Item 4ACITY OF
SOUTHLAKE ITEM 4A
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 19, 2025
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Shawn McCaskill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tern Kathy Talley, and Councilmembers Randy Robbins, Frances
Scharli, Austin Reynolds and Chuck Taggart.
STAFF PRESENT: City Manager Alison Ortowski, Assistant City Manager James
Brandon, Assistant City Manager/Senior Director of Human Resources Stacey Black,
Assistant to the City Manager Bora Sulollari, Director of Communications Pilar Schank,
Chief Financial Officer Sharen Jackson, Director of Economic Development and Tourism
Daniel Cortez, Police Chief Ashley Casey, Fire Chief Shannon Langford, Deputy Director
of Information Technology Blair Halbert, Operations Manager Customer Service Melody
Andersen, Director of Community Services David Miller, Director of Planning and
Development Services Dennis Killough, Interim Director of Public Works Lauren
LaNeave, City Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
CALL TO ORDER.
Work Session was called to order by Mayor Shawn McCaskill at 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor McCaskill led the pledges of allegiance
to the United States and Texas Flags.
3. FY 2026 PROPOSED BUDGET — OVERVIEW
City Manager Alison Ortowski, Chief Financial Officer Sharen Jackson, and Assistant City
Manager Stacey Black provided an overview of the FY 2026 proposed budget.
4. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Deputy Mayor Pro Tern Kathy Talley reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 19, 2025
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1. CALL TO ORDER
Regular Session was called to order by Mayor McCaskill at 6:02pm.
2A. EXECUTIVE SESSION
Mayor McCaskill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney; Section 551.072, deliberation regarding real property;
Section 551.074, deliberation regarding personnel matters; and Section 551.087,
deliberation regarding economic development negotiations. The City Council adjourned
for Executive Session at 6:02pm. Executive Session began at 6:13pm and concluded at
7:42pm.
2B. RECONVENE
Mayor McCaskill reconvened the meeting at 7:26pm.
As a result of the Executive Session, a motion was made to approve and authorize the
execution of new employment agreements and severance agreements with the City
Manager and the City Secretary effective August 20, 2025, with terms consistent with
their existing contracts and to authorize the Mayor to execute the agreements on behalf
of the City Council.
Motion: Talley
Second: Wiliamson
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Absent: None
3. REPORTS:
3A. MAYOR'S REPORT
Mayor McCaskill expressed his appreciation to staff for their hard work in delivering
another spectacular Stars and Stripes event, noting that this year drew a record number
of attendees. He also thanked staff for their support in preparing the State of the City
presentation he delivered at the Chamber of Commerce luncheon to local businesses
and realtors.
3B. CITY MANAGER'S REPORT
3131. CELEBRATE SOUTHLAKE
City Manager Alison Ortowski introduced the Festivals and Events Coordinator Lauren
Kimberly who discussed the upcoming Celebrate Southlake event.
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3132. CAPITAL IMPROVEMENTS PLAN REPORT (WRITTEN)
3133. MONTHLY FINANCIAL REPORT (WRITTEN)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE AUGUST 5, 2025, REGULAR CITY COUNCIL
MEETING.
4B. EXCUSE THE ABSENCE OF PLANNING AND ZONING COMMISSIONER
DANIEL KUBIAK FROM THE AUGUST 21, 2025, REGULAR PLANNING AND
ZONING COMMISSION MEETING.
4C. APPROVE THE FIRST AMENDMENT TO THE TEXAS RANGERS MIRACLE
LEAGUE FIELD NAMING RIGHTS AND SPONSORSHIP AGREEMENT.
4D. APPOINT MEMBERS TO THE RECREATION AND ATHLETICS TASK FORCE.
4E. APPROVE ZA25-0047, VARIANCE TO SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, SECTION 5.06, REQUIRING A MINIMUM 5-FOOT-WIDE
RESIDENTIAL SIDEWALK ALONG THE STREET FRONTAGE FOR
PROPOSED LOT 21, S. FREEMAN NO.525 ADDITION, LEGALLY DESCRIBED
AS TRACT 2L, S. FREEMAN SURVEY ABSTRACT NO. 525, AND LOCATED
AT 2508 ROLLING LANE.
