blvd.
Mr. Joe Smith explained his request and reasons for moving his business to his
hoarse. He answered all questions from the Commission and audience concerning
the manner in which his business was conducted. Carter & Burgess were against
the request on the grounds that it was spot zoning. Two adjacent land owners.
were not in favor of the request.
A motion was made by Ed Norman that the Commission recommend to the City Council
that the request be denied.
Motion was seconded by Larry Smith.
Motion to deny the request passed wumimous3,y.
Another motion was made by A. C. Urbanosky that the Coax O_ssion rercnnAT,ii 'ii'i 4f,..q
City Counr3.1, 11int a a'yraar vivoi.,%I, vula I)Orlrt-1, I,a I.Palmd rtaq UIP pr(fAgarbt -rewl User
specific purpose that it be used only for a Taxiderwy Shop.
Motion was seconded by Nelson MLner.
Motion was approved by 3 to 2.
Second order of business was conducted by Counci3man Hawk, who reviewed and
explained the "Working Paper" for the Charter and (round rules concerning the
Citizens Advisory Committee and the product they were expected to produce.
Members of Citizens Advisory Committee present:
Virginia Clow Martin Vale
Ed Seydler Louise Morrison
Mark Weyland Henry Kovarnik
Louise Borrows Bryan Chick
Ralph Polson
Third order of business was the election of a new Chairman and Secretary for the
P & Z CowxLssion to serve for one year.
A11 members voted by secret ballot and J. A. Harrell was elected Cbsirman on a
5 to 1 vote and Nelson Miller was elected Secretary by a vote of 4 - 2.
Meeting adjourned at I0:15 P.M.
J. A. HARRELL, SEA
101
MONTHLY REPORT Monthly Report To Administrative Manager
Month of April, 1976
')epartment of Building Inspection
i. Number of Inspections
This Last Same Month This Fiscal Last Fiscal Calendar
Month Month Last Year Year To Date Year To Date Year To Date
Building 12 13
Electrical 12 9
Plumbing 9 11
Miscellaneous 8 9
Total 41 42
Daily Average
2. Permits Issued
Building
Number 7 8 3
Value $166,347 $404,454 $21,200
Permit Fees $411 $736 $66
Electrical `
Number
Permit Fees
Plumbing
Number
Permit Fees
Sewer
Number
I
Permit Fees
Total All Fees $411 736 66
3. Nature of Building Permits
Number
Of Types Dwelling Plan Check Permit Fees Total Fees Valuation
Permits Units Fees
3 Single Family 3 $301 $301 $127,282
2 Family
Multi-Family
Commercial Buildings
Industrial Buildings
i Relocation and Demolish
j Swimming Pools
Signs
3 Other 3 $45 $45 $14,065
Alterations and Additions
To Dwellings
To Commercial Buildings
1 To Industrial Buildings 1 $65 $65 $25,000
7 Total 7 411 $166,347
4. Building Valuation
This Fiscal Year To Date This Calendar Year Date
4~
Last Fiscal Year To Date Last Cal r Year To Date
CITY OF SOUTHLAKE
MUNICIPAL COURT ACTIVITIES
MAY, 1976
HONORABLE MAYOR AND CITY COUNCIL:
Municipal Court Report for the Month of May, 1976.
Cases Set: 22
Cases Heard: 9
Cases Dismissed: 0
Cases Appealed: 7
Warrants Issued: 28
Respectfully Submitted,
Aliceanne Wallace
Municipal Court Clerk
103
CITY OF SOUTHLAKE
POLICE DEPARTMENT
APRIL 1976
Honorable Mayor and City Council:
Police Department Report for the month of April, 1976
Tickets issued in March 180
Tickets issued in April 213
Persons in jail in March 22
Persons in jail in April 17
Traffic accidents in March 8
Traffic accidents in April 11
Burglaries investigated in March 1
Burglaries investigated in April 12
Approximate total value taken in burglaries in April $3637.93
Approximate total value recovered in burglaries in April $800.00
Thefts investigated in March 2
Thefts investigated in April 2
.Approximate total value taken in thefts in April $3020.00
Approximate total value recovered in thefts in April $3000.00
Number of calls in March 305
Number of calls in April 359
Speedometer reading on Unit #5 ( 74 Ford ) 61,501
Speedometer reading on Unit #8 ( 75 Ford ) 74,316
Speedometer reading on Unit #9 ( 76 Ford ) 16,884
Miles driven in March 14,917
Miles driven in April 12,861
Respectfully submitted,
Doug as R. Hughes
Chief of Police
SOUTHLAKE POLICE DEPARTMENT
DRH/mrb '
