2006-10-03 SPDC PacketCity of Southlake, Texas
MEMORANDUM
September 21, 2006
TO: SPDC Board of Directors
FROM: Steve Polasek, Director of Community Services
SUBJECT: Agenda Item Comments and Other Items of Interest for Southlake Parks
Development Corporation Regular Meeting - Tuesday, October 3, 2006
Please note the meeting time - Tuesday October 3'd at 4.30 p.m., in Town Hall Council
Chambers.
1. Agenda Item No. 4. PUBLIC FORUM: This is the public's opportunity to address the
Corporation about non -agenda items. During this proceeding it is important that the
Corporation not deliberate (discuss among yourselves) or take action on any item brought
up at this time. The Corporation's options during this topic are 1) to listen, 2) ask
questions and respond to the presenter only, 3) request staff to look into the issue and
report back to the Corporation or 4) request that the Chair put the item on a future agenda
for the Corporation to discuss or consider.
2. Agenda Item No 5A. Administrative Comments: There are no administrative comments
for this meeting agenda.
3. Agenda Item No 6A Consent: Approval of the minutes for the SPDC meeting held
September 5, 2006. If you have corrections to the meeting minutes, please let Deputy
City Secretary Tara Brooks know in advance or make it part of the motion for
consideration. Tara can be reached via e-mail at tbrooks@ci.southlake.tx.us or by calling
her at (817) 748-8015.
4. Agenda Item No 7A Consider: SPDC Matching Funds request from Keep Southlake
Beautiful to purchase an animated litter receptacle - Keep Southlake Beautiful (KSB) is
proposing the purchase of an animated litter receptacle in the form of a hippopotamus for
placement at Adventure Alley in Bicentennial Park. KSB suggests this project as a fun
way to encourage children to pick up trash and keep the City parks clean. The Hippo is
available at the reduced cost of $3,500 plus shipping as it is a close out item. It may
present a good trial opportunity for the potential placement of additional units in other
park locations and will be assessed as it relates to its effectiveness and maintenance
requirements. KSB is requesting $2,000 in proposed FY 2006-07 matching funds for the
purchase and shipping of the unit. SPDC Matching Funds in the amount of $200,000 are
available in fiscal year 2006-07 with no encumbrances to date. The Parks Board
recommended approval (7-0-1) at their September 11, 2006 meeting. City Council will
consider this item immediately following SPDC at their October 3, 2006 meeting.
5. Agenda Item No. 8. Discussion: There are no discussion items for this agenda.
6. Other item included in your packet for your information:
SPDC Board of Directors
Board Meeting — Tuesday, October 3, 2006
Page 2
• Sales Tax Report
• Capital Projects Status Report
We appreciate your commitment and service to the City. If you have any questions regarding the
agenda or materials, please feel free to contact me at (817) 748-8018.
SP
STAFF CONTACT INFORMATION:
Steve Polasek, Director of Community Services, (817) 748-8018
Chris Tribble, Deputy Director of Community Services (817) 748-8021
Sharen Jackson, Director of Finance, (817) 748-8042
J
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD
MEETING
October 3, 2006
4:30 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street
Southlake, Texas
REGULAR SESSION:
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the
Texas Government Code, Section 551.071, consultation with attorney, Section
551.072, deliberation regarding real property, and/or Section 551.073,
deliberation regarding prospective gift, Executive Session may be held for the
Southlake Parks Development Corporation to seek advise from the City
Attorney as to the posted subject matter of this Southlake Parks Development
Corporation meeting.
3. Reconvene: Action necessary on item discussed in Executive Session.
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS — No items this agenda
CONSENT AGENDA:
All items listed below are considered to be routine by the Southlake Parks Development
Corporation Board and will be enacted with one motion. There will be no separate discussion
of items unless a Board member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes from the September 5, 2006 Southlake Parks
Development Corporation regular meeting.
REGULAR AGENDA:
7. Consider:
A. SPDC Matching Funds request from Keep Southlake Beautiful to purchase an
animated litter receptacle
SPDC Meeting
Page 2 of 3
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall,
1400 Main Street, on Friday, September 29, 2006 at 5:00 p.m. pursuant to the Texas Government
Code, Chapter 551. ,.. 1114119",,,,
Lori A. Farwell, TRMC
City Secretary
If you plan to attend this meeting and'7GZ*,%jVabihty that requires special needs, please advise
the City Secretary's Office 48 hours in advance at (817) 748-8016, and reasonable
accommodations will be made to assist you.