4F. APPROVE ZA25-0048, PLAT REVISION FOR FALCON WAY, BEING A
REPLAT OF LOTS 2 AND 3, THE ENCLAVE AND LOT 2, BLOCK 1, WILLIAM
H. MARTIN NO. 1068 ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY,
TEXAS AND LOCATED AT 2255 RANDOL MILL AVE. AND 1602 AND 1604
ENCLAVE CT. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN NEIGHBORHOOD #5.
4G. APPROVE ZA25-0049, PRELIMINARY PLAT FOR THE HIDEAWAY, BEING A
REVISION OF LOT 1, WILLIAM PHILLIPS NO. 1017 ADDITION, CITY OF
SOUTHLAKE, DENTON COUNTY, TEXAS AND LOCATED AT 500 E. BOB
JONES ROAD. CURRENT ZONING: "SF-1A" SINGLE FAMILY RESIDENTIAL
DISTRICT. SPIN NEIGHBORHOOD #1.
4H. AWARD THE CONTRACT FOR THE CONSTRUCTION OF RANDOL MILL
AVENUE WATERLINE AND SIDEWALK IMPROVEMENTS PROJECT, TO
QUALITY EXCAVATION, LLC IN AN AMOUNT NOT TO EXCEED $2,450,000.
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41. CONSIDER REQUEST FOR SOLID WASTE RATE ADJUSTMENTS IN
ACCORDANCE WITH COMMUNITY WASTE DISPOSAL, LP. CONTRACT FOR
THE PROVISION OF COMMERCIAL AND RESIDENTIAL SOLID WASTE AND
RECYCLING SERVICES.
APPROVED
Deputy Mayor Pro Tern Kathy Talley presented the items for consideration on the
Consent Agenda.
Motion was made to approve Consent Items 4A-41, as written, and moving the following
items from the Regular Agenda to the Consent Agenda, as follows:
Item 4D — appointing the following:
Recreation and Athletics Task Force
Appointment
Term to Expire
City Council Representative
CM Scharli
August 2026
City Council Representative
CM Robbins
August 2026
City Council Representative
CM Taggart
August 2026
Park & Recreation Board
Magdalena Battles
August 2026
Representative
Park & Recreation Board
Paul Venesky
August 2026
Representative
Park & Recreation Board
Renee Thomas
August 2026
Representative
Item 6A — Resolution No. 25-029, ZA25-0038, Specific Use Permit for an accessory
building on property located at 1947 E. Continental Blvd. (TABLED TO THE SEPT. 2,
2025, COUNCIL MEETING)
Item 7A— Ordinance No. 480-445B, ZA25-0030, 1st Reading, Zoning Change and
Site Plan for Carrus Care Southlake on property described as Lots 9-12, L.B.G Hall No.
686 Addition, and located at 600 — 660 W. Southlake Blvd. (TABLED TO THE SEPT. 2,
2025, COUNCIL MEETING)
Item 7B — Ordinance No. 480-363A, ZA25-0041, 1st Reading, Zoning Change and
Site Plan for The Clariden School on property described as Lot 7, Block 1, Clariden Ranch
Phase III and located at 100 Clariden Ranch Rd. (APPROVED 1ST READING)
Item 7D — Ordinance No. 480-835, ZA25-0043, 1st Reading, Zoning Change and Site
Plan for Southlake Classic Pet Retreat on property described as Lots 1 and 2, Murray's
Subdivision and located at 1211 and 1213 Brumlow Ave. (APPROVED 1ST READING)
Item 7E — Ordinance No. 480-217A, ZA25-0046, 1st Reading, Zoning Change and
Site Plan for Scooters Superstore on property described as Lots 5 and 6R, Block 1, Mesco
Addition and located at 2120 and 2150 E. S.H. 114. (APPROVED 1ST READING)
Item 7F — Ordinance No. 480-HHHHH, ZA25-0050, 1st Reading, amendments to the
City of Southlake Zoning Ordinance No. 480, as amended, specifically pertaining to
Section 46, "Amendments to the Zoning Ordinance". (APPROVED 1ST READING)
Motion: Talley
Second: Wiliamson
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Absent: None
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REGULAR AGENDA:
5. PUBLIC FORUM
Mayor McCaskill opened the public forum at 8:00pm.
