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2007-09-04 SPDC PacketCity of Southlake, Texas MEMORANDUM August 27, 2007 TO: SPDC Board of Directors FROM: Steve Polasek, Director of Community Services SUBJECT: Agenda Item Comments and Other Items of Interest for Southlake Parks Development Corporation Regular Meeting — Tuesday, September 4, 2007 Please note the meeting time — Tuesday, September 4`h at 4:00 p.m. 1. Agenda Item No. 2A. Executive Session: No items this meeting. 2. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the Corporation about non -agenda items. During this proceeding it is important that the Corporation not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Corporation's options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Corporation or 4) request that the Chair put the item on a future agenda for the Corporation to discuss or consider. 3. Agenda Item No. 5. Administrative Comments: A. Introduction of new SPDC members — On behalf of the Community Services Department staff we would like to welcome new SPDC appointees City Council Representative Vernon Stansell and Citizen Representative Danny Mayer. We would also like to welcome back for new terms Council Member Virginia Muzyka and Citizen Representative Sherry Berman. We look forward to working with the entire SPDC Board and appreciate the time and dedication you have committed to the City. Deputy City Secretary Tara Brooks will conduct the oath of office for the new and re -appointed members. B. Orientation Meeting — A group orientation meeting for all new (and current) members of council -appointed boards and committees will be held Wednesday, October 17, 5:30 p.m. in Southlake Town Hall. A welcome reception will be held prior to the orientation meeting in the Town Hall lobby. Following a brief overview by the mayor, city manager, city attorney and various directors, each board will meet separately with their specific director to receive further instruction about their particular board's requirements. Invitations will be mailed to each of our Board members. 4. Agenda Item No. 6A. and 6B Consent: Approval of the minutes from the August 6, 2007 Southlake Parks Development Corporation regular meeting and approval of the minutes from the August 6 2007 Joint Southlake Parks Development Corporation and Parks Board meeting. If you have corrections to either meeting minutes, please let Deputy City Secretary Tara Brooks know in advance or make it part of the motion for consideration. SPDC Board of Directors Board Meeting — Tuesday, September 4, 2007 Page 2 Tara can be reached via e-mail at tbrooks ci . cisouthlake.tx.us or by calling her at (817) 748-8015. 5. Agenda Item No 7A Consider: Election of SPDC Officers for 2007-08 — Following the recent appointments in August to SPDC, in accordance with the by-laws, members shall elect a President, Vice -President and Secretary at this meeting. Terms are typically one- year and/or through May 3151 of each year and upon expiration of the terms each officer shall have the right to be reappointed or reelected. Officers elected for 2006-07 included Carolyn Morris, President; Sherry Berman, Vice -President; and Virginia Muzyka, Secretary. 6. Agenda Item No 7B and 7C Consider: Recommendation for approval of the conceptual designs for Liberty Park at Sheltonwood and Royal and Annie Smith Park — In July 2006, City Council approved an agreement with Halff and Associates for the design of Royal and Annie Smith Park and Liberty Park at Sheltonwood. Working with staff and an assigned Parks Board workgroup, the consultants developed some unique conceptual designs that enhance the existing landscape of the parks and create exciting opportunities for our citizens. A SPIN meeting was held July 26, 2007 with the surrounding neighborhoods and the feedback was extremely positive. Parks Board recommended approval (8-0) of the designs at their August 13, 2007 meeting. Development cost estimates and final conceptual designs are included in your packet and will be brought to Planning and Zoning and City Council at their upcoming meetings. After completion of the construction documents, projects are estimated to bid in November 2007. 7. Agenda Item No. 8. Discussion: There are no discussion items for this agenda. 8. Other item included in your packet for your information: • SPDC CIP Projects Status Report • Sales Tax Report (distributed at meeting) As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8018. SP STAFF CONTACT INFORMATION: Steve Polasek, Director of Community Services, (817) 748-8018 Chris Tribble, Deputy Director of Community Services (817) 748-8021 Sharen Jackson, Director of Finance, (817) 748-8042 SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING September 4, 2007 4:00 p.m. LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street Southlake, Texas REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift, Executive Session may be held for the Southlake Parks Development Corporation to seek advise from the City Attorney as to the posted subject matter of this Southlake Parks Development Corporation meeting. Reconvene: Action necessary on item discussed in Executive Session. 4. PUBLIC FORUM 5. ADMINISTRATIVE COMMENTS A. Introduction of new SPDC members B. Orientation Meeting CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Parks Development Corporation Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 6. Consent: A. Approval of the minutes from the August 6, 2007 Southlake Parks Development Corporation regular meeting. B. Approval of the minutes from the August 6, 2007 Joint Southlake Parks Development Corporation and Parks Board meeting. SPDC Meeting Meeting Date — September 4, 2007 Page 2 of 3 REGULAR AGENDA: 7. Consider: A. Election of SPDC Officers for 2007-08. B. Recommendation for approval of the conceptual design for Liberty Park at SheItonwood. C. Recommendation for approval of the conceptual design for Royal and Annie Smith Park. 8. Discussion: No items this agenda. 9. