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1976-05-21 CITY OF SOUTHLAKE, TEXAS 9 667 N. Carroll Avenue Southlake, Texas SPECIAL MEETING OF CITY COUNCIL May 21, 1976 7:30 P.M. A G E N D A I. Appointment of City Secretary/Asst. City Secretary II. Consideration of Tarrant County Mayors' Council III. Developers' Agreement: A. "Seclusion Estates, "David Moak, Developer B. Standarized Form of Developers Agreement. IV. Cash Flow Revised Format. V. Discussion of Resolution 75-22 authorizing Mayor to sign document pertaining to sewer: Councilman Sweet. VI. City Attorney's Review of Ad Valorem Tax Ordinance. VII. Planning & Zoning Recommendation: A. Joe Smith ZA-76-1 B. Citizens Advisory Committee Charter. VIII. Radio Contract Discussion - Mayor Booker IX. Approval of Bills. A. COG General Assembly Luncheon. X. Departmental Reports: A. Police B. Municipal Court - Appointment of Barbara K. Stacy Deputy Court Clerk and increased salary. C. Water D. Fire E. Building Inspections 1. Building permit - Johnny Crumpler I hereby certify that the above Agenda was posted on the bulletin board in City Hall, 667 N. Carroll Avenue, Southlake, Texas, on Wednesday, May 19 at 10.00 A.M. i Aliceanne Wallace, City Secretary/ 94 CITY OF SOUTHLAKE SPECIAL MEETING OF THE CITY COUNCIL May 21, 1976 The City Council of the City of Southlake, Texas, met in spec- ial session in the Council Chamber of City Hall, 667 North Carroll Avenue in Southlake on Friday, May 21, 1976, with the following members present: Pa,t Hawk, Mayor Pro Tem W.O. Nunn, Councilman Ben Berry, Councilman Colon Sweet, Councilman Bob Goode, Councilman Absent: Wade Booker, Mayor Staff members present: William D. Campbell, City Attorney Larry Senn, Building Inspector D.R. Hughes, Police Chief W.G. Cline, Water Superintendent R.P. Steele, Fire Chief Staff absent: Aliceanne Wallace, City Secretary Also present: Members of the Planning & Zoning Commission: Larry Smith, James Harrell Members of the Citizens Advisory Committee: Virginia Clow, Ed Nash In the absence of Mayor Booker, Mayor Pro Tem Hawk conducted the meeting. Mayor Pro Tem Hawk called the meeting to order at 7:30 P.M. The invocation was given by Councilman Nunn. The Minutes of the last regular meeting were approved as read. The first order of business was discussion regarding the swearing in of Sam Sparger to the Zoning Board of Adjustment. This was put on the next regular council meeting agenda. Due to the death of the Editor of the Grapevine Sun, there was not sufficient time to publish notice of the public hearing regarding 95 Revenue Sharing Funds and David Moak Subdivision. Therefore, Mayor Pro Tem Hawk advised the Council that this date needed to be reset to June 15, 1976. So moved Councilman Berry; seconded by Councilman Nunn. Motion passed unanimously. Discussion was had on the appointment of an Acting City Secretary in the absence of the City Secretary. Councilman Goode moved that Barbara Stacy be appointed Acting City Secretary; seconded by Councilman Nunn. Motion passed unanimously. RESOLUTION NO. 76-13, regarding joining in with the Tarrant County Mayors' Council to form a Rate Utility Study Committee, was presented to the City Council by the City Attorney. Councilman Berry moved to accept Resolution 76-13 having the City of Southlake participate in the Tarrant County Rate Study Committee; seconded by Councilman Goode. Motion passed unanimously. (Resolution 76-13 attached hereto and made a part hereof.) The next item on the Agenda was the discussion of the Developers Agreement. Councilman Nunn moved to accept this Developers Agreement with the updated changes for David Moak and the Exclusion of paragraph 2; seconded by Councilman Goode. Motion passed unanimously. (Said Developers agreement attached hereto and made a part hereof.) The Revised format of the Cash Flow which was to be discussed was postponed until the City Secretary returns. RESOLUTION NO. 75-22, authorizing the Mayor to sign all documents pertaining to sewer was discussed with the City Attorney. Councilman Goode moved to pass Resolution No. 76-15 which revokes Resolution No. 75-22; seconded by Councilman Sweet; Councilmen Goode and Sweet voted "For". Councilmen Nunn and Berry voted "Against". Mayor Pro Tem Hawk voted "For" to break the tie. Motion carried. (Resolution attached hereto and made a part hereof.) Next was the discussion of the City Attorney's Review of the Ad Valorem Tax Ordinance. He stated that it was his opinion that the Ordinance was sufficient and valid. Mr. Joe V. Smith addressed the Council regarding his request for a 5 year special permit. The City Attorney advised the Council of the legality of his request. Following discussion, Councilman Nunn moved to deny the request; seconded by Councilman Berry. Motion passed unanimously. Mr. Smith gave notice of appeal to the Zoning Board of Adjustment. Special Council Meeting 5/21/76 Page 2 of 4. 