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2025-08-26 SLAC Packet MEMORANDUM August 19, 2025 TO: Southlake Arts Council FROM: Milenka Lopez, Business Manager SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting on Tuesday, August 26, 2025, at 6:00 PM The meeting will be held on Tuesday, August 26, 2025, at the Champions Club Hall of Fame 2 Room. If you are not able to attend this meeting, please notify staff at 817.748.8963 or mlopez@ci.southlake.tx.us Regular Agenda: 1. Agenda Item No. 1. Call To Order 2. Agenda Item No. 2. Consent A. Approve the minutes from the June 24, 2025, Southlake Arts Council meeting - Please make any corrections to the minutes part of the motion for consideration. 3. Agenda Item No. 3. Public Forum This is the public's opportunity to address the Arts Council about non-agenda items. During these proceedings, the Arts Council will not discuss or act on any item presented. Southlake Arts Council respectfully asks anyone speaking during the Public Forum to limit remarks to three minutes or less. 4. Agenda Item No. 4. Discussion A. Review of MSC Call to Artists Submissions and Selection of Finalists – The purpose of this item is to review the submissions responding to a Call to Artists posted for public art at the Municipal Service Center. The Call to Artists was posted in late May 2025, and artists had until August 1 to turn in their submissions. After the deadline, staff received 35 submissions, of which 29 included a visual art concept for the site, for consideration. Arts Council is being asked to review the applications and select finalists for Southlake Arts Council Meeting Date – August 26, 2025 further consultation. All applications and the Call to Artist are in your packet for your review. B.Discuss Celebrate Southlake- The purpose of this item is to discuss the upcoming Celebrate Southlake event. No packet document. C.Fall Exhibit Discussion – The purpose of this item is for the Southlake Arts Council to discuss the upcoming Fall Exhibit. No packet document. D.Public Art Program Updates- The purpose of this item is for the Southlake Arts Council to discuss any Public Art Program Updates. No packet documents. E.APEX Updates- The purpose of this item is for the Southlake Arts Council to discuss any APEX updates. No packet documents. 5.Agenda Item No. 5. Adjournment We appreciate your commitment and service to the City. Liaison Contact Information: Milenka Lopez Business Manager STAFF CONTACT INFORMATION: Telephone- (817) 748-8963 Facsimile- (817) 748-8027 285 Shady Oaks Drive, Southlake, Texas 76092 Milenka Lopez, Business Manager, mlopez@ci.southlake.tx.us Vicky Schiber, Community Relations Manager, vschiber@ci.southlake.tx.us Taygan McBurney, Administrative Assistant, tmcburney@ci.southlake.tx.us City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL Tuesday, August 26, 2025 LOCATION: The Marq Southlake Champions Club- Hall of Fame 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. Regular Agenda: 1. Call to Order 2. Consent A. Approve the minutes from the June 24, 2025, Southlake Arts Council meeting 3. Public Forum (This is the Public’s opportunity to address Southlake Arts Council about non-agenda items. During this proceeding, Southlake Arts Council will not discuss, consider, or act on any items presented. Southlake Arts Council respectfully asks anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Discussion A. Review of MSC Call to Artists Submissions and Selection of Finalists B. Discuss Celebrate Southlake C. Fall Exhibit Discussion D. Public Art Program Update E. APEX Updates 5. Adjournment A quorum of the City Council, Board, Commission, or Committee may or may not be present at this meeting. CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Tuesday, August 19, 2025, by 6:00 P.M. pursuant to Chapter 551 of the Texas Government Code. Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE ARTS COUNCIL MEETING MINUTES: JUNE 24, 2025 LOCATION: The Marq Southlake Champions Club – Hall of Fame Room 2 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 P.M. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Secretary Julie Doyle and Southlake Arts Council Members Tim Sabo, Terri Messing, and Susan Steinbrecher SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Leslie Walker, Southlake Arts Council members Alison Viktorin, and Alt. Milan Georgia STAFF PRESENT: Community Services Business Manager Milenka Lopez and Director of Community Services David Miller CITY COUNCIL MEMBER PRESENT: Deputy Mayor Pro Tem Kathy Talley REGULAR SESSION 1.CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:00 P.M. 2.CONSENT AGENDA 2A. APPROVAL OF THE MINUTES FROM THE MAY 27, 2025, SOUTHLAKE ARTS COUNCIL MEETING Chair Tamara McMillan presented item 2A, approval of the minutes from the May 27, 2025, Southlake Arts Council meeting. APPROVED A motion was made to approve the minutes from the May 27, 2025, Southlake Arts Council meeting as presented. Motion: Doyle Second: Messing Item 2A Minutes of the June 24, 2025 Southlake Arts Council Meeting Page 2 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Ayes: Sabo, Doyle, Messing, Steinbrecher, McMillan Nays: None Abstain: None Vote: 5-0 Motion passed. 2B. CANCEL THE JULY 22, 2025, SOUTHLAKE ARTS COUNCIL MEETING. Chair Tamara McMillan presented item 2B, cancel the July 22, 2025, Southlake Arts Council Meeting. APPROVED A motion was made to cancel the July 22, 2025, Southlake Arts Council Meeting. Motion: Steinbrecher Second: Doyle Ayes: Sabo, Doyle, Messing, Steinbrecher, McMillan Nays: None Abstain: None Vote: 5-0 Motion passed. 3.PUBLIC FORUM Chair McMillan opened the Public Forum at 6:01 P.M. There being no one to speak, the Public Forum was closed at 6:01 P.M. 4.CONSIDER 4A. RECOMMENDATION TO APPROVE THE FY 2026 PUBLIC ART FUND BUDGET. Business Manager Milenka Lopez presented Item 4A and was available to answer questions. APPROVED A motion was made to recommend approval the Public Art Display Permit for the Southlake Historical Society Summer Exhibit. Motion: Doyle Second: Steinbrecher Ayes: Sabo, Doyle, Messing, Steinbrecher, McMillan Minutes of the June 24, 2025 Southlake Arts Council Meeting Page 3 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Nays: None Abstain: None Vote: 5-0 Motion passed. 4B. APPROVE THE PUBLIC ART DISPLAY PERMITS FOR THE FY 2026 YEAR. Business Manager Milenka Lopez presented Item 4B and was available to answer questions. APPROVED A motion was made to recommend approval of the Public Art Display Permits for the FY 26 Year. Motion: Messing Second: Doyle Ayes: Sabo, Doyle, Messing, Steinbrecher, McMillan Nays: None Abstain: None Vote: 5-0 Motion passed. 5.DISCUSSION 5A. FALL EXHIBIT DISCUSSION Business Manager of Community Services, Milenka Lopez, presented item 5A and confirmed with the Arts Council that artist Greg Davis agreed to participate in the Fall exhibit. The Southlake Arts Council discussed the upcoming Fall Exhibit. Milenka was available to answer questions. Direction to Staff: NA 5B. MUNICIPAL SERVICE CENTER UPDATE Business Manager of Community Services, Milenka Lopez, presented Item 5B and updated the Arts Council that the Call to Artists has been published. Milenka was available to answer questions. Direction to Staff: NA 5C. DOWDLE ART PUZZLE FEATURED EMBLEMS REVIEW Minutes of the June 24, 2025 Southlake Arts Council Meeting Page 4 of 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Business Manager of Community Services presented Item 5C. The Southlake Arts Council reviewed the Dowdle Art Puzzle Featured Emblems suggestions and gave further feedback. Milenka was available to answer questions. Direction to Staff: NA 5D. PUBLIC ARTS UPDATE Community Services Business Manager Milenka Lopez provided an update on the Public Art Program and was available to answer questions. Direction to Staff: NA 5E. APEX UPDATES Arts Council member and APEX member Terri Messing gave an update on upcoming APEX events and was available to answer questions. Direction to Staff: NA 5.ADJOURNMENT Southlake Arts Council Chair McMillan adjourned the meeting at 6:35 P.M. Attest: Tamara McMillan, Chair Community Services Department Southlake Arts Council 2025 Attendance Report Southlake Arts Council Attendance Report 1 Tim Sabo 83%3.94 2025 84% 2 Leslie Walker 50%2.89 3 Julie Doyle 83%4.07 4 Terri Messing 100%4.7 5 Alison Viktorin 66%2.82 6 Susan Steinbrecher 100%4.7 7 Tamara McMillan 100%4.7 Alt 1 Milan Georgia 83%4.12 88%88%100%88%75%62%In attendance Total Hrs Per Month 1.3 0.76 0.83 0.6 0.63 0.58 Not in attendance, no substitute Substitute in attendance Vacant position Meeting Canceled Meeting Canceled due to no quorum Change in Representative 9/23/25 10/28/25PlaceName1/28/25 2/25/25 3/25/25 4/22/25 Meeting Attendance Rate (includes substitutions) 5/27/25 6/24/25 7/29/25 8/26/25 11/25/25 12/23/25 Individual Attendance Rate Hrs To Date