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town hall, 1400 Main Street, Southlake, Texas, on Friday, August 31, 2007 by 6:00 p.m, pursuant to the Texas Government Code, Chaptq,564v,,,,_ %�: City Secretary If you plan to attend this meetih'k d`h , aeVr? a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at (817) 748-8016, and reasonable accommodations will be made to assist you. SPDC Meeting Meeting Date— September 4, 2007 Page 3 of 3 EXECUTIVE SESSION Southlake Parks Development Corporation Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: AUGUST 6, 2007 LOCATION: DPS West Facility 2100 West Southlake Boulevard Southlake, TX 76092 Board Members present: President Carolyn Morris, Secretary Virginia M. Muzyka, and Board Members Elaine Cox, Laura K. Hill, and Gregory Jones. Board Members absent: Vice -President Sherry Berman and Board Member Mike Mills. Staff present: Director of Community Services Steve Polasek, Deputy Director of Community Services Chris Tribble, and Deputy City Secretary Tara Brooks. Agenda Item No. 1. Call to order. The meeting was called to order by President Morris at 4:41 p.m. Agenda Item No 2 Executive Session / Agenda Item No. 3 Reconvene. An executive session was not held. ,Agenda Item No. 4. Public Forum. No one spoke during the public forum. Agenda Item No. 5A. Administrative Comments — Bicentennial Park Animated Aerial. Director Polasek showed the animated aerial to the board. The board discussed the concept for Bicentennial Park. CONSENT AGENDA: Agenda Item No. 6A. Approval,,of the minutes from the June 5 2007 Southlake Parks Development Corporation regular meeting. Motion was made to approve the minutes from the June 5, 2007 Southlake Parks Development Corporation regular meeting. Motion: Jones Second: Muzyka Ayes: Cox, Hill, Jones, Morris, Muzyka Nays: None Approved: 5-0 REGULAR AGENDA: Unofficial Southlake Parks Development Corporation meeting minutes, August 6, 2007 Page 1 of 3 4PL. % Agenda Item No 7A Approval of proposed FY2007-08 SPDC Operating Budget. Director Polasek presented this item to the Board. Staff is proposing an operating budget of $190,474. Staff is proposing one new personnel request, a Construction Manager, and the purchase of five pieces of equipment. The Board discussed the proposed equipment purchases with staff. The proposed budget also includes continued joint use maintenance with the school district and special projects that have been carried forward from the last seven or eight years. The 2006-07 adopted budget is $186,250. The 2007-08 proposed budget is $190,474. There will also be $4 million for fund transfers. The SPDC Operating Fund projects an ending fund balance of $8.1 million. The board discussed the fund balance. The Board expressed a desire to ensure there are always funds available for strategic purchases of property if an opportunity arises. The Board discussed possible gifts for Bicentennial Park and other park lands, while not taking away the identity of Southlake. The Board expressed the desire to continue developing trails and less intense use parks. No one spoke during the public hearing. Motion was made to approve the FY2007-08 SPDC Operating Budget, as presented. Motion: Muzyka Second: Jones Ayes: Cox, Hill, Jones, Muzyka, Morris Nays: None Approved: 5-0 Agenda Item No 8A Conceptual designs for Royal and Annie Smith and Liberty Park at Sheltonwood. Director Polasek presented this item to the Board. Staff has been working with Halff and Associates and Parks Board workgroups. These discussions have resulted in unique conceptual designs to enhance the existing landscape of these two parks. The Board discussed the accessibility, parking, trails and signage of Royal and Annie Smith Park. Staff advised there will be increased maintenance, enhancements and signage to encourage use of the park. The Board discussed the development schedule of the park and the use of volunteers in the development. President Morris expressed her concern about not extending the development of the park over many years. It is preferable to have these smaller parks done within one or two years. Staff would like to complete the first phase of this park by summer of 2008. Staff would like to have the parking lot and, possibly, the trail done by the same time. The rest of phase two, the interpretive ring and the native grass plantings possibly done during the same time or within twelve months thereafter. Unofficial Southlake Parks Development Corporation meeting minutes, August 6, 2007 Page 2 of 3 (A R -a For Liberty Park at Sheltonwood, the Board discussed the creek, the surrounding property owners, the history of the park, and the memory walk. The Board discussed accessibility to the park and possibly acquiring surrounding properties that could be added to this park. Agenda Item No. 8B. Disposition of DPS North Site. Director Polasek presented this item to the Board and updated them on the discussions of this property with the Crime Control and Prevention District Board. Director Polasek showed the conceptual design of this property. Agenda Item No. 9. Adjournment Motion was made to adjourn the meeting. Motion: Jones Second: Muzyka Ayes: Cox, Hill, Jones, Muzyka, Morris Nays: None Approved: 5-0 President Morris adjourned the meeting at 5:41 p.m. ATTEST: Tara Brooks Deputy City Secretary Carolyn Morris President Unofficial Southlake Parks Development Corporation meeting minutes, August 6, 2007 Page 3 of 3 (DR-3 JOINT MEETING OF THE SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND THE PARKS AND RECREATION BOARD: AUGUST 6, 2007 LOCATION: DPS West Facility 2100 West Southlake Boulevard Southlake, TX 76092 SPDC Board Members present: President Carolyn Morris, Secretary Virginia M. Muzyka, and Board Members Elaine Cox, Laura K. Hill, and Gregory Jones. SPDC Board Members absent: Vice -President Sherry Berman and Board Member Mike Mills. Parks and Recreation Board Members Present: Chairman Mary Georgia, Secretary John Slocum, Board Members Elaine Cox, Emily Galpin, and Katrina Peebles. Parks and Recreation Board Members Absent: Vice -Chairman Mike Mills and Board Member Ken Goodman. Staff Present: Director of Community Services Steve Polasek, Deputy Director of Community Services Chris Tribble, and Deputy City Secretary Tara