96 Radio Maintenance Contract was next discussed. It was brought up before the Council that the radios in the Police Department were out of service for 10 days. They had trouble geeting some- one here to service the radios. Mayor Pro Tem Hawk instructed Councilman Goode to get in touch with Bell Communications through Mayor Booker, to find out if there is any way we would be able to renew our contract with Bell Communications. Mayor Pro Tem Hawk informed the Council about the NCTCOG General Assembly meeting to be held May 26, 1976 at a cost of $5.00 per person. Councilmen Nunn and Berry advised they would attend. Councilman Nunn moved that the bills presented as per the attached list be approved for payment; seconded by Councilman Berry. Motion passed unanimously. POLICE DEPARTMENT report was given by Councilman Nunn. He informed the Council that the bill for repair of the radios would be around $490.00. He also stated that he was given approval within the week for the purchase of a year's supply of Incoterm supplies from Grapevine which totaled $215.97. He also informed the Council of the need for servicing patrol cars #5 and #8 at an approximate cost of $80.00 each and stated the need to purchase 200 books of tickets at $284.00 Following discussion, Councilman Goode moved to purchase the ticket books and to have the patrol cars serviced; seconded by Councilman Sweet. Motion passed unanimously. MUNICIPAL COURT report and the appointment of Barbara K. Stacy as Deputy Court Clerk was next on the agenda. Following Discussion Councilman Nunn moved to appoint Barbara K. Stacy Deputy Court Clerk at $8,400 a year; seconded by Councilman Berry. Councilmen, Nunn, Berry, and Goode voted "For". Councilman Sweet abstained. Motion carried. WATER DEPARTMENT report was given by Superintendent W.G. Cline who stated that everything was running smooth. FIRE DEPARTMENT report was given by Councilman Goode. Following discussion, Councilman Nunn moved to approve the purchase of fiber- glass lining for No. 3003 at approximately $300 and the purchase of decals for No. 3001 at an approximate cost of $27.00; seconded by Councilman Goode. Motion passed unanimously. BUILDING INSPECTION report was given by Larry Senn. He informed the two Councilmen who were not present at the last regular Council meeting of the discussion with Mr. Pritchett concerning his request for a building permit. Mr. Senn, acting upon the direction of Mayor Pro Tem Hawk, agreed to issue Mr. Pritchett a building permit pro- viding he understood and waived all rights pertaining to the Developers Agreement, thereby relieving the City of any and all liability. Specia.L Council Meeting 5/21/76 Page 3 of 4. 97 The CITIZENS ADVISORY COMMITTEE was next discussed. Councilman Goode moved to adopt the "Charter/Ground Rules" set forth for the Citizens Advisory Committee; seconded by Councilman Nunn. Motion passed unanimously. Mayor Pro Tem Hawk stated that Mr. Knight could no longer serve on the Citizens Advisory Committee and appointed Mrs. Mary Ann Copp to fill this spot. The Council approved the appointment by unanimous vote. There being no further business, the meeting adjourned. Mayor Pro Tem ATTEST: F 7 t O: CE Acting City Secre ry !N Special Council Meeting 5/21/76 Page 4 of 4. 98 RESOLUTION NO. 76-13 CONCERNING TARRANT COUNTY UTILITY BATE STUDY COMMITTEE. WHEREAS, the Mayors' Council of Tarrant County passed a Resolution dated March 12, 1976 establishing the Tarrant County Rate Study Committee; And, WHEREAS, the City of Southlake, Texas, desires to be- come a participating city in the said committee; Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: The City of Southlake be a participating city in the functions of the Tarrant County Rate Study Committee as provided for in said March 12, 1976.Mayors' Council resolution, with the City of Southlake reserving the final decision by its City Council concerning: 1. Approval of any formula used to distribute any cost to the City of Southlake, and, 2. Whether a particular utility rate increase request filed with the City of Southlake is referred to the Committee for study. PASSED AND APPROVED this 21st day of May, 1976. i Mayor Pro Tem ATTEST: Acting City Se etary 99 RESOLUTION NO. 76-15 WHEREAS, the City Council of the City of Southlake, Texas is concerned---that the Citizens of Southlake will incur a