SPDC Meeting
Page 3 of 3
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with
its attorney when the Board seeks the advise of its attorney concerning any item on this agenda,
about pending and contemplated litigations, or a settlement offer, or on a matter in which the
duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary
Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate the purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to
deliberate a negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A
CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING: SEPTEMBER 5, 2006
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
Board Members Present: Vice -President Carolyn Morris, Secretary Sherry Berman, and Board
Members Elaine Cox, Laura K. Hill, Gregory Jones, and Virginia M. Muzyka.
Board Members Absent: Board Member Mike Mills.
Staff Present: Director of Community Services Steve Polasek, Deputy Director of Community Services
Chris Tribble, and Deputy City Secretary Tara Brooks.
Agenda Item No. 1. Call to order.
The meeting was called to order by Vice -President Morris at 4:10 p.m.
Agenda Item No 2. Executive Session / Agenda Item No. 3 Reconvene.
No Executive Session was necessary.
Agenda Item No. 4. Public Forum.
No one spoke during the public forum.
Agenda Item No. 5. Administrative Comments.
Director Polasek advised the board of Senate Bill 286 and Open Government Training.
CONSENT AGENDA:
Agenda Item No 6A Approval of the minutes from the August 1, 2006 Southlake Parks
Development Corporation regular meeting.
Motion was made to approve the minutes from the August 1, 2006 meeting, as presented.
Motion: Muzyka
Second: Jones
Ayes: Berman, Cox, Hill, Jones, Muzyka, Morris
Nays: None
Approved: 6-0
REGULAR AGENDA:
Agenda Item No. 7A. _Election of SPDC Officers for 2006-07.
Motion was made to appoint Carolyn Morris as President
Motion: Berman
Unofficial Southlake Parks Development Corporation Meeting Minutes, September 5, 2006
Page 1 of 3
LeP% -t
Second:
Cox
Ayes:
Berman, Cox, Hill, Jones, Muzyka, Morris
Nays:
None
Approved:
6-0
Motion was made to appoint Sherry Berman as Vice -President.
Motion:
Hill
Second:
Muzyka
Ayes:
Berman, Cox, Hill, Jones, Muzyka, Morris
Nays:
None
Approved:
6-0
Motion was made to appoint Virginia M. Muzyka as Secretary.
Motion:
Jones
Second:
Hill
Ayes:
Berman, Cox, Hill, Jones, Muzyka, Morris
Nays:
None
Approved:
6-0
Agenda Item No 7B SPDC Matching Funds Request from Southlake DPS Citizens Association
for professional architectural and engineering services for Bicentennial Park Safety Town.
Director Polasek presented this item to the board. The Board discussed this item.
Motion was made to approve the SPDC matching funds request from Southlake DPS Citizens
Association for professional architectural and engineering services for Bicentennial Park Safety Town.
Motion: Jones
Second: Berman
Ayes: Berman, Cox, Hill, Jones, Muzyka, Morris
Nays: None
Approved: 6-0
Agenda Item No. 7C. Noble Oaks Park Pond Improvements. Director Polasek presented this item to
the Board and answered their questions.
Motion was made to approve Noble Oaks Park Pond Improvements.
Motion:
Berman
Second:
Hill
Ayes:
Berman, Cox, Hill, Jones, Muzyka, Morris
Nays:
None
Approved:
6-0
Agenda Item No 7D Recommendation for approval of the designs for Bob Jones Park parking
lot improvements. Deputy Director Tribble presented this item to the Board.
Motion was made to recommend approval of the designs for Bob Jones Park parking lot improvements.
Motion: Cox
Second: Muzyka
Unofficial Southlake Parks Development Corporation Meeting Minutes, September 5, 2006
Pa je 2 of 3
%R•'o,
Ayes: Berman, Cox, Hill, Jones, Muzyka, Morris
Nays: None
Approved: 6-0
Agenda Item No. 8. Discussion.
Vice -President Berman discussed directional signage for the parks in the City.
Agenda Item No. 9. Adjournment.
With there being no other business to discuss, President Morris adjourned the meeting at 4:45 p.m.