104
SOUTHLAKE FIRE DEPARTMENT
MONTHLY REPORT
APRIL 1976
1. RESPONSES:
Structure Fires ..................................0
Grass Fires .............................................................5
Auto Fires ..............................................................1
Auto Accident-Stand-By ..................................................3
Mutual Aid ..............................................................0
Rescue Unit .............................................................2
1. Hastings residence-severe cut on leg.
2. Boat rescue west end of Grapevine Lake.
Misc. Alarms ........................................1
1. Rescue boat call (possible victim in water off Willowby
Point-Grapevine Lake.
TOTAL EMERGENCY RESPONSES FOR MONTH 12
II. MAN/HOURS EXPENDED:
Emergency Calls 87
Meetings (4) Average: 15 men per meeting ...............................75
Maintenance Average ....................................................40
Training Sessions (2) man hours included in meetings
TOTAL MAN/HOURS FOR MONTH ..................................202
III. FIREFIGHTERS RESPONSE AND NUMBER OF TIMES RESPONDING:
Chief Steele..... ....10 D. Johnson ...............5
Assts. Chief Bradley 9 W. Morris ................5
Capt. Polson............ 3 H. Bradley Jr............ 2
Fire Marshall Joyce 2 J. French..... 2
Lt. L. Shuping..... 6 T. Schneider .............2
Lt. S. Davis............ 6 R. Martin... o 3
D. Pollard ..............4 B. Stevens............ ...1
R. Steele ...............5 b. Petty 2
T. Boyer... 8
D. Dupree....... 4
J. Andrews ..............2
B. Roper ................6
J. Polson...............3
Respectfully Submitted,
R, P. S%Ce?.~, Fire Chief
CHARTER/GROUND RULES ~
CITIZENS ADVISORY COMMITTEE
GENERAL
This Committee was appointed by the Mayor of the City of Southlake and
approved by that City Council on 20 April 1976.
FUNCTION
The Committee's functions are to work with the members of the Planning
and Zoning Commission and their Liaison Officer to:
(a) Review the existing Zoning Ordinance 161 for required changes
and/or deficiencies or;
(b) Evaluate the proposed zoning ordinance.
ORGANIZATION
The Committee of twelve men and women will elect a chairperson who
will serve in that capacity for the life of the committee. Should that person be
unable to continue, a new chairperson will be elected.
MEETINGS
The Committee will meet jointly with the P&Z in work session on the
second Tuesday of each month. They will also meet for a committee work session
on the Monday immediately preceding the fourth Tuesday of each monday.
TERM
The life of this Committee shall be one year unless extended or shortened
by the City Council.
ATTENDANCE
It is expected that each member of the Committee will attempt to attend
every meeting, but it is understood that emergencies will occur. Should a member
of the Committee miss three consecutive meetings, it will be assumed that the
member no longer desires to serve on the Committee and that member will be
removed. Should a member submit a written justification to the Chairperson
prior to the third absence, this will be taken into consideration.
END PRODUCT
A written report will be prepared documenting the Committee's recom-
mendations for the Zoning Ordinance. The report will be specific on these points:
(a) Modifications to the existing Ordinance 161. This will be
complete with suggested language.
(b) Changes to future land-use map.
106
BILLS FOR APPROVAL AT COUNCIL MEETING OF MAY 18, 1976:
Gulf Oil Products (Gas) #1396 $ 419.87
Bell Communications (P.D. & F. D.) Stmt. 4/8, 4/30 50.50
35.00
Earl's Paint & Body Shop (F.D.) #2386 15.60
Gibson's (F.D.) #19432 & #00747
Motor Parts Center (F.D.) #A 02616 23.20
Do-All Electric (P.D.) #0562 87.55
NCTCOG (P.D. - teletype) Svcs. for April 72.09
Thompson Printing (Municipal Court) Stmt. 5/11/76 36.50
10.00
Mary Yates (Filings for April-Tax Dpt) 4/30/76 18,00
E. L. White (City - Name Plates) #283955
k- E. L. White (City - Supplies) #9415 & 9894 13.89
215.97
Incoterm Supplies (P.D.)
Xerox (City-copies) #036234956 & 036234957 163.87
315.81
General Telephone (City & P.D.)