Item 6K - Staff ReportJUU 1 t-1LHl�l=
Item 6K
MEMORANDUM
August 25, 2025
TO: Alison Ortowski, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2025 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2026 Operating Budget
Action Requested: Approval of amended Fiscal Year 2025 Southlake Crime Control and Prevention
District Operating Budget and adoption of Fiscal Year 2026 Operating.
Background
Information: Your packet contains the operating budget adopted by the Crime Control and
Prevention District Board of Directors on July 29, 2025. The proposed operating
budget provides for the continuation of the SRO funding ($2,402,613) and Town
Square security initiative ($53,320). The new request for FY 2026 includes the
following:
• SWAT Ballistic Vest Replacement
$37,730
(This funding will replace 11 SWAT ballistic vests for Southlake SWAT operators
and SWAT medics assigned to NTR Regional SWAT in accordance with the
Department's established vest replacement program and schedule. Ballistic vest
manufacturers typically warranty their products for five years. Achieve the
highest standards of safety and security through modern technology and
equipment.
• SWAT Ballistic Helmet Replacement
$16,808
(This funding will replace and update nine (9) SWAT ballistic helmets for SWAT
operators and a SWAT medic in accordance with the Department's established
equipment replacement program and schedule. Ballistic helmets are vital
protective gear designed to shield operators from ballistic and blunt force trauma
during high -risk operations. Achieve the highest standards of safety and
security through modern technology and equipment.
• Less -lethal 40MM Impact Munitions $7,507
(This funding will purchase two (2) 40 mm less -lethal impact munitions launchers,
the associated training, and training ammunition. This equipment provides an
additional less lethal force option for use during situations where the potential for
violence exists and enables officers to safely de-escalate, neutralize, and gain
control of threats from a greater distance than other traditional less lethal
equipment.) Achieve the highest standards of safety and security through
modern technology and equipment and a well -trained, well- equipped, and
professional police department.
• Defensive Tactics Training Equipment Replacement $4,945
(This funding will purchase defensive tactics equipment to replace and upgrade
aging gear. Southlake Police instructors utilize a variety of equipment, such as
striking pads, training batons, training tasers, and inert spray to conduct realistic,
scenario -based training and drills for officers in a controlled environment. This
equipment increases training effectiveness while mitigating officer injuries during
training. ) Achieve the highest standards of safety and security through
modern technology and equipment and a well -trained, well-equipped, and
professional police department.
• Police Bicycle $2,000
(This funding will purchase one (1) Police bicycle for use by SROs who are
members of the Department's Police Bike Team to support school campus patrol
operations and to enhance visibility, mobility, and engagement while patrolling
school grounds.) Achieve the highest standards of safety and security
through modern technology and equipment and a well -trained, well-
equipped, and professional police department.
• Police Records Scanning Project $38,991
(This item is part of a larger city Laserfiche upgrade, and this funding will provide
a one-time contract service to digitally scan existing Police records and criminal
case files into a secure Laserfiche repository for preservation and safekeeping with
required retention schedules. Laserfiche is a system that digitizes, secures and
centralizes documents and automates workflows. This project will enhance record
and file security, mitigate risk and increase efficiency in processing requests in
response to the Texas Public Information Act as well as those from municipal and
county courts and the Criminal District Attorney's Office.) Achieve the highest
standards of safety and security through modern technology and
equipment and a well -trained, well-equipped, and professional police
department.
The total funding requested for FY 2025 CCPD operating funds is $2,699,896, with
an operating transfer of $115,202 for indirect charges.
Financial
Considerations: The proposed operating budget includes projected sales tax and interest income of
$2,880,040. $2,699,896 for operating expenditures, and a transfer out of $115,202,
with an ending fund balance of $5,421,251.
Strategic Link: C2: Enhancing the sense of community by proactively creating opportunities for
community partnerships, volunteer involvement, and citizen engagement.
B2: Collaborating with select partners to implement service solutions.
F2: Investing to provide and maintain high -quality public assets.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 2, 2025.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary -Operating Budget
Staff
Recommendation: Approval of the amended FY 2025 and adoption of the proposed FY 2026 operating
budget.
REVENUES
Sales Tax
Miscellaneous Income
Interest Income
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Financed Proceeds
Transfers Out -General Fund
Transfers Out -Crime Control Project
Fund
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
SOUTHLAKE CRIME CONTROL
AND PREVENTION DISTRICT - OPERATING FUND
FY 2026 Proposed Budget
October 1, 2025 through September 30, 2026
01:08 PM
07/23/25
2024
Actual
2025
Adopted
2025
Amended
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2026
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$2,600,691
$2,652,000
$2,652,000
$0
0.0%
$2,705,040
$53,040
2.0%
0
0
0
$0
0.0%
$0
($0)
0.0%
250 002
$185,000
$185,000
L0
0.0%
$175,000
10 000
-5.4%
$2,850,693
$2,837,000
$2,837,000
$0
0.0%
$2,880,040
$43,040
1.5%
$2,014,210
$2,177,551
$2,177,551
$0
0.0%
$2,268,657
$91,106
4.2%
$358,931
$565,056
$565,056
0
0.0%
$431,239
(133,817)
-23.7%
32 547
N0
L0
0
0.0%
L0
f 0)
-100.0%
$2,405,688
$2,742,607
$2,742,607
$0
0.0%
$2,699,896
($42,711)
-1.6%
$445,005
$94,393
$94,393
$0
$180,144
$85,751
$0
$0
$0
$0
(111,400)
(113,480)
(113,480)
(115,202)
33( 4,500)
0
0
0
(445,900)
(113,480)
(113,480)
(115,202)
$5,376,291
$5,375,396
$5,375,396
$5,356,309
$5.375.396
$5.356.309
$5.356.309
$5.421.251
(Reference to Section 363.203, Local Government Code, Annual Budget Proposal.)
1. The District does not have any outstanding obligations.
2. There is $5,356,309 in the Operating Fund and $860,000 in Capital Projects Fund estimated to be on hand as of the beginning of FY 2026
3. An estimated $2,705,040 is expected to be received by the District during FY 2026 in sales tax revenues.
4. Total revenue is estimated at $2,880,040, consisting of sales tax and interest income.
5. Total money requested to fund programs is $2,699,896 for personnel, equipment and technology.
6. Total operating transfer of $115,202 requested for indirect charge.
7. The sales tax rate is .125%.
8. There is $5,421,251 in the Operating Fund and $700,000 in the Capital Projects Fund estimated to be on hand as of the end of FY 2026.
9. Total revenues available to cover the proposed budget are $2,880,040 and fund balance.