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2007-08-06 SPDC PacketCity of Southlake. Texas MEMORANDUM July 30, 2007 TO: SPDC Board of Directors FROM: Steve Polasek, Director of Community Services SUBJECT: Agenda Item Comments and Other Items of Interest for Southlake Parks Development Corporation Regular Meeting - Monday, August 6, 2007 Please note the meeting time - Monday, August 6' at 4.30 p.m., in the DPS West Facility Comymniy Room, followed by a Joint SPDC and Parks Board meeting at 5:30 p.m. Agenda Item No. 2A. Executive Session: No items this meeting. 2. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the Corporation about non -agenda items. During this proceeding it is important that the Corporation not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Corporation's options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Corporation or 4) request that the Chair put the item on a future agenda for the Corporation to discuss or consider. Agenda Item No. 5A. Administrative Comments: Bicentennial Park Animated Aerial - We are excited to present to the Board a viewing of the animated flyover of Bicentennial Park. We have shown this to City Council at their June retreat and to the Park Board at their July meeting and look forward to making it available to the public through our cable channel and website. 4. Agenda Item No. 6A. Consent: Anvroval of the minutes from the June 5, 2007 Southlake Parks Development Corporation regular meeting. If you have corrections to the meeting minutes, please let Deputy City Secretary Tara Brooks know in advance or make it part of the motion for consideration. Tara can be reached via e-mail at tbrooks@ci.southlake.tx.us or by calling her at (817) 748-8015. Agenda Item No. 7A. Consider: Approval of proposed FY 2007-08 SPDC Operating Budget. PUBLIC HEARING - As part of the annual budget process, City staff reviews with the Southlake Parks Development Corporation the budget for the operating budget. The highlights of the proposed budget include funding for capital equipment (tractor, mowers, and aeravator) and a Construction Manager position to administer the design and construction of capital projects. The total proposed SPDC operating budget is $190,474, representing a minimal 2.2% increase from the previous year ($186,250). The proposed budget will be forwarded to the City Manager who will file the City's budget with the Council on August 151h. 6. Agenda Item No. 8A. Discussion: Conceptual designs for Royal and Annie Smith Park and Liberty Park at Sheltonwood - In July 2006 Park Board recommended and City SPDC Board of Directors Board Meeting — Monday, August 6, 2007 Page 2 Council approved an agreement with Halff and Associates for the design of Royal and Annie Smith Park and Liberty Park at Sheltonwood. Working with staff and the assigned Parks Board workgroup the consultants have developed some unique conceptual designs that enhance the existing landscape of the parks and create exciting opportunities for our citizens. A SPIN meeting was held on July 26, 2007 with the surrounding neighborhoods and the feedback was extremely positive. Development cost estimates and final designs will be brought to the Parks Board for consideration at their August meeting. Planning and Zoning, SPDC and City Council will be scheduled in September. After completion of the construction documents, projects should be ready to bid in November of 2007. 