Brooks. Agenda Item No. 1. Call to order. The meeting of the Parks and Recreation Board was called to order by Chairman Georgia at 5:48 p.m. The meeting of the Southlake Parks Development Corporation was called to order by President Morris at 5:48 p.m. Agenda Item No. 2. Administrative Comments. There were no administrative comments. Agenda Item No. 3. Consent. There were no items on this agenda. REGULAR AGENDA: Agenda Item No. 4. Public Forum. No one spoke during the public forum. Agenda Item No 5A Approval of proposed SPDC Capital Improvement Plan and Fiscal Year 2007-08 SPDC Capital Budget. Director Polasek presented this item to the Boards. The overall proposed five year CJP is $33.7 million. Director Polasek went through each of the proposed projects with the boards and discussed the operating funds, the projected debt and other funding options, including park dedication and matching funds. Unofficial Minutes for the Joint Meeting of the Southlake Parks Development Corporation and Parks and Recreation Board August 6, 2007 Page 1 of 3 U (3 - k The boards discussed the needs for storage areas and the location of the restrooms at Liberty Park at Sheltonwood. The Board also discussed the playground, the future phasing of this park, the uses of the pavilion and the bidding process for the construction of the pavilion. SPDC Board Member Hill left at 6:07 p.m. The Boards discussed the lacrosse fields and whether they could be part of the joint use program and other uses for those fields. The Boards discussed the future of a recreational center. Director Polasek presented the projects planned for the future budget years. The Boards discussed other funding sources including concession funds, matching funds, untapped sources, and park dedication funds. Motion was made to recommend for approval the proposed SPDC Capital Improvement Plan and the Fiscal Year 2007-08 SPDC Capital budget, as discussed, which includes pushing out the Kirkwood linear park, putting in phase 2 of Liberty Park at Sheltonwood, and removing the shade structure for in - line hockey. Motion: Galpin Second: Cox Ayes: Cox, Galpin, Peebles, Slocum, Georgia Nays: None Approved: 5-0 (by the Parks and Recreation Board) No one spoke during the public hearing. Motion was made to approve the recommendation of the Parks and Recreation Board. Motion: Jones Second: Muzyka Ayes: Cox, Jones, Muzyka, Morris Nays: None Approved: 4-0 (by the Southlake Parks and Recreation Development Corporation.) Agenda Item No 6 There are no items on this agenda. Agenda Item No. 7. Adjournment Motion was made to adjourn the Parks and Recreation Board meeting. Motion: Galpin Second: Slocum Ayes: Cox, Galpin, Peebles, Slocum, Georgia Unofficial Minutes for the Joint Meeting of the Southlake Parks Development Corporation and Parks and Recreation Board August 6, 2007 Page 2 of 3 G 5-a_... Nays: None Approved: 5-0 Chairman Georgia adjourned the Parks and Recreation Board meeting at 6:55 p.m. Motion was made to adjourn the Southlake Parks and Development Corporation meeting. Motion: Muzyka Second: Jones Ayes: Cox, Jones, Muzyka, Morris Nays: None Approved: 4-0 President Morris adjourned the Southlake Parks Development Corporation meeting at 6:55 p.m ATTEST: Tara Brooks Deputy City Secretary Mary Georgia Chairman Parks and Recreation Board Carolyn Morris President Southlake Parks Development Corporation Unofficial Minutes for the Joint Meeting of the Southlake Parks Development Corporation and Parks and Recreation Board August 6, 2007 Page 3 of 3 6t'?"'3 f itv of Cmrthinka_ Tnxnc MEMORANDUM August 27, 2007 TO: Southlake Parks Development Corporation FROM: Steve Polasek, Director of Community Services SUBJECT: Election of SPDC Officers for 2007-08 Action Requested: Election of officers by the newly seated Southlake Parks Development Corporation. Background Information: Section 3.1(a) of the SPDC by-laws states: ". .. terms of office shall be one (1) year with the term of office expiring on May 31 of each year. Upon expiration of the terms each officer shall have the right to be reappointed or reelected." The elected officers in 2006-07 were: Carolyn Morris, President; Sherry Berman, Vice -President; and Virginia Muzyka, Secretary. City Council appointments to SPDC were made August 7, 2007. As such, SPDC may desire to elect a President, Vice -President and Secretary at this meeting from the following list of board members: • Greg Jones ■ Vernon Stansell ■ Virginia Muzyka • Carolyn Morris ■ Michael Mills ■ Sherry Berman ■ Danny Mayer Financial Considerations: N/A Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: N/A Supporting Documents: Article 3, Bylaws of Southlake Parks Development Corporation. 7A-1 Southlake Parks Development Corporation Meeting Date — Tuesday, September 4, 2007 Page 2 Staff Recommendation: SPDC election of new officers for one-year terms in accordance with the Corporation by-laws. 7A-2 Southlake Parks Development Corporation Meeting Date — Tuesday, September 4, 2007 Page 3 ARTICLE III OFFICERS Section 3.1 Titles and Terms of Office. (a) The officers of the Corporation shall be a president, a vice president, a secretary and a treasurer, and such other officers as the Board may from time to time elect or appoint. Initial officers, appointed or elected in January 1994, will serve through May 31, 1995. Thereafter, terms of office shall be one (1) year with the term of office expiring on May 31 of each year. Upon the expiration of the terms each officer shall have the right to be reappointed or reelected. (b) All officers shall be subject to removal from office at any time by a vote of a majority of the City Council. (c) A vacancy in the office of any elected officer shall be filled by a vote of a majority of the directors. Section 3.2 Powers and Duties of the President. The president shall be the chief operating executive officer of the Corporation, and subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the Corporation, and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the Corporation. The President shall preside over the meetings of the Corporation. Section 3.3 Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act, in their respective order. Any action taken by the vice president in the performance of the duties of the president shall be conclusive evidence of the absence or inability to act of the president at the time such action was taken. Section 3.4 Treasurer. The Treasurer shall be the Chief Fiscal Officer of the Corporation, and shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation in accordance with these bylaws. When necessary or proper, the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes, and other obligations in or drawn upon such bank, banks or depositories as shall be designated by the Board consistent with these bylaws. The treasurer shall see to the entry in the books of the Corporation full and accurate acconrrts of all monies received and paid out on account of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of his/her duties in such form and amount as the Board or the City Council may require. The Director of Finance of the City of Southlake shall serve as the Treasurer of the Corporation. All check writing authority will follow all applicable City policies concerning authorizations, signatures and disbursements. Section 3.5 Secretary. The secretary shall keep the minutes of all meetings of the Board and books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the Corporation, shall have charge of the corporate books, records, documents and instruments, except the books of account and financial records and securities, and such other books and papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. Section 3.6 Executive Director. The City Manager of the City of Southlake will serve as the Executive Director of the Corporation to provide administrative support services for the corporation, and perform duties as prescribed by Board and City Council. Section 3.7 The president, vice president, and the secretary shall be named from among the members of the Board. The measurer shall be the Director of Finance for the City. Any assistant secretary may, at the option of the Board, be employees of the City. The legal counsel shall be the attorney for the City and he/she shall designate any other attorney needed by the Corporation. Section 3.8 Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for the actual expenses incurred in the performance of their official duties as officers. 7A-3 ury m 30uiuiaxe� texas MEMORANDUM August 27, 2007 TO: Southlake Parks Development Corporation FROM: Steve Polasek, Director of Community Services SUBJECT: Recommendation for approval of the conceptual design for Liberty Park at Sheltonwood Action Requested: Recommendation to approve conceptual design for Liberty Park at Sheltonwood. Background Information: In July 2006, City Council approved an agreement with Halff and Associates for the architectural design and engineering for improvements to Liberty Park at Sheltonwood. A workgroup comprised of three Parks Board members and City staff worked with the consultants on the conceptual designs and a SPIN meeting was held on July 26 to review the plans with neighbors. Public comment was overwhelmingly positive. If approved, Planning and Zoning and City Council considerations will be scheduled in September. Following completion of the construction documents, the project is estimated to bid in November 2007. Financial Considerations: The currently approved project construction budget is $549,500. Additional SPDC CIP funding in the amount of $128,000 is proposed in FY 2007-08 to accommodate the implementation of a restroom facility (Phase II A) as part of the initial phase of construction. Future SPDC CIP funding is proposed in FY 2009-10 for Phases II B, C, and D at as estimated cost of $554,000. The completion of these additional phases would finish out the park. Financial Impact: The financial impact resulting from increased maintenance has been accounted for within existing operational line items. Citizen Input/ Board Review: ■ Parks Board and SPDC review and consideration as part of proposed SPDC CIP budget. o Comments ■ Look at moving restroom closer to pavilion ■ Confirm adequate facility storage im Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 2 • Parks Board recommended approval (8-0) at their August 13, 2007 meeting. ■ SPIN meeting conducted July 26, 2007 generating favorable comments on the design from neighbors. • Parks Board workgroup participation in the development of the conceptual plans. ■ Planning and Zoning and City Council will consider this item at their meetings in September. Legal Review: Not applicable. Alternatives: SPDC review and recommendation. Supporting Documents: Supporting documents include: ■ Conceptual Site Plan ■ Cost estimates ■ SPIN Comments Staff Recommendation: SPDC recommendation to City Council to approve the conceptual design for Liberty Park at Sheltonwood. Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 3 RIDQECREST DR PRASE Ho "�� - RESTROOM PRASE t pARK EN7RANQE MARKER - - 12 PATHWAY WILDFLOWER MEADOW -; -?' °',�„�ENLARGED, .� HISTORY/MEMORIAL WALK OPTION 41 't:-. pUNO NATURAL SURFAGE PARKING LOT'3 # „� a.�y� TRAIL "DISCOVERY TRAIL" PRASE Ilc `. MEMORIAL LEANING TREE k.!m PLANTING:,. ~-LION'S DEN A'.k kF ' -ROBBER'S r + ROOST SECONDARY PARK ENTRY. ,� - .� , I 1 � 13 -�"HANGMANS esGULCN PRASE itc PHASE Itb ENHANCED i CHILDREN S PLAYGROUND PAVILION �,' T � `R' ENHANCED PAVILION � MEMORY 6I�EWALK INLAY LiRF _ t t ■ 1► I l i l HIM, Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 4 DEVELOPME TDES£GN ESTIMATE Of Shelforv%Wd Paris is Southlake by 11aW Assoc#a OS', ht - 0012001 i1`EM i✓E&CRkP'C'#QN CkUANTtTY EN4�#NEER#NG ESTIMATE NUMBER UNIT UNIT COST TOTAL ESTIMATE SUMiVIARY """"" tt (Soo, BelowN $30 ,g60.60 N $135,525.00 N 7C't 0.00 ON iN $000 ON It7N ___.. 0.00 ON $0,00 ON $0.00 ON 10-SPECIALTIES $0,00 DNiSION 11 - f-QVfI' 1EN I S0.00 DIVISFON 12-FUR.NISITYNGS $0,00 DIVISION 13 - SPECIAL CONSTRUCTION $0.00 DIVISION 14-CONVEYING SX.i7ElJ9 _.,,,..,, -,,,^,_ $0.00 DIVISION 16- MFCIJANICAL 4HVAC $. PLUNISING $0.00 ANIStON 16 - M.ECT12#CAL - .,,.....,^„..,,W ..