Average Monthly Attendance Rate City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M August 19, 2025 To: Southlake Arts Council From: Milenka Lopez, Business Manager Subject: Review of MSC Call to Artists Submissions and Selection of Finalists Action Requested: Review of MSC Call to Artists Submissions and Selection of Finalists Background Information: The Public Art Master Plan recommends commissioning and installing public art pieces for beautification and to celebrate the history of Southlake through the arts throughout the city. Page 66 of the Public Art Master Plan suggests identifying capital projects that will benefit from public art. The Southlake Arts Council extended an invitation to different artists in May 2025 to submit concepts for commissioned public art to be placed on the façade of the new Municipal Services Center. The Call to Artists was publicly announced in late May 2025. The deadline for applications was August 1, 2025. Staff received 35 total applications, of which 29 included a visual art concept for the site. The complete applications are included in the packet for Arts Council review. The Southlake Arts Council will review the complete submissions at their August 26, 2025, meeting to select a finalist or finalists for further consideration or consultation. Financial Considerations: Funding not to exceed $200,000 for the design and installation of artwork is provided in the Municipal Services Center construction budget and the CIP 2025 budget. Strategic Link: Review of Call to Artists submissions for public art is linked to the City’s Strategy Map related to Quality Development and Performance Management and Service Delivery. Item 4A Southlake Arts Council Meeting Date – August 26, 2025 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Citizen Input/ Board Review: Legal Review: Alternatives: The review of public art complies with provisions of the Public Art Display and/or Performance Policy and the Southlake 2030 Public Art Master Plan. Southlake Arts Council will review applications on August 26, 2025, to select a finalist or finalists for future consideration. Southlake Arts Council will review final concepts and contracts, and make a recommendation to the City Council on September 24, 2025, or October 28, 2025. City Council consideration October 7, 2025, or November 4, 2025. Not Applicable Select a finalist for contract creation Select 2-3 finalists for further consultation Deny all applications and re-open Call to Artists Supporting Documents: •MSC Call to Artists •MSC Call to Artist Submissions Recommendation: Review of MSC Call to Artists Submissions and Selection of Finalists ART COMMISSION CITY OF SOUTHLAKE, TEXAS PUBLIC ART PROJECT OPPORTUNITY PUBLIC ART FOR THE MUNICIPAL SERVICE CENTER ON 1605 BRUMLOW AVENUE, SOUTHLAKE, TX ------------------------------------------------------------------------------------------------------------------------------ The City of Southlake, Texas, through the Southlake Arts Council, seeks to commission an artist to create public art for the soon-to-be-constructed Municipal Service Center on 1605 Brumlow Avenue, Southlake, TX 76092. The application deadline is August 1, 2025. Artists must submit their application via email to mlopez@ci.southlake.tx.us. Complete information on how to apply is listed below. PUBLIC ART PROJECT DESCRIPTION The City of Southlake is a premier community in the Dallas/Fort Worth Metroplex. Southlake is known for its high-quality school system, youth athletics, and destination dining and retail. Exceptional neighborhoods are prevalent, and much of Southlake’s small-town charm has been preserved through careful planning. The mission of the public art program is to enhance the visual environment for Southlake residents and visitors. The City of Southlake seeks to commission new artworks for visually prominent locations in the community. The Municipal Service Center is located on the south side of Southlake (location map available on page 6). This new facility will host: •Public Works Department (Water, Wastewater, Streets & Drainage, Traffic, and Environmental Services) •Facilities Services •Utilities •Fire Department Safety Training Tower. The Public Art Master Plan establishes the following goals for the artwork: MSC Call to Artist City of Southlake Call to Artists: Municipal Service Center 2 •Promote unique community character by emphasizing urban design detail •Encourage features and