7. Agenda Item No. 8B. Discussion: Disposition of DPS North Site — As previously discussed, over the last several months staff has been visiting with the Crime Control and Prevention District Board regarding the potential acquisition of acreage at the DPS north site (corner of White Chapel Boulevard and Dove Road). We met with the Board again in July to seek their authorization of intent to sell a portion of the property for use as park land. The area proposed for purchase is approximately 23 acres, appraised at $141,000 per acre, and would provide for three lacrosse/multi-use fields, trails, obstacle course, playground, concession/restroom building, parking, and a natural area. Staff will provide the board with a brief overview of the conceptual plan. If authorized by the Crime Control Board at an upcoming meeting, staff will begin determining the proposed cost and financial structure associated with the land transfer for future consideration by the appropriate boards and city council. As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8018. SP STAFF CONTACT INFORMATION: Steve Polasek, Director of Community Services, (817) 748-8018 Chris Tribble, Deputy Director of Community Services (817) 748-8021 Sharen Jackson, Director of Finance, (817) 748-8042 City of Southlake, Texas SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING August 6, 2007 4:30 p.m. LOCATION: DPS West Facility Community Room 2100 West Southlake Boulevard Southlake, Texas REGULAR SESSION: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift, Executive Session may be held for the Southlake Parks Development Corporation to seek advise from the City Attorney as to the posted subject matter of this Southlake Parks Development Corporation meeting. 3. Reconvene: Action necessary on item discussed in Executive Session. 4. PUBLIC FORUM 5. ADMINISTRATIVE COMMENTS A. Bicentennial Park Animated Aerial CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Parks Development Corporation Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 6. Consent: A. Approval of the minutes from the June 5, 2007 Southlake Parks Development Corporation regular meeting. REGULAR AGENDA: 7. Consider: A. Approval of proposed FY 2007-08 SPDC Operating Budget PUBLIC HEARING SPDC Meeting Page 2 of 3 A. Conceptual designs for Royal and Annie Smith Park and Liberty Park at Sheltonwood B. Disposition of DPS North Site 9. Adjournment. CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, on Friday, August 3, 2007 by 4:30 p.m. pursuant to the Texas Government Code, Chapter 551. Lori Payne, TRMMIV j " i City Secretary • If you plan to attend this meetXg'ftWSve a disability that requires special needs, please advise the City Secretary's Office 48 hours in advance at (817) 748-8016 and reasonable accommodations will be made to assist you. SPDC Meeting Page 3 of 3 EXECUTIVE SESSION Southlake Parks Development Corporation Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION. SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: JUNE 5 2007 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall Board Members Present: President Carolyn Morris, Vice -President Sherry Berman, Secretary Virginia M. Muzyka, and Board Members Elaine Cox, Laura K. Hill, Gregory Jones and Mike Mills. Board Members Absent: None. Staff Present: Assistant City Manager Jim Blagg, Director of Community Services Steve Polasek, Deputy Director of Community Services Chris Tribble, Parks Projects Coordinator Julie Dove, Director of Finance Sharen Jackson and Deputy City Secretary Tara Brooks. Agenda Item No. 1. Call to order. The meeting was called to order by President Morris at 4:00 p.m. Agenda Item No. 2. Executive Session / Agenda Item No. 3 Reconvene. An executive session was not held. Agenda Item No. 4. Public Forum. No one spoke during the public forum. Agenda Item No. 5. Administrative Comments. There were no administrative comments. CONSENT AGENDA: Agenda Item No. 6A. Approval of the minutes from the May 1, 2007 Southlake Parks Development Corporation regular meeting. Motion was made to approve the minutes from the May 1, 2007 Southlake Parks Development Corporation regular meeting. Motion: Muzyka Second: Berman Ayes: Berman, Cox, Hill, Jones, Mills, Morris, Muzyka Nays: None Approved: 7-0 Southlake Parks Development Corporation meeting minutes, June 5, 2007 Page 1 of 3 Le!