�, $26,770,20 susTorAL $4652aa.80 DESIGN fEE $0.00 % NERAL QUIRFI4€F3+ITS SOP lawmion1 $38,500,00 CQNTENfiy[PVCY. 10,00ye $a6,528.48 ESTIMATED COST OP GONISTRUCTION -222 $660291.28 --- fi :A#I.ASLE FOR THIS PriOJ CT: $5a0,500.00 PERCENT (°k) OVE UNl3ER BUI3£CET 0.14% CURRENT WOR1CdNG ES71l't1ATE C'NE $550,291.28 4 ! TOTAL SASIR + ALTERNATES _. ✓ f ol Fam ..1C)gyy .• / � ` -+eu.I pLd �?�..iM1Y .r'•Fur. Y �.✓C 9 \a-� eZ':."$} di.i� aM*.X �.v ... F. v �.u.�i..M.�..,yc�..��6aW iWNiXN. G'IIfi�R:R3h.GVS.h��IY;x i e..? .a,A • V�UI�+N ✓� 1Y�3L9 cxf. .S: �.'S . • r„'F] - �._..✓ vr±:. �:M, �. vIi-...i�W stTT t�Sa .'i,b.. "-.. y� T, !'-+' =I F x ! .Y i,. vLSd MNM R IMI T' I$iCiUERY-"d'{tAi1 4':: 6r F.:: C-'" t ih'+ } F x 1 .. "...;�fi4h ✓ nh. i �. "f z `� u ae var': L v. `'s°..iY. Yi v Mfiff . u`T.k' °.tv'S R��•A'ry 2 �: TOTAL PHASE 11 $572 987.80 TOTAL PHHASE 11 - ' Southlake Parks Development Corporation Meeting Date - September 4, 2007 Page 5 DEVELOPMENT DESIGN ESTIMATE Of Shaitowited Park far Southlake by Na1ff ASWoafat9s.InC. 402007 ITLti4 DESCRIl�T1C3N i1UANTITY ENGINEERING ESTIMATE NUMBL"R UNIT UNIT CO31' TOTAL F,$*t �tdalldzallan 3tl5 � L5 19.19.500.a0 1 Ls $1e5na.an Iniial5urve 1 LS $2,fltl0.00 LS $2,000,0b caTrailedS Win 0 LS 500b,00 LS $0.00 Job stel 1.. L$ $ 2,000,00 0 $12,UD0.00 .,_, Erosion Control 2500 LF, $5 000A0 $0.00 GENE V.51161 }v.�._,1x� 'fY �. .Yr�VI ... A'/.A 4 xfi� ram- "f'' t. `tl.uLil, �r, w4.: Site Grading 1D0U CY $120D CY 1 000.0D Pond Excavation... 4000 CY SISOD CY $60000.00 Demolition (T) SE COORDINATED WITH CITY STAFF)w,... 1 LS $14,000.00 LS $10,000.00 Dr[rrk .Fountain Wa[c:r t.ina _.. 200 LF $20.00 LF $4.000b4 5A8"Wmastic Water Meter Bnx 1 EA 00.00 EA uUmou ?". lnf alien Meter Box 1 EA. $50D.00 EA MUD ,� Ir Cl. Ul RCP 0 LF .00 LF $a. ot3lieadwall �. 0 EA WSU.a0 EA 1 $0.00 Erato infer 0 EA $1,5 00.00 LA $0.00 Reta1N Wall Pavilion 1301.f, 02.6inj b FF $20,00 FF $O.W SUB ,_,„„µ; $0?1000.00 Safety SucFce to Include Fibar, Drainage Gravel and Niter Fabdo S.F. _.�LT. $2.50 '�.„.$2q.00 S.F. _ w----- $0.00 LL drainages steno L.F. $O.OD P structure w,�, '"�"" LS 550,00(LDD LS $0.00 P ImUnd Rot art Concrete Metvsid - L.F, $12.04 L.R $0.00 SUsTuTAG'PI AY.GROUNI3-' .'. .20. ..EA Tfvi 4"daft r moudesatakin and UymD).: $55lL EA $11.QCoOD Shmbmx(approomateiy 2,500 V, of shnO aovora4 2,500 S.� $5. S,F, $12,54k1AD or, f seed Grass Native .Gin ss Palm _ 1.00 AC, $1 000.40 AG. $100D.40 WtldRwaars "" 3:0n. AC. $2,000.00 $2,D00.00 51'5011 Suiidin „tams"Enricbed'fapsoit" G.Y. '6.F. -$25,00 C.Y. MOO 1"FBbazr Campoet and Barmw1aseedirhimix 43,560 50.13 S.F. $5,662:80 1"Filfrexx:Com st and Lave t£.sss see, mix 43660 S.F. $D.13 S.F. $5,602,80 MUldrino 3" DEPTI4 (in Ueds.only} 30 C.Y: $7000 C.Y. . S2,100-00 God prep2 500 S.F. .� $D62 S.F. $1r300.0b Ornamental irises 1 L 300 EA $10.00 EA $3,000.00. Stool - in L.F. $3.60 LF. $0.40. Irr atonthalt 87,10ir SF $D.35 SF $30AS5.00 Uri atlon fleas 20 EA $55.00 FA $1.100.00 SV5TQTAL;SWIP'.LAN1JSCAPING S7TEfA t ti ,.( <vs^ .......-..+ «. _ ., ., �' �*�+ .,, .r '" �;. . =,7"'.7 +`+3., 2, ::_ .ry. Special Art work 0, LS $20000,00 LS $00D PkniC I'avl6loa R4'nmet(9f;. 1 EA $120, 4.00 EA 120.0 0.00 Dunkin Fountains W� _ 1 FA $5.0uUmv FA $5,000.00 Ddnktn�unainCr TtePad ,SF SF $250.DD.. Bas elbatl GourE 0 LS $23000.00 LS $0.00 Bench Pads 6 LA $150.00 LA $000.00 Grills 4 FA MUD CA $2,000 0 Rubbin Statwns $350,00 EA $0.00 2' Reclaimed stone_.. 0 SF $15.00 SF $O.DO Educat'rcmai Overtook _ 0 LS $25,00000 LS $0.04 Park S1 n 1 1-S $12,000.04 iS $12.01t0.D0 SrOUTOTAI, SITC AMI=NtTiES 7B-5 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 6 OEVELOPMiENTOESIGN ESTMM,.4TE o?: Sheltanvrood Park for Southlake by HeIH Asmoctates, inc. srayzaar ETE.M iYESCRIPTtON ----- _. QUAht71'tY ENGtNEERiNG.ESTiMA7E NUMBER UNfF UNCF CO5T TOTAL ' � : ^..: i�'. ��N" �.a*,y.'i'� � f-i. 'Fi:. * `�" :.��","3�r7= ' r1�''u`c ' �x-'.. 3n.. s"S: r, - . ✓; �? � ' 1:., PaY7tl M18A0 SY 2" Aspna3p Pavement with Su13 basay 1 t'AO S Y. $30.0A 3.Y. 54,009.00 Gonae 0 10, wt S.F. $O0,A00$4.0Gone .,� Trail f000'21'td€h_— 97Cnrede9 12000 $4. 0 S.F. $54,0WUU Lav later CtoMn s 0 EA $20,000,00 :A $0.00 Pond cihrerlook _ 0 LS $20,000.00 L.5 $0.00 _,,, VV f tope 15 EA $75.00 : EA $M1.,125.00 Into retlVs Cone. inlays 1A EA $1,2.0A.00 EA $1$000.00 . W Concrete SkteViaalk 0 S.F. $4.50 S.F. $0.00 ____�� Conn Mply Strip ,,,,, 500 L.F, $T2.00 L.F. $3,600,00 G2 'S K3 k :�-,'✓•=GE[" d3:ltTih3 ".at? :. .r$.`�.€»'Lyt1d �T& n. r� ,-,.,rn°'.?ti x: Fm�k:".:"�.."t z�I:. :. vFs" �?'=.�: ,:y�`xxS.C.o x� r.::: 'x ' ?; � „v, ;. ;i�"` Efeetnc(JU cant my Gosr is Nob Wludm7 - ---1 LS $200b0.00 LS"" � $2C1Qtl0.0tA Pevt en Light Fixture nt FExtu c„ Poi® st Parkirn t_of 2 EA 51,50tl.0A FA $3.000.00 Pate Bascs 2 F.A. S45A.0A W.S1 FA $9 om Eiectnca Pai-als(120124A 1pb yyim) 1 CA 0,00 EA $1,660.00 Phntoceik CondroE � 2 EA $12000 EA $2.40.00 fib Gonductw � L..F. , 0.84 4.�. .W �- 3K, conduit 0 L.F. $4.58 L.F. $0,00 __.�._._._____.____. Receptacles GFC3MrP €Aav[lotsy 2 to 55.00 FA 114.00 _. Trenobin lBack6Urng 240 CA _ $9.58 EA $379.Z0 rut 0.4eter Sam, strack andCY's 1 EA 5500.00 FP. $50Lt.i3p Concrete Pau Far Transfonnnter _ 0 Ea, _$500,W EA SUBT/7TAL - DN1S ONS 12 6 - � .. $466,284.80 GENERAL REQUIREMENTS See Division 1 $36,600.00 GQN'PENGENGY ken at M1OYo thtou98out prajecE) ._ �„LL,M„ 10% S4fli,52&,48 __ _ -- ES'rl ' TEOGOS7OF C,pNST t1GT[QN EGG- _----__�Vvµ�9.600..W $660,291.28 t7UNT AUAff.ABE.E Oft Tr-ttS PRCJEGT �� ' RENTWORKMG ESl'INIA7E (CWEE} �. �.. tJV. $10000.00 1:A $10,000.0dt 0 EA. MOO L-A ', $0.00 AOO ALTF.RNf+TES-CCYST O3-GONSTRUGTEGN. CG $400u0.00 9:tpl. ='. T� R%H'�G-.�$.,�� :.a.;+;-tkx°1�S➢�"" L:..,-�)-, .a:.-_ ", ;,»+ ,.,_..y.. 3.,. {P9$d64tnS'(�2cGGCon,mN+IConRr.:mn,ELK 4RAY �f:CW:WF�IYb�y) Po� "i LJ eJiI�.0.A9Q.€}tt Lw�f $1 .��a Southlake Parks Development Corporation Meeting Date - September 4, 2007 Page 7 DEVELOPMENT DESIGN. ESTIMATE Of SheHenvrood Park for 5pUthfake by NnM€ Associates, Inc. BY6iL08T QUANTITY NtNclf3Et2 UPJfr UNCO fEItJG ESTIMATE NIT iT COSY 3'GTAt Wators ul 15b m" L.F. $20.00 L.F. 53,04R.90 Sewer Restom lrri atipn Web 150 1 3,.F... LS 5.R0 $15000.00 L.F. LS $5,250.tID $15,000.00 6'Concrete Tog 0 S.F. $4.00 S.F. $0,00 PMASEffA-, RESTf24f?N --.,•..