Colleen Golestan, 708 Bryson Way, spoke about Southlake values.
There being no one else wishing to speak, Mayor McCaskill closed the public forum at
8:04pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.)
6A. RESOLUTION NO. 25-029, ZA25-0038, SPECIFIC USE PERMIT FOR AN
ACCESSORY BUILDING ON PROPERTY LOCATED AT 1947 E.
CONTINENTAL BLVD. CURRENT ZONING: "I-1" LIGHT INDUSTRIAL
DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
TABLED UNDER CONSENT TO THE SEPTEMBER 2, 2025, REGULAR CITY
COUNCIL MEETING
6B. ZA25-0040, SITE PLAN FOR EUBANKS INTERMEDIATE SCHOOL FOR A
SHADE CANOPY ON PROPERTY DESCRIBED AT LOT 1R, BLOCK 1,
CARROLL ISD NO. 4 ADDITION AND LOCATED AT 500 S. KIMBALL AVE.
CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN
NEIGHBORHOOD #8. PUBLIC HEARING
APPRnVFII
Director of Planning and Development Services Dennis Killough presented Item 6B and
answered questions from the Council.
Mayor McCaskill opened the public hearing at 8:06pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:06pm.
Mayor McCaskill noted 43 public hearing notifications were sent to property owners within
300 feet of the subject property, and noted as follows:
LAST
FIRST
ADDRESS
RESPONSE TYPE
FAVOR
I OPPOSED
NAME
F
O
NO RESPONSES
Motion was made to approve Item 6B, ZA25-0040, Site Plan for Eubanks Intermediate
School for a shade canopy on property described at Lot 1 R, Block 1, Carroll ISD No. 4
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Page 5 of 12
Addition and located at 500 S. Kimball Ave., subject to the Staff Report dated August 11,
2025, and Site Plan Review Summary No. 2, dated August 1, 2025, noting the following:
- Approving the site plan for the construction of a shade canopy over an existing
playground area as presented.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
6C. ORDINANCE NO. 1294, 2ND READING, AN AMENDMENT TO CHAPTER 9.5,
ARTICLE 3 OF THE SOUTHLAKE CITY CODE, UPDATING THE INDUSTRIAL
WASTEWATER PRETREATMENT PROGRAM. PUBLIC HEARING
APPROVED
Interim Director of Public Works Lauren LaNeave presented Items 6C and 6D together
and answered questions from the Council.
Mayor McCaskill opened the public hearing at 8:11 pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:11 pm.
Motion was made to approve Item 6C, Ordinance No. 1294, 2nd Reading, an amendment
to Chapter 9.5, Article 3 of the Southlake City Code, updating the Industrial Wastewater
Pretreatment Program, noting the following:
- Approving the amendment to Chapter 9.5, Article 3 of the Southlake City Code,
updating the Industrial Wastewater Pretreatment Program.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
6D. RESOLUTION NO. 25-028, SUPPORTING THE FUNDING, IMPLEMENTATION,
AND ENFORCEMENT OF THE WASTEWATER PRETREATMENT PROGRAM
THAT IS INTERCONNECTED TO THE DENTON CREEK WASTEWATER
SYSTEM OWNED AND OPERATED BY THE TRINITY RIVER AUTHORITY.
APPROVED
Interim Director of Public Works Lauren LaNeave presented Items 6C and 6D together
and answered questions from the Council.
Mayor McCaskill opened the public hearing at 8:11 pm.
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Page 6 of 12
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:11 pm.