ATTEST:
Tara Brooks
Deputy City Secretary
Carolyn Morris
President
Unofficial Southlake Parks Development Corporation Meeting Minutes, September 5, 2006
Page 3 of 3
A-,j
P.f,, of Cnn4hlalra Tavac
MEMORANDUM
September 20, 2006
TO: Southlake Parks Development Corporation
FROM: Steve Polasek, Director of Community Services
SUBJECT: SPDC Matching Funds request from Keep Southlake Beautiful to purchase an
animated litter receptacle
Action Requested: SPDC consideration of Matching Funds request in the amount of
$2,000 for the purchase and delivery of a proposed animated litter
receptacle.
Background Keep Southlake Beautiful, in an effort to encourage children to keep the
Information: City free of trash, is proposing the purchase of an animated litter
receptacle in the form of a hippopotamus. `Henry the Litter -eating
Hippo' talks to the children whenever trash is deposited. The Hippo is
being sold at a reduced price by Dream Weavers Entertainment. The
trash receptacle could be placed at Adventure Alley in Bicentennial
Park and may be moved to other suitable locations in the future.
The proposed animated trash receptacle would allow a pilot program
opportunity for potential use at other park sites and will be assessed as
it relates to maintenance of the unit and cleanliness of the surrounding
area.
Financial
Considerations: SPDC Matching Funds in the amount of $200,000 are identified in the
proposed Fiscal Year 2006-07 budget. If approved in the amount
requested, an unencumbered balance of $198,000 would remain for
other projects.
Financial Impact: Not Applicable
Citizen Input: Not Applicable
Board Review: Not Applicable
Legal Review: Not applicable
Alternatives: SPDC consideration and recommendation
Supporting Supporting documents include:
Documents: a Matching Funds Request Form
Southlake Parks Development Corporation
September 20, 2006
Page 2 of 3
Staff
Recommendation: Consider SPDC Matching Funds request in the amount of $2,000 from
Keep Southlake Beautiful for the purchase of a proposed animated litter
receptacle
`1 �),-�),
Southlake Parks Development Corporation
September 20, 2006
Page 3 of 3
City of Southlake, Texas
PROJECT MATCHING FUNDS REQUEST FORM
Project Name: Keep Southlake Beautiful — Purchase of "Henry the Litter Eating Hippo"
Contact Person: Wendi Carlucci — President Keep Southlake Beautiful
Mailing Address: 2000 N. Peytouville Ave.
City: Southlake State: TX ZIP: 76092 Day Phone: 81-7488-5640 (h)
Night Phone: 817-504-8488 (c) Fax Number:
Additional Contact Person: Elizabeth McCracken Day Phone: 81 7 251-0269 (h)
PROJECT DESCRIPTION:
Proposed project involves purchasing Henry the Litter Eating Hippo and placing it at a city
park (possible location is Adventure Alley). Henry is trash can character. He makes picking
up litter fun. He laughs, he rhymes and he has a huge appetite for trash. When trash is
deposited into his mouth, Henry makes happy hippo noises entertaining children and
encourages them to pick up more and more trash.
Henry's Prof
le:
■ Size:8' x 6' x 4'
■ Brand new (1 year old but never used)
■ Shipping is not included in price
■ Weight: -(unknown)
■ Electrical requirements: 110
■ Maintenance: easy but must maintain
regularly. Only need to clean trash
container & keep trash from fan (and
clean pvc pipe every now & then)
■ Installation requirements (TBD)
The company that created Henry, Dream Weaver Entertainment, is going out of business and
has ONE more litter eating hippo available at a much reduced rate.