•i-\ REGULAR AGENDA: Agenda Item No. 7A. Recommendation for award of bids for Bob Jones Nature Center improvements to: 1) SPSD in the amount of $383,611 for site work and alternate #2• and 2) to Scobilt Contractors in the amount of $477,000 for building construction, plus project contingency funding ($41,289 or 4.8%) for a total amount not to exceed $902,000. Director Polasek presented this item in conjunction with item 7B to the Board. The Board discussed the bids and the bid process. Motion was made to recommend to City Council to award bids for Bob Jones Nature Center improvements to: 1) SPSD in the amount of $383,611 for site work and alternate #2; and, 2) to Scobilt Contractors in the amount of $477,000 for building construction, plus project contingency funding ($41,389) for a total amount not to exceed $902,000, further as toward the end of the project, should contingency funding be available, staff will be directed to pursue alternate items that are not currently being approved. Motion: Mills Second: Cox Ayes: Berman, Hill, Jones, Cox, Muzyka, Mills, Morris Nays: None Approved: 7-0 Agenda Item No. 7B. Amend the SPDC CIP construction budget for Bob Jones Nature Center Improvements in the amount of $350,000 for a total project budget of $902,000. Director Polasek presented this item in conjunction with item 7A to the Board. Motion was recommend to City Council to amend the SPDC CIP construction budget for Bob Jones Nature Center Improvements in the amount of $350,000 for a total project budget of $902,000. Motion: Mills Second: Muzyka Ayes: Mills, Berman, Hill, Jones, Cox, Muzyka, Morris Nayes: None Approved: 7-0 Agenda Item No. 8A. Proposed SPDC Capital Improvement Plan. Director Polasek presented this item to the Board. The Board discussed the plan and future park projects. Southlake Parks Development Corporation meeting minutes, June 5, 2007 Page 2 of 3 toR --'�- Agenda Item No. 9. Adjournment With there being no other business to discuss, President Morris adjourned the meeting at 5:01 p.m. /:11YIMI Tara Brooks Deputy City Secretary Carolyn Morris President Southlake Parks Development Corporation meeting minutes, June 5, 2007 Page 3 of 3 (.oA'3 City of Southlake, Texas MEMORANDUM July 28, 2007 TO: Southlake Parks Development Corporation FROM: Steve Polasek, Director of Community Services SUBJECT: Approval of proposed FAY 2007-08 SPDC Operating Budget (PUBLIC HEARING) Action Requested: Approval of proposed FY 2007-08 SPDC Operating Budget. Background Information: The SPDC Operating fund accounts for revenues received through sales tax, rental income from Top Flight Gymnastics, and interest earnings. The proposed Operating Fund also includes operational and capital line item expenditures. The operational expenses are base budget items as included in previous years with no proposed changes in funding. Operations: • Joint Use Improvements ($20,000) ■ Special Projects ($30,000) Staff is proposing one new personnel request and several capital items for the upcoming fiscal year. Capital expenditures are permissible within the SPDC fund as authorized by Texas Revised Civil Statutes Article 5190.6, Section 4B. The proposed items include: Personnel: ■ Construction Manager ($69,774) Capital: • Tractor Replacement ($33,000) • Mower Replacement ($9,200) • New Out Front Mower ($11,500) • 3-Point Aeravator ($8,500) • Verticut Mower ($8,500) Budget: 2006-07 Adopted $ 186,250 2007-08 Proposed $ 190,474 Difference $ 4,224 % Change 2.2% 7A - 1 SPDC Meeting Date — August 6, 2007 Page 2 Fund transfers out of SPDC Operating ($4,308,854) consist of $2,183,854 for debt service obligations and $2,125,000 for capital projects. Financial Considerations: The SPDC Operating Fund projects an ending fund balance of $8,144,237 after accounting for revenues, proposed expenditures, and transfers to the SPDC Debt Service Fund and Capital Projects Fund Citizen Input/ Board Review: Not applicable. Legal Review: Not applicable. Alternatives: Input and discussion as desired. Supporting Documents: Supporting documents include the following: ■ SPDC Operating Fund / Debt Service Fund spreadsheets ■ SPDC Operating Fund Supplemental Request detail sheets Staff Recommendation: SPDC approval of proposed FY 2007-08 SPDC Operating Budget. 7A-2 SPDC Meeting Date — August 6, 2007 Page 3 RVENLM Bain TU Rental Income I'llwast 'total Rovolund, PasvnzA Opemilons Capital Total E auMflp7Q% Net Funu,nay. Transfers Out Procemo from CIO, see Ttu.rfte, Spwros Msra3 PaiiiInIng Fund Satarop Grading Fund Duran" SPDC - OPERATING FUND PackslRemation 2008 Proposed and 20D7 Revised Budget ID= PU Wftol pain 2DOT Adopted A3MNsee W72.421t 1412sllalo 0.0% f4"M 142,OW 1 Wit IM0% 11.8le z4am 100.0 1�0-00G 160.0%, tR09R0 150M $4,360,470 $4,527,000 so i10 lorrxfru SaZ2W $501M 010N 915-PA 9 OAIA 'm-1% W$,IV $0 0.0% $.9.285 z W-A tku= 1,71D.034� (ZMU24) 42.5w.0o 2 WMAW, 14,412.859 110.178'614 aI 7A - 3 Whatfs ttie purPp&a allots raquasf? Request sorthe now pacifson of Construction ansgat to coordinate, Meetsn a e Me ImPlament3lam one inspection of ati CohNntmity Servit a Dapadmeni /xinslNclidn rojects inclUded as part of M million propns9ti five year CIP. Position will serva as the Parks Divasimfs reprosenWIM on a4 Cbmanuatry S,,nues eonatmartar prolDots; coordinate the design development process and City consideration of park improvements, land dedication, or fee acceptance rs 3t rables to park dodicatiorc Coordinate asstgned activities Wish ogler departments and rwlsida agencies: and provide highly complexteehnieat ard administrative support to the Deputy Director —Parks and Roa bon, Poshaa wiit rx>mdinate the eon€muad,hmptementation of the Pa ks Master Plan andft Trutt System hfasw plan, Posift lint menage the construction management program used in Community Soweea poiems including consmmaorr, repair, rnalnfk3+arKrv, or ahemdon of parks, facilities, trails, and related s&uctUras. Will Serve as toohmesd liaison heiween design archliect and the Community Semmos Department for the dbftn development of Community SWM%pri`jooR VolI directly manage the consbuchcn comments for Coommunity Servicas projects. Uestwibo fba banet7ts Itiat txMll be gatnad tram i1fPS rogrmsi This r6Tsest supports the Coy Cduncd's Sttategid Otgaulivas of (Iua6ikY bevafopment, MoNfity, and Performance Management and Service Delivery, N-ovgh fwAing an managing the buauness by providing nigh quality davetmpmer?, and public assets. Yratessiorat posttion to approoriatdp anarratte and im.01"ant the DopartmaM's Parks Master Han and the Teal System MasferPlan and rettuad CIP conebrudiom projecis.. Relieves sane, requirements related to Pumm Worms Construction supervision, what are thn revenue enhancements assoclatcxlwf/h finds raquostT NAA whatare the Consequmtctic ofnof furmlVng this requesf9 Diftiouity managing and delivering proposed park improvements in a iimety manner with hkib quality