finan- cial burden they are unwilling and unable to bear; And, WHEREAS, the City Council of the City of Southlake does not wish to subrogate its its rights of review and approval of a sanitary sewer system and all acts related thereto; Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Resolution 75-22, dated 5 August 1975, is hereby revoked. And, furthermore the Mayor is instructed that no expenses will be incurred nor activity initiated or continued as related to a sanitary sever system without City Council approval. PASSED AND APPROVED this 21st day of May, 1976. X. " x4 41CA W~ Mayor Pro Tem. ATTEST: Acting City Secr tary CITE' OF SOUTHLA.KE, TEXAS PLANNING & ZONING COIUSSION MEETING MAY 11, 1976 Members Present: J. A. Farrell Ed Norman Bob Pasley A. C. ttrbanosky Larry Smith Nelson Miller Meeting called to order at 7:40 P.M. by Acting Chairman J. A. Harrell. Minutes of previous meeting were read and approved. First order of business was Request No. ZA-76-1. 1. ZA-76-1: Request by Joe V. Smith for "L" (Light Commercial) District on 1 acre of land, more or less, out of the J. T. Bailey Survey, Abstract No. 97, ccamnonly known as 803 W. Southlake Blvd. Mr. Joe Smith explained his request and reasons for moving his business to his hoarse. He answered all questions from the Commission and audience concerning the manner in which his business was conducted. Carter & Burgess were against the request on the grounds that it was spot zoning. Two adjacent land owners. were not in favor of the request. A motion was made by Ed Norman that the Commission recommend to the City Council that the request be denied. Motion was seconded by Larry Smith. Motion to deny the request passed wumimous3,y. Another motion was made by A. C. Urbanosky that the Coax O_ssion rercnnAT,ii 'ii'i 4f,..q City Counr3.1, 11int a a'yraar vivoi.,%I, vula I)Orlrt-1, I,a I.Palmd rtaq UIP pr(fAgarbt -rewl User specific purpose that it be used only for a Taxiderwy Shop. Motion was seconded by Nelson MLner. Motion was approved by 3 to 2. Second order of business was conducted by Counci3man Hawk, who reviewed and explained the "Working Paper" for the Charter and (round rules concerning the Citizens Advisory Committee and the product they were expected to produce. Members of Citizens Advisory Committee present: Virginia Clow Martin Vale Ed Seydler Louise Morrison Mark Weyland Henry Kovarnik Louise Borrows Bryan Chick Ralph Polson Third order of business was the election of a new Chairman and Secretary for the P & Z CowxLssion to serve for one year. A11 members voted by secret ballot and J. A. Harrell was elected Cbsirman on a 5 to 1 vote and Nelson Miller was elected Secretary by a vote of 4 - 2. Meeting adjourned at I0:15 P.M. J. A. HARRELL, SEA 101 MONTHLY REPORT Monthly Report To Administrative Manager Month of April, 1976 ')epartment of Building Inspection i. Number of Inspections This Last Same Month This Fiscal Last Fiscal Calendar Month Month Last Year Year To Date Year To Date Year To Date Building 12 13 Electrical 12 9 Plumbing 9 11 Miscellaneous 8 9 Total 41 42 Daily Average 2. Permits Issued Building Number 7 8 3 Value $166,347 $404,454 $21,200 Permit Fees $411 $736 $66 Electrical ` Number Permit Fees Plumbing Number Permit Fees Sewer Number I Permit Fees Total All Fees $411 736 66 3. Nature of Building Permits Number Of Types Dwelling Plan Check Permit Fees Total Fees Valuation Permits Units Fees 3 Single Family 3 $301 $301 $127,282 2 Family Multi-Family Commercial Buildings Industrial Buildings i Relocation and Demolish j Swimming Pools Signs 3 Other 3 $45 $45 $14,065 Alterations and Additions To Dwellings To Commercial Buildings 1 To Industrial Buildings 1 $65 $65 $25,000 7 Total 7 411 $166,347 4. Building Valuation This Fiscal Year To Date This Calendar Year Date 4~ Last Fiscal Year To Date Last Cal r Year To Date CITY OF SOUTHLAKE MUNICIPAL COURT ACTIVITIES MAY, 1976 HONORABLE MAYOR AND CITY COUNCIL: Municipal Court Report for the Month of May, 1976. Cases Set: 22 Cases Heard: 9 Cases Dismissed: 0 Cases Appealed: 7 Warrants Issued: 28 Respectfully Submitted, Aliceanne Wallace Municipal Court Clerk 103 CITY OF SOUTHLAKE POLICE DEPARTMENT APRIL 1976 Honorable Mayor and City Council: Police Department Report for the month of April, 1976 Tickets issued in March 180 Tickets issued in April 213 Persons in jail in March 22 Persons in jail in April 17 Traffic accidents in March 8 Traffic accidents in April 11 Burglaries investigated in March 1 Burglaries investigated in April 12 Approximate total value taken in burglaries in April $3637.93 Approximate total value recovered in burglaries in April $800.00 