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2007-02-06 SPDC PacketCity of Southlake, Texas MEMORANDUM January 31, 2007 TO: SPDC Board of Directors FROM: Steve Polasek, Director of Community Services SUBJECT: Agenda Item Comments and Other Items of Interest for Southlake Parks Development Corporation Regular Meeting - Tuesday, February 6, 2007 Please note the meeting time - Tuesday, Februa 6'h at 4.30 .m. in Town Hall Council Chambers. 1. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the Corporation about non -agenda items. During this proceeding it is important that the Corporation not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Corporation's options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Corporation or 4) request that the Chair put the item on a future agenda for the Corporation to discuss or consider. 2. Agenda Item No. 5A. Administrative Comments: There are no administrative comments for this meeting agenda. 3. Agenda Item No. 6A. Consent: A roval of the minutes for the SPDC meeting held December. 5 2006. If you have corrections to the meeting minutes, please let Deputy City Secretary Tara Brooks know in advance or make it part of the motion for consideration. Tara can be reached via e-mail at tbr©oks@ci.southlake.tx.us or by calling her at (817) 748-8015. 4. Agenda Item No. 7A. Consider: Recommendation of Bicentennial Park Schematic Design - Schrickel, Rollins, and Associates, with guidance from the Work Group, completed the Bicentennial Park Schematic Design and presented a preview to City Council, Parks Board, and SPDC on December 5, 2006, followed by a presentation to the CISD Board of Trustees on December 11 and a city-wide SPIN meeting December 14. The schematic design will help guide the City as it relates to future construction implementation and associated costs for modifications and improvements to Bicentennial Park. Once adopted, staff will begin the process of developing a detailed implementation program for consideration which addresses funding availability and options, timing and/or phasing of construction, marketing strategies and partnership opportunities. City Council will consider this item following SPDC at their meeting on February 6. 5. Agenda Item No. 8. Discussion: There are no discussion items for this agenda. 6. Other item included in your packet for your information: • Sales Tax Report (distributed at meeting) • SPDC CIP Projects Status Report SPDC Board of Directors Board Meeting — Tuesday, February 6, 2007 Page 2 We appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8018. SP STAFF CONTACT INFORMATION: Steve Polasek, Director of Community Services, (817) 748-8018 Chris Tribble, Deputy Director of Community Services (817) 748-8021 Sharen Jackson, Director of Finance, (817) 748-8042 Y.i1L�' VIl AJV K4iJllINn117�.Mj R v11Kfi SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING February 6, 2007 4.30 p.m LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street Southlake, Texas 76092 REGULAR SESSION: 1. Call to order. 2. E�ecutlye_Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551,073, deliberation regarding prospective gift, Executive Session may be held for the Southlake Parks Development Corporation to seek advise from the City Attorney as to the posted subject matter of this Southlake Parks Development Corporation meeting. 3: Reconvene: Action necessary on item discussed in Executive Session. 4. PUBLIC FORUM 5. ADMINISTRATI'VE COMMENTS — No items this agenda CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Parks Development Corporation Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be eemoved from the general order of business and considered in its normal sequence. 6. Consent: A. Approval of the minutes from the December 5, 2006 Southlake Parks Development Corporation regular meeting. REGULAR AGENDA: 7. Consider: A. Recommendation of Bicentennial Park Schematic Design S. Discussion: No items this agenda. 9. Adjournment. SPDC Meeting February 6, 2007 Page 2of3 CERTIFICATE x hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1.400 Main Street, on Friday, February 2, 2007 at 5:00 p.m. pursuant to the Texas Government Code, Chapter 551. ,�"1111t supr i +``;0UTtj ••. ,�(� ejO°wo�e�•NINi � � .r N A Lori A. Farwell, TRMC r city Secretary NrN n�Opa,►W,�° ,�* , f'you plan to attend this meeting and have a'i r ii`ty that requires special need's, please advise the City Secretary's Office 48 hours in advance at (817) 748-8016, and reasonable accommodations will be made to assist you. SPDC Meeting February 6, 2007 Page 3 of 3 EXECUTIVE SESSION Southlake Parks Development Corporation Board SECTION 5S1.071 CONSULTATION WITH ATTORNEY The Southlake Parks Development Corporation, Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board tinder the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. ,SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gill or donation to the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY $E MADE IN OPEN SESSION. SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: DECEMBER 5 2006 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall Board Members Present: President Carolyn Morris, Vice -President Sherry Berman, Secretary Virginia M. Muzyka, and Board Members Elaine Cox, Laura K. Hill and Mike Mills. Board Members Absent: Board Members Gregory Jones. Staff Present: Assistant City Manager Jim Blagg, Director of Community Services Steve Polasek, Assistance Director of Finance Sharon Guess, Parks Project Coordinator Julie Dove, City Attorney Fritz Quast and Deputy City Secretary Tara Brooks. Agenda Item No. 1. Call to order. The meeting was called to order by President Morris at 4:30 p.m. Agenda Item No. 2. Executive Session. President Morris announced the Board would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney; Section 551.072, deliberation regarding real property; and Section 551.073, deliberation regarding a prospective gift. The Board adjourned for Executive Session at 4:30 p.m. Executive Session began at 4:35 p.m. and ended at 4:47 p.m. A enda Item No. 3. Reconvene. President Morris reconvened the meeting at 4:51 p.m., and asked if a motion was necessary. Motion was made to recommend to City Council to enter into a contract for the purchase of approximately 11.2 acres of park property described as part of the R.D. Price Survey, Abstract No. 1003-D, Tract 6, in the amount of $1,000,000. Motion: Cox Second: Muzyka Ayes: Berman, Cox, Hill, Muzyka, Morris Nays: Mills Approved: 5-1 Agenda -Item No. 4. Public Forum. No one spoke during the public forum. Board Member Hill left the meeting. Agenda Item No. 5. Administrative Comments. Unofficial Southlake Parks Development Corporation Meeting Minutes, December 5, 2006 Page 1 of 2 CaA -1 There were no administrative comments. CONSENT AGENDA: Agenda Item No. 6A. Approval of the minutes from the October 3 2006 Southlake Parks Development Corporation regular meeting. Motion was made to approve the minutes from the October 3, 2006 meeting, as presented. Motion: Muzyka Second: Berman Ayes: Berman, Cox, Mills, Muzyka, Morris Nays: None Approved: 5-0 REGULAR AGENDA: Agenda -Item No. 7A. SPDC Matching Funds re nest from Southlake Mounted Patrol in the amount of $44 950 for Texas Parks and Wildlife Trail Restoration Grant. Director Polasek presented this item to the Board. Julie Landesberg with the Southlake Mounted Patrol answered the Board's questions. Motion was made to recommend the SPDC matching funds request from Southlake Mounted Patrol in the amount of $44,950 for Texas Parks and Wildlife Trail Restoration Grant. Motion: Berman Second: Mills Ayes: Berman, Cox, Mills, Muzyka, Morris Nays: None Approved: 5-0 Agenda Item No. 8. Discussion. There were no discussion items. Agenda Item No. 9. Adjournment. With there being no other business to discuss, President Morris adjourned the meeting at 5:01 p.m. ATTEST: Tara Brooks Deputy City Secretary Carolyn Morris President Unofficial Southlake Parks Development Corporation Meeting Minutes, December 5, 2006 Page 2 of 2 SOUTHLAKE PARR DEVELOPMENT CORPORATION Capital Projects Status Report February 2007 Liberty Gard Phase I)C Status: Complete. Additions to Bicentennial Park irrigation system to cover surrounding turf area to be installed this winter. Girls Softball Carnpex . F.Y 2004 -.2005 Status: Revised site plans for additional parking at the sotmarr complex have been approved by Council. Awaiting construction documents. Aog Pairk . Status: Complete. Nature Center iCmprovements Status: Construction documents being finalized, Necessary revisions aeiayea bid date until late February. Corps ''of Engineer Walnuilr©y Park Status: City Council awarded $44,95U in matching tunas to 5outnraKe Mounted patrol, bringing total of available funds for trail restoration and improvements to $94,950 plus 20% in -kind labor. Work to begin in February. NEIGHBORHOOD PARKS Royal and Anne Smith Park Y. 2005 06 Status: Funding approved in FY 2005-06 SPD(; (;IF for development. Haim Associates developing Master Plan for park development. Schematic designs presented to park workgroup January 31 Liberty Park at Sheltonwood F Y 2003 2A04 Status: Funding approved in FY 2005-06 5PU(; UP for aevelopment. harry Associates developing Master Plan for park development Schematic designs presented to park workgroup January 31 Page 1 - D� Tm2arron,Infill Trail Status: Complete. Grapevine 1 Sou. ake Soccer Association Status: All prior projects completed. S©uthlake Baseball A:ssocatxon Status: Construction completed on infields to fields #6, #8, and 99. This will complete renovations to all game fields at Bicentennial Park. New infields will provide improved playing surfaces, less rainouts, and reduced maintenance. Sontl�lake Ga °ts Soi it all Assocaat�on Playgro nda d k I4za M' rovements Status: Substantially complete Soutlhlal.e Cariroll Laerosse Status: Construction of new facility approved in FY 2005-06 SPDC CIP. Wage 2 4'-5