Proposed Start Date: 1012006 Projected Completion Date: 1212006
Projected Cost: $4,000 Amount of Funds Requested: $2,000
0
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
2005-06 Collected Budget Balance
Budget to Date Balance Percent
$ 3,405 532 $3 275 309 $130,224 3.82%
FISCAL
FISCAL
FISCAL
YEAR
% Inc
YEAR
% Inc
YEAR
% Inc
MONTH
03-04
-Dec
04.05
-Dec
05-06
-Dec
October
$196,025
9.2%
$203,269
3.7%
$459,781
126.2%
November
207,624
13.5%
231,403
11.5%
256,504
10.8%
December
295,221
-1.4%
354,293
20.0%
405,410
14.4%
January
199,814
14.8%
214,607
7.4%
246,505
14.9%
February
156,632
-0.7%
202,142
29.1%
234,949
16.2%
March
253,443
1.9%
314,982
24.3%
361,225
14.7%
April
222,233
8.6%
242,241
9.0%
305,284
26.0%
May
206,482
-7.6%
241,379
16.9%
311,753
29.2%
June
262,967
18.6%
309,404
17.7%
442,816
43.1%
July
201,226
-0.8%
221,883
10.3%
251,080
13.2%
August
200,172
4.4%
255,788
27.8%
-100.0%
September
259,852
4.8%
301,937
16.2%
-
-100.0%
$2,661,692
$3,093,328
$3,275,309
TOTALI
Three Year Revenue Comparison
by Month
$450,000-
$400,000
$350 000
$300,000�
$250,000--"--'
$200,000�-
$150,000
zs
$100,000
$50,000
$0
Oh 05 �h
p6 06
06 �0 p6 A0 00 06
PQ�
\A0
lac �o
5aQ
cpti
boa 0,
Sao dad
�a� �aa
PaA
® FISCAL YEAR 03-04 ElFISCAL YEAR 04-05 M FISCAL YEAR 05-06
Actual
Budget
Actual
Estimated
(budget-est.) %
2004-05
2005-06
2005-06
2005.06
Difference
Change
October
$
203,269 $
219,531
$ 459,781
$ 459,781
$ 240,251
118.19%
November $
231,403 $
249,916
$ 256,504
$ 256,504
$ 6,589
2.85%
December $
354,293 $
382,637
$ 405,410
$ 405,410
$ 22,774
6.43%
January
$
214,607 $
231,775
$ 246,505
$ 246,505
$ 14,730
6.860/c
February
$
202,142 $
218,313
$ 234,949
$ 234,949
$ 16,637
8.23°k
March
$
314,982 $
340,181
$ 361,225
$ 361,225
$ 21,045
6.680/c
April
$
242,241 $
261,620
$ 305,284
$ 305,284
$ 43,664
18.030k
May
$
241,379 $
277,586
$ 311,753
$ 311,753
$ 34,167
14.160/c
June
$
309,404 $
355,814
$ 442,816
$ 442,816
$ 87,002
28.120/
July
$
221,883 $
255,166
$ 251,080
$ 251,080
$ (4,086)
-1.84%
August
$
255,788 $
294,156
$ -
$ 294,156
$ -
0.000/(
September $
301,937 $
318,839
$
$ 318,839
$
0,000/
TOTALS $
3,093,328 $
3,405,532
$ 3,275,309
$ 3,888,303.42
$ 482,771
207.70°/
SOUTHLAKE PARK DEVELOPMENT CORPORATION
Capital Projects Status Report
October 2006
Liberty Garden Phase II
Status: Complete. Additions to Bicentennial Park irrigation system to cover
surrounding turf area to be installed in October.
Girls Softball Complex — F.Y.2004 — 2005
Status: Temporary parking has been added (30-35 spaces) in anticipation of
additional parking approved in the SPDC CIP for fiscal year 2005-06.
Dog Park
Status: Complete.
Nature Center Improvements
Status: Site concept plans and house renovation plans by Schrickel, Rollins
and Associates are completed, with construction documents and estimates to toiiow.
City Council awarded contracts for asbestos abatement; schedule to follow.
Corps of Engineer Walnut Grove Park
Status: Ongoing trail maintenance.
Royaland Annie Smith Park—F.Y. 2005-06
Status: Fundina approved in FY 2005-06 SPDC CIP for development. City is
in negotiations with firm for completion of Master Plan.
Liberty Park at Sheltonwood F.Y. 2003 — 2004'
Statue• Fundina aooroved in FY 2005-06 SPDC CIP for development. City is
in negotiations with firm for completion of Master Plan.
Page 1
Timarron Infill Trail
itatus: Trail additions are complete with landscape repairs to follow.
Grapeyine / Southlake Soccer Association -
>tatus: All prior projects completed.
Southlake Baseball Association —
itatus: Construction completed on infields to fields #6, #8, and #9. This will
complete renovations to all game fields at Bicentennial Park. New infields will provide
improved playing surfaces, less rainouts, and reduced maintenance.
Southlake Girls Softball Association — Playground and Plaza Improvements
Status: Substantially complete.
Southlake Carroll Lacrosse
itatus: Construction of new facility approved in FY 2005-06 SPDC CIP.
Page 2