Thefts investigated in March 2 Thefts investigated in April 2 .Approximate total value taken in thefts in April $3020.00 Approximate total value recovered in thefts in April $3000.00 Number of calls in March 305 Number of calls in April 359 Speedometer reading on Unit #5 ( 74 Ford ) 61,501 Speedometer reading on Unit #8 ( 75 Ford ) 74,316 Speedometer reading on Unit #9 ( 76 Ford ) 16,884 Miles driven in March 14,917 Miles driven in April 12,861 Respectfully submitted, Doug as R. Hughes Chief of Police SOUTHLAKE POLICE DEPARTMENT DRH/mrb ' 104 SOUTHLAKE FIRE DEPARTMENT MONTHLY REPORT APRIL 1976 1. RESPONSES: Structure Fires ..................................0 Grass Fires .............................................................5 Auto Fires ..............................................................1 Auto Accident-Stand-By ..................................................3 Mutual Aid ..............................................................0 Rescue Unit .............................................................2 1. Hastings residence-severe cut on leg. 2. Boat rescue west end of Grapevine Lake. Misc. Alarms ........................................1 1. Rescue boat call (possible victim in water off Willowby Point-Grapevine Lake. TOTAL EMERGENCY RESPONSES FOR MONTH 12 II. MAN/HOURS EXPENDED: Emergency Calls 87 Meetings (4) Average: 15 men per meeting ...............................75 Maintenance Average ....................................................40 Training Sessions (2) man hours included in meetings TOTAL MAN/HOURS FOR MONTH ..................................202 III. FIREFIGHTERS RESPONSE AND NUMBER OF TIMES RESPONDING: Chief Steele..... ....10 D. Johnson ...............5 Assts. Chief Bradley 9 W. Morris ................5 Capt. Polson............ 3 H. Bradley Jr............ 2 Fire Marshall Joyce 2 J. French..... 2 Lt. L. Shuping..... 6 T. Schneider .............2 Lt. S. Davis............ 6 R. Martin... o 3 D. Pollard ..............4 B. Stevens............ ...1 R. Steele ...............5 b. Petty 2 T. Boyer... 8 D. Dupree....... 4 J. Andrews ..............2 B. Roper ................6 J. Polson...............3 Respectfully Submitted, R, P. S%Ce?.~, Fire Chief CHARTER/GROUND RULES ~ CITIZENS ADVISORY COMMITTEE GENERAL This Committee was appointed by the Mayor of the City of Southlake and approved by that City Council on 20 April 1976. FUNCTION The Committee's functions are to work with the members of the Planning and Zoning Commission and their Liaison Officer to: (a) Review the existing Zoning Ordinance 161 for required changes and/or deficiencies or; (b) Evaluate the proposed zoning ordinance. ORGANIZATION The Committee of twelve men and women will elect a chairperson who will serve in that capacity for the life of the committee. Should that person be unable to continue, a new chairperson will be elected. MEETINGS The Committee will meet jointly with the P&Z in work session on the second Tuesday of each month. They will also meet for a committee work session on the Monday immediately preceding the fourth Tuesday of each monday. TERM The life of this Committee shall be one year unless extended or shortened by the City Council. ATTENDANCE It is expected that each member of the Committee will attempt to attend every meeting, but it is understood that emergencies will occur. Should a member of the Committee miss three consecutive meetings, it will be assumed that the member no longer desires to serve on the Committee and that member will be removed. Should a member submit a written justification to the Chairperson prior to the third absence, this will be taken into consideration. END PRODUCT A written report will be prepared documenting the Committee's recom- mendations for the Zoning Ordinance. The report will be specific on these points: (a) Modifications to the existing Ordinance 161. This will be complete with suggested language. (b) Changes to future land-use map. 106 BILLS FOR APPROVAL AT COUNCIL MEETING OF MAY 18, 1976: Gulf Oil Products (Gas) #1396 $ 419.87 Bell Communications (P.D. & F. D.) Stmt. 4/8, 4/30 50.50 35.00 Earl's Paint & Body Shop (F.D.) #2386 15.60 Gibson's (F.D.) #19432 & #00747 Motor Parts Center (F.D.) #A 02616 23.20 Do-All Electric (P.D.) #0562 87.55 NCTCOG (P.D. - teletype) Svcs. for April 72.09 Thompson Printing (Municipal Court) Stmt. 5/11/76 36.50 10.00 Mary Yates (Filings for April-Tax Dpt) 4/30/76 18,00 E. L. White (City - Name Plates) #283955 k- E. L. White (City - Supplies) #9415 & 9894 13.89 215.97 Incoterm Supplies (P.D.) Xerox (City-copies) #036234956 & 036234957 163.87 315.81 General Telephone (City & P.D.)