Motion was made to approve Item 6D, Resolution No. 25-028, supporting the funding,
implementation, and enforcement of the Wastewater Pretreatment Program that is
interconnected to the Denton Creek Wastewater System owned and operated by the
Trinity River Authority, noting the following:
- Approving Resolution No. 25-028 supporting the funding, implementation, and
enforcement of the Wastewater Pretreatment Program.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
6E. HOLD A PUBLIC HEARING TO CONSIDER A PROPOSAL TO ADOPT A TAX
INCREASE. PUBLIC HEARING
NO ACTION ON THIS ITEM ONLY THE PUBLIC HEARING
Chief Financial Officer Sharen Jackson presented Item 6E and answered questions from
the Council.
Mayor McCaskill opened the public hearing at 8:15pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:15pm.
The tax rate will be considered with a final vote and public hearing during the September
16, 2025, Regular City Council meeting.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-445B, ZA25-0030, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR CARRUS CARE SOUTHLAKE ON PROPERTY
DESCRIBED AS LOTS 9-12, L.B.G HALL NO. 686 ADDITION, AND LOCATED
AT 600 — 660 W. SOUTHLAKE BLVD. CURRENT ZONING: "S-P-1" DETAILED
SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #6. (AT THE AUGUST 5, 2025, CITY
COUNCIL MEETING, THIS ITEM WAS TABLED TO AUGUST 19, 2025.)
TABLED UNDER CONSENT TO THE SEPTEMBER 2, 2025, REGULAR CITY
COUNCIL MEETING
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7B. ORDINANCE NO. 480-363A, ZA25-0041, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR THE CLARIDEN SCHOOL ON PROPERTY DESCRIBED
AS LOT 7, BLOCK 1, CLARIDEN RANCH PHASE III AND LOCATED AT 100
CLARIDEN RANCH RD. CURRENT ZONING: "S-P-2" GENERALIZED SITE
PLAN DISTRICT. REQUESTED ZONING: "S-P-2" GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #1.
APPROVED UNDER CONSENT
7C. ORDINANCE NO. 480-788A, ZA25-0042, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR PECAN CREEK PROFESSIONAL CENTER ON
PROPERTY DESCRIBED AS LOT 4, BLOCK 1, PECAN CREEK AND
LOCATED AT 731 ZENA RUCKER RD. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #9.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 7C and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 8:19pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:19pm.
Mayor McCaskill noted 18 public hearing notifications were sent to property owners within
300 feet of the subject property, and noted as follows:
LAST
FIRST
ADDRESS
RESPONSE TYPE
FAVOR
I OPPOSED
NAME
F
O
NO RESPONSES
Motion was made to approve Item 7C, Ordinance No. 480-788A, ZA25-0042, 1st
Reading, Zoning Change and Site Plan for Pecan Creek Professional Center on property
described as Lot 4, Block 1, Pecan Creek and located at 731 Zena Rucker Rd., subject
to the Staff Report dated August 11, 2025, and Site Plan Review Summary No. 2, dated
August 1, 2025, noting the following:
- Approving the zoning change and site plan to add "Non -Medical Spa" as a
permitted use as presented.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
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7D. ORDINANCE NO.480-835, ZA25-0043, 1ST READING, ZONING CHANGE AND
SITE PLAN FOR SOUTHLAKE CLASSIC PET RETREAT ON PROPERTY
DESCRIBED AS LOTS 1 AND 2, MURRAY'S SUBDIVISION AND LOCATED AT
1211 AND 1213 BRUMLOW AVE. CURRENT ZONING: "I-1" LIGHT
INDUSTRIAL DISTRICT. REQUESTED ZONING: "S-P-1" DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD #8.
APPROVED UNDER CONSENT
7E. ORDINANCE NO. 480-217A, ZA25-0046, 1ST READING, ZONING CHANGE
AND SITE PLAN FOR SCOOTERS SUPERSTORE ON PROPERTY
DESCRIBED AS LOTS 5 AND 6R, BLOCK 1, MESCO ADDITION AND
LOCATED AT 2120 AND 2150 E. S.H. 114. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. REQUESTED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4.