�_• 74 250.00 1? E.ItBau Pr�i'X,UUNR... , .',�., _ „ r• �:, .. ,3.. , 4 .... ,. *., , .r...: t'T ry t ':;; ,.-a � &TJ}' $2" urfase to include bar, tltalnage Geauel and Fi3ier Fa4rio 4000 S.F. 3.50 S.F. $14000,00 draM ea tem L.F, $20,00 L.F. 50:00 lure W 15ontaoment E . e 1 450 LS L.F. $50000.p0 $12,00 LS L,F. $50000.0 0 $5,40D.00 PHASEfIB�PLAYGKO[tND � �.S6D DD.00 P11AS^ E IlE2,„ ."�G1fSG'{TVERY'T}2X kL".t�1ATAiRXcT:�SU A:$(3 T1"+AXLi.h r. ;:'X ;.. _ �,a..' -> ;1'u..:1.,, .�.x Cleans and Giubbir 1 LS ,. t .., u SS000.90 ., •-,.:;x 7 fit. u<eL' - v nr LS $6,000.00 8' Docomposod Patlweay .M µ� Y ..12.390 SY $2.601 S.F. 1 0015.00 Low WaterGrosslnS. 1 2 EA AC. $20,000.00 $2,000.00 r-A AC, $M00000 54000.90 Grading 500 C.Y. $25,90 C.Y. $12,500.00 interp kua Cirdes Qutdaac Se+rting Ries _. .� 5 EA - $Bt500.00 E# $42,50.00 5 ecolA wk 1 EA 25,000.DO EA �$250 00 _ DlrecUonal Sl90". e .:.. __... ......v Inte retivo S' a e ..............._w. 6 5 CA EA $550,00 $1,000.00 i:'A EA $4AOO.RO $.5000.00 Pond F..60avaton 0 -_ _ CY 15.00 G $0.05 Pond OverlaaK L.S $20,000.00 LS _.._. $20�000.00 TIVI Lour Walk'%^;ht :cf Life" ConGrEate 1 ,2 i?' N.'I. dtitl...,, Waier Caoesi 8,0 _ j 2 S.F. t-a1 $4 50 $200000II 5177 EA $35.000,00 $4D 000.09 Culverts 2 EA $3,500.00 EA ..w.u...�........_.........�...._. Pond Fountain 1 LS $45,000.00 €.S $1500 1.00 ERASE11C.<:-"DISGRYERY7RW!; Y; 14iIi WSU"RFACETRAG : �: $i703i9.RD SIEe Grading '� Concrete Walk»v-� 600 10" wjdtiti S00 CY $1200 CY $7200.00 � 60D S F. $4.50 S.F. $2700.00 Gateno Marker Trees 4"caY r irr7udos staking and �Iu m 3 Shrub mix (appruxtmately S7 5iltk s.F. of shru coleair 1 20 �2,500 LS EFt 3.F. $12000.00 $550.00 5.00 LS EA S.F. S12,000,00 $11000.00 _5121509.90 D611 seed Grass t hlarwe Grass ?-4lX 1:00 AC, $1.,000.00 AC. $l 000.00 Witdiio m 1.00 AC. $2,000.00 AC. $2,000A0 tnto rellw Gono, FnM 7 EA $1 200.00 EA $8 400.00 PIlltraxx.c ompost sod Be7muda seeding mix 43,560 S.F. $0.13 S.F. $5,662.60 1"Fiitrexn Compost anct Love grass seeding mix 0 S.F. $0,13 S.F. $0,00 Wv-16hing 3•' DEPTH in beds onl ed'.Prop 30 2,D0 CY, S.F, $70.00 $0.52 G•Y, S.F_ $2,1p0.00 $1,300,00 Omamertlal rases S 9a1 Ed Steat tnp _ 20D EA l.F. _310.00 _.$3.00 EA LIP. _ $2, 0,00 $9,00 W�$21,000,00 OutdoorSeat€n Area 20 a FA EA55,50 80.35 55 AO .00 LS EA EA __. _.__. 61x100.00 _ 50.00 PI2 round RetWall 0 F.F. $20,00 F.F. MOD Con cete lamstr L.F. 12.00 LF. &0.00 7?}iASE11U *'iiTAH: FKTENSfQN TO RLTAD SUBTGTAL-PH#SE 11 CWE) �.�� " DS7:t6 COtdTiNGt=.WCY (ke of 10 ihn.ughou',ro Aci 10°A $57288. . ,�,,. z- -. - -,xc ,e•- tea, :x :r,'.. _ •. _ - ,.. . 7$-7 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 8 SPIN Comments and Questions Concept Design for Liberty Park at Sheltonwood July 26, 2007 1. "Can we start building this tomorrow?" 2. Will the park be fenced? 3. What will the park hours be? 4. Will there be electricity in the pavilion? 5. Can you drive into the park to the pavilion? 6. What about driving in for unloading cars for pavilion reservations? 7. Will motorized scooters be banned? 8. Will the trail be lighted at night? 9. Would it be possible to install cameras for increased security? 10. Is the parking lot gravel or concrete? 11. Will neighborhood drainage be affected by the parking lot? 12. "We never envisioned something this beautiful. You hit a home run with this" 13. `Early talks for park use centered around Frisbee golf and sports — this is the best use" (Blaine Cox) 14. "Cannot think of a better design for the land. It is a great design and we are very excited" 15. Comments from the Shelton family: a. "We had a great life there and we are very pleased with the design" b. "The community enjoyed the land, and now they will again" c. "This is the right thing to do with the land" aim rity of Cmithlalrn Tavac c MEMORANDUM August 27, 2007 TO: Southlake Parks Development Corporation FROM: Steve Polasek, Director of Community Services SUBJECT: Recommendation for approval of the conceptual design for Royal and Annie Smith Park Action Requested: Recommendation to approve conceptual design for Royal and Annie Smith Park. Background Information: In July 2006, City Council approved an agreement with Halff and Associates for the architectural design and engineering for improvements to Royal and Annie Smith Park. A workgroup comprised of three Parks Board members and City staff worked with the consultants on the conceptual designs and a SPIN meeting was held on July 26 to review the plans with neighbors. Public comment was overwhelmingly positive. If approved, Planning and Zoning and City Council considerations will be scheduled in September. Following completion of the construction documents, the project is estimated to bid in November 2007. Financial Considerations: The currently approved project construction budget is $194,000. Additional SPDC CIP funding in the amount of $130,000 is proposed in FY 2007-08 to accommodate the implementation of a playground (Phase II A) as part of the initial phase of construction. Other phases of the project (II B, C, and D) would be completed using in-house resources with the parking area completed in conjunction with the initial phase of construction. Staff will also explore with the Keller ISD an additional access point from the school parking area directly west of the park. Financial Impact: The financial impact resulting from increased maintenance has been accounted for within existing operational line items. Citizen Input/ Board Review: • Parks Board and SPDC review and consideration as part of proposed SPDC CIP budget. • Parks Board recommended approval (8-0) at their August 13, 2007 meeting. 7C-i Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 2 • SPIN meeting conducted July 26, 2007 generating favorable comments on the design from neighbors. • Parks Board workgroup participation in the development of the conceptual plans. • Planning and Zoning and City Council will consider this item at their meetings in September. Legal Review: Not applicable Alternatives: SPDC review and recommendation. Supporting Documents: Supporting documents include: • Conceptual design • Cost estimate • SPIN comments Staff Recommendation: SPDC recommendation to City Council to approve the conceptual design for Royal and Annie Smith Park. 7C-2 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 3 7C-3 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 4 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 5 DEVELOPMENT DESIGN ESTIMATE of Royal Anne Smith Park for Southlake by ftIfASSOCWOs Inr.. crs/zoaz _ -.