amenities that create a unique sense of place •Emphasize creativity in the design of all development •Improve the appearance of entryways into the City •Incorporate public art into the proposed public works operation center The Southlake Arts Council seeks an artist to provide artwork for the Municipal Service Center. Renderings of the facility have been provided on page 4. The artwork should: •Reflect the value of the services provided by the building •Compliment the architecture and design of the building •Be of the highest quality •Create interest in the community •Enrich the quality of life and visual environment for all residents and visitors of the city •Reflect the mission and values of the City of Southlake •Convey the integrity of Public Service professionals •Be appropriate to the identified location, durable, and low maintenance. The artwork will be placed directly on the front wall of the building and has a total area of 280 square feet, with a maximum possible weight of 1,400 pounds. The Arts Council would like the art to be visible from the street as people drive by the building. The Arts Council is not interested in seeing any proposals for a mural. The project budget is approximately $200,000. ESTIMATED PROJECT TIMELINE August 01, 2025 Application Deadline – 5:00 PM August 2025 Application Review/Selection of Artist by Southlake Arts Council September/ October 2025 Notification to Artist October/November 2025 Presentation of Selected Art to City Council for City Council approval November/ December 2025 Execution of the Contract with the Artist The City of Southlake reserves the right to adjust this estimated timeline as necessary. City of Southlake Call to Artists: Municipal Service Center 3 APPLICATION PROCESS Artists must submit the following via email to mlopez@ci.southlake.tx.us. Applications are due August 01, 2025, at 5:00 PM. No late applications will be accepted. Letter of Interest- Applicants must submit a letter of interest indicating the project(s) for which they are applying and an artist statement Resume – Limited to two pages or less, utilizing a font size of 10 or greater (must include name, address, phone, e-mail, and website) Images of Previous Completed Artwork – Must be submitted as a PDF with no more than ten (10) images of completed works. The first page should include the artist's name and contact information. Each image must include a title. Description of Art Concept/ Proposal for Review – Must be submitted as a PDF to include the title, date, media, size (HxWxD), commission cost/purchase price, and a brief description of the artwork as well as a sketch or digital rendering Budget – Total estimated cost of the piece ARTIST SELECTION PROCESS The Southlake Arts Council will review all applications and select finalists or a singular finalist. Interviews with finalists may be conducted to select one artist to commission the artwork. The criteria for selection include: artistic merit as evidenced by the submitted materials; the applicant’s professional qualifications; proven ability to perform well on similar projects; and demonstrated ability to work with government agencies, boards, committees, architects, engineers, and other groups for the successful completion of similar art projects. HELPFUL WEBSITE LINKS City of Southlake: https://www.cityofsouthlake.com/ Southlake Public Art Collection: https://www.experiencesouthlaketexas.com/689/Southlake-Public-Art-Collection Southlake Urban Design Plan: https://www.cityofsouthlake.com/876/Urban-Design FOR ADDITIONAL INFORMATION, PLEASE CONTACT: Milenka Lopez, Business Manager- Community Services (817)748-8963 or mlopez@ci.southlake.tx.us City of Southlake Call to Artists: Municipal Service Center 4 MUNICIPAL SERVICE CENTER- ESTIMATED DESIGN City of Southlake Call to Artists: Municipal Service Center 5 Art should be limited to the designated 280 square feet within the blue rectangle on page 4. • Please account for movement along the expansion joints • The Arts Council would like the art to be lit. Please include lighting considerations in your design • The stars are a placeholder but can be removed to accommodate the selected art • With the expansion joints, there is the possibility of doing three pieces • Please include any preliminary engineering considerations for your art proposal City of Southlake Call to Artists: Municipal Service Center 6 MUNICIPAL SERVICE CENTER 1605 Brumlow Avenue Southlake, TX 76092