APPROVED UNDER CONSENT
7F. ORDINANCE NO. 480-HHHHH, ZA25-0050, 1ST READING, AMENDMENTS TO
THE CITY OF SOUTHLAKE ZONING ORDINANCE NO. 480, AS AMENDED,
SPECIFICALLY PERTAINING TO SECTION 46, "AMENDMENTS TO THE
ZONING ORDINANCE".
APPROVED UNDER CONSENT
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV25-0008, VARIANCES TO THE SOUTHLAKE TOWN SQUARE MASTER
SIGN PLAN FOR HOOKY ENTERTAINMENT, LOCATED AT 1450 PLAZA
PLACE.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9A and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 8:34pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:34pm.
Motion was made to approve Item 9A, SV25-0008, Variances to the Southlake Town
Square Master Sign Plan for Hooky Entertainment, located at 1450 Plaza Place, subject
to the Staff Report dated August 11, 2025, noting the following:
- Approving sign variances for five proposed attached wall signs for allowing the
following:
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Page 9 of 12
Sign Al (West Elevation) as presented;
Sign A2 (North Elevation) as presented for Option 2, showing a 10% size
reduction
Sign A3 (East Elevation) as presented for Option 2, showing a 10% size
reduction
Sign B1 (South Elevation) as presented
Sign B2 (North Elevation) as presented for Option 1, the original preferred
option
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Reynolds, Williamson
Nays: Scharli, McCaskill, Taggart
Approved: 4-3
9B. SV25-0009, SIGN VARIANCES FOR ACTIVATE GAMES, LOCATED AT 2707
E. SOUTHLAKE BLVD., SUITE 140.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9B and
answered questions from the Council.
Mayor McCaskill opened a public hearing at 8:53pm.
There being no one wishing to speak, Mayor McCaskill closed the public hearing at
8:53pm.
Motion was made to approve Item 9B, SV25-0009, Sign Variances for Activate Games,
located at 2717 E. Southlake Blvd., Suite 180, subject to the Staff Report dated August
11, 2025, noting the following:
- Approving sign variances for two attached building signs on the:
- North Elevation
- Approving the preferred Option 1 allowing the proposed sign to
exceed the middle 75% of the fapade plane.
- West elevation
- Allowing the existing sign to be relocated to the west elevation and
granting the letter height variance.
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
9C. MSP25-0001, MASTER SIGN PLAN FOR RESIDENCES AT SOUTHLAKE,
LOCATED AT 351 CENTRAL AVENUE, GENERALLY LOCATED AT THE
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SOUTHEAST INTERSECTION OF CENTRAL AVENUE AND PARK RIDGE
BOULEVARD IN SOUTHLAKE TOWN SQUARE.
APPROVED
Director of Planning and Development Services Dennis Killough presented Item 9C and
answered questions from the Council.
Motion was made to approve Item 9C, MSP25-0001, Master Sign Plan for Residences at
Southlake, located at 351 Central Avenue, generally located at the southeast intersection
of Central Avenue and Park Ridge Boulevard in Southlake Town Square, subject to the
Staff Report dated August 11, 2025, noting the following:
- Approving the Master Sign Plan to allow for four signs for Building A and Building
B, with a fifth sign coming back on September 2, 2025:
- per Sign Board recommendation as presented this evening, and as the applicant
has agreed, removing the two logo medallion signs on Building A, labeled as
Signs F and G.
- TABLING the monument sign labeled as Sign D to the September 2, 2025,
Regular City Council meeting with optional renderings for consideration.
- Approving "Office" (labeled as Sign A); "Residences at Southlake," including the
address number (labeled as Sign B); "Parking" (labeled as Sign C); and
"Residences at Southlake" (labeled as Sign E)
Motion: Williamson
Second: Talley
Ayes: Talley, Robbins, Scharli, McCaskill, Reynolds, Taggart, Williamson
Nays: None
Approved: 7-0
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor McCaskill adjourned the meeting at 9:18 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 2ND OF SEPTEMBER 2025.
ATTEST:
Shawn McCaskill
Mayor
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Amy Shelley, TRMC
City Secretary
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