rants. '""�'�-""-'"""___._ Summarize new positions m this mquosf. CtlnStrucUen Manager (M1 F'iEj Posititai — Upgrade of Pi'ojaCt Georvknaier Pos+tton kNbfeh 6fRy CarmaU Str.7leyfc fRrcugNSa antt/arStretegfc Gvlrparsfe tliofinet7ve is assoctaCer7 w71h thIsrequeet7 Quality Deyeteament- Provide attractive and unique spacesfor anloynseni of persmetl interests. Mobility-3mate travel convenience vitthm City andregion. PedhOnnanCa Management end Service Delivery -Attract, dervom r and return a s1slo warkArme. Mat is your strategic inhyalive associated' with this request? How Wdl you measure the outcome? F{ 21mpt4ment approved GIP prom'ean vAih pmjw,vd $$0.0 million in pmoa s over tha next five years. Chotcome measured through timely ammpeAton of approved prcgects. � _ F1nanCo�CMt1 Cummenis: __ 3.ine item ,._ FY2gU& FY 2dOg FY 2tl1f1 FY 2074 FY 2012 FY MIS $80 774BR do $0 $0 M0 .nil 7A-4 SPDC Meeting Date — August 6, 2007 Page 5 1Vhaf is file purpose of this request? To mptaee the old Kubota uactor (Uni 9V) that is cardinally In rnnsd of mpasr8. Thv unit I$ I years old, and Its immmission he%been rebutt each of the last live years at approximately $74M per year. besnriba Plre beneflls treat wAiba gataed from this requnsf. This r¢queet is to rep s dw 14 year afd Kubft vmdw (UnIM7). This unRvA be used al Wwntonrnal Park and alldevs the abllity W oVIRZOft Odsting tractatlmptemems at the park. Italao wd[ a¢avistn Foe resod m drive iheone, cm�tkTry.3atm Doom tractor bacft and forts from Sob Janes Park to alcantenmat Park. 4Viratare Nre revenue auhancunt»nts assoNoted w4rh this request7� Nfli '�—�___v.�.—._._..._...�,..._ _. 'WhaE aroU+n wnsrgunngss of noPfundtng ftr7s regunsE? The Perks t7itrision wi4 torrfziueie is•drnvn ura.lmaiw, resulting in fneficiient operations 4Y/tFcft CRy U4nRn17 $tratagtc Fonru Ara» andJor 5VategJoCorporata OLfocfJve 7s associafad with fills ragesest? Periannanca?danagc:nent and Service: t7eflvery • Nlanagirtgtha hu>vveGs by investing to provide and mainEssn hig3a quality pssb9ic ascots. What is vofJrs6efEgieiefffi3iial* as5aCldfadwiGr Ellis request? NoW wt7t Ynurt7easiTlB 3i16 aUEC4m®P �t9tCI'Y:!aSE the iliYistglk"K oparnilnrial a e'�3tL(es by oanih ving to bad* and analyze aR dolly work souvltiom- HaancelWO Comments:—____...v ....-..._.„_. _... 7A-5 SPDC Meeting Date — August 6, 2007 Page 6 --- 'i What is the fha purpose of Wts raquast9 TO ourcftriseore new e Oascrit�s Ehe CwnaTits NraE wifl6e gainers from this request ihepUraRass aFtltfs pkco otequipment vAj6 further arm the Parka Division xn'gt the srak; wDeasary to continue to develop arks tGteatm the'Ports turf marragament program, T'ho- VnrHcuE Ntount mfvh'arw7S be uti'dzed by Lha Harks D>wistan ;a vedW raw the Bob Jones Ped, .,Scccer and Solibal fields, in FY 2007, the Parks Division purchased one Vertrut ml nrer thathas been uti'ind with great su=ae to Improve the sports turf coed+ RM at the Bicentennial Park Saesbali fiofds. This purtka,awduid allow fbr fin s gnu type Of turf 6mproverrearts to be made at the Pub Janos Sower dettis anti Softball tialdc. The unitpmvidas the ability to dethatah and remove aPunimi corns from the Fields,. 'NhoiaYo dhv Yevenuo enhanaemarffi assaeiadod witth thisregerw,�E7 tNftaE;ur idhdconssguencas odnot-fundfng flrls raguasEP The spats turf-titana¢emant prauram vAl not be as effl,ientas desirodbytha Parks Division thus making it mom dittoult to meek the expectations Of the sports associations in n;gnrds to Surf dmkrrnoemamts- 'Shmmadze neW Pas!&orJS in tlris reryuavG N7fl. �- ..