-- ITEM DESCRIPTION QUANTITY ENGINEERING ESI'i ATE NUMBER UNIT UNiT.Ct7ST TO AL ESTIMATE SUMMARY DMSION 1 - GENE REQUIREMENTS (Sea Belgv�' _ 20 Below. DMS1ON 2- SITEWORK 5135,4Q0.QO $22,350,00 DtlV[SION 3-GONCRETE $0.00 DIVISION 4-MASONRY_ 0.00 DIVISION 5 -INSTAL FABRICATIONS $0.00 OIViS1ON 5-GARPENTRY DIVISION 7 - THERMAL & MOISTURE PR€)TECTION DIVISION 8- DOORS & WINDOWS - $0.00 $OA0 DIVISION 9-FINISHES $0'00 DIVISION 10 SPECIALTIES O DIVISION 11 - EQUIPMENT IVI810N 12 - FURNISHINGS $0.00 WO DIVISION I3- SPECIAL CONSTRUCTION .__..,._. $ 0.00 DIVISION I4-CONVEYI GSYSTEM $0.M0000 $0.00 DIVISION 15 - MEGi;ANICALHVAC & PLUMBlN) DI ISt __ N 1B - ELEGTRICAL $3 159,20 �.. W___-_.. $160,909.20 SUBTOTAL $0,00 DESIGN FEE GENERAL REQUI4[ta1GNTS __. Seeae (7ivislon 1 $14,860,00 _ 1q�OD% $16,090,92 ESTIMATED COST OF CONSTRUCTION (ECCT T $18.1,860.12 RMOIINT AVAILABLE FOR THIS PROjbCT: $f TA,Q00.60 PERCENT (°lo OYERiUNDER UUOGET -1.10°fa CURRENT WORKING ESTIMATCWE� „- $19100.12 UrI''1AVFY.II��T.T.kI i�RVUND � ;�. .�[ li`CNl .lrnY. !,§F ld. nrt� 1S 3'Fi�.`�x .. .S�.. ,h i" .F...vi ✓.:.�rix.!. .;..F.. '�..`V�;iiNf'FY.N•VY P,BASE;1CD`x4iHARb5GliS?EtWFifniAYdIVIPRt3S}I�f!!EN"iS TOTAL P14ARF II', �� $213,318.80 Y •'.��i.IVT,fLI'"� �f;%kr �""w r�'if �.^s 4„n^ea?�,3<s:;M'v��a.��.. 3-'a, �i, uLn'�t. �'X.. _ .,x.: 7C-5 Southlake Parks Development Corporation Meeting Date - September 4, 2007 Page 6 DEVELOPMENT bESIGN ES lMATE Of Royal Anne Smith Park for Southlake by Nalff Assoolales, Inc, 61612007 _. �""'�- k"fEM DESCRiPTiON �' RUAN 11`rY ENGINCERI G ESTIMATE NUMBER UNIT UNIT CAST T'D'rAL r+o+?:a, - LS st O,DQD.oD Ls $10,000.0D _ LSv $2,000.00 LS $2,000.00 inifiai suave p LS $5,000.00 LS $0.01 OFftce TraO¢NSfaginy 0 LF. $'ES,ODO.Dti LS $0.00 14$0 LF. $2.D0 1.F. $2,650.00 Erosion ConVoi $0.00 ' t3ENERAtt!SITE,iNORiC., lit .. x, ' �.`".•; r+ .'.:'.. -. .. • - ?a 95d ". CY zt yt ,-?.A.d $14400.40 1200 CYO 12,00 Site GradM 9 LS $5,000.00 LS $5 OOOAD iDemobl on $20.00 LF $4600.DQ Drinking fountain Water Line 1 EA �$500.00 FPS $�•00 5/D"Dom¢spc lNalex Meter Bax 1 EA $540.04 Fla m $50.00 2" Irrt atton Meter Bnx p LF 530.00 LF $0.00 12" Gi. li RCP _ $750.00 A $4.00 0 EA $1,50Q.00 E _ 0.00 Grate total R¢taintng,Wai4 (PavR[on) (1301 P aT2 5' H"i',) _ 325 FF $20.OQ FF FF 0,500.00 $31,7nn.00 5U57OTAfi SfLEWDRK: µ ,;,_._ _ Safety surface Co dnrluda Flbar, Drainage Gravel and Fitter $2 50 S F sun, Fabric ... .----_, - S F "" I..F. $20,00 L.F. $0.00 drainage stem - LS $50 000.00 LS $0.00 lay Structure F.F, $14,00 F.F. $O.OD pla round Ret Wail L.F• $12,00 L.F. $0.00 Concrete Mowsiri $R00 SUBTOTAL, GPOUOUND _' - ._.- /nA `:. L'AhILt5.11FlN6 _ $550A0 Fes. $O.bD Trees 4' caliper Dnclud¢s l kmg and guying) EA. S.F. $5.0o S.F. 0.00 S rOb mix (appxox�rreateiy 3 700 s . of shnab couera e) ,_•.� Ar. $1,600.no AC. Drill seed Grass Nafiva Grass Mix) _�_.._ AC, _ $2.$25,00 AC. som $0.00 WiEtlflowers C.Y. $$0,13 C.Y. $0,00 5"lost f3vilding Systems"Enrichetl Topsoil" _ S.F. $DA3 S.F, $0.000 1"Fi#trca3xx Com ost and 6errn0da seeding mfx X S.F, _ $0.93 S.F. O 1" Filirexx Com ost end Lcve gass Seeding mix __ G.Y. $70.00 C.Y. - WOO Mulnhln 3" DEP'f (in beds on S.F. $0.52 S.F. �$0.00 Bed prep ._._. _._... .'-. EA $1 O.DD EA $4.D0 omamental , rasses 1 ,1ai. "'. L.F. $3.00 L.F. $O.Do Steel Ed in D SF SO.as SF $0.00 Ir- atlon turfy„ EA $55,00 EA _ $t3.0D irri alwn (frees $OAO SUBEOTFfL':3fTE-,LANDSGAPINGW. :� `' - . • LS,. . -i.t'. $O.OD LS $30,W000 Spec32f Art vrbrk „„___.:� 1 Eh&5,OD0.00 F.A $85,000.00 Picnic Pavilion _.._ 1 _ ^ . 95.00D.00 FA $50QD.00 Drinkin Fountains ____________ 50 SF $5.00 SF $25D.04 Drinkin Fountain Cancre'e fad D LS ;i23,OD0.00 LS � $0.00 Basketball CourE _---.---- -,- Cal 15QA0 EA $450.00 Ben ah Petls 2 EA $5D0.00 EA _ $1,000.00 Grille .,.,.,,W.,�.--- - 0 " $350.00 EA $0.00 Rub4 na Stations _-__.-..-.. 0 SF $15.00 SF $0.04 2' Rerkaimed sfane 6 LS u $25040.40 LS O.W Educational Overtook _ _ 1 LS $12,000_ D LS $12,000.00 Park Sign f _ $1037=00 SUBTOTAL,3ITEAMJ5NITh Ste_ , - 7C-6 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 7 Egg: "I pEStGN EST{MATE of Royal Anne Smith Park for Southiake by Nallf Associates, for, 6f61207 _ TEM pE5CRIPT10N - QUANTITY ENGINEER NG ESTIMA NUME3ER UNIT UNlT COST TOTAL S.F. $0 0U 17. Concrefe ra0 D 2500 S.F. S.F. $d.50 $3.50 S.F, 8,7 51401 Decomposed GranEte Pathway (150' 15' wkdl#t) 0 S.F. $4.50 S,' $0.90 $ut $' Conaretc SitlowalK _�,v " 2d0_ $12.00 .F S.F. k2,400.00 Gonc. Mow 5t „LP' LLtt��. ...: ;.... -x . �'a`.,3 ... 8,1✓i �f3iYvaltnS,Y'rs -e!'�^J w�rG�,n.rR',l' , .'�wXn Q'. "L.�;"Ci a,� w ;� ,"+.v?i�('d Dle'iSI. ,M,'G.tR �. 't;.,`w Pti Rxt(CiG Tt :zx rteofrtc (lull Com%ny Coat Is Not Included 1 FA $40D.09 EA $440.40 Isavllion tight FWure d EA �$1,100.0U EA Lf in Fixture, I°Ole .._.,._ 0 EA $450,00 EA $0.00 Pole bases EIaCr3ca Panels (126t240V tph 3wira _ w_____ EA $1,050,D0 :A �,,, $ $120.U0 $1$0.00 Phafoceit Control 1 1 0 L.F.$1$G.04 .F $4.88 t_F. -F $ao0 Conductor _�,_ 0 L,F. $4.58 LF. $0.00 4"Conduit _,___ ace Iles GFCINVP (Pavilion} $3 9.20 Trena i ! Backfdling �_ _ 240 1 EA EA EA $1,5$ $50q.0Q EA - FAW $8$0.00 Meter Base, strut rack anc7�C:`Y s _..,_._, --.---- Concrete Pa For7ransfiormer 0 FA.... $600.gU' FA $O.dO •- ��a4`"'�i4wYa:...=�+" TCi�t3GW"k,�u^a'»'PQId<. .[ SURTOTAL - DIDIVISIONS 2 -16 GENERAL REQUIREMENTS Sea Division 1 10% $14,000.90 $18,090.92 Cep0N1'INGENCY (keat 10% fhroughnut prajeGl ESTlTJIATED CO3T OP CONST .� ____ $101,860,12 AMOUNT AVAILABLE FOR TFF PROJECT: $194,000.00 PERCENT (°1a) OVERJUNDER BUDGET CURRENT WORFCIN6 ESTIMATE CWE � �-^ 19}1�[80t1.12 ) ,�+ Q `...•.Siva—.uy'hw_1[' ,eCci ' �' A1Y 'AR •.4' "r�fi�i'� wL'.'