�._ na ament and. VAirich City' Cauncii SttaEegtc Torus Brea andlor Stmtsgio Gary prate Cbjecdive as aaaocialed with this YaquosEP PerformanCv N+a g Service Delivery - NkmegCng tie business by investdrrg to Provide and matntai'n high quality public assols. EVhOtis your straicgic FniGaSve assoaiatoorwr tthis e"U"t7 Krwwo Yen measure the outcomaP' �-fnoreasa one tNvisicn's operaifonateairi:Xstie,... by cordinuAtg to track and arraW.a eal davty week 8CVvlfam- Rusesa+Cd40 Commands: Y 2b11 .FY Line PY1 FY 2013 Se,full b q $b 5b 80 s Y�.,O,;. NMI SPDC Meeting Date — August 6, 2007 Page 7 tNhat�s the pvr a. oFtliJx rsquasC+ To reptaxthe old mower that vms hkrughl.averfrom Prabt Walc5 tU7n has since 6eea cent to auellon. Oexcriba&a he»eras fhat Wilt Detained from this request The GrasshoppsrtA tAovmt mower NO be Otleed by the Parks Mviston to move the �nwdot 'edcemman areas thmuohout the parks system. The ftft 0ivision Is arrtantly down one mower, some, 6ep68oementof this m0AW vAl dremaiim* improveoperational efficienciesm the vainy ata14 aPthe marutmrad common areas. 72'deck. notate the raveoua audm»cemmrfx xssoatatedtvtdr mqP qu fll NIA notate the aonsequancas of be »g fibs reque3t7 9Tee Parfivs Y7iWG.on wilt cdntirrue W be do" tma nwworres Wnq to irietfrcieM oparaliorvs'and maintop. sumrr+nrfau nawpaxtnarxe ur tries rcryuest Nra WDieh City Cauneil SDafetic Focus Araa and/ar SfrafB,r{rc Carparate Objective ks associated with thls+xquost7 Patifarmirncr' rfi2na MOM acid Service Eyeiitmry- fvtaneging lha bu�nass by invasfing to prtav6do and rlasdUL'>fa4 high gGaIItY publ9c aso-ats. Whatlx yourslrafaticintlrutivaassaciatadwitfr ttlis regCtasi7 How wflfyou measure tfre oUtaom47 InGeeasethe l7iviswn's epera{ionai alticiancies by continuimr. to Uack and :xfalYXe till daiiY vmek acl6vHius. 7mence cNO Comments. 7A-7 SPDC Meeting Date — August 6, 2007 Page 8 ✓ Si hy. i'"J 5 ,r. y-c [ 'r g wi 1 t F! (^t �'�Y 1 ' S i Y -r`. '"'T i h �k{ N ?pJ FFFF 1r Y j f LY S 11Ir.. Y i c � W M b �,1 ry.-rk- ,✓- Y^' t :[,.r � A'r`' IV,-^Y �p k t ..d i,2� `V:•bb iz'}`.z ''�� h , k X � + F' J'✓ry Y .i SS s '. rv3 S '$ C � + +r t�x�" �' £ R 'N.bJ'FS r' y "3p a' i th`' Fyv �``i y .:.. i^T.a, �. tf tY N gg vvv K� 'tit{r P.. ✓"rl�'""h t'^ °x J4"Jtyi JIMNY a S'f�' �fl�r N�ItiT. SfJY �1.... it v 4 W "{S.'k h V "r•�i1 "4hA lJ'�t .3VWii-}C�T:1 '+.,.'i` i iJ V F 1. 1 �L' e*fY 41 y' ^h�,l fi�"4u'.5 ,+I s1,F what iS the purpose, of this request? To putohase. om now GGsshopEyer Front Wont mower for Im m the Fob Jonas So&CCr Selo.. Ocscdbo the banks that wYI be ffai)rod from fhfa ragUMt The, Grassheppar front Moixi mower WIb be utaiaed by the Parke Division to Dow the Bob Jones pat sense, bolds, Currently only one mower is avallalae to mow both the Bob Jones Soriballi'reds and rite Bob Jones Sonar fiaLds. The purdwse of a second mowerwili dromabcally Improve operational eificknoie-s in the mvwsgt of 4 of the Motto fields in Serb Jones Vark and pmilde a back-up should one uiut go down duo to maintenonoe. - - ~-�p Whatora (ha rcvanua agTrarManYerrfs assaetated wfUr this mquasf? NIA What are fhe se,»sequences oinaf iursdJhg tlriBYer+rrt&t9 The, Parks Division wdk audinue to mow both f4ia Bob Janes Softbsg and Gasser fields with one mower resulting Ro Inefiicirel operations and ma€nlennnm, SumroarzenrxpostironsinfTtisrerivast. NIA___ Which City Conrtsff sfrafegfc P'oeus Are a andfor Strafepic Corporate ObfesOve is assoomfed with this mquasf? Ferformar�ae Managamnnk attd Service Volivaq - Managing the bvslneas by investing to provide and makAor, hlgh quality pubtio assets.. Whatis yourstYateBrsitribmfilvo assoalatedwith Onarequest? How will your measure the oatromo? Increasca the Oivsion's operatonal etitiancies by motioning to track and 2nag¢e all daiEy work activities, FTternuetWOCom+nents: �. FY 2e9? FY Yp33 ,....-.�.._ w iJaettem FY 2UbS FY 2009 FY 2pjif FY 2g13 333 SQQ p Q pQ Sg q ot3lb ,,., r's,� Y `__,arc? ... 5,YT' ,`�,rorrtfi9b.,a T..-i ::,; �: Bpv sr �,.•�- sp,... _.::!.. t�s..�0::: -'.. r., ,'� �::,<. SPDC Meeting Date — August 6, 2007 Page 9 what is -the purpose ofthls request? Thisrequeaf l!; a I ion !h cv: pia 3S'oint Aera•Vatar. Describe thebanatits that Witt he yarned From this request The purchase of Ihlepis. of equipment wlghriher arm the Pxks Vivisionwith;he Ieals nsocceary to continue to develop and tine -hula the sports turf management pmgram. Itallows for the opporttunity to WrAmirs to aerate the fields dating season vaYhcut leavttep the Tields unptayahW. Without IN* equipment, the aeration component of the sports turf management program is limited ddeto the eporfstx5seC8tions axpandad Seaa6hs. The 3-1?0intAoda-VefOrwl0 hell, mean the ground and slfiowmrN or and forbiherto Sear( in and improve the root zones ioatltng to healthier turf, FE11minates need to hmmgr r exisus unit amween sties (Bob Jonas and 6icantenniai) and provides bei(ecequipment availab0i#y, for staff. What are the rowenue anliancwnoots associated with ibis request? NIA K?+at are the consequences of Trot rundihg this request? The sports turf management program ViS not be as efficient as de sired by the Parks Division thus to akirig it more difficult to meat the expeeMbons of trite sPOrc, assWIMens in regards In turf improvemierm. On -going transport and sharing of evilrvant Strmmarfzenawpns€tlans in this rogneat tdtA � �w Which City Council Strategic Focus Area and/or strategic Corporate Oh%ective is associated with We roquast? Pc rrormanee management and Sorvlca OeOvM r Whmagmg the busmOse by novae" to provtdo and maintain high quality pubic resets, Whatis yoursfrategic lntda6vo laa Mated wish this request? Now w61 yen mMSuro t/id ordcamc7 tnc+x e the Giv4slen's oparadonel etfctencias by cominuhll to track and analyze all daily work activities. FlnancelCOR) E:omments: ._.._._._,_._...____.________._......_......__ .-_.._......._.__._.._ 7A-9 r+es,. ,.c 9ro., MEMORANDUM July 27, 2007 TO: Southlake Parks Development Corporation FROM: Steve Polasek, Director of Community Services SUBJECT: Conceptual designs for Royal and Annie Smith Park and Liberty Park at Sheltonwood Action Requested: Design update and discussion of Royal and Annie Smith Park and Liberty Park at Sheltonwood Park. Background Information: In July 2006, Park Board recommended and City Council approved an agreement with Halff and Associates for the architectural design and engineering of Royal and Annie Smith Park and Liberty Park at Sheltonwood. A parks board workgroup was formed to work with staff and the architects on the conceptual designs, and SPIN meetings were held on July 26 for public comment. Development design cost estimates and final designs will be brought to Parks Board for consideration at their August meeting. Planning and Zoning, SPDC and City Council will be scheduled in September. After completion of the construction documents, projects should be ready to bid November 2007. Financial Considerations: Not applicable Financial Impact: Not applicable Citizen Input/ Board Review: • Parks Board workgroup (Emily Galpin, Elaine Cox, and Ken Goodman • SPIN meetings July 26, 2007 Legal Review: Not applicable Alternatives: Not applicable Supporting Documents: Conceptual designs and details Staff Recommendation: Design update and Board discussion of Liberty Park at Sheltonwood and Royal and Annie Smith Park. 8A - 1 Southlake Parks Development Corporation Meeting Date — August 6, 2007 Page 2 E Southlake Parks Development Corporation Meeting Date — August 6, 2007 