�:[. IX'S,"[C^.titi'�'.SiJr%='v'SA:.it 0 FA $D.00 FA $0,00 ApD ALTERNATES - COST OF CONSTRUCTION (ECC �mm $%000,00 {'rti� (} P,1tASIEII A'ePLAYGROUNCI Safety Surface. to Include l-ii r Drainago Gravel and F1taY $3.5D S.F. $17500 Fabric ,_-.,_, 5,090 5F. $90 CY $12,00 Cy .gO $9,OOO= Site Grading__m_, 009 V L.F. 20.D0 LF. $4,18p.00 Drainage stare .",.„„„_____ 1 LS _ $60,000.40 LS $60,000.00 Pla Structure _,.,,,,,__, _ 1200 F.F'. $2D.G0 F.F. $24,000.00 P> e round Ret Walf .... _ $12.QU Pnkd'2d2i$Apy4shC�{¢gxul„..._.F.»,W 7C-7 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 8 DEVELOPMENT DESIGN ESTIMATE of Royal Anne Smith Park for Southlake by Halls ASeociates, Inc. 616/2007 �'— ITEM DESCRIPTION QUANTITY ENGINERiNG ESTIMATE NUMBER UNIT UNIT C05? TOTAL SUBTOTAL ,HAS.EiIA-PLAY6J?fVUNIS $495,260.00 (0.:00 Parkin $10 SY 2"As halt FavemaYSt w,#h cq�bas�) 609 SY 000 Y58 SY 18400.00 Curb andGdtler 2A0 L.F. 310.00 2,900.00 8' Concrete Trall S.F. $4A0 S.F. S.F. 0.00 SU8T07AL:'•PHASE'.116.� PA RXJNG LQT - .. 820,670.00 . ,- �FA •_, TC2254'caliP,�r (inciudes^s! Ling and guyirtgY fi $550.00 EA , $4,400.00 Shrub mix a4�proxnnately 3.2�0 a.f. of shrub oav8rage) ,_ 0 S.F. $5.00 S.F. $0.00 Drill seed Grass (Native Gras._s Mixx 1.00 AC. $1 000,00 AC. $1,000.00 ... 1.00 AC, $2,000.00 AC. $2,000.00 Wildflowers 5" Sat ultdiri S stems "E.ni ^gad TOPsai ' _ 0 C.Y. $25.00 C.Y. $0.00 __._..„„_.. V Fiitroxx Compost and 7i -d„�.,.,..,--a seeding mix. 43,560 S.F. $0.13 S.F. 5662.80 1" Filtraxx Cornjipstand Love grass seeding mix 0 F. $0.13 S.F. $0.00 Mulching 3" DEF-FFT iln bec'js'nri 0 C.Y. $70.00 C.Y. $0,00 $0,62 S.F. $0,00 4mainental grasses 1 gel. � 600 FA $10.00 EA $5,000.00 Steel Ed in4 0 L.F. $3.00 L.F. $0.0tl Ind.9ation aun) """"' 43.550 LS $0.35 LS _ $15,246,00 "'••-'•---.....' — 8 EA $55.00 KiA $440,00 trr alfon (trees _._... - 1 FIt $6,500.00 EA $6,500.00 Autdote-Searn Area SUO.TOTALPIIASC9IC. S .'"LANDSCAPING $4024$.80 PH%A$EtID:�„`HARDSCAP5=/� �1LKWAi�'SIMF12, SiCr 'h7LN1- r ,i'� Par' ($10 SY 2 A�F aim vement with Sub-base SY $30 00 SY $0.00 Curb end Gutter L.F. $1000 I..F. $0.00 $' Concrete Trail 9280 S.F. $4.00 S.F. $37;120.00 PHASE411). HARnS['APi'j ALKWA YIiVPRQVEMEM�S � - -. $87,420.00 SU6TDTAL.-PHASE 1�C: JE) . 7C-8 Southlake Parks Development Corporation Meeting Date — September 4, 2007 Page 9 SPIN Comments and Questions Concept Design for Royal and Annie Smith Park July 26, 2007 1. What is the time frame? 2. When the City bought the property, there was an informal agreement with the Keller ISD to provide access and parking in the area south of Florence Elementary. Is that agreement still in place? 3. Can the future sidewalk connection shown on the southwest corner of the park be re -rouged to funnel people away from private property? 4. Can the City do something about the traffic on Johnson Rd? Can extra signs or speed bumps be installed to reduce speed near park entrance? 5. Citizens expressed that they like the large stones at the Vermillion (south) entrance to the park to keep traffic out of the park at night 6. Will the underbrush be cleared out and the trees pruned? 7. Don't get rid of the blackberry bushes! 8. What will tlic playground look like? 9. Will there be fabric or metal shade structure over the playground? 10. What wil t the park hours be? 11. Will there be signage telling about the history of the land? 12. Will the Bob .Tones Nature Center be involved in signage and ecological aspects of thu park— there is lots of wildlife there. 13. Could the lliairc trail connection be located farther north, closer to the school? The cxistin.- onnection is difficult to use 14. "This is a great design" 15. Will the City keep the wooden sign on the south side that was installed by developer'? 16. Therc is co"c rrt for safety of children due to the number of people that walk their dogs ci . j don't clean up after them. Can the City do anything about this? 17. "This is nn I ,ad use for the land" X -9 SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report August 2007 Liberty Garden Phase II Status: Complete. Irrigation completed in-house. Curbing and drains were added as a bed edge to prevent wash -out of mulch onto bncK pavers ana siaewaiKs. Girls Softball Complex — F.Y.2004 — 2005 status: Construction of parking lots is underway. Dog Park Status: Complete. Nature Center Improvements +n+"Q- r..nnetrnctinn nnriarwnv House demolition Droaressina and new entry road being laid out to accommodate water line installation in area of existing entry. Corps of Engineer Walnut Grove Park Status: City Council awarded $44,950 in matching funds to Southlake Mounted patrol, bringing total of available funds for traii restoration ana improvements to $94,950 plus 20% in -kind labor. Work has begun in some areas with project to be ongoing through the summer. Volunteer workday moved to October due to high water on Lake Grapevine. Royal and Annie Smith Park:— F.Y. 2005-06 as+uc• Funding annroved in FY 2005-06 SPDC CIP for development. Halff Associates developing Master Plan for park development. Conceptual designs completed, SPIN meeting held July 26 provided positive feedback. Design to come before Park Board and Council in August. Page 1 Other Items— SPDC CIP Projects Status Report Liberty Park at Sheltonwood F.Y. 2003 — 2004 cfntl[Q. Fundinn annroved in FY 2005-06 SPDC CIP for development. Halff Associates developing Master Plan for park development. Conceptual designs completed, SPIN meeting held July 26 provided positive feedback. Design to come before Park Board and Council in August. FTimarron Infill Trail Status: Complete. Grapevine / Southlake Soccer Association - Status: All prior projects completed. Southlake Baseball Association — Status: Construction completed on infields to fields #6, #8, and #9. This will complete renovations to all game fields at Bicentennial Park. New intieias wiii proviae improved playing surfaces, less rainouts, and reduced maintenance. Southlake Girls Softball Association— Playground and Plaza Improvements Status: Complete — Shade structure at playground re -installed and complete. Southlake Carroll Lacrosse rne+ri ipfinn of npm/ facility annroved in FY 2005-06 SPDC CIP. Page 2 Other Items — SPDC CIP Projects Status Report