Page 3 Southlake Parks Development Corporation Meeting Date — August 6, 2007 Page 4 OF a a, . HAFPEIL OP� -M41�- rEXISTU RAVAL AND ANNIE SMITH PARK i.1Ly Ol 3UMMaKe, IUXUb MEMORANDUM July 28, 2007 TO: Southlake Parks Development Corporation FROM: Steve Polasek, Director of Community Services SUBJECT: Disposition of DPS North Site Action Requested: Disposition of a portion of the DPS north property located at North White Chapel Boulevard and Dove Road. Background Information: Over the last year, staff has been working on the acquisition of several parcels of land within the City for park purposes. One such parcel is the thirty-two acre property purchased by the Crime Control and Prevention District (CCPD) for the DPS North Site. This piece is one of the few remaining tracts large enough to sufficiently accommodate necessary athletic facilities. As a follow-up to our discussion with the CCPD Board on April 10, 2007, staff requested Schrickel, Rollins and Associates to prepare a conceptual park plan for a portion of the property not intended for use as the DPS north location (approximately 23 acres). The proposed park would allow for lacrosse/multi-purpose fields to serve the needs of the Southlake Carroll Lacrosse Association, as well as alleviate space needs for our youth flag football program and Dragon Pee Wee Football. The proposed concept plan also includes a walking trail with obstacle course, concession/restroom building, playground, parking, and natural area. Staff also had an appraisal performed on the property with an estimated cost per acre of $141,000. Staff met with the Crime Control Board on July 10, 2007 to review this information and seek their consent to begin the process of purchasing a portion of the property for park purposes. The CCPD Board deferred a decision and authorized a separate appraisal. If authorized by the Crime Control Board at an upcoming meeting, staff will begin determining the proposed cost and financial structure associated with the land transfer for future consideration by the appropriate boards and city council. Financial Considerations: To be determined. Funding for a portion of the park engineering and construction is provided in the proposed SPDC CIP. Funding for land acquisition (approximately $1.4 million) is available in the SPDC CIP; however, a portion of this amount will be utilized for the acquisition of the Fretwell property. Citizen Input/ Board Review: Meeting with CCPD on July 10, 2007 to review conceptual plan and appraisal information. Southlake Parks Development Corporation Meeting Date — August 6, 2007 Page 2 Updated Parks Board at their July 9, 2007 meeting regarding the disposition of the DPS North site. General conceptual design of the thirty-two (32) acre DPS North property outlining potential space requirements for future DPS facilities and park opportunities discussed with CCPD at their April 10, 2007 meeting. General concept of potential joint development of the site was discussed with the CCPD Board at their December 6, 2006 meeting. Legal Review: Not Applicable. Alternatives: SPDC discussion and comment. Supporting Documents: Supporting documents include the following: ■ Conceptual park plan Staff Recommendation: SPDC discussion regarding disposition of a portion of the DPS north property located at North White Chapel Boulevard and Dove Road. Southlake Parks Development Corporation Meeting Date — August 6, 2007 Page 3 0 75 150 300 1& 1 GRAPHIC SCALE IN FEE'r NORTH North Park Sitt, Southlake, Texas Southlake Parks Development Corporation Meeting Date — August 6, 2007 Page 4 North Park Site 0 125 250 500 Southlake, Texas GRAPHIC SCALE IN FEET NORTH 91 L MIN